Minutes of SLQS Central Committee Meeting

Meeting
Venue:

Mr. Supun Nirmans residence, Al Khail Gate, Dubai

Ref.
number:

CC/MOM/002/2016

Meeting
Time:

From 07.30pm to 11.30pm

Meeting
Date:

26th April, 2016

Next
Meeting:

24th May, 2016

Prepared by:
Reviewed &
updated by:

Lalith Hettiarachchi

Attendees

Cluster

01.

Kavindra Jayasooriya (KJ)

02.
03.
04.
05.
06.
07.
08.
09.
10.

Sajith Kaveendra (SK)

Noel Malintha Silva
Mohamed Fairoos (MF)
Nalin Kumara
Vishva Thilakarathana (VT) via Skype
Lionel Gunathilaka (LG)
Sameera Sampath Wickramasinghe (SS)
Manoj Sampath Dissanayake (MD)
Supun Nirman (SN)

B
C
D
E
G
H
J
K
L

11.
12.
13.

Dilanka Wikramasinhe (DW)

Sanath Dissanayaka (SD)
Lalith Hettiarachchi (LH)

N
Q
R

Apologies

Cluster

01.
02.
03.
04.
05.

Sheranga Deepal Rajanayake (SR)

Saman Welagedara (SW)
Dharsha Colombage (DC)
Museer Mansoor (MM)
Wasitha Sathsara (WS)

F
I
M
O
P

06.
07.
08.

Kelum Priyankara (KP)

Malinda Sumathipala (MS)
Dilitha Tissera (DT)

S
T
U

Sri Lankan Quantity Surveyors

United Arab Emirates | www.slqsuae.org

Dilanka Wickramasinghe

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Sn

Item/ Description

Comments/ Discussion

1.0
1.1
1.2

Introduction
CC meetings
Date

1.3

Time

1.4

Venue

1.5

Agenda

2.0
2.1

Constitution
A print of the Final version of
constitution shall be signed by
ICC and CC. To be handed
over by ICC to CC.
Final version of the
Constitution to be uploaded to
SLQS-UAE website.

2.2

3.0
3.1

4.0
4.1

Once a month
Tuesday - 3rd week of the month
(Subject to be changed on special
circumstances i.e. holidays, etc)
From 07.30pm to 11.00pm

All
All

To be agreed between Central

Committee members
To be circulated among Central
Committee members

All

Final version of constitution to be

sign by Lalith Gallage. Lionel to
follow up.
Final version of constitution issued to
Sudesh for uploading in web. Provide
access to prospective members upon
completing their registration with
SLQS. Propose to issue SLQS
member ID (for all members) as
individual logging password instead
of their mobile number to use.

Shadow Member Appointment

Shadow member appointments Minimum 3 shadow members should
be appointed and email as discussed
Email has been issued requesting
cluster members to volunteer for sub
committees. CC members to follow
up
Fund raising Projects
Car stickers project among
SLQSs.

Action By

Vishva to circulate email with current

status of votes and pending CC votes
for selecting the sticker options.
Champaka Kushan to forward a quote
accordingly.

Sri Lankan Quantity Surveyors

United Arab Emirates | www.slqsuae.org

Action
before /
Remarks

All

SLQSUAE
Secretary

1 week
before the
Meeting date

LG

03-05-2016

VT/
DW/MS

16-04-2016

All

03-05-2016

All

16-05-2016

VT, SD,
SS and SN

06-05-2016

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5.0

5.1

5.2

Item/ Description

Comments/ Discussion

Approve an organization
structure for SLQS-UAE
including sub committees
An organization structure
including sub committees to be
proposed agreed
Invitation to Cluster members
for Sub-committees

5.3

Action plan of Sub-committees

6.0

Updating membership data

base
Existing membership database
to be reviewed.

6.1

SW to prepare an organization
structure and circulate among CC
members for approval.
E-mail has been circulated among
Cluster members inviting to be part
of preferred sub-committees.
CC members to follow up.
Action plan to be prepared by
coordinators of each sub-committee.

MS to send an e-mail attaching with

form to all CC members for
validate/updating each clusters
member details. Dilanka to follow up
with MS.
New member application should
include member ID. MS to circulate
the form with CC members. VT to
send email to SLQS members.
MS to arrange and submit all new
applications by next CC meeting for
approval as per Constitution.
MS to provide SN with all new
member e-mail IDs. SN to update all
new e-mail IDs in SLQS-UAE e-mail
database. MS to provide updated email IDs of all cluster members to
SN. SN to update updated cluster email IDs in the SLQS-UAE e-mail
database.

6.2

Registration of new members

to SLQS-UAE

6.3

Approval of new members to

SLQS-UAE

6.4

Updating SLQS-UAE e-mail

data base

7.0

SLQS Year Plan and

implementation
Agree and approve a Year plan Year Plan to be prepared and
towards currently approved
circulate among CC
events
Current Action Plans of Sub -committees
CPD, Education and
CPD year plan to be prepared and
Development
circulate among CC for approval.
Next CPD will be May. SW to issue
CPD details

7.1

7.2
7.2.1

Sri Lankan Quantity Surveyors

United Arab Emirates | www.slqsuae.org

Action By

Action
before /
Remarks

SW

15-05-2016

DW

Info

ALL

10-05-2016

MS

06-05-2016

VT / MS

06-05-2016

MS

24-05-2016

MS / SN

24-05-2016

DW

05-05-2016

SW

06-05-2016

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7.0

Item/ Description

7.2.2

SLQS Year Plan and

implementation [contd]
Sports and Leisure

7.2.3

CSR, Social and Welfare

7.2.4

Annual Mid-Summer Gettogether

7.2.5

Journals and Publications

8.0
8.1

Any other matters

Registering SLQS-UAE as a
professional institute in UAE

8.2

Wesak Bath Dansala

Comments/ Discussion

Action By

Action
before /
Remarks

The date for SLQS-UAE Indoor

Cricket tournament will be 12th
August 2016. SD to make the
booking United Pro-sports.
Two blood donations in 2016. Fist
will be 27th May and second 11th
November. SK to arrange Latifa
Hospital for Annual SLQS-UAE
blood donation.
The date for Mid-summer Gettogether will be 09th September 2016.
MD to co-ordinate with Subcommittee members on way forward.

SD

03-05-2016

SK

03-05-2016

MD

05-05-2016

Agreed to publish the SLQS-UAE

Journal by end of June. Agreed to
find two sponsorships of AED
2,000/= to cover journal printing
costs. Agreed to print 200 copies of
the Journal. LH to prepare an action
plan.

LH

06-05-2016

Feasibility study to be carried out by

CSR, Social and Welfare subcommittee
Saman to coordinate with Wesak
organizing committee for final
quantity as 1,500 nos.

SW

SW

03-05-2016

SLQS-UAE - Central Committee

26th April 2016

Sri Lankan Quantity Surveyors

United Arab Emirates | www.slqsuae.org

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