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Overview
Overview
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Distribution
Job Title*
Ownership
The Job Title [list@YourCompany.com?Subject=EDUxxxxx] is responsible for ensuring that this
document is necessary and that it reflects actual practice.
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Objectives
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Order Lifecycle
Order Lifecycle
Ordering: Entering the order, pricing the order, reviewing credit if the order exceeds the credit
limit, booking the order, scheduling (which can include checking ATP, placing demand, and
reserving on-hand Inventory), running pick release, and shipping the order.
Collecting: Running AutoInvoice, generating invoices and subledger accounting entries,
recognizing revenue, collecting payments, and entering receipt of payments.
Accounting: Receipt information is available for use by Cash Management to reconcile the
bank statement and to transfer subledger accounting entries to General Ledger.
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Scheduling Process
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Pricing Process
Pricing Process
The pricing engine supplies the initial unit price from a price list or customer agreement. It will
also apply any modifiers for which the order qualifies. Modifiers can either raise or lower the
initial unit price. They can be set to be applied manually or automatically. They can also be set
to be applied only after certain events, like saving, booking, or shipping.
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Shipping Process
Shipping Process
When the item is ready, it is pick released:
This creates the move order, which can automatically detail where to get the item.
The items are brought from Inventory to the staging area.
The pick confirmation process in the system can automatically occur when you run pick
release.
Once the items are loaded on the truck from the staging area, you can run the ship
confirm process.
When you run the ship confirm process, the system can decrement Inventory and update
the sales order.
The information can then be transferred through AutoInvoice to Receivables for
invoicing the customer.
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AutoInvoice Process
AutoInvoice Process
Transaction data can originate from Oracle applications and legacy systems.
When the data is brought into the Interface Tables, errors are sent to the Interface Exceptions
Table where they can be corrected. Once the lines are corrected, AutoInvoice can be rerun and
invoices created from the corrected lines.
Corrected data is sent to Receivables via the AutoInvoice program; this includes corrected data
for debit memos, credit memos, and invoices.
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Receivables Process
Receivables Process
Instructor Note
Instructor Preparation Tasks
Verify that accounting periods in Accounts Receivable for Vision Operations and the Inventory
Organization - Seattle Manufacturing are open. The current month should correspond to the
current calendar period.
AR Periods
- Responsibility: Receivables Manager
- (N) Control > Accounting > Open/Close Periods
INV Periods
- Responsibility: Inventory Super User, Vision Operations (USA)
- (N) Accounting Close Cycle > Inventory Account Periods > Select Inventory
Organization with an open accounting period
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Summary
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