You are required to adopt the part of an engineering process for the whole work and:

Prepare a project proposal in response to this project proposal and the price schedule

Include in your proposal related management proposal, technical, financial, operation

and maintenance requirement

Maintain & render a log of group & member activity on research, analysis,
assessment, & write up

Submit individual self-reflections on the learning experience & contribution to this

exercise

Record references to contextual, statutory, & academic sources.

Person A

Background about the organization

Magnitude of the problem (Global and Region)

Rationale (Why we need this project?)

Aim/Goal/Purpose

Objectives of the projects

Strategies

Major activities of the project

Project milestones and targets

Project management (Staffing, Project structure, location, review mechanism,

reporting)

Project deliverables / outcome

Sustainability
Budget (detailed) / resource requirements. Prepare a detailed justification under each
of the headings for the detailed proposal.
Person B
Phase 1: Planning & preparatory phase
1. Activity planning:

Develop an activity chart (Gantt chart).

2. Human Resource planning:

Do a proper planning of the manpower requirements of the project.

Recruit and select the members of the project team at the implementing
centre.

Develop detailed job responsibilities for members at each levels of the

project.

Prepare training curriculum

3.

Development of cash flow and accounts reports:

Develop cash flow statements for the project period.

Prepare monthly, quarterly, financial reporting formats

Person C
Phase 2: Implementation
1. Infrastructure development:

Infrastructure development for the project (Project office, training centre)

Purchase of equipment and consumables as per the budget.

Label the project equipment and maintain a stock inventory.

Phase 3: Monitoring and reporting Graph

Monitoring:

Advance Tour Programme (ATP) schedule should be submitted by the field

staff to the project manager on a weekly basis (for community based projects)

Periodic visits should be carried out by the project manager to monitor the
field activities

The Project manager should conduct regular meetings with the project
staff/field staff to review the project performances. The project head/HOD will review
the project performance versus project targets. The policy level decision or issues
(selection/replacement of staff, salaries, purchase of equipment, protocol) regarding
the project will be sorted out during this meeting.
Person D
Budget preparation

Identify the core areas for budgeting (Recurring and non-recurring)

All equipment / infrastructure should be grouped under non-recurring cost or

one time investments.

The recurring costs would include manpower cost, consumables, travel, and
contingencies etc.

Give separate columns for the following:

Workings / explanations / justification for all individual line items in the

budget
- Quantity required for all the line items and unit cost
-

Project duration (Example: Year 1, Year 2, and Year 3)

- Add 10% as an increment with the salary cost of the personnel from the 2nd year of
the project.
- For funding agencies within the country, use Indian Rupees in the column under unit
cost and total costs. While for other foreign funding, use the local currency of the

respective country (Example: USD, Pounds, Euro etc.) and follow the current
conversion rate with reference date

10 to 15% of the total cost can be budgeted as institutional overheads

(expenses which are incurred over and above the budgeted amount) of the project
Person E
List of Annexure (based on the requirements of the funding agency)

Detailed budget

Activities with time line

Details of organizational resources (Manpower, Infrastructure, Equipment and

facilities)

List of board members of the organization

Profile of the project head / stake holders

Quotations for instruments and equipment

Financial statements (Income & Expenditure) for 3 years or Auditors Report

Copy of Trust Deed