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Overview
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System References
None
Distribution
Job Title*
Ownership
The Job Title [list@YourCompany.com?Subject=EDUxxxxx] is responsible for ensuring that this
document is necessary and that it reflects actual practice.
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Objectives
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Agenda
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General Ledger clearing account used to clear the chargebacks. Receivables credits the
clearing account when you apply a credit card chargeback, and then debits the account
after generating the negative miscellaneous receipt.
Credit Card Refund: You use activities of this type in the Receipts Applications window
when processing refunds to customer credit card accounts. This activity includes
information about the General Ledger clearing account used to clear credit card refunds.
You must create at least one activity of this type to process credit card refunds.
Earned Discount: You use activities of this type in the Adjustments and the Remittance
Banks windows. Use this type of activity to adjust a transaction if payment is received
within the discount period (determined by the transaction payment terms).
Late Charges: You use activities of this type in the System Options window when you
define a late charge policy. You must define a late charge activity if you record late
charges as adjustments against overdue transactions. If you assess penalties in addition to
late charges, then define a separate activity for penalties.
Miscellaneous Cash: You use activities of this type in the Receipts window when entering
Miscellaneous transactions. You must create at least one activity of this type.
Payment Netting: You use activities of this type in the Applications window and in the
QuickCash Multiple Application window when applying a receipt against other open
receipts. You can define multiple receivables activities of this type, but only one Payment
Netting activity can be active at any given time.
Prepayments: Receivables uses activities of this type in the Applications window when
creating prepayment receipts. You can define multiple receivables activities of this type,
but only one prepayment activity can be active at any given time.
Refund: Use activities of this type in the Applications window to process automated noncredit card refunds.
Unearned Discount: You use activities of this type in the Adjustments and the Remittance
Banks windows. Use this type of activity to adjust a transaction if payment is received
after the discount period (determined by the transaction payment terms).
Other Types of Receivables Activities include: Endorsements, Receipt Write-Off, and
Short-Term Debt.
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Tax Rate Code on Invoice: Allocate the net portion using the Expense/Revenue
accounts specified by the tax rate code on the invoice. (Adjustment, Earned
Discount, or Unearned Discount activity types only)
Select a Tax Rate Code Source:
- None: Allocates the entire tax amount according to the specified GL Account
Source. Choose this option if you do not want to separately account for tax..
- Activity: Allocate the tax amount to the Asset or Liability tax accounts specified by
the Receivables Activity.
- Invoice: Distribute the tax amount to the tax accounts specified by the tax rate code
on the invoice. You cannot choose this option if the activity type is Miscellaneous
Cash or Late Charges.
Enter the GL account, distribution set (if applicable), and tax rate code (if applicable).
Complete the remaining setup steps, if applicable.
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Clear Past Due Invoices: Closes all past due debit and credit items when the
calculated past due balance exactly matches the receipt amount.
Clear Past Due Invoices Grouped by Payment Terms: Groups past due invoices by
their payment term, and then uses the oldest transaction due date within the group
as the group due date.
Match Payment With Invoice: Applies receipts to a single invoice, debit memo, or
chargeback when the remaining amount due matches the receipt amount.
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AutoCash Rule Set (optional): Used when entering a receipt for a customer whose profile
class has not been assigned an AutoCash Rule Set. The AutoCash Rule set and the Discount
Grace Days specified in a customers credit profile determine the sequence of AutoCash Rules
that Receivables uses when Post QuickCash is run to automatically apply receipts to this
customers open debit items.
Allow Unearned Discounts: Enable this option to allow unearned discounts. Unearned
discounts are discounts a customer takes after the discount period passes. You define discount
periods when defining your payment terms.
Discount on Partial Payment: Enable this option to allow discounts to be taken for partial
payments. If this option is enabled, you can still choose not to allow discounts on partial
payments at the transaction level when defining Payment Terms.
Require Billing Location: Enable this option to require that a bill-to location be associated
with a cash receipt. If this option is enabled, the Post QuickCash program does not create
receipts that do not have billing locations. If you enable this option, you should also enable the
Require Billing Location option when defining your Lockboxes; otherwise, Receivables
displays an error when you submit AutoLockbox.
Invoices per Commit: Enter the number of invoices you want the Automatic Receipt program
to process before saving.
Receipts per Commit: Enter the number of receipts you want the Automatic Receipt program
to process before saving.
Suggestion: Set the Receipts per Commit option to a large number to avoid intermediate saves
in the program. You should use numbers that are large enough to handle your largest automatic
receipt batches. To help determine the numbers to use, look at the end of the log file for your
largest Automatic Receipt Creation Batch; this gives you the number of receipts marked for
this batch. Enter this number in the Receipts per Commit field. You should only reduce the
number if you run out of rollback segments.
Chargeback Due Date: The default due date to use when creating a chargeback:
Current Date: The system date.
Deposit Date: The receipt deposit date.
Open Invoice Due Date: The due date of the invoice or debit memo.
Receipt Date: The date that the receipt was entered.
Application Rule Set: Determines the default payment steps when you use the Applications
window or Post QuickCash to apply receipts. Receivables uses this rule set if none is assigned
to the debit items transaction type.
Note: If you are using Oracle Trade Management, then use the Claims tabbed region of the
System Options window to indicate how to evaluate, during Lockbox and Post QuickCash
processing, your customers remittances for claim creation. See: Claims System Options,
Oracle Receivables Implementation Guide for more information.
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Profile Options
Profile Options
System Administrator
(N) Profile > System
AR: Allow Overapplication in Lockbox: Controls how AutoLockbox handles receipts
when the payment amount is greater than the balance due on a transaction.
AR: Always Default Transaction Balance for Applications: Determines the default
amount applied value that displays in the Applications window. The default value
includes discount amounts, where applicable.
- If you set the profile option to Yes, then the default amount applied is the remaining
transaction amount.
- If you set the profile option to No, or if a null value exists, then the defaulting rule
is:
1. If the unapplied receipt amount is greater than or equal to the transaction, then the
default amount applied is the remaining transaction amount.
2. If the unapplied receipt amount is less than the remaining transaction amount, then
the default amount applied is the unapplied receipt amount.
Copyright Oracle, 2007. All rights reserved.
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3. If the unapplied receipt amount is negative, then the default amount applied is the
remaining transaction amount (to prevent the negative unapplied amount from
increasing).
AR: Application GL Date Default: Determines how Receivables determines the default
GL date when you apply receipts.
AR: Cash - Allow Actions: Determines whether you can create adjustments and
chargebacks when applying receipts in the Applications window.
AR: Commit Between Validations in Lockbox: Determines whether the AutoLockbox
program will commit (save) after validating each record in a Lockbox transmission.
AR: Create Bank Charges: Determines whether users can create bank charges when
entering receipts in Receivables.
AR: Include Receipts at Risk in Customer Balance: Controls whether Receivables
displays items at risk and includes them when calculating account balances in the
Account Details window.
AR: Invoices with Unconfirmed Receipts: Select whether to adjust or credit invoices
selected for automatic receipt.
AR: Receipt Batch Source: Enter the default receipt source for the Batch field in the
Receipts window and Receipt Batches window.
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Agenda
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Setting Up Lockboxes
Setting Up Lockboxes
Considerations for setting up lockboxes include:
Create Transmission Formats that accept customer reference and customer reason codes.
You must first work with your banks to accept customer reference and customer reason
codes in your lockbox.
If you are using Oracle Trade Management, enable the Evaluate for Claim Eligibility
option to let lockbox automatically create claims for eligible remittance lines. Lockbox
looks at your Claims system options to determine which imported receipts are eligible for
claim creation.
Use the Claims tabbed region of the System Options window to indicate claim handling
preferences.
Attach a General Ledger account for claims on the receipt class or receipt methods setup.
Perform Customer Reason Code Mapping in Oracle Trade Management.
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Function Security
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Summary
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