DEFINING VALIDATION AND ACTIVATING VALIDATIONS IN SAP FINANCIALS

Define Validations
Financial Accounting >> Special Purpose Ledger >> Tools >> Maintain
Validation/Substitution/Rules >> Maintain Validation
Transaction code: GGB0
Validations are used to check settings and return a message if the prerequisite condition is met. You can
use validations to supplement existing SAP logic to fit your business needs. A validation is valuable tool
that can be used in many of the financial and controlling modules. In this section, we will configure an FI
validation to fulfill our requirement of allowing postings from one particular company code to be posted
only one particular business area.
In the screen follow the menu path (Validation >> Create) and enter the Name of validation,
application area and callup point. The available options are as follows:
Option
AM
CO
FI
GL
JV
KC
LC
MC
PS

Asset Management
Controlling
Financial Accounting
Special purpose ledger
Joint Venture Accounting
Enterprise Controlling (only Substitutions)
Legal Consolidation
Management Consolidation
Project System

Call up points determine when the validation is run. The call up points that are available are
dependent upon the application area that is selected. For the FI application area, the following
call up points are available:
Callup Point
0001
Document Header: entries are stored in BKPF table
0002
Line Item: Entries are stored in BSEG table
0003
Complete Document
In the next screen, enter the description of the validation and then click the insert entry button to
add a step to the validation. Enter the prerequisite and checks using Boolean logic. The
message is also typed in/selected after defining them as Error(E), Warning(W), Cancel(A) or
Information(I). After all the details have been typed in, click the check syntax icon. Saving the
validation generates ABAP code to perform the validation.

DEFINING VALIDATION AND ACTIVATING VALIDATIONS IN SAP FINANCIALS

Activate FI Validations - OB28 or GGB4

Activate Validations
Financial Accounting >> Financial Accounting Global Settings >> Document >> Line
Item >> Define Validations for Posting
Transaction Code: OB28 or GGB4
OB28 takes you specifically to the FI validation application area. Using GGB4, you can manage
the activation of all validations in the system for any application area or callup point.
CC: Four digit character identifier company code you want to activate your validation
with. Only one validation can be active per company code per callup point. You can add
additional steps to your validation in order to carry out more validations.
CallPnt: Enter the call up point you want your validation to be executed with.
Validation: Enter the identifier of the validation that you want to activate
Activtn Level: Enter the activation level for validation. Valid values are 0 (not active), 1
(activated throughout the system) and 2 (activated except for batch input)