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INCORPORATE
AGILE INTO
STRATEGIC
PLANNING
FIRMS NEED TO
ACHIEVE GREATER
LEVELS OF
TRANSPARENCY
TO CREATE A
STRONG LINK
BETWEEN
STRATEGIC
PLANNING AND
EXECUTION
SUPPORT
DIGITISATION
THROUGH
PROJECT
MANAGEMENT
AGILE AND
DEVOPS
APPROACHES
MEAN LARGE
PROJECTS WITH
A DEFINED
ENDPOINT ARE
DISAPPEARING
THINKSTOCK
INCORPORATE
AGILE INTO
STRATEGIC
PLANNING
FIRMS NEED TO
ACHIEVE GREATER
LEVELS OF
TRANSPARENCY
TO CREATE A
STRONG LINK
BETWEEN
STRATEGIC
PLANNING AND
EXECUTION
HOME
SUPPORT
DIGITISATION
THROUGH
PROJECT
MANAGEMENT
AGILE AND
DEVOPS
APPROACHES
MEAN LARGE
PROJECTS WITH
A DEFINED
ENDPOINT ARE
DISAPPEARING
FIRMS SET SIGHTS
ON DIGITAL, BUT
WILL IT FULFIL
THEIR DEMANDS?
THE EFFECTS OF
DIGITISATION
AND HOW
CIOS CAN HELP
BUSINESSES MOVE
FORWARD WHILE
KEEPING DAY-TODAY SYSTEMS
RUNNING
T
How Agile
ALM tools
shape business
agility
How can
Agile be used
with other
methods?
SUPPORT
DIGITISATION
THROUGH
PROJECT
MANAGEMENT
AGILE AND
DEVOPS
APPROACHES
MEAN LARGE
PROJECTS WITH
A DEFINED
ENDPOINT ARE
DISAPPEARING
FIRMS SET SIGHTS
ON DIGITAL, BUT
WILL IT FULFIL
THEIR DEMANDS?
THE EFFECTS OF
DIGITISATION
AND HOW
CIOS CAN HELP
BUSINESSES MOVE
FORWARD WHILE
KEEPING DAY-TODAY SYSTEMS
RUNNING
THINKSTOCK
INCORPORATE
AGILE INTO
STRATEGIC
PLANNING
FIRMS NEED TO
ACHIEVE GREATER
LEVELS OF
TRANSPARENCY
TO CREATE A
STRONG LINK
BETWEEN
STRATEGIC
PLANNING AND
EXECUTION
Getting started
Budgeting is completed in most firms, but it is not strategic planning. Instead of strategic
planning and transparency, human nature takes over. Driven by a spend it or lose it
computerweekly.com buyers guide 3
mentality, executives clog the demand pipeline with wish list projects. Delivery teams
waste time and resources estimating projects that may never get started because
businessunits have asked for more than their resources will support.
Technology is a differentiator, but people make it
sustainable. Key people in business, technology and
external partner roles represent your collective capacity
usiness
to take on initiatives, source them with hybrid staffing
leaders are
models, support new business and technology, and
reshape legacy IT culture such that it can support the
bypassing
needs of technology management.
Strategic execution
traditional IT
Role of IT
INCORPORATE
AGILE INTO
STRATEGIC
PLANNING
FIRMS NEED TO
ACHIEVE GREATER
LEVELS OF
TRANSPARENCY
TO CREATE A
STRONG LINK
BETWEEN
STRATEGIC
PLANNING AND
EXECUTION
HOME
SUPPORT
DIGITISATION
THROUGH
PROJECT
MANAGEMENT
AGILE AND
DEVOPS
APPROACHES
MEAN LARGE
PROJECTS WITH
A DEFINED
ENDPOINT ARE
DISAPPEARING
FIRMS SET SIGHTS
ON DIGITAL, BUT
WILL IT FULFIL
THEIR DEMANDS?
THE EFFECTS OF
DIGITISATION
AND HOW
CIOS CAN HELP
BUSINESSES MOVE
FORWARD WHILE
KEEPING DAY-TODAY SYSTEMS
RUNNING
Businesses
lack skills
forchange
management
projects
Managing
IT projects:
when things
gowrong
anaging projects can be a headache for any manager, and maintaining adequate
visibility over a portfolio of projects can be stressful for the best CIO. In the
past, project management software such as Microsoft Project, Primavera or
Project Manager Workbench were sufficient for most long-running projects.
Gantt charts and task lists ensured critical paths were maintained; changes to the plans
could be mapped and tracked and the impact on the final outcome could be estimated with
the final delivery date changed, if required.
However, there has to be a change in the way projects are carried out. Agile and
development and operations, or DevOps,approaches mean large projects with a defined
endpoint are fast disappearing managing smaller chunks of work and seeing how they all
operate together is becoming moreimportant.
computerweekly.com buyers guide 5
This should, of course, always have been the case. The eating the elephant phrase of
breaking everything down into small bits and managing each part simultaneously is how
successful projects managed have typically been managed. Yet, in many cases, it is only
the total project that is addressed; the tasks that make up the processes of the project are
hardlymanaged at all. This is most visible in the public sector, where many projects have
been set up to run over several years. As time goes on, users need change yet the desired
end result remains the same in the project plan, and the sum of the changes makesitseem
as though the desired outcome will never be reached.
In the end, what should be a highly flexible approach
turns in on itself, attempting to bring in the required
project takes
changes but still aiming at what is now the wrong result
and the actual result is a failure of the project at high
time and the
cost totheusers and, in the case of the public sector,
thetaxpayer.
end result may
What is now required is a means of managing at the
task level with a mechanism for aggregating the tasks
be an attempt
into the processes and seeing what the impact on
to solve
any end result will be. This requires more intelligence
than just project management it starts to fall into the
problems that
project portfolio management (PPM) space. Indeed,
incertain circumstances, if the project team can regard
have changed
what it is doing as a product, then the better tool to
or are no
choose could well be a product life cycle management
(PLM) one. The key things to look for when choosing a
longer there
tool are as follows.
Resource management
Projects are dependent on resources. These resources will include money, people, time
and the physical availability of goods such as servers, software and space and power in
the datacentre. Each resource must be understood by the project software as well as the
context between them. This means that when a change is applied to a task, the impact of
this at all levels of the project must be understood. But does this mean that more people,
money or time will be required to complete the task? And what does this mean to the
overall project?
Change management
Putting together a project that solves your issues now is fine. The problem is that a
project takes time and the end result may be an attempt to solve problems that have
changed or are no longer there. Therefore, any change requests must be seen as being
a core part of any project, and the project software chosen must not only be capable
of embracing these changes, but also of calculating what this means at the resource
level andproviding sufficient feedback to CIOs, project leaders and team members so
decisionscan be made over whether the change can be adopted or if there is too much
risk to the overall project in adopting it. This is known as consequence modelling, and
may include such aspects as Monte Carlo modelling, probability encoding, risk tolerance
estimating and so on.
computerweekly.com buyers guide 6
Any project software must be capable of acting as a central control module to other
systems. For example, in an IT project, using project software to initiate a code
implementation through a software management tool, such as IBM Rational or Eclipse,
means the action can be fully audited as part of the project, rather than as part of the
development process. Integrating the project software into any trouble ticketing system
again means that an audit can be carried out in one
central place, rather than across multiplesystems.
Reporting is essential
The concept of
an IT project is
changing, and
many project
management
software
suppliers have
struggled to
keep up with
Many projects will still have a hard endpoint, where
the desired outcome is reached, but in todays more
what has been
flexible agile/DevOps world, it is more likely that
various projects will remain interlinked and will
happening
change as time goes on. Being able to manage a full
portfolio of projects on an ongoing level is more of a
requirement than it has been in the past and it does mean project managers and CIOs
need to change their attitude to projects as well.
At the PPM level, Microsoft has built a lot of the required capabilities into its Project suite
to create enterprise project management, which can be seen as a true PPM offering. CA
Technologies, with its Clarity PPM software, is a major player in the space. Oracle has a range
of offerings, including Primavera. Deltek, which is more focused on non-IT projects, has a
strong offering that can be used by IT for managing its projects.
PLM often brings in better resource capabilities. As PLM is more often used where a
physical product is involved, it is used to dealing with bills of materials (BOMs). These BOMs
provide full lists of what is required to make the product. With the right information included
in the models, these provide the details needed to estimate how much the product will cost
in terms of components. They also allow a full supply chain model to be built up that reflects
the other resources of time and people availability. Taking a soft project such as an IT
project, and using code stubs and functional components as basic feeds into a BOM, gives
highly granular capabilities in managing an agile/DevOps project.
Main suppliers in the PLM space include Siemens Software, PTC and Aras. Most
companies in the CAD/CAM space including Dassault, Bentley and Autodesk have
capabilities in the PLM space, but their systems may be too focused on the CAD/CAM and
product space to be used as an IT PLM tool. The concept of an IT project is changing rapidly,
and many of the project management software suppliers have struggled to keep up with what
has been happening. However, there are many options available to the IT project manager
choosing the right strategic solution to support a highly flexible and dynamic IT environment
based around agile and DevOps approaches just requires a little more thought than before. n
Clive Longbottom is services director at analyst Quocirca
computerweekly.com buyers guide 7
INCORPORATE
AGILE INTO
STRATEGIC
PLANNING
FIRMS NEED TO
ACHIEVE GREATER
LEVELS OF
TRANSPARENCY
TO CREATE A
STRONG LINK
BETWEEN
STRATEGIC
PLANNING AND
EXECUTION
HOME
SUPPORT
DIGITISATION
THROUGH
PROJECT
MANAGEMENT
AGILE AND
DEVOPS
APPROACHES
MEAN LARGE
PROJECTS WITH
A DEFINED
ENDPOINT ARE
DISAPPEARING
FIRMS SET SIGHTS
ON DIGITAL, BUT
WILL IT FULFIL
THEIR DEMANDS?
THE EFFECTS OF
DIGITISATION
AND HOW
CIOS CAN HELP
BUSINESSES MOVE
FORWARD WHILE
KEEPING DAY-TODAY SYSTEMS
RUNNING
How to
support
digitisation
through
project
management
Financial
companies
leading race to
digitisation
igitisation could change ITs value, but is IT ready? New products and services
often promise business value, but more often than not they simply offer a slight
improvement over what came before. On the one hand, they are responsible for
the IT infrastructure businesses rely on, but they are also being asked to support
technology-powered business initiatives. When the web started to become popular, every
company wanted a presence on it. Now every company wants a chunk of the digital pie. IT
may not be able to deliver business value but it can facilitate those initiatives.
How can CIOs keep day-to-day systems running while helping businesses move forward
with digitisation? In the McKinsey paper, Competing in a digital world: Four lessons from the
software industry, consultants Hugo Sarrazin and Johnson Sikes write that, in the past, IT
and business have tended to operate as separate functions in many organisations, making
it harder for those trained in one discipline to cross over to the other. The article describes
computerweekly.com buyers guide 8
why companies should become more like software companies. Along with the need for IT
to become more business-savvy, the authors recommend business unit leaders become
software-savvy.
A base level of software fluency will be required for all levels, including upper
management, to understand not only the core technologies, but the dynamics of working in a
quick-turn, more connected and digitised marketplace, states the report.
If digitisation will force enterprises to become more like software companies, IT will
need to adapt, because traditionally organised enterprise IT has been constrained due to
working practices. Analyst Gartner predicts that by
2015 the speed of change in business will outpace ITs
ability to support those changes. As a result, Gartner
expects IT organisations will need to embrace a
he idea of
bimodal IT architecture to make the transition to an
agile infrastructure, which is required to address the
becoming more
proliferation of data generated by digital business and
agile has been
the internet of things.
Bimodal is Gartners terminology for splitting work
popular in the
that needs to be done quickly from long-term projects,
such as those that relate to core IT infrastructure.
industry for
Complex projects should be split to make them more
manageable. Ideally, each part should deliver a tangible
several years
business benefit.
Quocirca analyst CliveLongbottom says breaking
everything down into small pieces and managing each
part in a joined-up manner is among the key attributes of successful project management.
Yet in many cases, it is only the total project that is addressed; the tasks that make up the
processes of the project are hardly managed. This is most visible in the public sector, where
many projects have been set up to run over several years. As time goes on, the user needs
change yet the desired result remains the same in the project plan, and the sum of the
changes makes it seem that the desired outcome will never be reached, says Longbottom.
The idea of becoming more agile has been popular in the industry for several years. In
October it arrived at VMworld Europe, when VMware CEO Pat Gelsinger described the need
for agility in the enterprise. In Gelsingers vision, virtualisation removes hardware constraints
in the datacentre, allowing businesses to become more dynamic and agile.
Many people regard agile as a way for businesses to be more responsive to change. Rather
than spend months or years creating a formal specification for a project, IT can become
lightweight. This is how online recruiter Reed.co.uk introduced bitcoin as a payment system,
when CTO Mark Ridley encouraged his team to develop ideas in a Google-like initiative.
Ridleys developers were given a day every fortnight to work on their own project. One
of the teams took an interest in bitcoin and presented their idea at a meeting. Within a
few weeks there was a working implementation showing Reed.co.uk accepting bitcoins.
Given the financial implications, the project needed CFO oversight, but even the senior
management had to accept the timescales dictated by fortnightly sprints in the Scrum
project management methodology.
Thanks to the rapid development and deployment
process, Reed.co.uks bitcoin system was ready after
eam members
three project sessions. The company has integrated
bitcoin payment by converting currency to pound
are not in the
sterling at the point of transaction. Bitcoins are then
converted to a currency the companys CFO and
best place to
accounting system can understand. But agile should not
set corporate
be considered a panacea for developing apps faster.
All methods are flawed, some are useful, says
or regulatory
Manav Mehan, principal agile consultant at TCS.
Problems with agile have nothing to do with process.
standards
Its about people.
Barbara Roberts,
In fact, unless the people in the organisation
understand what is achievable with agile, such a
DSDM Consortium
projectcan run into trouble just as catastrophically as
one that takes a traditional waterfall approach.
Barbara Roberts, DSDM Consortium director of
product innovation, says: It is all about changing peoples perceptions.
In any organisation there will always be people who are difficult to change, while some will
come with an open mind. Roberts says the challenge is how to manage this. She says agile is
not about throwing away the work that has previously been done. Instead, she recommends
looking at areas of a project that are not working.
Project management is a good thing. But if the style of project management is wrong, look
at how you can change the style, she says.
Agile project management helps teams work more autonomously, but there will always
be constraints. Team members are not in the best place to set corporate standards, says
Roberts. She says agile projects work well when people have a natural team culture. But it
can be disruptive for someone who is naturally introverted.
A project manager may need to divide the work up so
Firms must use agile in strategic planning
this individual is able to concentrate on a distinct part of
CIO briefing on agile development
the project using a more traditional approach. You make
Can IT survive digitisation?
compromises where it isnecessary, says Roberts.
Continuous development
Forrester analysts Margo Visitacion and Gordon Barnett saidIT must adapt to deal with
continuous change. Transparent performance measures and metrics enable balanced
investments across new and current initiatives more frequently, preventing the need for
once-a-year or half-year planning and budgeting cycles. Long-term investment strategies
and short-term execution are defined using data from feedback loops, theanalysts said in
a report. Arguably, continuous development and delivery will become the norm for CIOs
managing the demands for business that will arise from digitisation. n
computerweekly.com buyers guide 10