Documente Academic
Documente Profesional
Documente Cultură
Prepared by
Board of Studies, ICAI
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Section 1: Formatting
Worksheet
Learning Objectives
Learn to freeze panes, change column and
row height, format cells, alignment,
colors, numbers, borders and fonts etc.
Restructuring
FREEZE PANES
Worksheet
If you have a
large worksheet
with column and
row headings,
those headings
will disappear as
the worksheet is
scrolled.
By using the
Freeze Panes
feature, the
headings can be
visible during
editing.
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Splitting Panes
You can split any
sheet in a
workbook
horizontally,
vertically, or both
vertically and
horizontally.
Splitting sheets
into panes offers
synchronized
scrolling
capability.
Splitting Panes
1.Drag the split
horizontal and
split vertical
icons to the
desires positions
2.Click on the
Exercise
Formatting Worksheet
Remember that
before you do any
formatting, you must
SELECT (highlight)
the items to be
formatted.
Select a
column
To select individual
cells, just click on
them
Selec
ta
row
To select the
entire
worksheet click
upper left
corner
To select adjacent
cells. Click and drag
to include them
To select several
cells which are not
adjacent, hold
down the Ctrl key
and click on each
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cellInformation
to include.
Format Cell
The Format
Cells dialog
box has
separate pages
for Number,
Alignment,
Font, Border,
Patterns, and
Protection.
Formatting Fonts
You can also change
the look of a font by
changing its color,
style, and size.
You can apply these
font formatting
options to the entire
contents of a cell or
range, or you can
apply them to
selected characters
within a cell.
The complete font
formatting options
are available on the
Font tab of the
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Format Cells dialog
Fonts
You can change:
Font
Font style
Size
Color
Underline
Effects
Formatting Numbers
Formatting Numbers
Some common shortcuts (icons) available
are:
$ - Displays contents of cell as currency and
includes a $ in the cell
% - Displays contents of cell as a percentage
, - Displays commas in cell numbers
.0 Increases # of digits after decimal by
one
.0 Decreases # of digits after decimal by
one
Widening Column
If the entered text
exceeds the column
width it will overlap
the boundary into the
next column when
that column is blank.
If the next column
already contains
data, text that does
not fit in the cell is
hidden.
Alignments
Borders
To distinguish
between different
types of
information in a
worksheet, you
can apply
borders to cells,
shade cells with
a background
color, or shade
cells with a color
pattern.
Borders
Fill Colors
Select the cells that
user want to apply
shading to or remove
shading from.
On the Home tab, in
the Font group, do
one of the following:
To fill cells with a solid
color, click the arrow
next to Fill Color in
the Font group on the
Home tab, and then
click the color on the
palette that user
want.
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Format Style
On the worksheet,
select a range of cells
that user want to
quickly format as a
table.
On the Home tab, in
the Styles group,
click Format as
Table.
Table Style
On the worksheet,
select the table to
which user want to
apply a table style.
On the Design tab,
in the Table Styles
group, do one of
the following:
1.Click the table
style that user
want to use.
2.Click the More
button
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Conditional Style
Use a conditional
format to help you
visually explore and
analyze data, detect
critical issues, and
identify patterns and
trends.
Conditional Formatting
Conditional
formatting of cells
allows for better
representation of
data.
Conditional Style
Whenever you analyze data, you often ask yourself questions, such
as:
Where are the exceptions in a summary of profits over the past
five years?
What are the trends in a marketing opinion poll over the past two
years?
Conditional
formatting helps to answer these questions by making it easy
What
is the overall age distribution of employees?
to highlight
interesting
or ranges of cells, emphasize unusual values,
Which productscells
have greater than 10% revenue increases from
and visualize data by using data bars, color scales, and icon sets. A
year to year?
conditional format changes the appearance of a cell range based on a
condition (or criteria). If the condition is true, the cell range is formatted
based on that condition; if the conditional is false, the cell range is not
formatted based on that condition.
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Conditional Style
Section 2: Charts
Learning Objectives
Create a chart and know how to
change the chart type.
Understand how to add data labels
above each column to show a value
for each column.
Change chart colors in the Chart
Styles group on the Design tab.
Chart
Charts are
graphical
representation of
numeric data.
Excel supports
numerous chart
types.
Use different chart
types to portray
different kinds of
information.
Chart Items
y-axis
y-axis or
or
Value
Value Axis
Axis
Chart
Chart Title
Title
Major
Major Gridline
Gridline
Plot
Plot Area
Area
Minor
Minor Gridline
Gridline
Scale
Scale Value
Value
Data
Data Label
Label
Axis
Axis Title
Title
Data
Data Marker
Marker
Legend
Legend
x-axis
x-axis or
or
Category
Category Axis
Axis
Chart
Chart Area
Area
Axis
Axis Title
Title
Category
Category
Modifying Charts
Adding a title to
the chart
1. Click on the
Layout tab.
2. Click on Chart
Title under the
Labels section.
3. Select the third
option - Above
Chart.
4. Type in the title
"East West
Sales"
Modifying Charts
Changing the
gridline colour
1. Click on the
Layout tab.
2. Choose Gridlines
> Primary
Horizontal
Gridlines >
More Primary
Horizontal
Gridlines
Options
to bring up the
Format Major
Gridlines dialog
box.
3. Choose Line
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Color
> Solid
Hyperlinks
Create hyperlinks
IFBLANK
IFERR
IFERROR
IFLOGICAL
IFNA
IFNUMBER
IFREF
IFTEXT
Create Validations
Create Validations
To create a dropdown list from a
range of cells, use
the Data Validation
command in the
Data Tools group on
the Data tab.
1.To create a list of
valid entries for the
drop-down list, type
the entries in a
single column or row
without blank cells.
2.If you want to use
another worksheet,
type the list on that
worksheet, and then
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define
a namefor
Create Validations
3. Select the cell
where you want
the drop-down
list.
4. On the Data tab,
in the Data Tools
group, click Data
Validation.
5. Click the
Settings tab.
6. Make sure that
the In-cell dropdown check box
is selected.
7. To specify
whether the cell
can be left blank,
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select
or clear
theTraining
Create Validations
1. The width of the drop-down list is determined
by the width of the cell that has the data
validation. You may need to adjust the width
of that cell to prevent truncating the width of
valid entries that are wider than the width of
the drop-down list.
2. The maximum number of entries that you
can have in a drop-down list is 32,767.
3. If the validation list is on another worksheet
and you want to prevent users from seeing it
or making changes, consider hiding and
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protecting
that
worksheet.
Create Validations
1.Select one or
more cells to
validate.
2.On the Data
tab, in the Data
Tools group,
click Data
Validation.
3.Click the
Settings tab.
4.To specify how
you want to
handle blank
(null) values,
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select
or clear
Create Validations
5. Optionally, display
an input message
when the cell is
clicked.
6. Specify how you
want Microsoft Office
Excel to respond
when invalid data is
entered.
Question
1. ___ refers to text position in the cell.
2. ___ is a statistical function
3. Charts are ____ representation of
worksheet data.
4. The Y-axis are the values plotted
along the ___ axis.
5. ____ is a special sheet that contains
only one chart.
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Answer
1. Alignment_ refers to text position in
the cell.
2. Average_ is a statistical function
3. Charts are graphical representation of
worksheet data.
4. The Y-axis are the values plotted
along the vertical axis.
5. Chart sheet_ is a special sheet that
contains only one chart.
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