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STEP-BY-STEP GUIDELINES
Last update: 10 December 2015
This document presents the step-by-step process to submit your on-line application for the ME3
programme.
It may be too much detailed but we prefer to give you too much information than too few.
To make easier your on-line submission, please read first the admission requirements and the list of
requested documents, available at:
http://www.emn.fr/z-de/me3-site/index.php/apply/application-requirements
All pieces of information you enter are automatically registered once you validate
each step.
However you may change them until you make the final declaration and
validation of your application (Part O of the process).
Once your application is finally submitted, no more changes are possible.
The email you enter will be the one used for further communication with you, especially to send you
the confirmation of applications receipt and later the result of your application.
For Profile:
Select EU student if you are coming from the following countries:
the 28 EU Member States : Germany, Austria, Belgium, Denmark, Spain, Finland, France,
Greece, Ireland, Italy, Luxembourg, the Netherlands, Portugal, the UK, Sweden, Cyprus, Estonia,
Hungary, Latvia, Lithuania, Malta, Poland, Czech Republic, Slovakia, Slovenia, Bulgaria,
Romania, Croatia
Select non-EU student if you are coming from another country.
For School years, only the option of the next intake is possible as it is the edition for which the
application process is currently open.
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detail grading: include here additional comments if relevant (for example, if you receive
special awards, etc) ;
In addition to the information asked here, the English certificate (e.g TOEFL, IELTS) has to be
uploaded (see step 13 for the uploading process). If you do not receive the certificate before the ME3
application deadline, please upload a screenshot of your online results and send a scan of your
certificate to me3@mines-nantes.fr when you receive it.
This certificate is not required if:
-
you are an English native speaker: in that case, please provide a pdf file with only written
English native speaker: English certificate not needed ;
or if you did your studies in English: in that case, you must provide as English certificate an
official statement issued by your university confirming that the medium of instruction was
English.
For English test score, enter your score and the scale of the test (for example, 95/100).
For English test name, enter the name of the test you performed (for example, TOEFL, IELTS,
etc.).
In case you are an English native speaker or if your studies were in English medium, please
specify native or studies in English for both fields (English test score and English test
name).
Preferred English certificates and minimum requirements:
IELTS : 6.5
TOEFL (paper based : 550, computer based : 200, internet based : 80)
Cambridge English Test : B
Warning: the GRE test is not considered as an English proficiency measure nor as a plus for
your application.
In case you passed another type of English certificate (for example, TOEIC), it should be at least
nationally recognized. You may use it instead of the preferred ones (IELTS, TOEFL, Cambridge). If
you do not have any of the required English certificates but have worked or are working full time in
English you may provide a letter from your company stipulating for how long you have been working
in English and your English level. The above mentioned documents will be considered, but be aware
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You can enter the same information for other languages (French, Spanish, Swedish, Hungarian most
welcomed). If you want to give information about more than two additional languages, please include
this in your CV.
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Note: the Part E is not needed anymore in the application process. So the process goes on
directly with part F.
Step 6: Part F - References
This page is to provide the personal details of the two persons who wrote you a recommendation
letter. At least one of your referees should be an academic (teachers, supervisors, head of your
department, etc).
There is no particular template for reference letters for our program. However we require that the
letter includes the letterhead of the referees organization/company as well as his/her signature.
The letter is to be addressed to the ME3 Consortium.
For the field Title/position: please mention here the title and/or position of your referee (for
example, full professor, associate professor, head of the department, etc).
Two options are possible to submit your reference letters:
1) your referee gave you her/his letter of recommendation, then you can upload it directly
yourself in the section My profile & documents (see step 13) ;
an e-mail will be sent to her/him
2) your referee wants the letter to remain confidential
directly once you have saved this page (to the e-mail address you indicated for your referent);
in this e-mail, your referee will receive the confidential link where she/he will be able to
upload directly the reference letter (as this is the confidential option, you will not be
allowed to see this document, but you will receive an e-mail confirming the reference letter
has been uploaded in your application file, as soon as your referee will have uploaded it)
CAUTION 1: An automatic e-mail will be sent to the e-mail address you indicate for each referee.
To avoid any misunderstanding with your referee, please indicate the e-mail address
consistent with the option you choose:
-
option 1 (you upload directly the reference letters yourself) indicate your e-mail address
(not the one of your referee, to avoid her/him to receive the automatic e-mail ; you will then
receive the automatic e-mail with the confidential link, but you do not have to use it, you can
directly upload the reference letters in the section My profile & documents)
option 2 (your referee uploads the reference letter through the confidential link) indicate the
e-mail address of your referee (she/he will receive the confidential link in the automatic email)
CAUTION 2: Be aware that the automatic e-mails will be sent each time you save this page.
So be careful of saving this page only once (if you save it again, your referee may receive again
the automatic e-mail).
In case you want to change one of your referees, you can change the details and then save again the
page. In that case, put your personal e-mail for the details of the other referee so that you will
receive the automatic e-mail (and not your other referee who already got it when you first saved the
page).
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Note: the Part G is not needed anymore in the application process. So the process goes on
directly with part H.
For the uploading, see the process described in step 13 below, and select Letter of motivation as
document type/title.
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Erasmus Mundus Scholarship: please select one (and only one) of the three possible choices
(Partner country, Programme country, do not wish to apply) ;
Programme country details: in case you have a nationality different from one of the 28
European Union Member States, Iceland, Norway, Liechtenstein, Turkey, Switzerland or Former
Yugoslav Republic of Macedonia, and that you are eligible for a Programme country scholarship,
please give here the details about your stay of more than 12 months over the last five years in
European Union, Iceland, Norway, Liechtenstein, Turkey, Switzerland and/or Former Yugoslav
Republic of Macedonia;
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The different study tracks proposed for the ME3 programme are:
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Option 2: Foundations of Management (UPM), Chemical and Process Engineering (QUB) and
Energy Systems and Services for Efficiency (EMN)
You have to indicate your choice regarding these options at this stage of the application process.
For unknown technical reasons, even once you have saved this page, when you come back to it, the
fields to enter will appear blank again. But do not worry, the information you have entered are saved
in our database, even if the page appears to be empty. And if you wish to change the information you
entered, just enter the new information. It will replace the old ones in the database.
Sorry for this inconvenience.
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Like for the previous step (part L Choose your option), for unknown technical reasons, even once
you have saved this page, when you come back to it, the fields to enter will appear blank again. But
do not worry, the information you have entered are saved in our database, even if the page appears to
be empty. And if you wish to change the information you entered, just enter the new information it
will replace the old ones in the database.
Sorry for this inconvenience.
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When submitting your on-line application, it is not necessary to send your paper documents by
post mail. Uploading the scanned documents is sufficient.
The following documents are required (= must be uploaded) before finalizing your application:
-
copy of your degree (if you did not receive it yet, please provide a certificate or attestation
from your university stating that your graduation is pending);
English translation of transcripts for the last 4 years of your higher education (done by your
educational institution or by an official institution) (again, please provide temporary
transcripts from your university if the final one is not available yet);
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English certificate: it is the certificate stating your English score. If you followed your studies
in English language, please provide a statement from your university. If you are an English
native speaker, please provide a pdf file with only written English native speaker: English
certificate not needed.
Letter of reference 1 and letter reference 2 (made on letterhead paper, and signed by your
reference persons)
see step 6 (part F References) above about the two possible options
(uploading the letters yourself, or sending a confidential link to your referents) ;
A residence certificate (with translation in English) that stipulates the CITY and
COUNTRY where you live, this can be one of the documents below:
a residence certificate issued in accordance with the candidate's municipality normal
registration rules;
a certificate from the candidate's place of work, study or training issued by th
e employer or institution in question. This can be a letter from your company or
university stipulating your place of work or study, respectively. This document has
to allow us to verify your place of residence (city and country).
Both documents must have been issued within 12 months before the submission
deadline.
Finally you may also upload other non-required documents: additional language certificates (for
example for French, Spanish, Swedish or Hungarian), additional higher education degrees, additional
letters of reference or other documents justifying statements in your CV.
However be aware that non relevant documents (for example high school academic records,
training certificates) will not be considered and can even lead to the rejection of your
application.
This means that your application will be automatically sent to the ME3 management team and also
that you will no longer be able to change any information or document submitted.
So please make sure all the information and documents are correct before saving this page.
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In addition to the final declaration, we also ask you to mention whether you agree that your application
could be transferred to the Master Courses of the ME3 institutions.
CONGRATULATIONS!!
When you save the above page, your application is submitted to the ME3 management team.
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You will then receive an automatic e-mail confirming that your application was registered in our
database. You will be contacted by e-mail about the result of your application (delay may be up to 2
to 5 months) ; in case you need a result urgently to apply for a scholarship or funding (other than the
Erasmus Mundus), send an e-mail to me3@mines-nantes.fr mentioning URGENT : application
deadline for a scholarship in the title of your message.
Due to the high number of applications we receive each year, we will not answer e-mails asking for
application receipt (the automatic e-mail is your application receipt), neither to e-mails asking for
applications results. As long as you do not receive any news, it means the evaluation is still being
processed.
Only very specific questions (not dealt with in these application guidelines or in the ME3 website
http://www.emn.fr/z-de/me3-site/) will be answered via the e-mail address me3@mines-nantes.fr
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