Evaluation Report on Project

Strengthening Regulatory Control and Capacities of Poultry

Research Institute

DIRECTORATE GENERAL MONITORING & EVALUATION

PLANNING & DEVELOPMENT DEPARTMENT
GOVERNMENT OF THE PUNJAB

September, 2012
Planning & Development Department, Lahore Pakistan
WWW.DGMEPUNJAB.GOV.PK

ii

[This page is intentionally left blank]

iii

iv

EXECUTIVE SUMMARY
Poultry industry is one of the largest growing agro-industries in the world. This can be
accredited to an increasing demand for poultry meat and egg products. In Pakistan, poultry
was kept as backyard business for household needs. In early sixties, the need of commercial
poultry was felt which resulted in 1963, in the form of a national campaign to enhance the
production of feed products in the country. However, Pakistans poultry industry is still
facing lots of problems and challenges to grow up constantly. One of the major causes of
low productivity is ineffective communication process among the stakeholders especially at
farmers level. For hi-tech intensive poultry production in the country, it is necessary to
stream line the poultry production activities. The poultry industry can be better and more
profitable if it is operated scientifically.
Keeping in view the necessity to promote the poultry production as a useful business;
Poultry Research Institute, Rawalpindi, L&DD Department, Government of the Punjab has
initiated the project titled Strengthening Regulatory Control and Capacities of Poultry
Research Institute to formulate regulations and their implementation for control of poultry
production activities at provincial level and provide technical trainings to the staff for their
capacity building. Strong linkages to the farmers community are also mandatory; trainings
on modern poultry housing and management are also arranged during the project
execution. The project was started on July 1st, 2009 with twenty four (24) months gestation
period at its planned cost of Rs. 57.000 million. The project has been revised for the readjustment of annual budget allocation at the same cost and time duration. 2nd revision of
the project has been made at the cost of Rs. 56.688 million with one year extension of
project time period (i.e. 2011-2012). Actual expenditure of Rs. 51.385 million has been
made till June 30th, 2012. The department has submitted the document PC-IV of the project
for evaluation on June 27th, 2012.
On the basis of data collection and analysis, the project is found to be Satisfactory with a
PERI Score of 70 which is based on the assessment results of project performance against its
planned objectives and physical targets. The overall performance of the project in context of
the procurement of machinery, equipments, transport and effective trainings for staff
members and farmers is satisfactory. It is observed that the work performance of PRI will be
v

improved by capacity building of in terms of labs infrastructure and staff trainings. By

adopting modern research techniques, it will contribute a large in expansion of poultry
production activities. However, approval and implementation of Punjab Poultry Production
Act, 2012 is obligatory to expand the market. Trainings & workshops were also the
elemental part of strengthening the extension network and effective management. In this
context, PRI has conducted ten training programmes at the cost of Rs. 1.126 million in
collaboration of NRSP, Islamabad, PARD Peshawar & UVAS, Lahore. Training to the farmers
has also been arranged, hostel facilities for male and female trainees are also provided. All
the renovation and repair of different sections (including hostel buildings, laboratories,
pathways etc) of PRI is complete. Whereas, POL consumption from development budget for
regular vehicles of PRI is unjustifiable
After assessing the project performance, it is recommended that project should be
transferred to the non-development side at the annual cost of Rs. 4.5 million with eight (08)
project posts. On the contrary, the department should make efforts to approve and
implement the Poultry Production Act, 2012 to grow up poultry industry.
In evaluating the scheme, cooperation of Dr. Abdul Rehman, Director PRI is appreciated and
also acknowledged for providing requisite data to carry out necessary analysis of the project
activities. The cooperation of all staff of the institute available during visiting the project sites
is also considerable. The support of all those persons during field visits and preparation of
this report is also appreciated.

Fiza Zafar Hashmi, Research Analyst

Directorate General (M&E), P&D Department
Lahore
September, 2012

vi

vii

viii

TABLE OF CONTENTS
1. INTRODUCTION ............................................................................................................ 1
Scope of poultry farming ................................................................................................... 1
Types of Poultry farms ....................................................................................................... 2
Types of Pakistani Poultry Chickens................................................................................... 2
1.1 THE EVALUATION REPORT: PURPOSE & STRUCTURE ..................................................... 3
2. THE PROJECT ................................................................................................................ 4
2.1 PROJECT BRIEF ................................................................................................................. 4
2.2 PROJECT BACKGROUND, DESCRIPTION AND JUSTIFICATION ......................................... 5
3) Government Poultry Disease Diagnostic Laboratories ................................................... 5
2.3 PROJECT OBJECTIVES ....................................................................................................... 6
2.5 PROJECT ACTIVITIES ........................................................................................................ 7
2.6 PLANNED PROJECT COST ................................................................................................. 7
3. METHODOLOGY .......................................................................................................... 10
3.1 TEAM FORMATION ........................................................................................................ 10
3.2 DOCUMENTS REVIEW .................................................................................................... 10
3.2.1 SPONSORS ASSESSMENT REPORT ....................................................................... 10
3.3 IDENTIFICATION OF KEY INDICATORS ........................................................................... 10
3.4 DEVISING EVALUATION PLAN ........................................................................................ 12
3.5 PHYSICAL ACTIVITIES & DATA COLLECTION .................................................................. 12
3.5.1 DATA COLLECTION................................................................................................ 12
3.5.2 PROJECT SITE VISITS ............................................................................................. 13
3.5.3 INTERVIEWS WITH PROJECT OFFICIALS ............................................................... 27
3.5.4 VISITS SNAPS/PICTORIAL SURVEY ........................................................................ 27
3.6 DATA ANALYSIS AND INTERPRETATION ........................................................................ 28
3.6.1 PROJECT COST ANALYSIS .................................................................................... 28
4. DGM&E ASSESSMENT ................................................................................................. 31
5. SWOT ANALYSIS ......................................................................................................... 32
6. OBSERVATIONS .......................................................................................................... 33
7. CONCLUSION .............................................................................................................. 37
8. LESSONS LEARNED ...................................................................................................... 38
9. RECOMMENDATIONS ................................................................................................. 39
ANNEXURE A: SPONSORS ASSESSMENT REPORT
ANNEXURE B: HEAD-WISE EXPENDITURES AGAINST MAJOR ACTIVITIES OF THE PROJECT
ANNEXURE C: LAB. ACTIVITIES PERFORMED DURING THE PROJECT PERIOD
ANNEXURE D: VARIETIES OF BIRDS INTRODUCED BY PRI
ANNEXURE E: PROJECT EVALUATION RATING INDEX (PERI)
ANNEXURE F: RECOMMENDED STAFF
ANNEXURE G: RECURRING COST
ANNEXURE H: PICTORIAL EVIDENCE OF PRI WEBSITE

1.

INTRODUCTION

Poultry farming has become one of the most dynamic associated parts of agriculture
throughout the world. Poultry culture in South Asian countries is expanding rapidly and the
rate of growth of commercial layer and broiler (meat producing) farms is phenomenal to
meet the ever increasing demand for proteins through poultry meat and eggs. In Pakistan,
poultry industry had made considerable contribution to food production and plays a vital
role in the economy of the country. Raising of poultry in Pakistan has virtually proven a
profitable enterprise as it is the best source of cheap, palatable and nutritious food protein.
The poultry production was commenced in Pakistan in 1963. Poultry as on a commercial
scale in the private sector started due to pioneering effect made by PIA (Pakistan
International Airline) in 1965, when the first modern hatchery unit in Karachi was
established. Later on, the investments have taken keen interest in this sector, as was result
of which substantial development has taken place towards expansion of this industry. The
commercial poultry farming sector is a classic example of private sector enterprise with a
phenomenal growth of 20 to 25%per annum. The achievement of this rapid growth was
made to the incentives granted by the government from time to time e.g. liberal financing
and credit, income tax exemption, duty free imports etc. during last thirty five years, poultry
farming in Pakistan has developed as an important sub-sector of livestock. During the last
thirty five years, poultry farming in Pakistan has developed as an important sub-sector of
livestock. This expansion continues to fill the genuine gaps of the animal protein and should
be fully encouraged in order to promote the welfare and prosperity of the people by
providing them with a nutritious balanced diet.
Scope of poultry farming
Poultry industry which provides cheap source of animal protein has taken a quantum leap in
the last three decades evolving from a near backyard practice to a venture of industrial
promotion. Poultry is one of the fastest growing segments of the agricultural sector in
Pakistan today. While the production of agricultural crops, it has been rising at a rate of 1.5
to 2 percent per annum that of eggs has been rising at a rate of 8 percent per annum.

Page | 1

Types of Poultry farms

Different types of poultry farms cater to different segments of the market.
1. Breeding farms are set up for the sole purpose of hatching and raising poultry for
sale to other farmers.
2. The farmers who buy poultry from these farms set up broiler farms. Broiler chickens
are reared just for their meat. The usual procedure is to procure day old chicks, keep
them for six weeks and market them. During the time that they are in the farm, their
feeding, supplements, etc. is closely monitored.
3. Another type of poultry farm is layer farm, where chicks are raised for the purpose
of egg production.
Establishment of Poultry Farms in Punjab
There have been established about 20470 poultry farms in the Punjab during the year 20072008 at which about 16.61bmillion layers, 329.11 million broilers and 5.74 million breeding
stock were maintained. Besides this, about 33.86 million rural poultry was also maintained.
Egg & Meat Production in Punjab
The total egg and meat production on provincial level has been 5434 million eggs and
391797 metric tons of poultry meat. For poultry feeding, 119 feed mills are installed in
Punjab which is producing 2.17 million tons poultry feed. The quality of feed being prepared
needs to be controlled through regulations.
Types of Pakistani Poultry Chickens
1. Asil (or Aseel)
2. Sadal
3. Afghan game fowl
4. Buff chicken
5. Pakistani Rooster
The spectacular growth rate in poultry production sector in the country has increased the
challenge of diseases, enhanced cost of poultry feed and other inputs and proper
production of poultry products meeting international standards of food security under WTO

Page | 2

regimens which requires great emphasis on the aspect of regulatory control and
institutional capacity building in poultry production sector.

1.1 THE EVALUATION REPORT: PURPOSE & STRUCTURE

This evaluation report is divided into nine different parts. The first part starts with
introduction giving details about the project domain. The second part gives project details
including description, project brief, its objectives, project cost and its activities. The third
part of this report focuses on evaluation methodology, followed by team formation,
devising evaluation plan, selection of data collection methods, data analysis &
interpretation based on project cost & benefits analysis, DGM&Es assessment, observations
and SWOT analysis etc. The fourth part of the report depicts the DGM&Es assessment
pertaining to the actual status of the project performance against its planned objectives as
well as its planned targets. The fifth part of the report consists of observations regarding the
project activities made by the evaluation team of DGM&E, P&D Department. The sixth part
of the report consists of SWOT Analysis reflecting the strengths, weaknesses, opportunities
and threats belong to the project implementation. The seventh part includes conclusion of
the project whether it is a successful intervention or otherwise, based on the technical
Project Evaluation Rating Index (PERI), site visits and observations of the report. The eighth
part explains the lessons learned during evaluating the project for further improvement in
its implementation phase along with the other sectoral programmes planned in future.
The ninth and the most critical part reflect recommendations for the effective usage of the
project outcomes and resources. This section addresses the suggestions for improvement in
project planning and execution as well as, identifying matters requiring follow up actions.
The rationale for the recommendations is clearly explained and linked with the information
collected during the evaluation.

Page | 3

2.

THE PROJECT

Following is the project information as per PC-I & PC-IV.

2.1

PROJECT BRIEF

Table 1: Project Brief

Project Title

Strengthening Regulatory Control and Capacities of

Poultry Research Institute

Sponsoring Ministry/ Agency

Livestock & Dairy Development Department,

Government of the Punjab

Execution Agency (s)

Director, Poultry Research Institute, Punjab,

Rawalpindi

Operation & Maintenance

-do-

PC-I Original Cost

Rs. 57.000 million

PC-I 1st Revised Cost

Rs. 57.000 million

PC-I 2nd Revised Cost

Rs. 56.688 million

PC-IV Actual Cost

Rs. 51.385 Million

Planned Start Date

01-07-2009

Planned End Date

30-06-2012

Project 1st Revised Date

27-07-2010

Project 2nd Revised Date

27-08-2011

Actual Start Date

01-07-2009

Actual End Date

30-06-2012

Beneficiaries

Stakeholders of poultry sector, project staff

Page | 4

2.2

PROJECT BACKGROUND, DESCRIPTION AND JUSTIFICATION

The Punjab Government led the poultry development activities with the start of a scheme
Increased Poultry Production in Punjab in 1970, and later on established the Poultry
Development Centre (PRI) at Rawalpindi in 1978 aimed to Support poultry development in a
policy environment through public investment and inducing private capital/ initiatives in the
sector for poverty alleviation, food security and generation of exportable surpluses. The
research challenges of PRI are;
Emerging poultry diseases
Enhance genetics for improved efficiency, quality, and disease resistance
Employment of techniques and information of genomics proteomics and
metabolomics
Changing needs of todays poultry
Factors effecting cost of production
Understanding the biology of todays poultry
Alternative production systems
Product quality including flavor and other gustatory characteristics
This institute possesses research and training facilities in different disciplines of poultry
production such as poultry disease diagnostics, breeding & incubation, poultry nutrition,
feed testing, marketing & processing, poultry management and rural poultry farming.
Table 2: Field offices of Poultry Research Institute
Sr no.
Description of Field Offices
1) Government Poultry Breeding Farms
1
Bahawalpur
2
Dina
3
Dera Ghazi Khan
4
Multan
5
Sargodha
2) Government Poultry Rearing Farms
1
Attock
2
Bahawal Nagar
3
Gujrat
4
Mianwali
3) Government Poultry Disease Diagnostic Laboratories
1
Gujjar Khan
2
Ghakkar
3
Summandri
Page | 5

4
Kamalia
5
Arif Wala
6
Bahawal Nagar
7
Jhang
8
Jhelum
4) Details of District Setup of Poultry Research Institute
Total No. of Districts in Punjab
DDLO
Sanctioned Strength
29
In Position
29
Vacant
5

36
VO (H)
36
45
17

During the year 2003-2008, 185 number of research studies on different aspects of poultry
production were conducted. Out of these, 30 number of research studies were published in
renowned scientific journal. Under training program of the institute, short training courses
of different durations are offered.
However, the changing role of public sector in Punjab necessitates redefining the objectives,
plans and activities of Poultry Research Institute (PRI) for improved service delivery,
development and desired output. Unfortunately, the aspect of regulatory control and
human resource development in public sector remained out of focus and poultry sector
occasionally suffers colossal losses due to absence of such driving forces.
Therefore, the project has been designed to bring the poultry production activities of the
province under a regulatory control. Formulation of regulations and methodology of their
enforcement will be worked out through the stakeholders consultation.
The infrastructure of PRI needs to be improved for modern research, disease diagnosis,
surveillance, reporting, quality control, training and gender participation for effective
service delivery to the poultry sector. Similarly, the potential of existing staff could not be
effectively utilized. The HRD of PRI will help to introduce the modern and scientific
techniques in the poultry production.

2.3

PROJECT OBJECTIVES

The project has been planned with the following specific objectives.
1) Formulation of regulations and their implementation for control of poultry
production activities in Punjab.
2) Institutional capacity building in terms of infrastructure and human resource
development.
Page | 6

3) Establishment of strong linkages among stakeholders of poultry sector.

2.5

PROJECT ACTIVITIES

Targets of Physical Activities as given in the project document PC-I is given as under;
Table 3: Detail of Project Activities
Sr No.

2.6

Activity

Description

Regulatory Control

Poultry feed quality control

Control of poultry diseases
Registration, licensing, proximity &
management of poultry farms

Institutional Capacity Building

In-service local and foreign technical

trainings
Training on community
mobilization/organization
IT based training
Training on effective service delivery &
modern business approaches
Other specialized trainings
Meetings, seminars, symposia,
workshops, conferences, exposure tours
& exhibitions

Strong Linkages among

Stakeholders

Development of PRI website

Farmers trainings on modern poultry
housing and management
Workshops, meetings, visits and contacts

PLANNED PROJECT COST

1. Total Planned Cost (Original):
Capital Cost
= Rs. 0.000 Million
Revenue Cost
= Rs. 57.000 Million
TOTAL
Rs. 57.000 Million
2. Total Planned Cost (1st Rev):
Capital Cost
= Rs. 0.000 Million
Revenue Cost
= Rs. 57.000 Million
TOTAL
Rs. 57.000 Million
3. Total Planned Cost (2nd Rev):
Capital Cost
= Rs. 0.000 Million
Revenue Cost
= Rs. 56.688 Million
TOTAL
Rs. 56.688 Million
Page | 7

Table 4: Year-wise phasing as per PC-I along with ADP Allocation (2nd Revised)
(Rs. in millions)
% AGE OF ALLOCATION
YEAR
PHASING AS PER PC-I
ALLOCATION
ON PHASING
2009-10

08.904

08.904

100%

2010-11

28.188

28.188

100%

2011-12

19.596

19.596

100%

TOTAL

56.688

56.688

100%

Per Year Phasing

2011-12
34%

2009-10
16%

2010-11
50%

Fig 1: Year-wise phasing as per PC-I

Table 5: Item-wise Planned Cost (2nd Revised)
(Rs. in millions)
SR #

ITEMS AS PER PC-I

PC-I ESTIMATES

Percentage of Total
Cost

Establishment Charges

3.144

5.54%

Operating Expenses

12.034

21.22%

Physical Assets

29.686

52.36%

Repair & Maintenance

11.824

20.85%

TOTAL

56.688

100%

Page | 8

Estimated Cost
R&M
21%

Estb Charges
6%

Operating Exps
21%

Phys Assets
52%

Fig 2: Item-wise Estimated Cost

Page | 9

3. METHODOLOGY
Following criteria has been used to carry out evaluation of the project as elaborated in flow
chart as given in Figure 3;

3.1 TEAM FORMATION

Evaluation team was constituted in a meeting held in the office of DGM&E for evaluation of
the project having expertise in projects domain, data collection methods, data analysis and
interpretation along with preparation of evaluation report. The project was assigned to Ms.
Fiza Zafar Hashmi, Research Analyst for evaluation purposes.

3.2 DOCUMENTS REVIEW

Following project documents, evaluation tools and techniques were consulted.
1. Planning Commission Form-I (PC-I, Original & Revised) of the Project
2. Planning Commission Form-IV (PC-IV) of the Project
3. DGM&E Evaluation Guidelines
4. Sponsors Assessment Report (SAR)

3.2.1 SPONSORS ASSESSMENT REPORT

Sponsor assessment report (SAR) has been received by the department; however, it is the
summary of project description, its financial achievements against projects planned targets
along with physical achievements against its planned objectives. The above-said detail
regarding the project activities & its performance has already been discussed in this report
accordingly. Detailed assessment report has been annexed at A

3.3 IDENTIFICATION OF KEY INDICATORS

Project performance parameters are defined in the following term;
i) Project cost & its actual utilization
ii) Project time duration
iii) Project achievements against its per approved objectives & targets
Formulation of regulations and their implementation
Institutional capacity building (Infrastructure & HRD)
Linkage among stakeholders of Poultry Sectors
Impact of trainings

Page | 10

TEAM FORMATION

PC-I REVIEW

PC-IV REVIEW

PROJECT DOCUMENTS
REVIEW

OTHERS

SPONSORs
ASSESSMENT REPORT
(SAR) REVIEW

COST

OBJECTIVES

IDENTIFYING PROJECT
KEY INDICATORS

DURATION

PHYSICAL
ACHIEVEMENTS
FINANCIAL
ACHIEVEMENTS

COMPONENTS

SURVEY PLAN

DEVISING EVALUATION
PLAN

INTERVEVIEWING
PLAN

QUESTIONAIRE
DESIGN
PERIODIC PHYSICAL
PROGRESS REPORTS

SITE VISITS

PHYSICAL ACTIVITIES AND

DATA COLLECTION

INTERVIEWS

PERIODIC FINANCIAL
PROGRESS REPORTS
PROCUREMENT
RECORDS

SITE SNAPS

Project Evaluation
Rating Index (PERI)

DATA ANALYSIS AND

INTERPRETATION

SWOT ANALYSIS

PROJECT COST
ANALYSIS

DGM&E ASSESSMENT

OBSERVATIONS
CONCLUSIONS
LESSON LEARNED

RECOMMENDATIONS

REPORT
SUBMISSION

Fig 3: Flow chart/ Schematic diagram for project evaluation

Page | 11

iv) Procurement of physical assets (machinery & equipment, furniture/fixture along

with transportation)
v) Quality of repair & maintenance of buildings & structure
These parameters are helpful to map objectives and targets planned in PC-I with its actual
execution and implementation in order to assess, whether, the achievements have been
actually made under the project or otherwise.

3.4 DEVISING EVALUATION PLAN

Evaluation plan was devised to provide a roadmap for the project evaluation process. The
evaluation process which included planning for project site visits, interviews with the
project stakeholders and questionnaire designed (if applicable) to gather requisite
information to line-up the evaluation process.

3.5 PHYSICAL ACTIVITIES & DATA COLLECTION

Physical activities were undertaken and following primary and secondary data collection
tools were used for evaluation:
3.5.1
3.5.2
3.5.3
3.5.4

Data Collection i.e. Official Records of the Project.

Visit to the Project Sites
Interviews with Project Officials and the Project Beneficiaries
Site Snaps

3.5.1 DATA COLLECTION

Following official record was collected from the project stakeholders to verify the physical
and financial achievements of the project after its completion;
Minutes of Meetings (MOM) of competent forum (PDWP, DDSC) reflecting
administrative approval/revision of the project
Detailed lists of item-wise planned cost & quantity of machinery/equipment.
Detail of planned Lab. activities under the project.
Copies of registration certificates w.r.t. each vehicle procured.
Break-up of POL Charges (quarterly & vehicle wise).
Detail of exposure tours and No. of 156 training courses held during project
period along with its cost break-up.
List of trained staff members along with the participants (No. of 1803 male
participants & No. of 652 female participants).
Detail regarding Conferences, Seminars & Workshops held under the project
along with its cost break-up.
Break-up of Repair & Maintenance of Building & Structure.
Detail of Vehicles with their registration Nos. from Non-development side.
Page | 12

POL estimates under the Non development budget.

Names/varieties of birds introduced by PRI in Poultry.

3.5.2 PROJECT SITE VISITS

The project site was visited by the Evaluation Team of the Directorate General, Monitoring
& Evaluation, Planning & Development Department for data collection and evaluation
purposes on July 16th, 2012. Detail has been given in the ensuing paragraph;
Table 6: Plan for Evaluation along with detail of Team Members
SR #
LOCATION/DISTRICT
DATE OF VISITS
TEAM MEMBERS
Poultry Research Institute,
Ms. Fiza Zafar Hashmi,
1
16-07-2012
Rawalpindi
Research Analyst
The purpose of visiting the site was to verify the reported physical achievements and facility
utilization under the project. During project site visit, different aspects of the project had
been inspected in accordance with the project objectives as described hereunder:POULTRY RESEARCH INSTITUTE, RAWALPINDI
1) FORMULATION OF REGULATION & THEIR IMPLEMENTATION FOR CONTROL OF
POULTRY PRODUCTION ACTIVITIES
The Punjab Poultry Production Act, 2012 has been formulated during the execution of
the project and approved by the poultry stakeholders during the meeting held on 30th June,
2012. In future, application of this Act will be extended to the overall province. However,
the application of these regulatory controls will improve the competency in the poultry
production activities. Major heads discussed under the Poultry Acts, 2012 are regulations for
poultry production, poultry premises, and registration for poultry premises, licensing,
proximity of poultry premises and management of poultry farms, poultry feed & feed stuffs,
control of poultry disease, administration and enforcement of regulations along with
penalties & procedures, etc.
However, the approval process of the Poultry Act, 2012 for its implementation is still in the
course of its completion.
2) INSTITUTIONAL CAPACITY BUILDING IN TERMS OF INFRASTRUCTURE & HUMAN
RESOURCE DEVELOPMENT
A) CAPACITY BUILDING IN TERMS OF INFRASTRUCTURE
i) PROCUREMENT OF MACHINERY & EQUIPMENT AT FEED TESTING LABORATORY:The significant feed testing functions are necessary to facilitate the field farmers and to
provide them the prompt free services of analysis for poultry feed ingredients and prepared
Page | 13

feed. These Lab Services at Poultry Research Institute are directly provided to the
Government Poultry Farms, Commercial Poultry Farms and Feed Millers.
The available laboratory equipment was insufficient to fulfill the requirements of modern
research and quality control of poultry feed. Therefore, to meet the requirements of
modern research work along with up-gradation of the services of poultry feed testing; major
activity under the development project was to analyze feed samples and to purchase the
modern scientific equipment (e.g. egg analyzer, flask shaker, water bath digital. Water
distillation apparatus, ultrasonic cleaning bath, flame photometer etc). The detail of
purchased items is given as under;

Fig 1: Evaluation Officer verifying the Lab

equipment

Fig 2: Lab Chemist operating the Egg Analyzer

Fig 3: Flask Shaker to check sample extract

Fig 4: Water Bath Digital to keep substance

gradually to fixed/desired temprature

Page | 14

Fig 5: Water Distillation Apparatus used to

evaporate liquid/to remove impurity

Fig 6: Ultrasonic Cleaning Bath for instruments

cleaning

Fig 7: Lab Attendent operating the Flame

Photometer for Poultry Water Analysis

Fig 8: Computer with all accessories

Fig 9: Kjeldhal Digestion Apparatus for Protein

estimation prior to the project

Fig 10: Kjeldhal Digestion Apparatus for Protein

estimation after the project

Page | 15

Fig 11: Hot Air Oven for sterilization of articles

Fig 12: Analytical Balance to measure masses

Fig 13: Analysis for poultry feed ingredients and

prepared feed

Fig 14: Maintenance of official record of samples

for analysis of poultry feed

ii) PROCUREMENT OF MACHINERY & EQUIPMENT AT DISEASE DIAGNOSTIC

LABORATORY:- The lab provides free diagnostic services and their surveillance to the flocks
of private breeders and poultry farmers. Following are the major lab activities;
a) Formulation of research projects on emerging diseases in poultry
b) Postmortem and advice for the farmer.
c) Diagnostic facilities for the farmers e.g. MG, MS, SP, Virological, bacteriological
identification, vaccinal titration and virus and bacterial isolation and identification by
using ELISA & PCR.
d) Histopathological identification and HPS vaccine production.
e) Vaccine production for effective control of HPS.
Whereas, Major activities under the development project were to perform sample
testing of poultry and to purchase the necessary lab equipment to further improve the
work performance of Disease Diagnostic Lab. Activities performed regarding sample
Page | 16

testing were post mortem, bacterial examination, samples processed for Mycoplasmal,
for H.I. Titre against ND, Histopathology, flocks tested for H.I. against AI, Swab samples
processed for AI and Tissue samples processed for ND, AI. Purchasing of lab equipment
was also checked by the evaluation team. A pictorial evidence of the equipment
purchased (e.g. Binocular Compound Microscope, Bench Top Centrifuge, Thermocycle,
Microtitration/Cell Culture Plate etc) is given as here under:-

Fig 17: Evaluation Team verifying the official

record of visitor farmers/breeders

Fig 18: Multi head Binocular compound Research

Microscope (5 heads) used with a special camera
and connected with a television receiver on
which the living microorganisms is observed in
color

Fig 19: Binocular Compound Microscope (1000X)

for the examination of unicellular organisms,
animal cells and tissue

Fig 20: Assistant Research Officer operating

Bench Top Centrifuge Machine for sample
precipitation and separation in daily research
work

Page | 17

Fig 21: Thermocycler (Gradiant) used for

optimization of annealing temperatures

Fig 22: Binocular Compound Research

Microscope, 10X-1500X

Fig 23: Microtitration/Cell Culture Plate used for

enzyme-linked immunosorbent assay (ELISA)

Fig 24: Deep Freezer/ Refrigerator for Laboratory

iii) POULTRY SHEDS:PRI from its establishment used the former system of Open Farming to preserve the
poultry production. By initiating the development project, Environment Control Farming
system was introduced for advance Hi-tech poultry farming and automatic control panel
was installed to control the temperature and humidity of the poultry farms. Pictorial
evidence has been given as under;

Fig 25: Open Poultry Farming

Fig 26: Environment Control Farming

Page | 18

Fig 27: Evaluation Officer visiting the Poultry

farm

Fig 28: Cooling System in poultry Sheds/Breeding

Farms

Fig 29: Automatic Feeding & Watering System

iv) PURCHASE REGULAR MACHINERY & EQUIPMENT ALONG WITH TRANSPORT:

Different machinery items were procured for regular administrative use. Three (03)
generators were purchased, and simultaneously placed in front of different buildings of PRI
i.e. Hatchery unit and laboratories along with breeding farms and feed mills. Two vehicles;
Toyota Hiace Van and Toyota Hilux single cabin were also purchased for field activities.
Some of the regular equipment e.g. Laptop, Fax machine, Photocopier, Printer, Split Air
Conditioner, Multimedia Projector, Digital Camera along with CCTV system for security has
been procured under the project. Pictorial detail of some purchased items is given as under;

Page | 19

Fig 30: Generator Placed Near Breeding Farm-1 (30KVA for Breeding Farm 01), In front of PRI Main
Office Building (40KVA for Hatchery and Labs) along with Generator Placed Near Breeding Farm-2
(30KVA for Breeding Farm 02 & Feed mill)

Fig 33: Air Conditioner Split unit

Fig 34: LCD along with other funiture & fixture

Fig 35: Toyota Hiace Van(3000 CC)

Fig 36: Toyota Hilux single cabin (2500 CC)

Alteration with canopy in single cabin

Page | 20

Fig 37: Laptop purchased under the project

Fig 38: Fax Machine

Fig 39: Photocopy Machine

Fig 40: CCTV system for Security

v) FURNITURE & FIXTURE PURCHASED FOR HOSTELS, PRI: To improve/up-grade the

training facilities at PRI, improvement in terms of renovation of trainees hostel buildings
(males & females) along with purchase of furniture & fixture was required. At Jinnah Hostel,
accommodation of forty (40) male trainees has been arranged. Whereas, No. of twenty (20)
female trainees has been accommodated at Fatima Hostel. Detail of some of the purchased
items has been given as under;

Page | 21

Fig 41: Living Room for Male Trainees along with Refrigrator, Geasers, Blankets etc

Fig 42: Living Room along with Kitchen with required Utensils for Female Trainees

vi) FURNITURE & FIXTURE PURCHASED FOR VISITORS HOUSE, PRI: Visitors house
consisting of two attached rooms/bed rooms and adjoining with small kitchen was fully
furnished. Rooms furniture (i.e. beds, chairs, sofas, center tables, dressing table, dining
table and iron stand) as well as kitchen utensils were purchased under the project.

Fig 43: Living Room and rooms furniture

Fig 44: Air Conditioner split unit and Refrigerator

Page | 22

Fig 45: Microvawe Oven and LCD

B) CAPACITY BUILDING IN TERMS OF HUMAN RESOURCE DEVELOPMENT

In-service local technical trainings to the staff for their capacity building were the key
objective of the development project. During execution of the development project, total
No. of ten (10) training programmes were conducted for the staff (including District
Veterinary Officers, District Livestock Officers, Senior Research Officers etc) for their
capacity building. No. of 108 staff members of PRI got trained during project time period.

Fig 46: Pictorial Evidences of Staff Trainings collected from PRI

C) REPAIR & MAINTENANCE OF BUILDING & STRUCTURE

As, the Feed Testing Laboratory has two building sections; one of the sections is
functional with full capacity of lab apparatus for research studies as well as feed testing
services, however, flooring of corridors has been repaired under the project. Another
section of lab required maintenance work of flooring and cabinets. All the required repair &
maintenance of the building has been completed in the development phase of the project.
Page | 23

Fig 47: Repair of flooring & cabinets at Feed Testing Laboratories

Flooring of walkways and patios at PRI were also repaired during execution of the
project. It was observed that some of the patch work was in progress during visiting the
project site. However, it has been over and done after the project evaluation. Replacement
of old tube well with new one has also been done.

Fig 48: Repair of Roads and Paths

Fig 49: Incomplete patch infront of Food Testing

Lab during Project Evaluation

Fig 50: Completion of patch work after Project

Evaluation

Page | 24

Fig 51: Replacement of Tube well

Renovation of the boys hostel was completed in terms of flooring of the entrance,
hostel rooms, corridors, and kitchen as well as restructuring of attached washrooms. All
missing facilities prior to the project have been provided during the execution. It was also
observed that already existed old laboratory building has been restructured as women
hostel and renovated accordingly. A boundary wall has also been constructed around the
hostel building to provide safe and protected environment to the female trainees.
Renovation of visitors house was also completed with all of its required arrangements.

Fig 52: Repair & Maintenance of Hostel Building (boys)

Page | 25

Fig 53: Renovation of the corridores of Boys Hostel and Visitors House, PRI

3) STRONG LINKAGES AMONG THE STAKEHOLDERS OF POULTRY SECTOR

a) WEBSITE OF POULTRY RESEARCH INSTITUTE: PRI has developed a website to
strengthen the linkages among poultry stakeholders. Statistics of poultry market and its
current rates are uploaded on regular basis. Whereas, information regarding poultry
production, poultry diseases along with its surveillance and research studies of PRI is
accessible for local and international visitors. Pictorial evidence has been annexed at the
end (See annexure H).
b) FARMER TRAININGS: Under training programmes of PRI, short training courses with
different time periods (e.g. six months, two weeks, one week and one day) are conducted
regularly. During visiting the project site, data regarding short training courses including six
(06) months and one (01) week, one day trainings for the farmer community has been
collected. Internship trainings for the students of different universities are also being carried
out at PRI. Currently, No. of fifteen (15) trainees of six (06) months training courses and
almost 15 to 20 internees from different universities are boarded at Jinnah Hostel, PRI.
Recently, no female trainee is receiving training at PRI. To rationalize the benefits of these
trainings/internship, interviews from the trainees of ongoing and completed programmes
has been arranged for their feedback.

Page | 26

Fig 53: Record of Trainees

Fig 54: Evaluation officer interviewing the trainee

3.5.3 INTERVIEWS WITH PROJECT OFFICIALS

The interviews and telephonic conversation were conducted with the following project
official.
Table 7: Detail of the Project Officials interviewed
SR #
NAME
DESIGNATION
1
Dr. Abdul Rehman
Director, PRI

DEPARTMENT
L&DD Department

CONTACT #
0321-5561750

Dr. Muhammad
Ashraf Anjum

Feed Stuff Inspection

Officer

L&DD Department

51-9290163
Ext (116)

Dr. Yaseen Aamir

Assistant Research
Officer

L&DD Department

51-9290163

Dr. Abdul Rasheed

Senior Research
Officer

L&DD Department

51-9290163

Dr. Farhan Afzal

Assistant Research
Officer

L&DD Department

51-9290167

Dr. Abida Parveen

Veterinary Officer

L&DD Department

51-9290163

Malik Ghulam
Fareed

Chemist

L&DD Department

51-9290163
Ext (117)

Naeem Mehmood
Ashraf

Chemist

L&DD Department

51-9290163
Ext (117)

3.5.4 VISITS SNAPS/PICTORIAL SURVEY

The site snaps were taken as pictorial evidence of the project site visits as given in the
section 3.5.2 of the report.

Page | 27

3.6 DATA ANALYSIS AND INTERPRETATION

Mapping of the project findings was done on the basis of data analysis including project cost
analysis, DGM&E assessment for actual status of the planned objectives, as well as direct
observations along with SWOT analysis on the basis of physical activities performed and
data collected during evaluating the project. It was processed and analyzed to understand
the functional trends reflecting efficiency of resources involved during the project
execution.

3.6.1 PROJECT COST ANALYSIS

Detailed analysis of the project cost (e.g. original & revised cost along with overall actual
expenditures) has been carried out to gauge the financial performance of the project after
its completion. The rationale of above-said actual expenditures has also been figured out by
calculating its percentages to line-up the evaluation process.
a. Actual Expenditure:
Capital Cost:
Revenue Cost:
Total Exp.

Rs. 00.000 Million

Rs. 51.385 Million
Rs. 51.385 Million

Table 8: Financial Phasing as per PC-I, Allocation and Actual Expenditure

Year

PC-I Phasing

ADP
Allocation

2009-10
2010-11

08.904
28.188

08.904
28.188

2011-12

19.596

19.596

TOTAL

56.688

56.688

Releases

Expenditure
as per PC-IV

08.904
28.188
19.596
(04.688
surrendered)
56.688

08.904
27.707
14.774
(0.124
lapsed)
51.385

(Rs. in Millions)
% age
Utilization on
Releases
100%
98.29%
75.39%
91.22%

Page | 28

Year-wise Expenditures on Releases

28.188

27.707
19.596
14.774

8.904

8.904

2009-10

2010-11

2011-12

Fig 51: Year-wise Expenditures on Releases

Table 9: Item-wise Planned & Actual Expenditures
SR #
1
2
3
4

PC-I
ESTIMATES
3.144
12.034
29.686
11.824
56.688

ITEMS
Establishment Charges
Operating Expenses
Physical Assets
Repair & Maintenance
TOTAL

ACTUAL
UTILIZATION
3.123
7.257
29.198
11.807
51.385

Item-wise Expenditures
R&M
23%

(Rs. in millions)
% AGE OF
UTILIZATION
99.33%
60.30%
98.35%
99.85%
89.46%

Est. Charges
6%
Operating Exp
14%

Physical Assets
57%

Fig 52: Item-wise Expenditures

Table 10: Head-wise Expenditures against Major Activities of the Project

SR #

ITEMS

Operating Expenses
1
Inland Training/Ex. Tour

PC-I
ESTIMATES

ACTUAL
UTILIZATION

1.126

1.126

(Rs. in Millions)
% AGE OF
UTILIZATION
100%
Page | 29

2
Conferences/Seminars
0.200
3
Medicines/Chemicals
3.200
4
P.O.L.
0.600
Physical Assets
4
Transport
6.208
5
Plant & Machinery
20.028
6
Furniture & Fixture
1.900
Repair & Maintenance
7
Building & Structure
11.824
TOTAL
45.086
Head-wise expenditures are annexed at B

Building &
Structure
27%

Training POL
3%
1%

0.100
3.200
0.600

50%
100%
100%

6.207
20.010
1.489

99.98%
99.91%
78.36%

11.807
44.539

99.85%
91%

Conference
0%

Medi/Chemical
7%
Transport
14%

Furniture & Fixture

3%
Plant & Machinery
45%

Fig 53: Percentage of Head-wise Expenditures against Major Activities

Page | 30

4. DGM&E ASSESSMENT
The DGM&E assessment has been carried out regarding the planned objectives as well as
planned targets of the project as following:Table 9: DGM&E Assessment of Planned Objective/Targets
ACTIVITIES/TARGETS
DGM&E ASSESSMENT
QUALITATIVE
Formulation of
regulations and their
implementation for
control of poultry
production activities in
Punjab

Institutional capacity
building in terms of
infrastructure and
human resource
development

Establishment of strong
linkages among
stakeholders of poultry
sector

Regulations for control of poultry production activities in

Punjab has been formulated and yet to be finally approved
and implemented in its right way

Capacity Building in terms of Infrastructure: Lab. machinery,

medicines/chemicals, transport and furniture & fixture have
been procured; two items of machinery could not be
purchased due to insufficient budget. Repair & maintenance
of building & structure has also been finished.
Capacity Building in terms of Human Resource Development:
Trainings to the staff of PRI has been delivered, no. of 108
staff members got trained. During execution of the project, 10
training exercises have been arranged from different
Institutes (e.g. UVAS Lahore, NRSP Islamabad, PARD Peshawar
PRI has developed its website to provide institutional services
and updates of poultry market to the local and international
poultry stakeholders. Six months, two weeks, one week and
one day training programmes are being offered to the
farmers

Page | 31

5. SWOT ANALYSIS
After mapping the detailed observations regarding overall physical & financial performance
of the project, SWOT analysis has been carried out to analyze the detailed strengths,
weaknesses, opportunities and threats involved during and after the project
execution/implementation phase which may also be adapted even for the other public
sector interventions of the same department in future.
Table 10: Strengths, Weaknesses, Opportunities & Threats
STRENGTHS
WEAKNESSES
1. Existence of functional organizational 1. Slow process of approval of Punjab Poultry
structure
Act, 2012
2. Development of project
2. Hindrance in foreign trainings of staff
infrastructure
members
3. Poultry research and development,
3. No PC-I cost estimation of lab
Crossbreeding between chickens
chemicals/reagents and furniture
4. Environment control poultry farming
purchased.
5. Training programmes for professional
skills
6. Autonomous in feed testing of
poultry and disease diagnosis
7. Training & research assistance for
university students
8. Improved training and
testing/diagnostic services for
farmers community
THREATS
OPPORTUNITIES
1. Potential for improved effectiveness 1. Lack of implementing the public policies
and efficiency of Poultry Sector
2. An outbreak of bird flu and other
2. Better & adequate testing, diagnostic
epidemics
and extension services and more
3. Lack of an effective publicity campaign
tangible benefits of poultry
4. Local breeds have low productivity in
production
terms of egg production and weight gain
3. Dissemination of the common results
due to genetic limitations
of research studies carried out by PRI 5. Lack of policy initiative to focus attention
to the farmers/growers community
on developing local poultry into a
4. Maximizing of production to take
productive/income generating activity
advantage of economies of scale
6. Low literacy level of the farmers
5. Poultry can be used as a tool to
community
alleviate poverty while also ensuring 7. Inaccessibility of far-off farmers
food security
community
Page | 32

6. OBSERVATIONS
The evaluation team visited the office of the Director, PRI L&DD Department Rawalpindi to
assess various project activities. Evaluation of the project has revealed many facts and
figures about the project. The observations regarding overall project activities are given in
ensuing paragraphs:1) The project was initiated at its original cost of Rs. 57.000 million with its planned
gestation period of twenty four months (as July 1st, 2009 to June 30th, 2011). The
scheme was revised at the same cost of Rs. 57.000 million, due to the overall
adjustment in budget provision/allocation for the year 2009-10 and 2010-11. Second
revision of project PC-I was made at the revised cost of Rs. 56.688 million with one
year extension of time period as 2011-2012. The actual utilization (up to July, 2012)
was Rs. 51.385 million as per PC-IV document.
2) After reviewing the Sponsors Assessment Report of the project, actual expenditures
of Rs. 51.372 million during the project execution was found slightly varied from the
actually stated financial utilization of Rs. 51.385 million as per PC-IV. Difference in
the total amount expended in the third year of the project (See annexure-A) should
be made clear.
3) All the machinery and equipment procured for Feed Testing Laboratory and Disease
Diagnostic Laboratory of PRI were found installed and functional. It is also revealed
that by capacity building in terms of labs infrastructure, the work performance of
both laboratories in context of poultry feed analysis; adoption of modern research
techniques for growing poultry production and poultry disease diagnosis was
improved and will contribute a large share in expansion of the poultry industry of the
province.
4) It is also observed that the activities of PRI sections especially disease diagnostic and
feed testing/analyzing activities directly linked to the project have also been
compared with the labs. activities prior to the development project. The
performance of both laboratories was found satisfactory. Lab activities performed
under the project is annexed at C
5) Formulation of policy with regard to control of poultry production activities in Punjab
has been done in consultation with the poultry stakeholders. However, it is yet to be
approved by the concerned authority for efficient implementation throughout the
Page | 33

province. It is also practical that by implementing these regulations, not only the
poultry market will grow up; it will also be favorable in good trade of poultry
stakeholders.
6) As far as project staff is concerned, total of 11 project posts were initially approved
and finally cleared by finance department. Initial recruitment of 4 project posts was
made during project execution and the remaining 5 posts were posted through
transfer adjustment. Whereas, two posts of Senior Research Officers were
conditional and subjected to the final approval of the Punjab Poultry Act, 2012.
7) In view of modern research & development activities, PRI has introduced seven
varieties of birds and distributed in the domestic market of countryside districts of
the Punjab. List of these birds is annexed at D
8) It is observed that PRI has improved the poultry production activities by shifting the
conventional open poultry farming to the environment control poultry farming. This
advance hi-tech farming controls the temperature & humidity and provides tunnel
ventilation for improving the broiler production.
9) One of the key project objectives of PRI was capacity building of human resource vis-vis poultry disease diagnostics and control, community mobilization & extension
services, participatory approaches, modern business approaches, IT & E-governance
concepts and modern technologies in poultry production etc. The complete training
facilities against scientific areas of poultry production and administration were given
to the staff of PRI in perception of their managerial precision. No foreign training as
per PC-I was provided during the project execution.
10) It is observed that trainings to the farmers community are also mandatory. At PRI,
six months to one day training programmes are being offered in different fields of
poultry farming, gender-based knowledge of poultry farming is also being delivered.
It will contribute in generation of income as well as improved business opportunities
and self reliance. It is, further, observed during visit internship and research
assistance is also offered to the university students.
11) Hostel facilities for males & females are provided to the trainees/internees. Under
the project, Jinnah Hostel for male trainees has been renovated; flooring of the
building is complete. Recently, 30-35 boarders have been accommodated there. At

Page | 34

the same time, women hostel is also renovated, the old building of laboratory is
renewed as hostel building. Currently, no female trainee is receiving training at PRI.
12) Transportation facility under the project is also complete. The vehicle Toyota Hiace
Van (3000 CC) has been purchased to provide the pick & drop services of trainees,
and another vehicle Toyota Hilux single cabin (2500 CC) is purchased for
organizational/ administrative activities of the institute. However, for organizational
and administrative activities of the institute, some economical vehicle of 1000 CC
e.g. Suzuki Cultus could be procured, as O&M of Toyota Hilux single cabin (2500 CC)
are very high.
13) It was also observed that the POL charges of Rs. 0.600 million under development
project was fully consumed. Not only project vehicle but regular vehicles of PRI also
used POL from the project. Whereas, the POL expenditures of two procured project
vehicles was met out of Non-development budget of Rs. 0.161 million, See annexure
B (d). It was, further, observed that total non-development budget of PRI for POL
was Rs. 4.556 million for the year 2009-2012, annexed at B(d-1). Detail of POL
consumption against PRIs vehicles (development/non-development) along with
justification of POL consumption of development side for regular vehicles should be
rationalized by the department.
14) Feedback from the trainees of on-going and completed training sessions has been
collected, detail is given as under;
i) Ongoing Training Programmes: 9 out of 32 trainees/internees of different
ongoing training courses & internship programmes are interviewed. Almost all of
them are responded positively; as the trainings are useful. However, 5 trainees
are jobless and 3 have no access of feed testing as well as disease diagnosis
facilities available at PRI.
ii) Completed Training Programmes: 11 out of 21 trainees of six months training
programmes have been interviewed. 4 trainees are jobless, 3 are not satisfied
with these trainings and 8 trainees have no access to the testing/diagnostic
facilities at PRI.
It is observed that a number of jobless persons are getting trainings who are not
directly involved even in their domestic poultry business/activities which shows

Page | 35

lacking of training aptitude in motivating the trainees to own their personal trade in
poultry market.
15) Web development and networking is complete and found satisfactory. Research
work, detail of PRI different sections; Disease, Extension & Education, Feed Testing
Laboratory, Breeding and Incubation, Marketing & Processing, Nutrition is available.
Furthermore, updates relating to poultry market and guidance map of poultry
activities for the farmers community is available at PRIs website.
16) Repair & maintenance of different sections has been completed. Renovation of
laboratories, roads/passages, main office building, and renovation of visitors house
along with replacement of tube well is complete according to the scope of work and
is found satisfactory.
17) It is observed that the purchasing of Lab chemicals/Reagents and procurement of
furniture & fixture are one of the major physical targets; however, no cost
estimation of these items have been done earlier.

Page | 36

7. CONCLUSION
The evaluation results and the reasons for success or failure of the project have been
documented as conclusion. After a detailed study and analysis of project documents,
interviews and visits to the project locations to determine project findings and provide
feedback on the execution and implementation of the project, it is concluded by applying
the Project Evaluation Rating Index (PERI) technique that the project is Satisfactory. See
Annexure-E
Table 11: Conclusion
STATUS

RATING

RATING OF PROJECT

Highly Satisfactory

Satisfactory

Moderately Satisfactory

Moderately Unsatisfactory

Unsatisfactory

Highly Unsatisfactory

Page | 37

8. LESSONS LEARNED
1. The projects purpose, scope and objective were well defined in the PC-1 document
and executed and achieved accordingly.
2. Procedural competency in developing the project infrastructure may apprehend the
purpose of such interventions.
3. Sponsors Assessment Report usually provides variation in total budget utilized
under the development phase against its component-wise actual utilization on the
planned project cost.
4. There is need of further R&D in the field. Practical/adaptive research needs to be
enhanced for better poultry production opportunities.
5. The advance poultry production services may strengthen the poultry sector.

Page | 38

9. RECOMMENDATIONS
1. Project may be transferred to the non-development side with the annual cost of Rs.
4.500 million along with 8 project posts. All the recruitments should be made as per
PC-I. Detail of recommended recurring cost of project and project posts has been
annexed at F and G respectively.
2. Post of Deputy Director (P&D) may not be recommended as the planning &
development has been done during implementation phase of the project. It is,
further, recommended that the Director, PRI may implement the P&D policies with
the assistance of PRIs regular staff.
3. The transfer of remaining two project posts of Senior Research Officers (BS-18) is
subject to the approval of the Punjab Poultry Act, 2012. The department may clear
these posts by Finance Department after the final approval/implementation of the
legislation.
4. Institutional development should be the final outcome of all activities. In view of
significant institutional development and better interest of poultry production in the
province, endorsement of the Punjab Poultry Act, 2012 should be made at once.
5. Trainings in proper poultry management should be at the core of poultry
development programs. It is, therefore, recommended that the usefulness of
training courses at PRI should be observed in the good interest of trainees for their
personal expertise of ownership.
6. It should also be obligatory to render the trainings on disease control and genetic
improvement of birds at the door step of farmers from the remote areas to grow up
the productivity of domestic chickens.
7. Proper maintenance of PRI networking may improve the institutional extension
services for the poultry stakeholders and it will be more advantageous to spread out
poultry production activities in the country.
8. Poultry production accompaniment the role of women in the household. Therefore,
women groups should be involved in commercialization of poultry production
activities and should be encouraged to have a stake in the ownership.

Page | 39

9. Vehicles with high O&M should be avoided in development projects unless it is

extremely required. Where field work is not involved vehicle with lesser
specicification and lower O&M costs should be preferred.

Page | 40

ANNEXURE A: SPONSORS ASSESSMENT REPORT

Page | 41

ANNEXURE B: HEAD-WISE EXPENDITURES AGAINST MAJOR ACTIVITIES OF THE PROJECT

a) IN LAND TRAININGS

b) CONFERENCE & SEMINAR

c) MEDICINES/CHEMICALS

d) POL CHARGES

d-1) DETAIL LIST POL ESTIMATES UNDER NON DEVELOPMENT BUDGET PRI, RAWALPINDI

Sr No

Year

Allocation (Rs.Mill)

Expenditure(Rs.Mill)

2009-10

1.295

1.270

2010-11

1.261

1.260

2011-12

2.000

1.999

e) TRANSPORT

Sr No.

Particulars

Qty

Toyota Hiace Van (3000-CC)

Toyota Hilux single cabin (2500-CC)

Amount
(Million)
6.207

f) PLANT & MACHINERY

g) FURNITURE & FIXTURE

Quantity

Amount
(Millions)

100

00.294

20

00.059

10

00.039

08

00.102

20

00.129

20

00.133

Single Bed with Mattress

40

00.512

Lecture Room Chairs

50

00.130

Easy Chairs

02

00.013

Sofa Set 5 Seater

01

00.053

Side Tables

02

00.010

Centre Table

01

00.009

Rostrum

01

00.003

275

01.489

Sr No.

Particulars

Office Chairs cane with

Arms 465*465mm
Visitors Chairs

2
3
4
5
6
7
8
9
10
11
12
13

Computer Chairs
Office
1600*800*760mm
Office
1200*600*760mm
Computer Tables

Total

Table
Table

h) BUILDING & STRUCTURE

ANNEXURE C: LAB. ACTIVITIES PERFORMED DURING THE PROJECT PERIOD

ANNEXURE D: VARIETIES OF BIRDS INTRODUCED BY PRI

Sr. No.

Birds Names

PRI Black

PRI Silver Black

PRI Black Brown

PRI Light Brown

PRI Medium Brown

PRI Dark Brown

PRI Silky

ANNEXURE E: PROJECT EVALUATION RATING INDEX (PERI)

PROJECT EVALUATION RATING INDEX (PERI)

Sr. No
1

Criteria
PC-IV Submission
1.1
Before Project Completion
1.2
Within One Month of Project Closure
1.3
Within Two Months of Project Closure
1.4
After Three Month of Project Closure
1.5
After Six Month of Project Closure
1.6
After Nine Month of Project Closure
Sub-Total-1
Data Availability & Response of Concerned
Agency
2.1
Excellent
2.2
Very Good
2.3
Good
2.4
Satisfactory
2.5
Average
2.6
Poor
Sub-Total-2
Financial Progress
3.1
Excellent
3.2
Very Good
3.3
Good
3.4
Satisfactory
3.5
Average
3.6
Poor
Sub-Total-3
Total Physical Progress
4.1
Excellent (100%)
4.2
Very Good (>90 %)
4.3
Good (80-90 %)
4.4
Satisfactory (70-80 %)
4.5
Average (60-70%)
4.6
Poor (<60 %)
Sub-Total-4
Objectives Achievement
5.1
All Achieved

Maximum
Points

Points
Obtained

5
4
3
2
1
0
5

5
4
3
2
1
0
5
10
8
6
4
2
0
10
10
8
6
5
4
0
10
10

5.2
5.3
5.4
5.5
5.6

90% Achieved
80% Achieved
70% Achieved
60% Achieved
< 50% Achieved
Sub-Total-5

10

Project Justification
6.1
Excellent
6.2
Very Good
6.3
Good
6.4
Satisfactory
6.5
Average
6.6
Poor
Sub-Total-6
Statistical Analysis Findings (find year-wise
average)
7.1
Excellent
7.2
Very Good
7.3
Good
7.4
Satisfactory
7.5
Average
7.6
Poor
Sub-Total-7
Sponsor's Assessment
8.1
Excellent
8.2
Very Good
8.3
Good
8.4
Satisfactory
8.5
Average
8.6
Poor
Sub-Total-8
Formulation of Project Team and Organization
9.1
Excellent
9.2
Very Good
9.3
Good
9.4
Satisfactory
9.5
Average
9.6
Unsatisfactory
Sub-Total-9
Revisions

9
6
4
2
0
10
5
4
3
2
1
0
5

5
4
3
2
1
0
5
5
4
3
2
1
0
5
5
4
3
2
1
0
5

1
1

10.1
10.2
10.3
10.4

No Revision
One Revision
Two Revisions
Three or more Revisions
Sub-Total-10

11

12

13

14

15

Schedule and Cost Analysis

Within Schedule and Within Budget
11.1
Completion
11.2 6 Months Delay and 5% cost variation
11.3 9 Months Delay and 10% cost variation
12 Months Delay and 20% cost
11.4
variation
18 Months or Greater Delay and 30%
11.5
cost variation
Sub-Total-11
Civil Works
12.1 Completed in all respect
12.2 95% completed
12.3 85% completed
12.4 80% completed
12.5 70-75% completed
12.6 Not Applicable (sub-total 12 will be 0)
Sub-Total-12
Quality of Civil Works
13.1 Excellent
13.2 Good
13.3 Satisfactory
13.4 Average
13.5 Poor
13.6 Not Applicable (sub-total 13 will be 0)
Sub-Total-13
Quality of Operational Procedures
14.1 Excellent
14.2 Good
14.3 Satisfactory
14.3 Average
14.4 Poor
14.5 Not Acceptable
Sub-Total-14
DGM&E's Assessment
15.1 Excellent

5
3
2
1
5

10
7
5

2
2

10

3
0
10
10
8
6
5
4
0
10
5
4
3
2
1
0
5
5
4
3
2
1
0
5
5

10
10

10

15.2
15.3
15.4
15.5
15.6

Very Good
Good
Satisfactory
Average
Poor
Sub-Total-15

TOTAL (With No Civil Works)

4
3
2
1
0
5
100

PERI

68

PROJECT
EVALUATION
RESULT

Satisfactory
-

3
68

ANNEXURE F: RECOMMENDED STAFF

SR #

POST

AS PER
PC-I

BPS

CLEARED BY
FD

RECOMMENDED
POSTS

Deputy Director (P&D)

01

18

01

NIL

Senior Research Officer

01

18

01

Conditional

Senior Research Officer

01

18

01

-do-

Database Administrator

01

17

01

01

Data Manager

01

16

01

01

Laboratory Technician

02

11

02

02

Laboratory Attendant

02

02

02

Naib Qasid

01

01

01

Sanitary Worker

01

01

01

11

08

Total

11

ANNEXURE G: RECURRING COST

ANNEXURE H: PICTORIAL EVIDENCE OF PRI WEBSITE

 Directorate General of Monitoring and Evaluation, Planning and Development Department, Govt. of Punjab
(September, 2012)
\\nas\Evaluation\Reports - PC-IV Evaluations