Supplier Document Requirements SDR GDF

GENERAL SPECIFICATION
SUPPLIER DOCUMENT REQUIREMENTS (SDR)
040305
EvB
Various Changes
DZO
CvB
020703
GvS
Various additions
DZO
CvB
020403
JRO
Change Logo
DZO
CvB
220201
JRO
Change Name
JRO
CvB
120700
JRO
Change Vendor into Supplier, VDR to SDR

and updated.
DZO
CvB
071299
JRO
Issued for enquiry
DZO
CvB
REV.
DATE
ORIG.
DESCRIPTION
CHECKED
APPROVED
Specification
Sheet
Revision
103
1 of 14
GDF PRODUCTION NEDERLAND B.V.

=
TABLE OF CONTENTS
1.
DOCUMENT IDENTIFICATION
2.
LANGUAGE
3.
FORMATS
4.
UNITS OF MEASURE
5.
DOCUMENTS FOR REVIEW
6.
FINAL DOCUMENTS
7.
SUPPLIER DATA BOOKS
8.
NUMBER AND TYPE OF DOCUMENTS
9.
INSTALLATION, MAINTENANCE AND OPERATING MANUAL
10.
MANUFACTURING DATA RECORD
GDF Production Nederland B.V.

Specification 103 Rev. 5.
Page 2 of 14
1.0
DOCUMENT IDENTIFICATION
1.1
All documents shall be properly marked with Buyers Purchase Order number and item/tag number (for
drawings in the title block at the bottom right hand corner).
The SDR Code System shall be used by Supplier to identify information requested by Buyer.
Strict compliance with the SDR Code System is required. Non-conformance may lead to a delayed review
cycle.
1.2
For identical equipment/material, Supplier shall provide typical drawings/documents applicable to each
separate equipment/material.
The correlation between tag number, line number etc. and an equipment/material item number shall be
specified by an index on the drawing/document.
2.0
LANGUAGE
All drawings and documents shall be written in the ENGLISH language.
3.0
FORMATS
Size of drawings shall not exceed A-1 size.
4.0
UNITS OF MEASURE
The international System of Units (SI Units) shall be used throughout, dual units (SI Units with imperial in
parentheses or vice versa) are also permitted. However, with following exceptions:
a.
b.
c.
d.
Nominal pipe/fitting/valve sizes in inches and pressure rating in lbs in accordance with ASME pressure
classes
Pressure in bar
Liquid flow in m3/h
Gas flow in Nm3/h (0C, 1.01325 bara).
5.0
DOCUMENTS FOR REVIEW
5.1
Review by Buyer shall mean that Buyer will retrieve data for its design and will check the document for
interface data. Supplier shall not start fabrication until Buyer has acknowledged such review and possible
comments have been incorporated.
5.2
Documents submitted "For Review" will be returned within three (3) calendar weeks.
5.3
Any document returned to Supplier for revision shall be re-submitted within two (2) calendar weeks complete
with revisions clearly flagged by a triangle showing the latest revisions.
6.0
FINAL DOCUMENTS
All prints of Suppliers documents shall indicate:
a.
b.
c.
that all revisions previously requested by Buyer are included;

that the documents are certified final and that all dimensions and material specifications are identical to
those of the Goods delivered by Supplier;
that no further changes shall be made without Buyers approval.

Page 3 of 14
7.0
SUPPLIER DATA BOOKS
7.1
Supplier shall ensure that the formats of the Supplier Data Books, i.e.
1.
Installation, Maintenance & Operating Manual (IMO)
2.
Manufacturing Data Record (MDR)
are in accordance with paragraph 9.0 and 10.0. The requirements as described in latter paragraphs are
minimum requirements, which shall be supplemented as necessary to fulfil the requirements and to allow
professional operation and use of the subject equipment. In case of doubt Supplier shall contact Buyer for final
advise. In all cases Supplier to complete the attached SDR.
7.2
All Supplier Data Books shall be bound in A-4 heavy-duty binders with transparent pockets on the cover and
spine and 4 hole ring binder mechanisms. Maximum spine width to be 60 mm.
7.3
Each section shall be separated by using numbered dividers.
8.0
NUMBER AND TYPE OF DOCUMENTS

Required number and type of documents for Buyer shall be as defined hereafter:
9.0
"With Bid" documents
2 prints
"For Review" documents
3 prints
"For Final" documents
3 prints
"Certified as-built" drawings
on disk in AutoCAD version 2000.
Installation, Maintenance &

Operating Manual (IMO)
5 copies (after final review of the master set by Buyer)
Manufacturing Data Record

(MDR)/Certificates
2 copies (after final review of the master set by Buyers

inspector)
INSTALLATION, MAINTENANCE AND OPERATING MANUAL (IMO)

IMO formats shall be compiled according to following format and contents (in so far as appropriate for the
ordered equipment) and shall be applicable for the complete package including deliveries from sub-suppliers:
-
Cover sheet and spine
Contents/index sheet
*
*
*
*
Equipment tag number.

Equipment description.
Purchase Order number.
Supplier details.
- Section 1
* Introduction
- Scope of supply - manufacturer.
- Sub-Supplier contact list and scope of supply.
- Section 2
* Description of complete equipment/package

- Including Process/Utility diagrams.
- Safety requirements.

Page 4 of 14
- Section 3
* Installation
- Equipment installation, alignment and replacement procedures.
- Commissioning procedures and checklists.
- Access and lifting.
- Section 4
* Operation
- Operation instructions.
- Functional descriptions.
- Operation and control procedures.
- Instrument set point list.
- Valve numbering drawings.
- Section 5
* Maintenance
- Preventative maintenance schedules/details.
- Routine maintenance.
- Condition monitoring including lube oil analysis/ condemning
limits.
- Routine test procedures.
- Trouble shooting procedures including diagnostic charts.
- Section 6
* Data sheets (completed by manufacturer)

- Mechanical/instrumentation/electrical data sheets.
- Instrument list.
- Section 7
* Drawings
- For type of supply list of applicable drawings including, but not
limited to:
General arrangement drawings and weights
Process and instrumentation diagrams
Cause and Effect diagrams
Piping/Electrical and Instrumentation/Structural
Parts drawings.
- "Certified as-built" drawings.
- Material lists.
- Section 8
* Parts data
- Equipment/package component details (for re-ordering from
original manufacturer, including parts not supplied as spare).
- Completed spare parts list, including all sectional/exploded view
drawings necessary to identify and install the spare parts.
- Section 9
* Special tools
- Schedule and technical description.
- Usage instructions
Section 10

* Sub-Supplier data
- For all supplied items.
- Marked to show specific type supplied.
- (Operation and maintenance instructions shall be structured as
standard Supplier documentation.)
Page 5 of 14
10.0 MANUFACTURING DATA RECORD (MDR)

MDR formats shall be compiled according to following format and contents (in so far as appropriate for the
ordered equipment):
-
Cover sheet and spine
Contents/index sheet
*
*
*
*
Equipment tag number.

Equipment description.
Purchase Order number.
Supplier details.
- Section 1
* General
- Summary of sub-ordered equipment/material/services with subSupplier details and scope descriptions.
- Section 2
* Data sheets
- Manufacturer's completed data sheets.
- Section 3
* Specification/code references
- Concessions and waivers.
- Non-conformance reports.
- Section 4
* Design Calculations
- Latest revision as reviewed by Buyer.
- Section 5
* Manufacturer's fabrication report

- Manufacturer's certificate of compliance (confirmation that the
package is designed, fabricated and inspected in accordance with
Purchase Order requirements).
- Completed quality control plan.
- Government related documents.
- Inspection release certificates.
- Section 6
* Procedure
- Manufacturing, fabrication, examination and repair procedures.
- Welding procedures WPS.
- Welder qualification records plus welder list with names, stamp,
qualification and WPS.
- NDT operator qualifications and certificates.
- Performance/string test procedures.
- Dimensional control procedure.
- Section 7
* Material certificates
- Certificate index.
- Certificates.
- Heat treatment reports.

Page 6 of 14
- Section 8
* Inspection/Test Reports
- Material inspection.
- Mechanical inspection.
- Balancing, dynamic and overspeed tests.
- Hydrostatic/leakage test.
- Runouts and clearances inspection.
- Performance test.
- Optional tests, such as:
NPSHR test;
complete unit test;
tandem test;
. gear test;
. helium test;
. sound level test;
spare parts test;
. auxiliary equipment test;
post-test inspection of casing;
. full pressure/full load/full speed test;
post-test inspection of the hydraulic coupling fit.
- Electrical functional test.
- Instrumentation functional test.
- Painting/surface preparation.
- Lifting and weighing.
- Preparation for shipment.
- Section 9
* Drawings
- Index.
- Fabrication and design drawings.
- Weld and NDE identification drawings.
- "Certified as-built" drawings.
- Section 10
* Other relevant documentation
The SDR code(s) selected are shown on following page(s).

Page 7 of 14

DOCUMENTS SHOWN BELOW SHALL BE LISTED ON THE SUPPLIER DOCUMENT REGISTER (SDR CODE
PJ-01). ABBREVIATIONS ARE SHOWN BELOW.
Abbreviations Key: A-award (i.e. telefax, letter) P-Purchase Order placement, T-test, D-delivery, '-'-before, '+'-after,
blank - no requirement, R-review by inspector. Example: +4A = four weeks after award, -2D = two weeks, before
delivery.
PURPOSE AND TIMING
SDR
SDR - CODE DESCRIPTION
CODE
With
Bid
For
Review
Data Book(Yes)
IMO
MDR
PROCUREMENT
PC-01
START-UP AND COMMISSIONING SPARE PARTS LIST

- Itemized and priced.
+8P
PC-02
OPERATIONAL SPARE PARTS LIST

Completed/priced spare parts list for 2 years normal operation
complete with drawings, views for identification of spares
+8P
PC-03
SPECIAL TOOLS LIST - Itemized and priced.
+8P
PC-04
PROJECT QUALITY CONTROL & INSPECTION PLAN

Supplier's proposed inspection plan identifying specific quality
control activities, based on Suppliers Quality Manual.
+4P
PC-05
PC-06
PROJECT SCHEDULE
Bar chart identifying Supplier's engineering, procurement,
fabrication and testing schedules including detailed sub-ordered
activities.
+2P
SUB-SUPPLIERS/CONTRACTORS LIST
+8P
GENERAL
GE-01
SUPPLIER DOCUMENT REGISTER

Listing of all documents, identified SDR codes, to be submitted to
satisfy the SDR codes, as per attached format.
+2P
GE-02
CATALOGUE INFORMATION/DESCRIPTIVE LITERATURE

OF MECHANICAL EQUIPMENT
GE-03
TRANSPORT/LIFTING/STORAGE RECOMMENDATIONS
Provide proposed packing, lifting and storage details and
recommendations.
-2D
GE-04
WEIGHT DATA SHEET

Data sheet as contained in the specification completed by Supplier.
+8P
GE-05
NOISE DATA SHEET

Data sheet as contained in the specification completed by Supplier.
+8P
GE-06
LUBRICATION SCHEDULES
List type of lubricants used, sump capacities, change intervals.
-2D
GE-07
INSTALLATION, MAINTENANCE AND OPERATING

MANUAL Format as detailed in paragraph 9.0.
-2D
+2D
GE-08
MANUFACTURING DATA RECORD

Format as detailed in paragraph 10.0
+2D
GE-09
CERTIFICATES
Certificates in accordance with the relevant Specifications.
GE-10
UTILITY CONSUMPTION LIST

Power, air, fuel, etc.

+6P
Page 8 of 14

delivery.
PURPOSE AND TIMING
SDR
CODE
With
Bid
For
Review
Data Book(Yes)
IMO
MDR
CIVIL/MARINE
ST-01
FOUNDATION DRAWINGS
Show dimensions, locate supports, weights, inflicted loads
(static/dynamic), size and location of anchor bolts and civil details.
+6P
ST-02
STRUCTURAL FABRICATION DRAWINGS

Tubulars, plate girders, etc.
+8P
ST-03
STRUCTURAL DESIGN CALCULATIONS
+8P
ST-04
STRUCTURAL SUPPORT DRAWINGS

Location, loads and specific requirements.
+8P
ST-05
MANUFACTURING AND TESTING PROCEDURES

Structural steel (tubulars/girders/sections).
+8P
MECHANICAL
ME-01
MECHANICAL UNIT OUTLINE DRAWING

Preliminary general arrangement (foot print) showing sizes, layout
major components, connections.
+4P
ME-02
EQUIPMENT DATA SHEETS

Data sheets as contained in the specification completed by Supplier.
+6P
ME-03
PERFORMANCE DATA AND CURVES
+4P
ME-04
GENERAL
ARRANGEMENT/CROSS
SECTIONAL/ASSEMBLY DRAWING - Shows dimensions, all
components with tag numbers, layout, locations, all connections,
routing and location of piping, valves and instruments and electrical
materials.
+6P
ME-05
PARTS LIST
Identify all materials, make, type, material, quantity.
+6P
ME-06
NOZZLE LOADING
Indicate max. allowable nozzle loadings.
+6P
ME-07
NAME/TAG PLATE LIST - Detail equipment/material name, tag

number, design/operating conditions, inspection authority, etc.
+10P
AUTHORITY/CODE
REQUIREMENTS,
PRESSURE
CONTAINING PARTS - Documents, i.e. calculations, drawings,
manufacturing/test procedures required to meet authority and/or
code requirements.
+6P
ME-09
DESIGN CALCULATIONS, LCSA (Lateral Critical Speed

Analysis).
+6P
ME-10
DESIGN CALCULATIONS, TVA (Torsional Vibration Analysis)
+10P
ME-11
DESIGN CALCULATIONS, PA (Pulsation Analysis)
+10P
ME-08

Page 9 of 14

delivery.
PURPOSE AND TIMING
SDR
CODE
With
Bid
For
Review
Data Book(Yes)
IMO
MDR
ME-12
DYNAMIC BALANCING REPORT: ROTATING

COMPONENTS
+10P
ME-13
RUNNING CLEARANCE REPORT
+10P
ME-14
HYDROSTATIC TEST REPORT
ME-15
TEST PROCEDURES
ELECTRICAL
EL-01
ELECTRICAL EQUIPMENT DATA SHEETS

EL-02
+4P
ONE LINE DIAGRAM

Show the electrical distribution system, with branch circuits to the
various consumers. Also show voltage level(s), nominal and short
circuit rating of buses, main components, number of phases,
neutral, PE bus, etc.
+8P
EL-03
BLOCK DIAGRAM
Show various installation units, with all interconnecting cabling.
+6P
EL-04
LOAD LIST
Identify all electrical consumers and provide following data, as
applicable: nameplate rating, power demand, power absorbed from
mains, pf and efficiency at load conditions, simultaneity factor;
under winter as well as summer conditions.
+6P
CABLE LIST
List all cables with identification number, operating voltage, type,
number and size of conductors and installed length.
+8P
DIMENSIONAL DRAWING, INCLUDING WEIGHT LIST

Show overall dimensions, including free space required for
ventilation, operation and for maintenance, location and size of
cable entries or cable entry area, details of bus duct connection,
shipping splits, location of foundation bolts, etc.
+6P
ELEMENTARY/SCHEMATIC DIAGRAM
Show schematic diagram or logic diagram, clarifying the operation
or function of electrical circuitry.
+6P
WIRING DIAGRAMS
Show internal connections up to and including terminals for
connection of external wiring or cabling.
+6P
WIRING DIAGRAM FOR ALL ACCESSORIES

Show wiring/connections up to and including terminals for
+6P
FRONT OF PANEL ARRANGEMENT - Show position of

switches, meters, nameplates, etc., including identification of the
various components as well as the nameplate engravings.
+10P
EL-05
EL-06
EL-07
EL-08
EL-09
EL-10

Page 10 of 14

delivery.
PURPOSE AND TIMING
SDR
CODE
EL-11
With
Bid
For
Review
Data Book(Yes)
IMO
MDR
BATTERY ARRANGEMENT AND RACK/ENCLOSURE

ASSEMBLY DRAWING - Show battery installation arrangement.
Also show and identify make and type of battery cells or blocks,
type and size of intercell connectors and terminal covers.
+10P
EL-12
PARTS LIST List all used components and materials, together

with information regarding make and type.
+6P
EL-13
NAME PLATES DRAWING
+6P
EL-14
ELECTRICAL EQUIPMENT SIZING CALCULATIONS
+6P
EL-15
CHARACTERISTIC CURVES IF/AS SPECIFIED ELSEWHERE

Refer to equipment specification or Purchase Order.
+6P
INSTRUMENTATION
IN-01
INSTRUMENT LIST - Completed list according to provided

example.
IN-02
IN-03
+6P
INSTRUMENT LOCATIONS AND CABLE LAYOUT

Show location of instruments with tag numbers, routing and layout.
+8P
CAUSE AND EFFECT DIAGRAMS

Show causes to system trips/shutdowns, resulting effects and
actions.
+6P
LIST OF ALARM/TRIP SETTINGS

List all instruments initiating an alarm and/or shutdown by tag
number and show conditions where alarm or shutdown is required.
+6P
IN-05
INSTRUMENT TERMINATION DRAWING

Provide full termination details.
+6P
IN-06
INSTRUMENT HOOK-UP DETAILS

Show principle and materials.
+6P
IN-07
FUNCTIONAL LOGIC DIAGRAM
+6P
IN-08
INSTRUMENT MOUNTING DETAILS

Show installation details.
+8P
IN-09
INSTRUMENT PANEL LAYOUT

Show position meters, switches, nameplate engravings, cutouts, etc.
+8P
IN-10
INSTRUMENT CABLE LIST

Provide cables, types, sizes, lengths, termination details, etc.
+6P
IN-11
INSTRUMENT CALCULATIONS
+6P
IN-12
INSTRUMENT DATA SHEETS

+8P
IN-13
WIRING & SCHEMATIC DIAGRAM

Show internal connections up to and including terminals for
+6P
IN-04

X
X
Page 11 of 14

delivery.
PURPOSE AND TIMING
SDR
CODE
With
Bid
For
Review
Data Book(Yes)
IMO
MDR
IN-14
CERTIFIED DIMENSIONAL DRAWINGS
+10P
IN-15
CALIBRATION SHEET
+10P
IN-16
SOFWARE DOCUMENTATION - Configuration, database,

graphics, etc.
+8P
IN-17
INSTRUMENT LOOP DIAGRAMS
+8P
IN-18
NOT APPLICABLE - SEE IN-20
IN-19
DIMENSIONAL DRAWING, INCLUDING WEIGHT LIST

Show overall dimensions, including free space required for
ventilation, operation and for maintenance, location and size of
cable entries or cable entry area, details of bus duct connection,
shipping splits, location of foundation bolts, etc.
+8P
WIRING DIAGRAM FOR ALL ACCESSORIES

Show wiring/connections up to and including terminals for
+8P
IN-21
PARTS LIST Identify all materials, make, type, material and

quantity
+6P
IN-22
PAINTING/COATING PROCEDURE/REPORT
+4A
IN-23
MATERIAL CERTIFICATES
In accordance with NEN-EN-10204 3.1.
+4A
IN-24
HYDROSTATIC TEST REPORT
+2T
IN-25
TEST PROCEDURES
+6A
IN-26
AUTHORITY/CODE
REQUIREMENTS
PRESSURE
CONTAINING PARTS (ACCORDING TO PED DIRECTIVE)
Documents, i.e. calculations, drawings, manufacturing/test
procedures required to meet authority and/or code requirements.
+4A
EXPLOSION PROOF CERTIFICATE ACCORDING TO ATEX
+4A
PROCESS FLOW DIAGRAM Incl. heat and mass balance.
+4P
PS-02
PROCESS DESCRIPTION
Including start-up and operating mode.
+4P
PS-03
PROCESS/UTILITY ENGINEERING FLOW SCHEMES (PEFS)
+6P
PS-04
PROCESS CALCULATIONS
+6P
PS-05
PROCESS DATA SHEETS
+6P
PI-01
PIPING COMPONENT OUTLINE DRAWING
+8P
PI-02
PARTS LIST - Identify all materials, make, type, material,

quantity.
+8P
IN-20
IN-27
PROCESS
PS-01
PIPING

Page 12 of 14

delivery.
PURPOSE AND TIMING
SDR
CODE
PI-03
With
Bid
For
Review
Data Book(Yes)
IMO
MDR
AUTHORITY/CODE
REQUIREMENTS
PRESSURE
CONTAINING PARTS
Documents, i.e. calculations, drawings, manufacturing/test
procedures required to meet authority and/or code requirements.
+10P
PI-04
DESIGN CALCULATIONS PIPING COMPONENTS
+10P
PI-05
PIPING NOZZLE LOADINGS
+8P
PI-06
NAME/TAG PLATE LIST
+10P
PI-07
CERTIFIED DIMENSIONAL DRAWINGS
+8P

Page 13 of 14
SUPPLIER DOCUMENT REGISTER (SDR CODE PJ-01)

SDR Code
Document Description

Document Number
Rev. Number
Page 14 of 14
Issue Date according SDR Code

Supplier Document Requirements SDR GDF

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GENERAL SPECIFICATION

SUPPLIER DOCUMENT REQUIREMENTS (SDR)

Change Vendor into Supplier, VDR to SDR

Issued for enquiry

GDF PRODUCTION NEDERLAND B.V.

DOCUMENTS FOR REVIEW

SUPPLIER DATA BOOKS

NUMBER AND TYPE OF DOCUMENTS

INSTALLATION, MAINTENANCE AND OPERATING MANUAL

MANUFACTURING DATA RECORD

GDF Production Nederland B.V.

DOCUMENTS FOR REVIEW

that all revisions previously requested by Buyer are included;

GDF Production Nederland B.V.

SUPPLIER DATA BOOKS

Each section shall be separated by using numbered dividers.

NUMBER AND TYPE OF DOCUMENTS

"With Bid" documents

"For Review" documents

"For Final" documents

"Certified as-built" drawings

on disk in AutoCAD version 2000.

Installation, Maintenance &

5 copies (after final review of the master set by Buyer)

Manufacturing Data Record

2 copies (after final review of the master set by Buyers

INSTALLATION, MAINTENANCE AND OPERATING MANUAL (IMO)

Cover sheet and spine

Equipment tag number.

* Description of complete equipment/package

GDF Production Nederland B.V.

* Data sheets (completed by manufacturer)

GDF Production Nederland B.V.

10.0 MANUFACTURING DATA RECORD (MDR)

Cover sheet and spine

Equipment tag number.

* Manufacturer's fabrication report

GDF Production Nederland B.V.

* Other relevant documentation

The SDR code(s) selected are shown on following page(s).

GDF Production Nederland B.V.

SUPPLIER DOCUMENT REQUIREMENTS (SDR)

SDR - CODE DESCRIPTION

START-UP AND COMMISSIONING SPARE PARTS LIST

OPERATIONAL SPARE PARTS LIST

SPECIAL TOOLS LIST - Itemized and priced.

PROJECT QUALITY CONTROL & INSPECTION PLAN

SUPPLIER DOCUMENT REGISTER

CATALOGUE INFORMATION/DESCRIPTIVE LITERATURE

WEIGHT DATA SHEET

NOISE DATA SHEET

INSTALLATION, MAINTENANCE AND OPERATING

MANUFACTURING DATA RECORD

UTILITY CONSUMPTION LIST

GDF Production Nederland B.V.

SUPPLIER DOCUMENT REQUIREMENTS (SDR)

SDR - CODE DESCRIPTION

STRUCTURAL FABRICATION DRAWINGS

STRUCTURAL DESIGN CALCULATIONS

STRUCTURAL SUPPORT DRAWINGS

MANUFACTURING AND TESTING PROCEDURES

MECHANICAL UNIT OUTLINE DRAWING

EQUIPMENT DATA SHEETS