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गेल ( इं�डया ) �ल�मटेड ( भारत सरकार का उपक् ― ्

गेल (इं�डया) �ल�मटेड

(भारत सरकार का उपक् ् हारत् कं प् ी)

GAIL (India) Limited

(A Government of India Undertaking― A Maharatna Company)

पाता पेट्केक्कमस प्- पाता, िजला-औरया �प्-206241 (..)

PATA - PETROCHEMICALS PO-PATA, DIST.- AURAIYA PIN-206241 (U.P.)

फ््/PHONE: +91-5683-282356, 282049, 283403-5

फैकस/FAX: +91-5683-282446

DOMESTIC COMPETITIVE BIDDING (E-TENDER)

BBIIDD DDOOCCUUMMEENNTT

FOR

PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

EE--TTeennddeerr NNoo 88000000000088881133

(TENDER NNOO:: GGAAIILL//PPAA1155//5588997744//88000000000088881133//TTBB))

PRE-BID MEETING

:

11th December’ 2015 at 1500 Hrs. (IST)

DUE DATE & TIME FOR ONLINE BID SUBMISSION

(ONLY THROUGH E-TENDERING MODE)

:

22nd December’ 2015 at 1500 Hrs. (IST)

DUE DATE & TIME FOR BID OPENING

:

22nd December’ 2015 at 16.30 Hrs. (IST)

Phone: +91-5683-282356, 282049, 283403-05, Ext. - 30388 E-mail- twinkle.bala@gail.co.in/ vsrinivasulu@gail.co.in Fax: +91-5683-282446, +91-11-26185941-5509#,

पंजीक त कायारलय:

गेल भव्, 16 भीकाएजी का्ा पलेस

्ई �दमलल-110066, इं�डया

REGD. OFFICE:

GAIL BHAWAN, 16, BHIKAIJI CAMA PLACE NEW DELHI-110 066, INDIA

सीआईए्/CIN

L40200DL1984GOI018976

www.gailonline.com

Tender Document No Tender for

SECTION NO.

: GGAAIILL//PPAA1155//5588997744//88000000000088881133//TTBB [E-Tender Bid Invitation No.- 88000000000088881133]

: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

CONTENTS

DESCRIPTIONS

I.

INVITATION FOR BID (IFB)

II.

BID EVALUATION CRITERIA (BEC)

III.

INSTRUCTIONS TO BIDDERS (ITB)

ANNEXURE-I (ITB FOR PARTICIPATION IN E- TENDER)

ANNEXURE-II (GENERAL ITB)

ANNEXURE-III (PROCEDURE FOR EVALUATION OF PERFORMANCE OF VENDORS/ SUPPLIERS/ CONTRACTORS/ CONSULTANTS)

IV.

FORMS & FORMATS

V.

SPECIAL CONDITIONS OF CONTRACT & SCOPE OF SUPPLY

ANNEXURE-IV (JOB STANDARD SPECIFICATION FOR ULTRASONIC FLOW METER)

ANNEXURE-V(TECHNICAL SPECIFICATION FOR ULTRASONIC FLOW METER-ITEM NO.1)

ANNEXURE-VI(TECHNICAL SPECIFICATION FOR ULTRASONIC FLOW METER-ITEM NO.2)

VI.

GENERAL CONDITIONS OF CONTRACT – GOODS (ATTACHED SEPARATELY AS PDF)

VII.

PRICE SCHEDULE

****

Page 2 of 94

Tender Document No Tender for

: GGAAIILL//PPAA1155//5588997744//88000000000088881133//TTBB [E-Tender Bid Invitation No.- 88000000000088881133]

: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

SECTION – I

INVITATION FOR BID (IFB)

*CAN BE QUOTED BY ANY BIDDER MEETING THE BEC OF TENDER*

Page 3 of 94

Tender Document No Tender for

: GGAAIILL//PPAA1155//5588997744//88000000000088881133//TTBB [E-Tender Bid Invitation No.- 88000000000088881133]

: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

INVITATION FOR BID (IFB)

Ref.:GAIL/PA15/58974/8000008813/TB

To,

03.12.2015

SUBJECT: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

Dear Sir/Madam,

GAIL (India) Limited (A Govt. of India Undertaking – A MAHARATNA Company) invites e- Bid on Domestic Competitive Bidding basis from eligible bidders who meet Bid Evaluation Criteria as mentioned here-under for subject job under SINGLE STAGE TWO BID SYSTEM, as per technical specification, scope of supply and other terms and conditions as enclosed with this document and on following salient terms and conditions:

1. Salient Features of Tender Document:

(A)

ITEM/SCOPE OF SUPPLY:

“PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA” as per Technical Specifications/Scope of supply/Special Conditions of Contract of tender document as enclosed & it’s Corrigendum/Amendment(s),if any.

   

GAIL/PA15/58974/8000008813/TB

 

(B)

TENDER NO.:

[E-Tender Bid Invitation No.- 8000008813]

(C)

MODE OF TENDERING:

Domestic Competitive Bidding Basis through GAIL’s e- Tender Portal https://etender.gail.co.in

   

Rs.1,30,000/-(Rupees One Lakh Thirty Thousand Only)

 

(D)

BID SECURITY / EARNEST MONEY DEPOSIT (EMD):

(Original EMD must reach within seven (07) days from final due date of bid submission).

Note:

Bidders

seeking

preference and

exemption

for

 

EMD/Bid Security under MSMED Act 2006 should be registered for the goods being procured in the tender. Also refer Public Procurement Policy (PPP) at Section-II of tender document for complete details.

(E)

DELIVERY SCHEDULE:

The delivery should be within 16 weeks from date of issue of FOA/ Purchase Order whichever is earlier and must be strictly adhered to the time and quantity mentioned. The material shall be dispatched through any bank approved transporter preferably who are having Go-down at Dibiyapur, on door delivery basis.

Page 4 of 94

Tender Document No Tender for

: GGAAIILL//PPAA1155//5588997744//88000000000088881133//TTBB [E-Tender Bid Invitation No.- 88000000000088881133]

: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

(F)

PAYMENT TERMS:

100 % payment within 30 days of receipt and acceptance of supplied material at site. With a view to ensure faster payments to all our vendors/contractors, all payments will be released by GAIL through e-payment mode.

(G)

GUARANTEE/WARRANTY:

Material/spares supplied shall be guaranteed for defect originating from design, materials, workmanship, operating characteristics etc. for 12 months from date of commercial operation or 24 months from the date of shipment, whichever is earlier. In case of rejection of goods supplier shall replace/repair the same at no extra cost to GAIL and till such time the rejected goods shall be lying at site at the risk and cost of supplier.

(H)

PRICE REDUCTION SCHEDULE(PRS):

As per clause 26.0 of GCC Goods

 

(I)

BID DOWNLOAD PERIOD:

3rd December’ 2015 to 22nd December’ 2015 (1500 Hrs.)

[From

GAIL’s

website

(under

 

guest login) or http://gailtenders.in].

(J)

DATE OF PRE-BID MEETING

11th December’ 2015 (11:00 Hrs.) at GAIL, Pata (U.P.)

 

VENUE FOR PRE-BID

GAIL (India) Limited, Polymer Bhawan, Pata -206241, Auraiya Dist Uttar Pradesh

 

(K)

MEETING & OPENING OF UN-PRICED BIDS

   

22nd December’ 2015 (1500 Hrs. IST)

 

(L)

LAST DATE & TIME OF BID SUBMISSION (UPLOADING)

[Tender must be submitted within above stipulated date and time through e-tendering mode only].

   

22nd December’ 2015 (16.30 Hrs. IST)

 

(M)

DATE & TIME OF UN- PRICED BID OPENING

[If the particular day is happened to be a declared holiday in GAIL, the next working day shall be considered].

(N)

BID EVALUATION CRITERIA (BEC)

Please see clause no. 1.0 of section II of tender.

 

(O)

REJECTION CRITERIA

Please see clause 19.0 of GITB(Annexure II)of tender (Bid with any deviation/modification /stipulation to rejection criteria, shall be rejected)

(P)

ALTERNATE CONTACT PERSON(S)

Mr. V Srinivasulu, Ch. Manager(C&P) E-mail: vsrinivasulu@gail.co.in Ph: +91-5683 – 230381

2. Complete Tender Document and Schedule of Rates are available on GAIL’s/Govt. website

and same can be downloaded from GAIL’s website https://etender.gail.co.in (as a guest

Portal

(http://eprocure.gov.in). Bidder is requested to down load the same and quote their prices strictly as per the format without altering the content of it.

user)

or

http://gailtenders.in

OR

http://tenders.gov.in

or

CPP

Corrigendum(s)/Amendment(s) and Record Notes of pre-bid discussions, if any, shall also be available on the referred web sites, and its bidder(s) responsibility to check website regularly.

Page 5 of 94

Tender Document No Tender for

: GGAAIILL//PPAA1155//5588997744//88000000000088881133//TTBB [E-Tender Bid Invitation No.- 88000000000088881133]

: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

3. Bid Document is non-transferable.

4. Bids complete in all respect should be uploaded on the GAIL’s portal online on or before the bid due date and time.

5. PRE-BID MEETING (PBM) [refer clause no. 17 of ITB]

a) The Bidder(s) or his official representative, are invited to attend a pre-bid meeting on date, time and venue specified above. The person should carry authorization letter and valid Photo ID proof.

b) The bidder is requested to submit clarifications/questions in the format (Format F3 refers) provided herewith by e-mail/courier / fax so as to reach GAIL at least one (03) day before the pre-bid meeting. These questions shall be replied during the pre-bid meeting.

c) Corrigendum(s) and Record Notes of pre-bid discussions, if any, shall also be available on the referred web sites and its bidder(s) responsibility to check website regularly for such updates.

d) This being an e-Tender process, a Session will also be arranged for bidders to demonstrate the e-Tendering system to facilitate bidders to submit the Bid Online.

e) Non-attendance of the pre-bid meeting will not be a cause for disqualification of a bidder.

6. SUBMISSION OF BIDS:

Any bidder who meets BEC, Techno-commercial requirement of tender document and wishes to quote against this Tender may download the complete Tender Documents & its Corrigendum/Addenda (if any) from GAIL's website http://gailtenders.in; or "e-Tendering" portal at https://etender.gail.co.in (log in as guest user) & CPP Portal (http://eprocure.gov.in).

Bids are to be uploaded / submitted online in GAIL’s e-tendering System (https://etender.gail.co.in) only. Bidder shall submit the Prices as well as the Un-Priced Documents as mentioned hereunder through our e-tendering portal only.

Bids submitted in any other form, such as courier (containing documents in physical form) / post / in-person / fax / e-mail/telegram / telex/CD/DVD/documents in pen drive etc. shall not be accepted against this Tender. The "Un-Priced Bid" and "Price Bid" shall contain the documents in the manner specified below:

PART-I: UN-PRICED/TECHNO-COMMERCIAL BID

[Refer clause no. 12 of General ITB of Tender Document]

To be submitted on Collaboration Folders of E-tendering system complete with all technical details along with all other required documents as specified in bid document including Price Schedule WITH PRICE BLANKED OUT.

Page 6 of 94

Tender Document No Tender for

: GGAAIILL//PPAA1155//5588997744//88000000000088881133//TTBB [E-Tender Bid Invitation No.- 88000000000088881133]

: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

No Hard copy of Bid document to be submitted. The documents are to be uploaded / submitted in respective sub-folders available in e-tendering portal.

The "Un-Priced Bid" must contain all technical and commercial details as mentioned in tender document in relevant folder(s), other than the rate with the following:

PART-II: PRICE BID /PRICE SCHEDULE

[Refer clause no. 12 of General ITB of Tender Document]

It should contain only the “Price Schedule” in exact format of tender document completely filled with rates & all other required information, without any other terms and conditions or document whatsoever. The "Price Bid" containing any new / fresh condition [not mentioned in the "Un-Priced Bid"] shall be categorically ignored.

Bids complete in all respects should be submitted on or before last date and time of Bid submission. The Bids submitted on line in GAIL’s E-tendering system will only be considered for evaluation. Physical Bids sent through Fax/E-mail/Courier/Post/any other mode will not be accepted.

PART-III: EARNEST MONEY DEPOSIT/BID SECURITY

[Refer clause no. 16 of GITB of Tender Document]

The “copy of EMD/BG” and no terms and conditions and document(s), shall be uploaded in folder name EMD. Original of Earnest Money Deposit (EMD), POA (Power of Attorney) as per clause no. 9 of IFB must reach us within 07 days from the “due date for bid submission” as under, failing which bid may not be considered for further evaluation.

7. EARNEST MONEY DEPOSIT (EMD)/BID SECURITY: (refer clause no. 16.0 of ITB)

The Earnest Money Deposit (EMD) for the amount as mentioned above shall be submitted in the form of crossed Bank Demand Draft/Banker’s Cheque drawn on any Nationalized/Scheduled bank in favour of GAIL (India) Limited, payable at State Bank of India, Pata (Branch Code 1937), Auraiya (U.P.) or through letter of credit. Alternatively, Earnest Money deposit may also be submitted through Bank Guarantee from any Indian Scheduled Bank or a branch of an International Bank situated in India and registered with Reserve Bank of India as scheduled foreign bank in the proforma attached with the Tender Document. However, other than the Nationalized Indian Banks, the banks whose BGs are furnished must be commercial banks having net worth in excess of Rs. 100 crores and a declaration to this effect should be made by such commercial bank either in the bank guarantee itself or separately on a letter head.

Validity of EMD/BG shall be minimum 2 months beyond the validity of the offer. In event of non-availability of copy of EMD in bid (Bid => Technical Document => EMD Folder), such bids may not be considered/opened.

For the information of the bidders the list of Local Banks presently operating in Dibiyapur, Pin Code - 206241 (near to GAIL, Petrochemical Complex at Pata) is given below:

Page 7 of 94

Tender Document No Tender for

: GGAAIILL//PPAA1155//5588997744//88000000000088881133//TTBB [E-Tender Bid Invitation No.- 88000000000088881133]

: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

1. STATE BANK OF INDIA

2. ICICI BANK

3. HDFC BANK

4. CENTRAL BANK OF INDIA

5. PUNJAB NATIONAL BANK

6. BANK OF BARODA

7. BANK OF INDIA

8. ALLAHABAD BANK

9. SYNDICATE BANK

8. GAIL (India) Limited assumes no responsibility for inability of a bidder to submit bids through GAIL's "e-Tendering" system on account of delay in submission at bidder's end. Bidder shall ensure that they submit the bid well before the "Due Date & Time of Bid- Submission". GAIL shall not be responsible if bidder is not able to submit the bid on account of failure in network / internet connection at bidder's end. Bidder shall obtain a "Digital Certificate [Class-3B]" on their own and GAIL (India) Limited will be not at all responsible for a bidder not having acquired the valid "Class-3 / 3B Digital Certificate". For necessary security setting in PC and detailed instruction regarding e-tendering process, please refer to “Annexure-I Instructions to Bidders (ITB) for participation in E-Procurement" of this tender document and “Ready Reckoner and FAQs” (available on GAIL’s e-portal) for further details.

9. SUBMISSION OF ORIGINAL CERTIFICATES/ DOCUMENTS:

The following original document(s) (along with any other document(s) which are asked in tender document for submission in original) must reach us within 07 days from the “due date for bid submission” as under, failing which bid may not be considered for further evaluation:

(i)

EMD in the form of DD/BG.

(ii)

Original Power of Attorney (Refer clause 2.1 of Annexure-II of Section-III).

Bidders are also required to upload the above documents while submitting the bid electronically. The above document(s) must be sent in a sealed envelope super scribing as “Original EMD & Documents against Tender Reference No. “GAIL/PA15/58974/8000008813/TB [E-Tender Bid Invitation No.:- 8000008813]” so as to reach at following address:

Central Receipt Section (Not for Tender Box) Security Main Gate Building, Pata Complex, GAIL (India) Limited P.O. – Pata (Nearby Dibiyapur) District - Auraiya (U.P.), Pin – 206 241 Phone : +91-5683-30388

Attention. Ms. Twinkle Bala Sr. Officer(C&P)

Bidder must ensure that these documents must reach GAIL on or before 7th day from the final due date & time of bid opening (Part-I), failing which the bid will not be evaluated further irrespective of their status/ranking in tender and notwithstanding the fact that a copy of EMD was earlier uploaded by the bidder

Page 8 of 94

Tender Document No Tender for

: GGAAIILL//PPAA1155//5588997744//88000000000088881133//TTBB [E-Tender Bid Invitation No.- 88000000000088881133]

: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

Above Document(s)/Bid(s) received after stipulated last date and time, due to any reasons what-so-ever, including postal delays will not be considered.

10. DETAILS OF COURIER:

GAIL Petrochemical Plant, Pata is situated near Dibiyapur, Dist. Auraiya (U.P.). As per best of GAIL’s knowledge, the following courier companies are having their offices in vicinity of Pata in addition to Indian Postal Department:

 

A)

FIRST FLIGHT COURIER :

DIBIYAPUR BRANCH Near Sahara India Ltd, Auraiya Road Dibiyapur Contact Person: Mr. A. K.Tiwari

AURAIYA BRANCH Jap Bhavan Market, Infront of HDFC Bank Ltd. Kanpur Road, Auraiya Contact Person: Mr. Ajay Singh Contact details: 9336587325 E-mail: auraiya@firstflight.net

Contact Details: Mobile 9918486882 /

 

9548988908

 
 

B)

DTDC COURIER AND CARGO LTD.

 

Khanpur Churaha, Maa Ambey Lodge Yamuna Road, Auraiya Contact Details : Ph. 9889818437

The above list is indicative only and other couriers may also be operating from nearby places. Further, bidders are requested to verify the details from the websites of respective courier companies. GAIL shall not be responsible for any deficiency in the services by the above mentioned courier companies.

11. SCC , SOS & TECHNICAL SPECIFICATIONS: (refer SECTION V of tender)

The bidder shall undertake full responsibility on overall basis for providing desired items/materials as described in the tender document & its corrigendum (if any). For complete details refer SCC & SOS of bid document.

12. GAIL reserves the right to carry out capability assessment of the bidder including referral to in-house information.

13. GAIL will not be responsible or liable for cost incurred in preparation & delivery of bids, regardless of the conduct or outcome of the bidding process.

14. Bidder should not be under liquidation, court receivership or similar proceedings.

Further, Bidder should not be black listed with any PSU and should not be on holiday list of GAIL and its PMC (i.e. EIL, MECON, Suez Tractebel, J P Kenny etc.).

15. No extension in the bid due date/time shall be considered on account of delay in receipt of any document.

Page 9 of 94

Tender Document No Tender for

: GGAAIILL//PPAA1155//5588997744//88000000000088881133//TTBB [E-Tender Bid Invitation No.- 88000000000088881133]

: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

16. GAIL will follow purchase preference policy as per prevailing guidelines of Government of India.

All the bidders including those who are not willing to submit their bid against in this tender, are required to submit format F-1 “Acknowledgement Cum Consent Letter” attached in the tender along with reason(s) for non-participation (if applicable) within 7 days from receipt of tender information.

Bidder if so desires may seek in writing the reasons for rejection of their bid, to which GAIL shall respond quickly.

Thanking You,

Yours faithfully,

For GAIL (India) Limited,

Thanking You, Yours faithfully, For GAIL (India) Limited, (Ms. Twinkle Bala) Sr. Officer(C&P) E-mail:

(Ms. Twinkle Bala) Sr. Officer(C&P) E-mail: twinkle.bala@gail.co.in Ph :+91-5683-230388

Page 10 of 94

Tender Document No Tender for

: GGAAIILL//PPAA1155//5588997744//88000000000088881133//TTBB [E-Tender Bid Invitation No.- 88000000000088881133]

: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

SECTION – II

BID EVALUATION CRITERIA (BEC)

Page 11 of 94

Tender Document No Tender for

: GGAAIILL//PPAA1155//5588997744//88000000000088881133//TTBB [E-Tender Bid Invitation No.- 88000000000088881133]

: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

1.0 BID EVALUATION CRITERIA(BEC):

TECHNICAL CRITERIA:

A)Bidder must be

a. Manufacturer or

b. Indian subsidiary of Manufacturer or

c. Dealer /Distributor of Manufacturer of Flowmeter.

1. Documentary proof requirement for Manufacturer: Bidder to submit copy of valid

ISO 9001:2008 certificate/NSIC/ Excise certificate/ Certificate from statutory bodies/ any relevant document confirming bidder as manufacturer of Flowmeter.

2. Documentary proof requirement for Indian subsidiary of Manufacturer: Bidder to submit certificate stating as Indian subsidiary issued directly by manufacturer along with valid ISO 9001:2008 certificate/NSIC/ Excise certificate/ Certificate from statutory bodies/ any relevant document of the manufacturer as applicable as mentioned at (1) above.

3. Documentary proof requirement for Dealer/Distributor of Manufacturer : Bidder

to submit copy of valid authorization document towards dealer /distributor issued directly by the manufacturer valid as on bid opening date along with valid ISO 9001:2008 certificate/NSIC/ Excise certificate/ Certificate from statutory bodies/ any relevant document of the manufacturer as applicable as mentioned at (1) above. AND

B) Bidder must have executed purchase order for supply of at least one no. of Flowmeter for flare flow measuring application in preceding 07 years as on final due date of opening of bids. Bidder to submit following documents in support:

I. Copy of complete Purchase order clearly indicating the required quantity

&

II. Copy of the execution proof clearly establishing cross reference with above purchase

order. Any of the following documents to be submitted as the execution proof:

(i) Invoice/delivery challan along with payment receipts,

(ii) Inspection report duly accepted by end user or consultant of end user

(iii)

PO execution certificate from end user or consultant of end user,

(iv)

Any other documents clearly evidencing execution of submitted purchase order.

A Job executed by a bidder for its own plant /projects will not be considered as experience for the requirement of meeting BEC of the tender. However jobs executed by subsidiary / fellow subsidiary / holding company will be considered as experience for the purpose of meeting BEC subject to submission of tax paid invoice(s) duly certified by statutory auditor of the bidder towards payments of statutory tax in support of the job executed for subsidiary / fellow subsidiary / holding company .Such bidders to submit these documents in addition to the documents specified in the bidding documents to meet BEC.

Important Note: Bidder is required to mention details of Purchase Orders executed related to subject tender, in addition to the purchase orders submitted for qualifying BEC, in F-3(A). Bidder may be asked documents/clarifications on the documents mentioned in F- 3 (A) only and GAIL will not entertain new documents against meeting experience criteria.

Page 12 of 94

Tender Document No Tender for

: GGAAIILL//PPAA1155//5588997744//88000000000088881133//TTBB [E-Tender Bid Invitation No.- 88000000000088881133]

: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

SECTION – III

INSTRUCTIONS TO BIDDERS (ITB)

Page 13 of 94

Tender Document No Tender for

: GGAAIILL//PPAA1155//5588997744//88000000000088881133//TTBB [E-Tender Bid Invitation No.- 88000000000088881133]

: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

ANNEXURE-I

INSTRUCTIONS TO BIDDERS (INSTRUCTIONS FOR PARTICIPATION IN E-TENDER)

1.0

GENERAL

This section contains detailed instructions regarding bid submission procedure under GAIL’s e-tendering system (e-tender portal). Bidders are required to read the following instructions in addition to various instructions mentioned elsewhere in the bid document for e-tendering, Ready Reckoner and FAQs etc. The instructions mentioned herein related to bid submission procedure shall supersede and shall prevail over the conditions enumerated elsewhere in the bid/tender document.

Bidders who wish to participate in e-tenders must download ‘Ready Reckoner for bidders’ which contains instructions in respect of e-Tendering essentially covering security settings required for bidder’s PC / Laptop, uploading and checking the status of digital signature in the bidder’s PC / Laptop, obtaining unique login ID and password, re-setting the password, downloading of Tender document and uploading of Offer/Bid etc.

Further, the troubleshooting issues are also available in the form of FAQs which can be downloaded from E-Tender Portal.

2.0

ABOUT E-TENDER PORTAL (WEB)

GAIL (India) Ltd. has developed a secured and user friendly e-tender system enabling bidders to Search, View, Download tender document(s) directly from the portal https://etender.gail.co.in (referred hereunder as “E-Tender Portal”) and also enables the bidders to participate and submit online prices directly in the e-tender portal or uploading of SOR/Price Schedule (Price Bid) in note and attachment folder, as applicable, and technical bids in secured and transparent manner maintaining absolute confidentiality and security throughout the tender evaluation process and award.

3.0

PRE-REQUISITE FOR PARTICIPATION IN BIDDING PROCESS

The following are the pre-requisite for participation in e-Tendering Process:

3.1

PC/LAPTOP WITH WINDOWS OS, INTERNET EXPLORER

Bidder must possess a PC / Laptop with Windows7 professional operating system and Internet Explorer 8 or 9 for hassle free bidding. Bidder is essentially required to effect the security settings as defined in step-by-steps with screen shots in the document named “Ready Reckoner for Bidders” for e-tendering available on GAIL’s e-Tender Portal and can be downloaded without logging in.

3.2

INTERNET BROADBAND CONNECTIVITY

The Bidder must have a high speed internet connectivity (preferably Broadband) to access GAIL’s e-Tender Portal for downloading the Tender document and uploading/submitting the Bids.

Page 14 of 94

Tender Document No Tender for

: GGAAIILL//PPAA1155//5588997744//88000000000088881133//TTBB [E-Tender Bid Invitation No.- 88000000000088881133]

: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

3.3 A VALID E-MAIL ID OF THE ORGANIZATION/FIRM

Bidder must possess an e-mail Id, preferably of the Organization (in case of a company)/Individual (in case of proprietorship concern)/Partner having Power of Attorney (in case of a partnership firm) to create login Id. The e-mail Id should not be changed frequently. All communication related to e-tendering including system generated mails shall be sent on this e-mail Id only. The communication to bidder is fully automated through the system and hence email-id of bidder is very important for online communication with bidder during various stages of tendering process and should be preferably common e-mail Id of the Organization.

3.4 USER ID AND PASSWORD FOR NEW BIDDER(S)

To participate in the bidding process, it is mandatory on the part of bidder(s) to have user Id and password. Without user Id (Login Id), bidders cannot participate in e-tender. There will be single login Id for a bidder/vendor code. A bidder having offices/establishments at different address at same city or at different cities shall have different vendor codes and accordingly, different user Ids as a particular user Id is linked to a particular vendor code.

To obtain User Id and Password Vendor/Bidder must visit https://etender.gail.co.in site and perform the following steps:

i) Click on button Request User Id (For new Bidders)

ii) Fill the on line self-registration form and submit. Ensure that the e-mail address given in the form is valid and active. If you have already been provided with the Vendor code of GAIL, please mention the 10 digit Vendor code in the specified field, otherwise leave blank.

iii) Ensure that all the mandatory fields (identified with a * mark) are filled in the self- registration form for User Id creation.

GAIL’s system administrator would take possible care to allot User Id and password within 3-4 working days. User Id and password will be communicated through system auto-generated e-mail as mentioned in the self-registration form. On receipt of User Id and password, please reset the password immediately by logging into GAIL’s E-tendering site.

User Id and password is unique for each vendor and the vendor can use the same to view/download/participate in all e-tenders of GAIL.

In their own interest, Bidder(s) are advised to apply for User Id immediately on publishing of tender or well in advance of the bid due date. User Id shall normally be issued within 3- 4 working days provided complete information has been furnished by the bidder in self- registration form. GAIL shall not be responsible for any delays in allocation of User Id/password and the ensuing consequences including but not limited to timely submission of bids.

3.5 PROCEDURE FOR CHANGE OF E-MAIL ID OF THE BIDDER

The e-mail-id of the bidder/Vendor Code is captured and registered in GAIL’s system when a bidder submits his request for user-id / password.

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: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

In case bidder desires for change in the registered e-mail id in GAIL’s system, the under mentioned steps may be followed:-

Note the name, designation, e-mail id etc. of the dealing officer from the tender document or from the “Contact Us” link available on the logon page of GAIL’s e - tender portal.

Request for change in the registered e-mail id may be sent to the dealing officer on the company’s letter head through post/ courier/e-mail. Bidder is also requested to mention his vendor code / user Id in the letter.

3.6 ABOUT DIGITAL SIGNATURE

(I) What is a Digital Signature?

This is a unique digital code which can be transmitted electronically and primarily identifies a unique sender. The objective of digital signature is to guarantee that the individual sending the message is who he or she really claims to be just like the written signature. The Controller of Certifying Authorities of India (CCA) has authorized certain Certifying Authorities (CA) to issue Digital Certificates. Digitally signed documents are legally valid as per the Indian IT Act 2000.

One Digital Certificate is valid for a specified period and can be used for digitally signing any number of documents.

(a)

In case of Proprietorship/Partnership

Both i.e. (i) Class 3 Digital Signatures issued to authorized individuals on their KYC basis and (ii) Class 3b Digital Signatures issued to authorized individuals with their organization KYC basis are acceptable.

(b)

In case of Firm/ Company

Only Class 3b Digital Signature is acceptable where individuals are using their digital signatures on behalf of the Organization and digital Signature should be in the name of authorized signatory who has signed the bid on behalf of bidder.

Bidder can submit only digitally signed documents/bids/offers, in GAIL’s e-tender portal.

(II) Why Digital Signature is required?

In order to bid for GAIL e-tenders bidders are required to obtain a legally valid Digital Certificate as per Indian IT Act 2000 from the licensed Certifying Authorities (CA) operating under the Root Certifying Authority of India (RCAI), Controller of Certifying Authorities (CCA) of India.

(III) How to obtain Digital Signatures from Certifying Authority (CA)?

Valid Digital Certificate can be obtained from Certifying Agency (C.A). Information about CA’s can be obtained through CCA India website (http://www.cca.gov.in).

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: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

Digital Signatures can be obtained using following steps:

a) Visit the site of the licensed CA* using internet browser.

b) Apply for a class 3b or class 3(as applicable) Digital Certificate with encryption/decryption facility.

c) Follow the instructions on the CA’s website for submission of requisite documents for issue of the Digital Certificate and making payment.

*Links to some of the licensed CA's are provided below

Note: The Digital signatures should be obtained directly from certifying authority (CA). Digital signature taken from Sub CA will not be acceptable in the e-tendering system.

GAIL/Owner reserves the right to verify the Authenticity of above digital signatures after bid opening and in case the digital signature is not authorized / valid, the bid will be rejected. Bidder shall be responsible for ensuring the validity of digital signatures and proper usage of the same.

4. HOW TO SUBMIT ON-LINE BIDS/OFFERS ELECTRONICALLY AGAINST E- TENDERS?

Bidders who wish to participate against e-tenders uploaded on GAIL’s e-tender website (https://etender.gail.co.in) (e-tender portal) should follow the steps mentioned in the “Ready Reckoner for Bidders for e-tendering” available on GAIL’s e-tender portal which shall guide them to Search, Display/View, Download and Submit electronic Bids/Offers online in a secured manner ensuring confidentiality.

5. HOW TO SEARCH, VIEW AND DOWNLOAD E-TENDER?

Bidders must go to e-tender website https://etender.gail.co.in and logon using their user-Id and password. In case bidders do not have the User Id and Password, they can access the e- tender as guest which does not require any user Id & Password. This facilitates viewing of tenders in display mode in Collaboration folder (C Folder). The bidder can also download the tender.

6. Bidders are advised to ensure that their bids are uploaded in e-Tender system well before the closing date and time of bid submission by pressing “Submit” button. It has been seen that bidder who try to upload his bid at the last moment often failed because of last minute unforeseen reasons. Therefore, bidders are requested to upload & submit all documents (Technical/Un-Priced Bid and Priced Bid) well in advance and refrain from submitting their bid at the last moment. Once bid is submitted successfully, bidders shall receive a

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: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

system generated response on their registered E-mail Id confirming successful submission of bid indicating ten digit response number starting from 9000…. (E-bid number).

Bidder can modify the bid already submitted prior to the due date and time of Bid submission.

7.

Further, bidders are advised to carry out a practice session on the demo version of tendering as explained in Ready Reckoner to get well acquainted with the system before actual submission of bid.

8.0

CONTENT OF BID

8.1

UN-PRICED BID

The Un-priced Bid (i.e. Part I – Technical Bid, refer ITB of tender for details) to be uploaded using Link “TECHNICAL DOCUMENT”. Bidders are advised to not upload duly filled Schedule of Rates/Price Schedule (Price Bid) at this link. For detailed instructions, Ready Reckoner for bidders may be referred.

Before the bid is uploaded, the bid comprising of all relevant documents mentioned in the tender document should be digitally signed in accordance with the Indian IT Act 2000. If any modifications are required to be made to a document thereafter the modified documents shall be again digitally signed before uploading.

Bidders are required to upload all Tender forms and supporting documents which form part of the bid/tender in the Collaboration Folder (C-Folder) under tender document of e- tender portal.

Uploading the documents relevant to bid before the bid submission date and time is the sole responsibility of the bidder. No Manual/Hard copy of bid is acceptable. Bids submitted manually shall be rejected.

Bidders are required to submit the Earnest Money Deposit (EMD)/Bid Bond in original in the prescribed formats and in the manner prescribed in the tender at the time of bid submission in sealed envelope.

However, if the bidder is unable to submit EMD/Bid Bond in original on the due date, he may upload scanned copy of the EMD/Bid Bond while submitting the bid electronically, provided the original EMD/Bid Bond, copy of which has been uploaded, is received within 7 (seven) days from the date of un-priced bid opening, failing which the bid will be rejected irrespective of their status / ranking in tender and notwithstanding the fact that a copy of the Earnest Money Deposit/Bid Bond was earlier uploaded by the bidder.

The complete bid (each page) shall be continuously numbered in sequence, from start till end i.e. 1, 2, 3… n. The bid shall be uploaded along with proper index and indicating page numbers against each category of documents. A sample is suggested as under:

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Tender Document No Tender for

: GGAAIILL//PPAA1155//5588997744//88000000000088881133//TTBB [E-Tender Bid Invitation No.- 88000000000088881133]

: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

SUB-FOLDER IN C-FOLDER

 

PAGE NOS.

DOCUMENTS

(FOR REF.)

1. INDEX

Index

1 to a

2. TENDER DOC

Tender Document, Corrigendum etc.

a+1 to b

 

BEC documents (including order,

 

3. B.E.C

completion/ execution certificate, balance sheet, etc.)

b+1 to c

4. UN-PRICED

Un-priced Commercial offer/bid

 

COMMERCIAL

c+1 to d

5. EMD / POA

Scanned copy of EMD/POA

d+1 to e

6. FORMATS

Formats of tender duly filed-in, signed and stamped and other

e+1 to f

7. I.P.

Integrity Pact (I.P.)

f+1 to f

8. OTHERS

Any other document

g+1 to n

The above shall ensure that there are no missing documents and traceability of relevant section is ensured.

Note:

i) Bidder may save/store the bid documents in the PC/Laptop before submitting the bid into in e-tender portal.

ii) Bidder is required to fill up the price(s)/rate(s) strictly in the Schedule of Rate (SOR)/Price Schedule attached with the tender.

Inadvertently, if a document is uploaded in Collaboration Folder (C Folder) by the bidders, such document can be deleted by the bidder and can be replaced by a digitally signed new/modified document prior to due date& time.

Un-priced techno-commercial bid document should be placed in the private area earmarked in the C-folder of Tender Document in e-tender portal.

8.2 PRICED BID

The Priced Bid (i.e. Part II – Price Bid, refer ITB for details) to be uploaded using Link “Step-3: SOR Attachments” and NOT using link “TECHNICAL DOCUMENT”. Bidders are advised not to upload any other documents and same shall be ignored. For detailed instructions, refer tender document and Ready Reckoner.

GAIL shall not be responsible for any failure on the part of the bidder in submission of Priced Bid.

Instructions mentioned under “PRICE BID [Online]” in Ready Reckoner shall be applicable in case Bidders have been asked to quote their prices on-line directly in the GAIL’s e-tender portal in addition to uploading of scanned copy of SOR or only the on-line price submission in the portal, as the case may be.

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: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

9. E-TENDER DEMO DURING PRE-BID CONFERENCE

During the pre-bid conference, GAIL shall also arrange demonstration for submission of bids in e-tender portal for interested bidders.

10. SUBMISSION OF DOCUMENTS

Bidders are requested to upload small sized documents preferably (upto 20 MB) at a time to facilitate easy uploading into e-tender portal. GAIL shall not be responsible in case of failure of the bidder to upload documents/bids within specified time of tender submission.

11. LAST DATE FOR SUBMISSION OF BIDS

System does not allow for submission or modification of bids beyond the deadline for bid submission. However, if the bidder for some reason intends to change the bid already entered, he may change/revise the same on or before the last date and time of submission. The system time displayed on GAIL’s e-tender webpage shall be final and binding on the bidders for all purposes pertaining to various events of the subject tender and no other time shall be taken into cognizance.

Bidders are advised in their own interest to ensure that bids are uploaded in e-tender system well before the closing date and time of bid.

12. INTERNET CONNECTIVITY

If bidders are unable to access GAIL’s e-tender portal or Bid Documents, the bidders may please check whether they are using proxy to connect to internet or their PC is behind any firewall and may contact their system administrator to enable connectivity. Please note that Port SSL/443 should be enabled on proxy/firewall for HTTPS connectivity. Dial-up/Broad band internet connectivity without Proxy settings is another option.

*****

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: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

ANNEXURE-II

GENERAL INSTRUCTIONS TO BIDDERS (GITB) TABLE OF CONTENTS

A. General

1.

Scope of Bid

2.

Eligible Bidders

3.

Bid Evaluation Criteria

4.

Bids from Consortium / Joint Venture

5.

One Bid per Bidder

6.

Cost of Bidding

7.

Site Visit

B. Bidding Documents

8. Content of Bidding Documents

9. Clarification of Bidding Documents

10. Amendment of Bidding Documents

C. Preparation of Bids

11. Language of Bid

12. Documents Comprising the Bid

13. Bid Prices

14. Bid Currencies

15. Bid Validity

16. Bid Security

17. Pre-Bid Meeting

18. Format and Signing of Bid

19. Zero Deviation

20. E-Payment

D. Submission of Bids

21. Marking of Bids

22. Deadline for Submission of Bids

23. Late Bids

24. Modification and Withdrawal of Bids

E. Bid Opening and Evaluation

25. Bid Opening

26. Process to be Confidential

27. Contacting the Employer

28. Examination of bids and Determination of Responsiveness

29. Correction of Errors

30. Evaluation and Comparison of Bids

F. Award of Contract

31. Award

32. Employer’s Right to Accept any bid and to Reject any or all Bids

33. Notification of Award

34. Road Permit

35. Contract Performance Security

36. Corrupt/Fraudulent/Collusive/Coercive Practices

37. Integrity Pact

38. Procedure for Evaluation of Performance of Vendors/ Suppliers/ Contractors/ Consultants

39. Public Procurement Policy for Micro and Small Enterprises

40. Settlement of Commercial Disputes Between Public Sector Enterprise(s) Inter-Se and Public Sector Enterprise(s) And Government Department(s) Through Permanent Machinery of Arbitration (PMA) In The Department of Public Enterprises

41. Queries Regarding Technical Experience Criteria

42. Fraud Prevention Policy

43. Declaration regarding bankruptcy, liquidation and court receivership

Page 21 of 94

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A. General

: GGAAIILL//PPAA1155//5588997744//88000000000088881133//TTBB [E-Tender Bid Invitation No.- 88000000000088881133]

: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

GENERAL INSTRUCTIONS TO BIDDERS (GITB)

1.

SCOPE OF BID:

1.1 The Employer/GAIL/Purchaser/Owner, as defined in the General Conditions of Contract- Goods, hereinafter “the Purchaser”, wishes to receive bids for the supply of goods as described in Section V, Special Conditions of Contract (SCC) & Scope of Supply (SOS).

1.2 The successful bidder will be required to complete the supply of goods within the delivery period mentioned in SCC & SOS (Section V) of bidding document.

1.3 Throughout these bidding documents, the terms “bid” and “tender” and their derivatives (“bidder/ tenderer”, “bid/ tendered”, “bidding/ tendering”, etc.) are synonymous, and day means calendar day. Singular also means plural.

2.

ELIGIBLE BIDDERS:

2.1 Bidders shall, as part of their bid, submit a written Power Of Attorney authorizing the signatory (for manual signature as well as digital signature, refer enclosed Format) of the bid to bind the bidder.

2.2 This invitation for bid is open to any bidder who meets Bid Evaluation Criteria (BEC) and other requirement of tender document.

2.3 Bidder should not be associated or have been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by the Purchaser to provide consulting services for the preparation of the design, specifications and other documents to be used for the procurement of the goods to be purchased under this Invitation for Bids.

2.4 The bidder shall not be under a declaration of ineligibility by Employer for corrupt or fraudulent practices as defined in ITB.

2.5 The bidder is not put on holiday by GAIL or its PMC (i.e. EIL, Mecon, Tractebel, JP Kenny, etc.) or black listed by any Government Department/ Public Sector on due date of submission of bid. If the documents were issued inadvertently / downloaded from website, offers submitted by such bidders shall not be considered for opening / evaluation / award.

3.

BID EVALUATION CRITERIA: Please refer clause no. 1 of section II of tender.

4.

BIDS FROM JOINT VENTURE / CONSORTIUM:

4.1

Bids from Joint venture / Consortium/Sub-Contractor are not acceptable.

5.

ONE BID PER BIDDER:

5.1

A bidder who submits more than one bid will cause all the bid(s) which the bidder has submitted; to be disqualified.

6.

COST OF BIDDING:

6.1

The bidder shall bear all costs associated with the preparation and submission of the bid, and GAIL will in no case, be responsible or liable for these costs, regardless of the conduct or outcome of the bidding process.

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: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

7.

SITE VISIT:

7.1 The bidder is advised to visit and examine the Site and its surroundings and obtain for itself on its own responsibility all information that may be necessary for preparing the bid and entering into a contract. The costs of visiting the Site shall be at the bidder’s own expense.

7.2 The bidder and any of its personnel or agents will be granted permission by the Employer to enter upon its premises and lands for the purpose of such visit, but only upon the express condition that the bidder, its personnel, and agents will release and indemnify the Employer and its personnel and agents from and against all liability in respect thereof, and will be responsible for death or personal injury, loss of or damage to property, and any other loss, damage, costs, and expenses incurred as a result of the inspection.

7.3 The Employer may conduct a Site visit concurrently with the pre-bid meeting.

B. BIDDING DOCUMENTS:

8.

9.

CONTENT OF BIDDING DOCUMENT:

8.1

The Bidding Documents/Tender Documents are those stated below and should be read in conjunction with any addenda issued in accordance with ITB Clause 9 & 10.

SECTION I

:

INVITATION FOR BIDS (IFB)

SECTION II

:

BID EVALUATION CRITERIA (BEC)

SECTION III

:

INSTRUCTIONS TO BIDDERS (ITB)

SECTION IV

:

FORMS AND FORMATS

SECTION V

:

SPECIAL CONDITIONS OF CONTRACT (SCC) & SCOPE OF SUPPLY (SOS)

SECTION VI

:

GENERAL CONDITIONS OF CONTRACT (GCC)-GOODS

SECTION VII

:

PRICE SCHEDULE / SCHEDULE OF RATES TO BE SUBMITTED ONLINE ONLY AT E-TENDER PORTAL

8.2

The bidder is expected to examine all instructions, forms, terms and specifications in the bidding documents. The Invitation for Bids (IFB) together with all its attachments thereto, shall be considered to be read, understood and accepted by the bidders. Failure to furnish all information required by the bidding documents or submission of a bid not substantially responsive to the bidding documents in every respect will be at bidder’s risk and may result in the rejection of his bid.

CLARIFICATION OF BIDDING DOCUMENTS:

9.1 A prospective bidder requiring any clarification of the Bidding Documents may notify GAIL in writing or by fax or e-mail at GAIL’s mailing address indicated in the Invitation for Bids. GAIL will respond in writing to any request for clarification of the Bidding documents which it receives not later than 03 days prior to the date of scheduled Pre-Bid Meeting. Written copies of GAIL’s response (including an explanation of the query but without identifying the source of the query) will be uploaded on e-tendering website.

Any Clarification or information required by the bidder should reach Employer within 07 days prior to the bid due date, thereafter no cognizance shall be given to such queries.

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: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

10.

AMENDMENT OF BIDDING DOCUMENTS:

 

10.1 At any time prior to the bid due date, GAIL may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective bidder, modify the bidding documents.

10.2 Any addendum thus issued shall be part of the Bidding Documents. The addendum will be hosted on the GAIL websites http://www.gailtenders.in and https://etender.gail.co.in and CPP Portal (http://eprocure.gov.in). All the prospective bidders who have attended the pre-bid meeting or who have raised queries (in writing) against bidding document shall be informed by e-mail/Fax about the addendum for their reference. Bidders have to take into consideration of all the addendum(s) / corrigendum (s) / clarifications issued/ web hosted, before submitting the bid.

10.3 In order to afford prospective bidders, reasonable time in which to take the amendment into account in preparing their bids, GAIL may, at its discretion, extend the bid due date.

 

C. PREPARATION OF BIDS:

 

11.

LANGUAGE OF BID:

 

11.1

The bid prepared by the bidder and all correspondence and documents relating to the bid exchanged by bidder and GAIL shall be written in English language.

12.

DOCUMENTS COMPRISING THE BID:

 

12.1 Bid must be submitted online thru' GAIL's "e-Tendering" system

at

 

https://etender.gail.co.in Bidder shall submit both "Un-Priced Bid" and "Price Bid" through GAIL's "e-Tendering" portal only. Please read “Rejection criteria” and all other document/corrigendum of tender before submitting bid.

Detailed step-by-step instructions to upload bid is explained in the “Ready Reckoner” which can be downloaded from GAIL’s e-portal. Also, bidder can refer FAQs available on this portal.

12.2 The "Un-Priced Bid" and "Price Bid" shall contain the documents in the manner specified below:

12.3 PART-I: UN-PRICED (TECHNO-COMMERCIAL BID):

 
 

(The following documents along-with any other document(s) /confirmation(s) as required based on terms and conditions of tender document must be uploaded under link “TECHNICAL DOCUMENT” and not at “Step 3/ Notes and Attachment/Price Bid Section”) The "Un-Priced Bid" must be complete with the following:

(i)

'Covering Letter' on Bidder's 'Letter head'

 

(ii)

Copy of Original EMD / Bid Security.

(iii)

Documents against BEC (Refer Section -II)

(iv) Format from CA for financial capability (Format F-V)

(v)

Copy of Power of attorney (as per clause no.- 2.1, Annexure-II, GITB)

(vi)

Format of AGREED TERMS & CONDITIONS

& CHECKLIST duly filled-in

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: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

 

(Form F-10 & F-10A)

(vii) Copy of Integrity Pact F-11 duly signed by competent person on plain paper.

 

(viii)

All other applicable Forms/formats duly filled-up in all respects (viz. F-2, F-3 (A),

F-4, F-5 (A&B), F-6, F-10 & F-10 (A) of Section - III of Tender Document)

 

(ix)

Copy of Price Schedule format without the prices/rates but mentioned

QUOTED/NOT QUOTED in all relevant boxes towards proof of submission of prices strictly as per price schedule in “Price Bid (Part-II)” of Bid. (x) All technical and commercial details other than the rate/price.

(xi)

Any other information/details required as per bidding document including

addendum /corrigendum to this bidding document, if issued.

 

12.4 For easy download and access of document(s) submitted in the bid, bidder are advised to upload document(s) in relevant Folders namely Index, Tender Documents, BEC, Unpriced -Commercial, EMD, POA, Formats, Other etc. only.

All the documents should be 'digitally signed' through a valid "Class-3 / 3b Digital Certificate" (Please refer clause no. 3.6 of ITB, Annexure – I, Section – II).

12.5 PART-II: PRICE BID [SCHEDULE OF RATE]

 

(Only Priced Bid in form of PDF/MS Excel duly filled rates exactly in Format Provided in this tender must be uploaded under link “Step 3 : Notes and Attachment” and not at link “TECHNICAL DOCUMENT”)

12.6 Priced

Bid

shall

contain

only

rates/prices

filled-in

strictly

in

the

“Price

Schedule/Schedule of Rates” format of the tender document (MS Excel OR PDF) and shall be uploaded as an SRM attachment.

12.7 No stipulation, deviation, terms & conditions, presumption, basis or any documents etc. shall be stipulated / submitted in Priced bid. GAIL shall not take cognizance of any such statement / document(s) /information and may at their discretion reject such price bids.

12.8 Bidders are advised NOT to mention Rebate/Discount separately, either in the Price Schedule format or anywhere else in the offer. In case bidder(s) intend to offer any Rebate /Discount, they should include the same in the item rate(s) itself under the “Price Schedule” and indicate the discounted unit rate(s) only.

If any bidder offers suo-moto discount after opening of un-priced bids but before opening of price bids, such reduction / discounts shall not be considered for evaluation. However, if the bidder happens to be the lowest evaluated bidder without considering such discount then the benefit of discount will be availed at the time of award of work. In the event as a result of techno-commercial discussions or pursuant to seeking clarifications / confirmations from bidders, while evaluating the un-priced part of the bid, any of the bidders submits a sealed envelope stating that it contains revised prices; such bidder(s) will be requested to withdraw the revised prices failing which the bid will not be considered for further evaluation.

13.

BID PRICES:

 

13.1 Prices must be filled in format for ‘Schedule of Rates’ available as attachment in Note and Attachment TAB of e-tender portal. If quoted in separate typed sheets and any

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: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

   

variation in item description, unit or quantity is noticed; the bid is liable to be rejected.

13.2

Once quoted, the bidder shall not make any subsequent price changes, whether resulting or arising out of any technical/commercial clarifications sought regarding the bid, even if any deviation or exclusion may be specifically stated in the bid. Such price changes shall render the bid liable for rejection.

14.

BID CURRENCIES: Bidders shall submit bid in Indian Rupees only.

15.

BID VALIDITY:

15.1 Bids shall be kept valid for three (03) months from the final bid due date. A bid valid for a shorter period may be rejected by GAIL as non-responsive.

15.2 In exceptional circumstances, prior to expiry of the original bid validity period, the Employer may request that the bidders extend the period of validity for a specified additional period. The request and the responses thereto shall be made in writing or by fax / e-mail. A bidder may refuse the request without forfeiture of his bid security. A bidder agreeing to the request will not be permitted to modify his bid, but will be required to extend the validity of its bid security for the period of the extension and in accordance with Clause 16 in all respects.

16.

BID SECURITY:

16.1 The bidder shall furnish, as part of his bid, bid security in the amount specified in the Invitation for Bids (IFB).

16.2 The bid security is required to protect GAIL against the risk of bidder’s conduct which would warrant the security’s forfeiture, pursuant to Clause-16.7

16.3 The bid security shall be in the form of a Bank Draft/ Banker’s Cheque/ Bank Guarantee. GAIL shall not be liable to pay any bank charges, commission or interest on the amount of Bid Security.

 

In case Bid Security is in the form of a Bank Guarantee, the same shall be from any Indian scheduled bank or a branch of an International bank situated in India and registered with Reserve bank of India as scheduled foreign bank. However, in case of Bank Guarantee from banks other than the Nationalised Indian banks, the bank must be commercial bank having net worth in excess of Rs 100 crores and a declaration to this effect should be made by such commercial bank either in the Bank Guarantee itself or separately on its letterhead. Bid Security shall be valid for 2 months beyond the validity of the Bid.

16.4 Any bid not secured in accordance with Clause-16.1 and 16.3 may be rejected by GAIL as non-responsive.

16.5 Unsuccessful bidder’s bid security will be discharged/returned as promptly as possible, but not later than 30 days after the expiration of the period of bid validity prescribed by GAIL, pursuant to ITB Clause-15.

16.6 The successful bidder’s bid security will be discharged upon the bidder’s accepting the

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: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

 

award & signing the Agreement, pursuant and furnishing the Contract Performance Security pursuant.

16.7 The bid security may be forfeited:

a) If a bidder withdraws his bid during the period of bid validity.

b) in the case of a successful bidder, if the bidder:

 

i) fails to accept the Notification of Award/Fax of Acceptance (FOA) or

ii) fails to furnish Contract Performance Security in accordance with

Clause-35.

iii) Fails to accept arithmetical corrections.

iv) Provides false information and/or forged document(s) in their bid.

16.8 The Bid security shall be submitted in the form of crossed Bank Demand Draft drawn on any Nationalized/Scheduled bank in favour of GAIL (India) Limited, payable at State Bank of India, Pata (Branch Code 1937), Auraiya (U.P.). In case Bid Security is in the form of Bank Guarantee, the same must indicate the Tender Document reference no. and the name of work/job for which the bidder is quoting. This is essential to have proper co-relation at a later date. The Bid Security shall be in the form provided at F-4 (Bank Guarantee).

16.9 EXEMPTIONS:

(i)

Firm registered with NSIC are exempted from furnishing Bid Security, provided the firms are registered for the items, they intend to quote and subject to their enclosing with their bid a copy of latest and current registration certificate. Further, Public Sector Undertakings are also exempted from furnishing Bid Security.

(ii)

In case, bidder is a Micro or Small Enterprise under the Micro, Small and Medium Enterprises Development Act, 2006, is also exempted from submission of EMD/Bid Security provided the firms are registered for the items, they intend to quote and subject to their enclosing with their bid & they have to submit the sufficient documentary evidence as per clause no. 30 of ITB.

17.

PRE-BID MEETING:

17.1 The bidder(s) or his designated representatives are invited to attend a pre-bid meeting at time & venue mentioned in IFB.

17.2 The purpose of the meeting will be to clarify issues and to answer questions on any matter that may be raised at that stage.

17.3 Text of the questions raised and the responses given, together with any responses prepared after the meeting, will be transmitted without delay (without identifying the sources of the question) to all purchasers of the bidding documents. Any modification of the bidding documents listed in ITB Sub-Clause 8.1 that may become necessary as a result of the pre-bid meeting shall be made by the Employer exclusively through the issue of an Addendum pursuant to Clause 10 and not through the minutes of the pre-bid meeting.

17.4 Non-attendance of the pre-bid meeting will not be a cause for disqualification of a

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: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

   

bidder.

18.

FORMAT AND SIGNING OF BID:

18.1 The bid document should be neatly filled and digitally-signed by the person holding the power of attorney to sign the bid on behalf of the bidder. The name and post held by the person digitally-signing the bid must be typed or printed below the signature

18.2 The bid shall contain no alterations, omissions, or additions, unless such corrections are initialed by the person signing the bid.

19.

ZERO DEVIATION:

 

19.1

Bidders to note that this is a zero deviation tender. GAIL will appreciate submission of offer based on the terms and conditions in the enclosed General Conditions of Contract (GCC), Special Conditions of Contract (SCC), Instructions to Bidders (ITB), Scope of Supply, technical specifications etc. to avoid wastage of time and money in seeking clarifications on technical/ commercial aspects of the offer. Bidder may note that no technical and commercial clarifications will be sought for after the receipt of the bids. Bids with any deviation to the bid conditions shall be liable for rejection.

19.2

Notwithstanding to the above, bid with deviation(s) / modifications(s) to the following bid conditions shall be summarily rejected without any post bid reference to the bidders:

(i)

Not meeting BEC of Tender.

(ii)

Non-submission of EMD.

(iii)

Bids not submitted thru’ e-tendering portal.

(iv)

Period of Validity of bid.

(v)

Firm & Fixed Price.

(vi)

Guarantee of material/work.

(vii)

Technical Specifications.

(viii)

Schedule of Rates/Price Bid.

(ix)

Delivery Period/Completion Schedule.

(x)

Price Reduction Schedule.

(xi)

Contract Performance Bank Guarantee.

(xii)

Arbitration/Resolution of Dispute.

(xiii)

Force Majeure.

(xiv)

Applicable Laws.

(xv)

Special Conditions of Contract & Scope of Supply.

(xvi)

Integrity Pact.

(xvii)

Any other condition specifically mentioned in the tender document elsewhere that non- compliance of the clause lead to rejection of the bid.

19.3 In case Bidder stipulate deviations, Purchaser has the right to reject such bid at its absolute discretion without giving any opportunity for such Bidders to make good such deficiency.

19.4 PURCHASER reserves the right within 6 months of order to place repeat order Upto 50% of the total quantity of GOODS specified in the SOR, without any change in unit price or other terms and conditions. Variation beyond this limit will be subject to mutual agreement between the PURCHASER and the Seller.

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: PROCUREMENT OF ULTRASONIC FLOW METERS FOR GAIL INDIA LTD., PATA

20.

 

E-PAYMENT:

20.1

GAIL (India) Limited has initiated payments to suppliers and contractors electronically and to facilitate the payments electronically through RTGS & NEFT, the bidder should have an account with any Bank so that the payment through e-banking be made to the bidder, in case work is awarded to him. Further, the bidder should give the details of his bank account in any bank to facilitate payment through e-banking in case of award of work.

D. SUBMISSION OF BIDS:

21.

MARKING OF BIDS: Please refer IFB.

22.

DEADLINE FOR SUBMISSION OF BIDS:

22.1 The Bid complete in all respect must be submitted on GAIL e-portal within due date and time, as after the cut-off time system will not allow to submit the bid.

22.2 GAIL may, in exceptional circumstances and at its discretion, on giving reasonable notice by fax or any written communication to all prospective bidders who have been informed through e-mail for participation, extend the deadline for submission of bids, in which case all rights and obligations of GAIL and the bidders, previously subject to the original deadline will thereafter be subject to the deadline as extended. Further, intimation for extension of bid due date shall be hosted on e-tender site.

23.

LATE BIDS:

23.1

System does not allow for submission / receipt of bids beyond the deadline for bid submission.

24.

MODIFICATION AND WITHDRAWAL OF BIDS:

24.1

The bidder may modify his bid after the bid submission but before the deadline for bid submission.

24.2

After error-free successful submission of bid, system will generate/pop a message of status of successful submission of bid. If bidder is changing/editing his bid and not able to re-submit the same, previous version of saved bid will be treated as final. No bid shall be modified after the deadline for submission of bids.

24.3

No bid shall be allowed to be withdrawn in the interval between the deadline for submission of bids and the expiration of the period of bid validity specified by the bidder on the Bid Form. Withdrawal of a bid during this interval shall result in the bidder’s forfeiture of his bid security pursuant to Sub-Clause 16.7.

24.4

DEBARRING AN “ERRANT” BIDDER(S) FROM TENDERING PROCESS:

In case after price bid opening the lowest evaluated bidder (L1) is not awarded the job for any mistake committed by him in bidding or withdrawal of bid or modification of bid or varying any term in regard thereof leading to re-tendering, GAIL shall forfeit EMD paid by the bidder and such bidders shall be debarred from participation in re-tendering of the same job(s)/item(s). Further, such bidder will be put on holiday for a period of six months after following the due procedure.

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