129 - Consumable Purchase

Requestor

Start

GR

Goods Reeipt

Goods or
Services?

Vendor Delivers
Goods / Service

Goods

Create Goods Receipt

Service

Send Notification to
Requestor

Approver

Create Purchase
Requisition

Approve
Requisition

No

Create Service Entry

Sheet

Send Notification to
PO Creator

No

Approve Service Entry

Sheet

IR

Approve Purchase
Order
Yes

Yes

Buyer

Existing
Contract ?

Yes

Assign Source of
Supply

Create Purchase
Order

Print / Email Purchase

Order

Sign & Send M

Purchase
Order to
Vendor

GR

No
PO Form

Accountant

Create Request for

Quotation (RFQ)

M
IR

Invoice Receipt

Supplier sends
Invoices

Create Invoice Receipt

End

Approver

Supply Planner

925 - Import product via ship into Own depot

Start

Demand
Requirement

Requestor
receives Rejection
Notification

Create Purchase
Requisition

No

Approve Purchase
Order?

No

Approve Requisition?

Yes

Yes
Send Approval
Notification to
Procurement

Buyer

Procurement &
Requestor receive
Approval Notification

Existing
Contract ?

Yes

Assign Vendor to
Requisition

Create Purchase
Order

Print Purchase
Order

Sign & Send

Purchase
Order to
Vendor

IB

No
Create Request
for Quotation
(RFQ)

Warehouse Clerk

IB

Create Inbound
Delivery

PO Form

Received Delivery
Notification

Notify port
& arrange
berth slot

Create Inbound
Delivery Referencing
Purchase Order

Schedule TD
Shipment

Post Load
Confirmation

Auto Stock Transfer to

TRNS storage location

AUTO
Post stock Transfer
into Receiving Plant
GR

Create Goods
Receipt

M
Product
delivered to
the receiving
terminal

Bill of Lading

Post Delivery
Confirmation

AUTO
IR
Auto GR for product
Purchase Order
AUTO

GR

Accountant

925 - Import product via ship into Own depot

IR

Invoice Receipt

M
Supplier sends
Invoices

Create Invoice
Receipt

End

Approver

Supply Planner

926 - Import product via ship into Throughput depot

Start

Replenish Stock

Requestor receives
Rejection
Notification

Create Purchase
Requisition

No

Approve Purchase
Order?

No

Approve Requisition?

Yes
Yes
Send Approval
Notification to
Procurement

Buyer

Procurement &
Requestor receive
Approval Notification

Existing
Contract ?

Yes

Assign Vendor to
Requisition

Create Purchase
Order

Print Purchase
Order

Sign & Send

Purchase
Order to
Vendor

M
IB

No
Create Request
for Quotation
(RFQ)

Warehouse Clerk

IB

Create Inbound
Delivery

PO Form

M
Received Delivery
Notification

Notify port
& arrange
berth slot

Create Inbound
Delivery Referencing
Purchase Order

Schedule TD
Shipment

Post Load
Confirmation

Auto Stock Transfer

to TRNS storage
location

GR

AUTO
Post stock Transfer
into Receiving Plant
GR

Create Goods
Receipt

Product M
delivered to
the receiving
terminal

M
Bill of Lading

Post Delivery
Confirmation

AUTO
IR
Auto GR for product
Purchase Order
AUTO

Exchange
Control Fees
Processing

Accountant

926 - Import product via ship into Throughput depot

IR

Invoice Receipt

M
Supplier sends
Invoices

Create Invoice
Receipt

End

927 - Return of product to Vendor from own/Throughput depot

Return
Contaminated
Wet Stock

Create return
purchase order

Print Purchase Order

OD

Purchaser

Start

Approver

Requestor receives
Rejection Notification

Supply Planner

No

Requestor receives
Approva Notification

Approve
Purchase Order?

PO Form

Yes

Review Purchase
Order Requirements

OD

Create Inbound
Delivery

Received Delivery
Notification

Notify port &

arrange
berth slot

Create Inbound
Delivery Referencing
Purchase Order

Schedule TD
Shipment

Post Load
Confirmation

Auto Stock Transfer to

TRNS storage location

Post Delivery
Confirmation

CM

Warehouse Dispatcher

AUTO

Print Delivery

Print Bill of Lading

Auto Stock Transfer to

INTR storage location

Create Shipment Cost

Document

AUTO

AUTO

Service Entry Sheet

for Transport Cost
AUTO

IR

927 - Return of product to Vendor from own/Throughput depot

Accountant

CM

Credit Memo

M
Supplier sends
Credit Note

Create Credit
Memo
End

IR

Invoice Receipt

M
Supplier sends
Invoices

Create Invoice
Receipt

136 Return to Vendor Consumables

Return
Faulty Asset

Create return
purchase order

Print Purchase Order

OD

Purchaser

Start

Approver

Requestor receives
Rejection Notification

Supply Planner

No

Requestor receives
Approva Notification

Approve
Purchase Order?

Yes

Review Purchase
Order Requirements

Good Issue

Warehouse Dispatcher

OD

M
Notify
Supplier to
come &
collect

Supplier arrives with a

pick-up slip to collect
product

Create Inbound
Delivery Referencing
Purchase Order

Schedule TD
Shipment

Post Load
Confirmation

Auto Stock Transfer to

TRNS storage location
AUTO

Print Delivery

CM
Accountant

PO Form

Credit Memo

Supplier sends
Credit Note

Create Credit
Memo

End

Print Bill of Lading

Post Delivery
Confirmation

CM

Supply Planner

134 Stock Transfer with Delivery of inventory between own/Throughput depot and own/Throughput depot using Haulier

Start

Purchaser

STO

Need for
Material

Stock Transport
Order

Determine Material
Requirement

Create Stock Transfer

Order

Organise
Haulier

STO

OD

Stock Transfer at
Standard cost

Outbound Delivery

Warehouse Clerk
(Receiving Plant)

Warehouse Clerk
(Issuing Plant)

OD

Create Inbound
Delivery Referencing
Stock Transport Order

Schedule TD
Shipment

Haulier
loads
product

Post Load
Confirmation

Auto Stock Transfer to

TRNS storage location

GR

AUTO

Print Bill of Lading

GR

Goods Receipt

Product
delivered to
the receiving
terminal

Haulier arrives
submits delivery note

Post Delivery
Confirmation with a
Volume Gain/Loss

Create Shipment Cost

Document

Service Entry Sheet

for Transport Cost

AUTO

AUTO

Hauler Invoice
Verification

Post stock Transfer

from Sending into
Receiving Plant

End

AUTO

Post Gain/Loss
Volume
AUTO

Reconcile
Delivery Loss/
Gain and Hauler
Accountability

Supply Planner

134 Stock Transfer with Delivery of inventory between own/Throughput depot and own/Throughput depot using Own Fleet

Start

Purchaser

STO

Need for
Material

Stock Transport
Order

Determine Material
Requirement

Create Stock Transfer

Order

Organise
Haulier

STO

OD

Stock Transfer at
Standard cost

Outbound Delivery

Warehouse Clerk
(Receiving Plant)

Warehouse Clerk
(Issuing Plant)

OD

Create Inbound
Delivery Referencing
Stock Transport Order

Schedule TD
Shipment

Load
Product

Post Load
Confirmation

Auto Stock Transfer to

TRNS storage location

GR

AUTO

Print Bill of Lading

GR

Goods Receipt

Product
delivered to
the receiving
terminal

Haulier arrives
submits delivery note

Post Delivery
Confirmation with a
Volume Gain/Loss

Create Shipment Cost

Document

Service Entry Sheet

for Transport Cost

AUTO

AUTO

Post stock Transfer

from Sending into
Receiving Plant
AUTO

Post Gain/Loss
Volume
AUTO

End

137 Physical Inventory/Stock count at own depot

Terminal

Stock Controller

Physical Count
needed

Create Physical
Inventory
document

Print Physical
Inventory
document

List differences

Accept count?

Physical Inventory
document

Enter Count

No

Physical Count

Recount

Yes

Post Inventory
Count difference

Inventory
Adjustment

End