m

SPBRETnBJ.+ap

SAFETYPOLICY
Poucy SrernvrENT,
PnocEoURES,
Rurns e GUnELTNES

Approvedby

: TM - Daniel Xhaw

r 114DecemberAnP
DocumentNo.

ISHEPRO{X}I

RevisionNo.

:01

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 2 of 48

CONTENTS
SECTION I

Page

SAFETY PROCEDURES, RULES & GUIDELINES

1.0

Safety Policy Statement

2.0

Assignment of Responsibilities
2.1
Role of Brewery Manager
2.2
Role of Department Heads, Managers and Supervisors
2.3
Role of Safety Committee
2.4
Role of Safety Officer
2.5
Role of Employees

3.0

List of Safety Equipment

4.0

First Aid Procedures

4.1
First Aid Box
4.2
Procedure for Dealing with Work Accident Injury Cases

5.0

Accident Reporting
5.1
Aim
5.2
Scope
5.3
Description
5.4
Responsibility

11

6.0

Safety Procedures
6.1
Working Safely to Protect Yourself and Others
6.2
Plant and Equipment Safety
6.3
Forklift Safety
6.4
Chemical Safety

13

7.0

Procedures for Executing Hazardous Tasks

7.1
Procedure for Confined Area Entry
7.2
Procedure for Electrical Lockout
7.3
Procedure for Hot Work Permit
7.4
Procedure for Work Inside Vessels

17

8.0

Procedures for Contractors Working on Site

8.1
Aim
8.2
Application
8.3
Description
8.4
Responsibilities

24

SAFETY
POLICY
9.0

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 3 of 48

Emergency Evacuation Plan

9.1
Objectives
9.2
Purpose and Scope
9.3
Emergency Evacuation Team
9.4
Employees Responsibilities
9.5
Emergency Evacuation Drills

10.0 Exit/Entry Protocol

10.1
Introduction
10.2
Objective
10.3
Scope
10.4
Implementation of Policy
10.5
People check at gate house and gates
10.6
Entry Procedure
10.7
Exit Procedure

SECTION II

25

32

APPENDICES

Appendix 1 - Safety & House Rules for Contractors Working on Site

Appendix 2 - Accident Reporting Form
Appendix 3 - Hot Work Permit
Appendix 4 - Confined Space Entry Permit
Appendix 5 Lock Out Tags
Appendix 6 Ammonia safety
Appendix 7 Handling Carbon Dioxide

35
38
41
42
44
45
48

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 4 of 48

1.0 SAFETY POLICY STATEMENT

SP Brewery Limited [SPB] recognizes that Safety at the Brewery is the joint
responsibility of both the Management and the Employees.
SPB aims to achieve an accident free operation in all its departments.
To achieve an accident free operation, SPB is committed to the following:

Give priority to develop and maintain a safe and healthy working environment
for its employees to carry out their work duties.

The use of a SPB Safety Policy Manual that would be regularly reviewed to suit
local prevailing laws and regulations regarding safety, health and the
environment. Where such regulations do not [yet] exist, the company will take
its own responsibility based on good Corporate Citizenship, and set its
standards accordingly.

Provide safety training and organize promotional activities to educate and

instill safety consciousness in the Company.

Organize a Safety Committee with responsibilities as stated in the Brewery

Safety Manual.

Encourage Employees to play their part in safety in the workplace and take all
necessary actions to enforce the compliance of the Companys Safety Rules and
Regulations as stated in this Brewery Safety Policy manual.

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 5 of 48

2.0 ASSIGNMENT OF RESPONSIBILITIES

2.1 ROLE OF THE BREWERY MANAGER
2.1.1 The Brewery Manager is responsible for:

Implementing the Safety Policy.

Developing and maintaining an effective Safety Management system in

SPB.

Establishing safety responsibilities for all levels of management and

employees.

Developing an effective accident preventive programme.

The Brewery Manager is assisted and advised by the Safety Committee and
Emergency Coordinator.

In the absence of the Brewery Manager, a Manager shall be appointed to

undertake his responsibilities.

2.2 ROLE OF DEPT. HEADS, MANAGERS AND SUPERVISORS

2.2.1 Departmental Heads, Managers and Supervisors are responsible for the
following in their work areas:

Maintaining safe working conditions and practices.

Maintaining machinery, equipment, vehicles, tools, etc in good and safe

condition.

Setting up a safe working procedure together with the Safety Committee

where applicable.

Supervising and training personnel to work safely.

Providing safety equipment, proper tools and personal protective

equipment (PPE) for personnel who require them.

Maintaining good housekeeping.

Making regular inspections for potential hazards and removing them.

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 6 of 48

Bringing to the attention of staff, occupational health & safety hazards

associated with their work.

Enforcing compliance with safe working procedures and safety rules.

Reporting all incidents/accidents and conducting investigations together

with the Safety Committee.

2.3 ROLE OF THE SAFETY COMMITTEE

2.3.1 The Safety Committee is appointed by the Brewery Manager. The Safety
Committee is responsible for:

The Safety Policy Manual of SPB and ensuring that the local governing laws
are complied with.

Promoting occupational health & safety awareness.

Advising on occupational health and safety problems or obtaining advice

on unfamiliar problems related to it from other sources.

Conducting regular safety audits and submission of reports and

recommendations to the Brewery Manager and Management.

Investigating all brewery incidents/accidents and significant first-aid cases

together with the respective Manager / Supervisor and Companys Doctor.

2.3.2 The safety Committee is expected to meet monthly

2.4 ROLE OF THE SAFETY OFFICER

2.4.1 The Safety Officer is appointed by the Brewery Manager. He is the focal
point for all occupational health & safety matters arising at a particular
location.
2.4.2 The Safety Officer is responsible for:

Bringing to the attention of the relevant department heads unresolved

occupational health and safety problems in SPB.

Dealing with health & safety issues in line with the procedures detailed in
SPBs Safety Policy manual.

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 7 of 48

2.5 ROLE OF EMPLOYEES

2.5.1 It shall be the duty of every employee while at work:

To take reasonable care for his/her own safety, health and welfare and that
of any other person who may be affected by his/her acts or omissions
while at work.

To co-operate with his/her employer and any other person to such extent
as will enable his/her employer and any other person to comply with any
of the relevant statutory provisions.

To use in such manner so as to provide the protection intended, any

suitable appliance, protective clothing, safety equipment or other means or
thing provided [whether for his/her use alone or for use by him/her in
common with others] for securing his/her safety, health or welfare while at
work.

To report to his/her employer or immediate Supervisor, without

unreasonable delay, any defects in plant, equipment, safety, or matters
threatening occupational health, of which he/she becomes aware.

To make suggestions for improvement in safety, health or welfare of

employees in plant and equipment where possible.

To co-operate with the Safety Committee by assisting and providing

support to them in the course of executing their respective roles.

To comply with the Safety Policy manual of SPB.

Not to intentionally or recklessly interfere with or misuse any appliance,

protective clothing, safety equipment or other means or thing provided in
pursuance of any of the relevant statutory provisions or otherwise, for
securing the safety, health or welfare of persons arising out of work
activities.

Note:

Failure of an employee to observe any of the above may subject himself /

herself to disciplinary action recommended by the Safety Committee.

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 8 of 48

3.0 LIST OF SAFETY EQUIPMENT

Issued to

Issued and
Records kept by

Equipment

Model

Safety Shoes

Steel Capped Toe

Safety Glasses

Not applicable

Face Shield

Not applicable

Ear Plugs

Not applicable

Leather Gloves

Not applicable

Personnel working in
Packaging

Safety Store

Rubber Boots

Not applicable

Personnel handling
chemicals

On site

Rubber Gloves

Not applicable

Safety Belt

Not applicable

Dust Filter

Not applicable

Personnel working in
dusty areas

Engineering Store

10

Respiration Mask

Not applicable

Personnel exposed to
chemical fumes

Engineering Store

11

Cotton Gloves

Not applicable

Personnel handling
heavy objects

Engineering Store

12

Welding Shield &

Leather Gloves

Not applicable

Welders

Engineering Store

13

Plastic Apron

Not applicable

Personnel handling
chemicals

On site

14

Leather Apron

Not applicable

Personnel working on
keg line and CO2 gas
cylinder filling

Engineering Store

Personnel working in
Technical Divisions
Personnel in
Packaging/
Engineering
Personnel handling
chemicals, working on
keg line, CO2 gas
cylinder filling,
grinding, cutting
Brewhouse, Packaging
and Workshop

Personnel handling
chemicals
Personnel working 2m
above ground

Safety Store
Safety Store

Engineering Store

Engineering Store

On site
Engineering Store

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 9 of 48

4.0 FIRST AID PROCEDURES

4.1 FIRST AID BOX
4.1.1 The Companys Safety Officer is responsible for the administration of all
First Aid boxes within the brewery.
4.1.2 All First Aid boxes should be inspected monthly by SPBs Safety Officer to
ensure that it is in proper condition and holds the necessary items required
for first aid.
4.1.3 The following are a list of items that should be included in a first aid box:
No.

Quantity Type

Size

Item

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20

1
1
10
1
1
1
1
1
1
1
1
1
1
5
1
1
1
1
1
1

20 grams
110 ml
5x5cm x 8 ply
100 grams
96 x 96 x 135 cm
No. 13
No. 14
7.5 x 6 cm
2.5 cm x 5 m
1.25 cm x 5 m
2.5 cm x 1.5 m
125 ml
5 cm x 5 m

Antibiotic Ointment
Oprex eye lotion
Gauze swabs
Cotton wool (Ripple pack)
Triangular bandage
Wound Dressing
Wound dressing
Propax eye pad
Adhesive plaster
Adhesive plaster
Crepe bandage
Dettol antiseptic
Bandage
Safety pins
Forceps
Scissors (scissors)
Plain Lint
Kidney Dish
Cotton Buds
Gentian Violet

Tube
Bottle
Pieces
Roll
Pieces
Rolls
Rolls
Pieces
Roll
Roll
Rolls
Bottle
Roll
Pieces
Piece
Piece
Piece
Piece
Packet
Bottle

25g
100s

4.1.4 It is the duty of the sections Team Leader or Supervisor to ensure that the
First Aid box is replenished fully as soon as it has been used.

SAFETY
POLICY
4.2 PROCEDURE FOR DEALING
INJURY CASES

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

WITH

SHE-PRO-001
11/12/2007
01
Page 10 of 48

WORK ACCIDENT

4.2.1 When a worker is injured in a work accident during normal office hours, the
duty supervisor or any other person at the scene should immediately contact
the Safety officer on extension 258.
4.2.2 For minor cuts or bruises, the injured employee can treat himself/herself
with items in the First Aid box. In more serious cases [bleeding badly or
injured feeling dazed] a person at the scene should help reduce the bleeding
of the victim and arrange transport to take him/her to the clinic located
inside the premises of SP Brewery.
4.2.3 When the accident is serious and the victim cannot walk or should not be
moved, the Safety Officer and/or a First Aid trained person must attend to
him/her at the accident site.
4.2.4 The Safety Officer, after examining the victim should decide if he/she can
treat the injury by himself. If necessary, assistance by an ambulance may be
requested to send the victim to a recognized Medical Center outside of the
premises of the Brewery for treatment.
4.2.5 If the accident happens after office hours or when the Safety Officer is not
available, the duty Supervisor has to decide whether the injured should be
sent to a Hospital. In such cases the duty Supervisor may contact the Safety
Officer and/or the Company Nurse on duty for advice if necessary.
4.2.6 In all cases when the injured is sent to a hospital, another person must
accompany the injured.
4.2.7 The Safety Officer must be notified immediately when a victim has been
sent to a Hospital.

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 11 of 48

5.0 ACCIDENT REPORTING

5.1 AIM

To ensure that all accidents are reported promptly and accurately.

To ensure that statutory reporting requirements are observed.

To provide accurate information to the Human Resource department.

To ensure that appropriate investigation of accidents and dangerous

occurrences is carried out with a view to determine cause and identifying
remedial action.

5.2 SCOPE

Applicable to all departments in SPB.

5.3 DESCRIPTION

All accidents must be reported via SPBs Accident Report Form [ARF]
shown in Appendix 2.

The following are classified as accidents:

-

Any potentially dangerous occurrence that could lead to significant

injury.

Any event that results in a requirement for first aid or medical

treatment.

The ARF shall be completed and signed by the Shift Supervisor of the
injured or the Section Leader responsible for the area in which the accident
occurred. The injured person should not sign the ARF.

The Safety Officer and Brewery Manager should be informed immediately

upon the occurrence of an accident that requires medical attention during
normal working hours. After normal working hours, reporting of the
accident may be done on the next working day unless the accident is
serious.

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 12 of 48

A completed ARF should be sent to the Safety Officer (as soon as possible)
within 24 hours after the occurrence of an accident.

The Safety Officer shall provide a copy of the completed ARF to the BM
and Human Resource Department for information within 48 hours of the
accident.

The Safety Officer shall ensure that statutory recording and reporting
requirements are observed.

5.4 RESPONSIBILITY

Supervisors shall ensure that accidents are recorded promptly on the ARF
with remedial preventive measures written down and approved by their
Department Manager.

The overall administration of this procedure is the responsibility of the

Safety Officer.

All staff shall co-operate in the completion of ARFs, in accordance with this
procedure.

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SAFETY
POLICY

SHE-PRO-001
11/12/2007
01
Page 13 of 48

6.0 SAFETY PROCEDURES

6.1 WORKING SAFELY
OTHERS

TO

PROTECT YOURSELF

AND

Wear ear plugs in noisy work areas and where safety signs indicate the use of
ear plugs and ear muffs.

Wear safety shoes/boots for work in the Brewery.

Wear safety shoes/boots or rubber/gum boots when working on wet or

slippery floors.

Wear rubber gloves, apron and face shields when handling corrosive
chemicals.

Wear a face shield, leather apron and leather gloves when operating the Keg
Line or filling CO2 gas cylinders, see Appendix 7.

Wear a safety belt when working at places 2 metres above ground level.

Smoking in the Brewery is allowed only at designated areas, look out for
appropriate signs.

Welding or grinding work in the brewery can only be done when Hot Work
Authorization has been given and safety precautions taken, refer Section 7.3.

Always look out for moving vehicles.

Always switch off and lock out machines before moving into the machine for
cleaning, maintenance or adjustment works.

Always keep the floor dry and free from rubbish, broken glass, tools, electrical
wires, obstruction etc.

Observe all safety signs and procedures.

Acquaint yourself with the escape routes, location of safety facilities etc in your
department.

Report unsafe situations or near miss accidents to your supervisor

immediately.

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 14 of 48

6.2 PLANT AND EQUIPMENT SAFETY

Every piece of equipment in SPB should be subjected to regular inspection where
appropriate. Safe guards such as protective covers and safety switches should be
available and functioning where appropriate.

Safety inspections to confirm the operation of safe guards must be included in

the planned maintenance program of plant equipment where appropriate.

It is the responsibility of every Section Leader in SPB to determine which plant

equipment under his charge should be included in the planned maintenance
program for regular safety inspections.

The Planned Maintenance Department retains records of these safety

inspections in the Planned Maintenance System.

6.3 FORKLIFT SAFETY

Only competent & trained persons are allowed to operate forklifts.

Ensure that the forklift is in good working condition before use.

Promptly report any defects to your supervisor. Do not use a faulty forklift
until repairs have been completed.

Set the forks to the maximum possible width.

Use only good condition pallets.

Position loads evenly on the forks.

Do not carry loose loads. Secure the load to prevent them from falling.

Never load your forklift beyond its carrying capacity.

Always carry load close to the ground.

Tilt mast backward when carrying load.

Do not brake suddenly.

If load obstructs vision, drive in reverse. Look back when reversing.

Never drive a forklift over the maximum speed limit of 10 km/hr.

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 15 of 48

Keep a safe distance from other vehicles.

Watch overhead clearance.

Watch side clearance.

Watch rear end swing when turning a forklift.

Slow down on wet or slippery areas.

Watch out for blind corners.

Holes in ground should be covered.

Sit properly on the drivers seat when operating a forklift. Do not allow any
part of your body to hang outside the drivers compartment.

Do not drive sideways on incline.

Use load backrest extension for stacking.

Do not raise load with mast tilted forward.

Never stand under a load.

Drive with load uphill on a ramp.

Get an assistant to guide you if your vision is obstructed.

Ensure that the platform can withstand the combined weight of the forklift and
the load.

Do not daydream. Watch where you are going.

Horseplay is dangerous.

Never use a forklift to lift a person up, under any circumstance.

The forklift is not meant to carry passengers.

Do not smoke while refueling & operating a forklift.

When leaving a forklift unattended, park on level ground with brakes applied,
forks lowered to ground, gear set to neutral position & key removed.

When using a forklift, ensure the beacon above the forklift is on at all times.

When a forklift is being used in areas where visibility is poor, the front head
lights must be switched on at all times.

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 16 of 48

6.4 CHEMICAL SAFETY

Chemicals are used mainly in the Brewing, Packaging, Utilities and Laboratory
sections for cleaning, disinfecting and analyzing. They are used both in hot and
cold conditions. During handling, these chemicals may cause eye injury and
burns to face, hands and body.
Pay attention to the hazard symbols and instructions on the package. When
handling chemicals, it is a must for the person to wear gloves, face shield, safety
shoes/boots and a protective apron.
Ask for instructions for handling hazardous materials. Should an accident result
in contact with chemicals, the victim should immediately use the shower and or
eye wash to thoroughly rinse off the chemicals before seeking medical treatment.
It is not allowed for an untrained person to handle any chemical.

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 17 of 48

7.0 PROCEDURE FOR EXECUTING

HAZARDOUS TASKS
The following procedures are implemented to control risks that could arise from
personnel executing hazardous tasks listed below;

Confined Space Entry

Electrical Lockout
Hot Work Permit
Risks include the misunderstandings between personnel involved or the action of
others unaware of the activity.

7.1

PROCEDURE FOR CONFINED SPACE ENTRY

7.1.1 Aim
To prevent injury to persons required to enter confined spaces caused by toxic
gases, vapours, oxygen deficiency or by mechanical equipment.
7.1.2 Scope
All work including maintenance and cleaning that requires entry into vessels.
All work that requires entry into a space not freely ventilated, a space below
ground level, or a machine or plant enclosure containing moving parts.
7.1.3 Description

A Confined Space Entry [CSE] permit is available for use in the Brewery. A
copy is shown in Appendix 2.

All work in confined areas must involve a team of at least two persons.

Before entry into a confined area, the nature of the job must be reported to the
Safety Officer and Team Leader responsible for the section. All sections of the
CSE permit must be completed and approved by the Safety Officer before entry
into the confined area occurs.

Expiry time shall be determined for all permits.

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 18 of 48

Any mechanical or electrical equipment shall be rendered inoperative by

means of electrical isolation carried out in accordance with approved isolation
procedures.

Connections to vessels shall be locked, closed or blanked off.

Permits shall be filled out at the job site. Care should be taken to understand
that hazards are fully considered and precautions understood. A copy of the
permit should be retained at the job site.

A copy of the CSE permit shall be secured in a prominent position at the job
site by the technicians entering the confined space.

Completion of the job shall be reported to the Safety Officer and the Team
Leader responsible for the section in which confined area entry has taken place.

Operation of this procedure involves formal removal of plant from service.

Plant may not be returned to service until the permit has been handed back
and the job reported as being completed.

7.1.4 Responsibilities

The Team Leader responsible for the area where work is being done shall
ensure that dust, fumes, gas and vapours are kept out and that an adequate
supply of fresh air is available before work starts.

The Team Leader responsible for the area shall ensure strict adherence to this
procedure and the terms of the CSE permit.

7.1.5 Issue of CSE Permits

CSE permits are only issued by the following persons:

i)

8.00 am 4.00 pm: Safety Officer. In the absence of the Safety

Officer, the Workshop Supervisor will undertake this responsibility.

ii)

All other times: Dept Managers for their respective sections where
work is to be carried out. In the absence of Dept Managers, their
respective Supervisor may undertake the responsibility after
notifying the Safety Officer or Department Manager of the section. If
none are present, the CSE permit should not be issued.

Note: CSE permits should not be issued for work in the night, unless absolutely
necessary due to emergency work requirement.

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 19 of 48

PROCEDURE FOR ELECTRICAL LOCKOUT

7.2

7.2.1 Aim
To prevent electric shocks to persons working on electrical equipment.
To prevent injury caused by starting up machinery when persons are exposed
to moving parts.
7.2.2 Scope

All work involved in the removal of covers or other protection from electrical
appliances, cables or other current carrying items.

All maintenance cleaning or other work which involves exposure of persons to

moving parts of machinery.

7.2.3 Description

All electrical circuits are to be disconnected before current carrying items are
exposed.

Electrical power must be disconnected before persons are exposed to moving

parts of machinery.

The disconnection must be indicated by a standard Lockout Tag and must be

effected by a device locked by a padlock to prevent current from reaching
equipment. Removal of fuses alone does not constitute a lockout. Appendix 5
illustrates a Lockout Tag.

Lockout locks shall have only one key, and this key shall be carried by the
person executing the work. If isolation is required by more than one person,
then each shall affix his own lock to prevent re-activation.

7.2.4 Responsibilities

The operation of this procedure shall be controlled by the Stores Supervisor

Support or a designated Supervisor in his absence.

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 20 of 48

PROCEDURE FOR HOT WORK PERMIT (HWP)

7.3

Hot work can be classified as any work that uses fire, naked flames, tools that
produces spark and other sources of ignition. Some of the common hot work that is
carried out in the brewery includes welding, metal cutting using gas torches and
grinding.
Welding and gas torches are often the main causes of fires in factories. These fires are
mostly caused by the hot metal pieces and sparks that are generated during the work
that is carried out.
7.3.1

Aim

To prevent accidental fires as a result of hot works such as welding and

grinding.

To prevent injury to persons from fire or explosion arising out of carelessness,

maintenance work or construction work.

7.3.2

Application

All work other than those in the maintenance workshop involving the use of
gas welding or cutting equipment, arc welding or mechanical cutting or
grinding equipment.

All construction and installation work carried out by external contractors

involving hot work.

7.3.3

Description

A Hot Work Permit [HWP] must be obtained before any type of Hot Work is
allowed to commence in any part of the Brewery. A copy of the HWP form is
shown in Appendix 4.

All sections of the HWP form must be completed with the authorizing
signature entered.

Expiry times should be determined for all HWPs. The duration of each HWP
shall not extend beyond the end of the working day during which the permit is
issued.

In some cases such as site construction, a blanket HWP may be issued to cover
over a period of no more than one week. This must be authorized by the
Safety Officer.

SAFETY
POLICY

7.3.4

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 21 of 48

All permits shall be filled out on the job site. Care shall be taken to ensure that
risks are fully considered and precautions understood. A copy of the HWP
shall be displayed at the job site.
Responsibilities

Hot Work Permits shall be issued by Team Leaders [or duty Supervisors]
responsible for their respective areas.

The Safety Officer [or the assigned Supervisor] shall be responsible for
ensuring that the actual hot work is carried out safely. He shall ensure that the
job is set up safely, that equipment being worked on and surrounding areas are
safe, and that essential safety procedures are followed.

A person issuing a HWP shall be familiar with the operations in the area
concerned. If he is unsure, he should seek the assistance of the Safety Officer.

The Safety Officer shall ensure that all outside contractors on site are aware
and observe the Procedure for Hot Work. Other departments requiring the
service of outside contractors shall inform the Team Leader Support of their
presence at the Brewery.

7.3.5 General Requirements Before Commencement of Hot Work

All movable combustible material and liquid should be removed from the
working and adjoining areas. Floors should be swept clean prior to the hot
work. Wooden floors should be covered by a sheet of metal or wet down.

If the combustible material cannot be removed, a metal partition or similar

protection must be used to prevent the sparks from spreading.

Flammable liquids such as petrol, alcohol or acetone must be removed in all

cases. These liquids give off vapors that will burn and can be explosive when
mixed with air in certain proportions. Liquids that are combustible but not
flammable such as lubrication oil become flammable if heated or dispersed in a
very fine spray. These liquids enlarge the fire rapidly and are very difficult to
extinguish.

There should not be cracks or small opening at the walls, partition or floor in
the working area. This is to ensure that sparks generated from the hot work
will not ignite other areas.

Extra fire extinguishers should be provided during the hot work operation and
a competent person to act as a fire watch.

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 22 of 48

Oxygen and acetylene pressure gauges used on gas cylinders should be

inspected regularly for proper working condition. Damaged pressure gauges
must not be used.

Hoses on gas torches should be regularly inspected to ensure they are in good
condition. Cracked hoses must not be used. Connectors to lengthen gas hoses
are not allowed.

Flashback arrestors must be installed on all oxy-acetylene gas equipment.

Ensure the work area is well ventilated and burnt gases are not permitted to
remain behind.

Shut off main valves of gas cylinders when not in used.

All gas cylinders should be properly secured to ensure it will not fall over
during use.

After work, check thoroughly to ensure that all sources of ignition are turned
off sand the possibility of a fire has been eliminated.

PROCEDURE FOR WORK WITHIN VESSELS

7.4

Vessels here refer to any containers for holding liquid or gas. Vessels include the
fermenting and conditioning tanks and vessels used for brewing and storage.
In addition to the procedures for Confined Area Entry, the following should be
complied with.
7.4.1 Safety Precautions
The person supervising the work has to take the following actions before allowing the
worker(s) to enter any vessel:

In all cases, ensure that the vessel is well ventilated with a blower, drawing fresh
air into the tank continuously.
-

This will reduce the risk of a high concentration of fumes present that may
cause an explosion or cause the worker to become unconscious.

This will also provide some comfort to the worker(s) if the temperature inside
the vessel is too high.

Note: The use of a proper gas mask may be necessary if toxic fumes are present.

SAFETY
POLICY

SHE-PRO-001
11/12/2007
01
Page 23 of 48

Where work involves moving around at a high level inside the vessel:
-

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

To arrange for proper staging [scaffolding] to be erected.

Do not use makeshift staging.
Use of water and rubber dinghy instead of staging is not allowed.
To provide and instruct the workers to use safety belts.
Ensure worker is not afraid to work at heights.

To ensure that lighting used inside the tank are of 24 volts rating to reduce the risk
of electric shocks.

If electrical tools are used, to arrange for an ELCB [Electric Leakage Circuit
Breaker] to be properly earthed to the tank.
Note: Pneumatic tools are preferred over electrical tools.

Arrange for one worker to be stationed outside the vessel as a safety observer
during the period of the work if necessary [especially when toxic fumes are
present].

If working conditions inside the vessel are considered unsafe but work has to be
urgently performed, the Safety Officer has to be notified for his approval before
the work is carried out.

Only when all the above conditions are satisfied can the worker(s) then be allowed
to enter the tank/vessel.

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 24 of 48

8.0 PROCEDURE FOR CONTRACTORS

WORKING ON SITE
Contractors working on site must be aware of the safety and house regulations in SPB
before commencing work in SPB.

8.1

AIM

To avoid the risk of accidents to contractors working in SPB.

To ensure that SPBs Safety Rules are understood by all contractors and their
employees.

To ensure that contractors working on site provide their own safety equipment
and clothing appropriate to the work being done and materials being handled.

To ensure that statutory safety obligations are observed in relation to employees of

contractors.

8.2

APPLICATION

This procedure applies to all work being done on site by persons not in the direct
employment of SPB. It applies to contractors, suppliers and their staff.

8.3

DESCRIPTION

A set of Safety and House Rules for Contractors Working on Site is available for
all contractors to follow. It is available in the English language as shown in
Appendix 1 of this Safety Policy manual.

These Safety Rules shall be brought to the attention of contractors when they are
appointed by SPB. The Safety Officer is responsible for issuing two sets of Safety
Rules to each Contractor.

Both copies have to be signed by the Contractor of which one copy has to be
retained by the Contractor and the other returned to the Safety Officer.

8.4

RESPONSIBILITIES
The Safety Committee shall monitor the general operation of these Safety Rules.

SAFETY
POLICY
9.0
9.1

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 25 of 48

EMERGENCY EVACUATION PLAN

OBJECTIVES

The main objectives of any emergency plan are to:

Prevent injury or death to personnel on the company premises and to those people
on the adjoining properties.
Minimize damage to company buildings and plant/equipment.
Minimize loss of production.
Minimize impact on the environment.
Maintain good industrial and public relations.

9.2

PURPOSE AND SCOPE

An Emergency Evacuation Plan (EEP) is necessary to ensure the safety of occupants in

the event of an emergency. Good planning and regular drills ensure that panic is
avoided and that evacuation is conducted in a safe and orderly manner.
General provisions of the EEP and plan layouts of buildings by floor shall be
displayed prominently on all sectional boards for ease of reference.
The Emergency Evacuation Procedure (EEP) shall include the following:
General plan layout of each floor of a building indicating all emergency exits and
location of Fire & Emergency equipment.
General guidelines on safe behavior and conduct during an emergency.
Emergency evacuation and response required during the alarm.
Reporting of emergencies and/or false alarms

9.3

EMERGENCY EVACUATION TEAM

9.3.1 EMERGENCY EVACUATION TEAM

The Emergency Evacuation Team will come together in the event of an emergency to
control the situation at SP Brewery, and to achieve the objectives of the Emergency
Evacuation Plan. The team comprises of the following persons:
(a)
(b)
(c)
(d)

Emergency Controller (EC),

Deputy Emergency Controller (DEC),
Security Controller (SC),
Floor/Fire Wardens.

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 26 of 48

9.3.2 APPOINTMENT of EMERGENCY EVACUATION TEAM and CONTACT

NUMBERS

Emergency Evacuation Team Organization

Emergency Controller

Deputy Emergency
Controller Head
Office/Admin.

Deputy Emergency
Controller Technical

Security Controller

Floor Wardens
Head Office

Appointment

Floor Wardens
Technical

Designation

Contact

Designation

Contact

Port Moresby

No.

Lae

No.

Emergency Controller

BM

263

BM

221

DEC.
Head Office /Admin.

Admin. Mgr

252

HR Officer

260

DEC. Technical

BCM

289

Safety Officer

258

Security Controller

Security Mgr

211

Security Officer

267

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 27 of 48

Fire Warden Listing:

POM BREWERY
AREA COVERAGE LOCATION

Fire Warden

Back-Up Warden

Administration
Building

Ground Floor

SP Brand Mgr

C/Service
Coordinator

First Floor

Assist. Accountant GL

Internal Auditor

First Floor & Canteen Lab. Supervisor

Lab. Technician

Second Floor

Safety Coordinator

TM Secretary

Brewing

Brewhouse & Cellars

BHC Supervisor

BHC Supervisor

Packaging

Packaging Area

PH Supervisor

PH Supervisor

Warehouse/Depot

Warehouse/Depot

RMS Supervisor

Depot Manager

Technical Office

LAE BREWERY
AREA COVERAGE LOCATION

Fire Warden

Back-Up Warden

Ground Floor &

Canteen

Admin. Services
Officer

HR Officer

First Floor

Sales Secretary

AROM 2

Ground Floor

TPM Coordinator

BMs Secretary

First Floor

BMs Secretary

BCS Coordinator

Ground Floor

Storeman

RMS Supervisor

First Floor

PM Clerk

W/S Supervisor

Brewing

Brewhouse & Cellars

BHC Supervisor

BHC Supervisor

Packaging

Packaging Area

PH Supervisor

PH Supervisor

Warehouse/Depot

Warehouse/Depot

RMS Supervisor

Depot Manager

Administration
Building
Brewery Managers
Office
Engineering Office

9.3.3
a)

DUTIES and RESPONSIBILITIES

Emergency Controller / Deputy Emergency Controller:
i. Heads the Emergency Evacuation Team, assisted by the Deputy EC.
ii. Deputy Controller shall head the Emergency Evacuation Team in the
absence of the Emergency Controller.
iii. Command and Control of the Command Center.
iv. Responsible for the mitigation of a fire situation.

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 28 of 48

v. Decide on the need for an external evacuation.

vi. Ensure Emergency evacuation of all occupants.
b)

Security Controller:
i. Under the Command of the Emergency Controller in the event of an
emergency.
ii. All Security guards report to him.
iii. Ensure that all walkie-talkies are functioning.
iv. Liaise with PNG FIRE SERVICE /Police/St Johns Ambulance on the
emergency.
v. De-activate all building magnetic doors for evacuation.
vi. Control gate, traffic and direct PNG FIRE SERVICE to the Emergency scene.

vii. Hands a set of building floor drawings to the PNG FIRE SERVICE.
viii. Man all entrances to prevent unauthorized entry/exit of personnel into the
SP Brewery yard.
ix. Attend all Emergency Evacuation Team meetings.
c)

Floor Wardens:
i. Under the Command of the Deputy Emergency Controller.
ii. Be familiar with the Emergency Evacuation Procedure and means of escape
from the building.
iii. Ensure all personnel in his/her area of responsibility to leave the workplace
and assemble at the Muster area.
iv. Supervise safe, orderly evacuation through emergency exit routes.
v. Take head count (roll call) to identify any missing persons.
vi. Give information to the Emergency Controller (EC).

vii. Be familiar with the use of first aid and basic fire fighting equipment.
viii. Attend all Emergency Evacuation Team committee meetings as required.

SAFETY
POLICY
9.4

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 29 of 48

EMPLOYEES RESPONSIBILITIES in the EVENT of an

EMERGENCY EVACUATION

Fire Emergencies
Upon discovering a fire, raise the alarm with your supervisor or personnel
from the work area.
Break glass at alarm Call Point and set off the alarm if you are alone.
Do not put yourself in danger by attempting to put the fire out if you are in
doubt or have not been trained to do so.
Fire or Emergency Alarms
Upon hearing the alarm signal, end any business activity or phone call
promptly.
Remain calm, do not rush or run, walk briskly and make your way to the
nearest emergency/fire exit.
Switch off all electrical appliances as you leave your work area.
Close doors behind you as you leave.
Walk immediately to an EXIT. Follow instructions from the Fire Warden
assigned at your area.
Do not re-enter the building floor or return to collect personal items.
Evacuation Assembly
On hearing the alarm all personnel shall proceed to the designated muster /
assembly point:
Assemble in an orderly manner and in your department/section for ease of roll
call.
Your department/section manager will take a roll call/head count to identify
missing persons, if any.
Be alert and await further instruction from the Emergency Response Team.
Do not return to work area unless an All Clear is given by the EC.
9.4.1 EMPLOYEES RESPONSIBILITIES in the EVENT of an EMERGENCY
SITUATION OCCURRING OUTSIDE OFFICE HOURS
a) In the event of an emergency situation after normal working hours, the
informant shall immediately raise the following persons:
i.

Guardhouse Security on telephone ext 215 for POM and ext 211 for LAE
or break the nearest Alarm Call Point to activate the alarm system; or,

ii.

SPB Duty Security Officer on Radio Call sign One Three or mobile
phone #681 3196 for POM and radio call sign Golf One, or SP Twenty

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 30 of 48

Six or mobile phone #s 72655612 or 658 8464 for LAE,

iii.

Security Manager on Radio Call sign One Nine, or mobile phone #686
4939, or Brewery Manager on Radio Call sign Eight Zero, or mobile
phone #684 8843 for POM and Brewery Manager on Radio Call sign SP
One, or mobile phone #686 4943 for LAE.

b) SPB Duty Security Officer, Security Manager and the Brewery Manager shall
immediately come to the scene of emergency to assess and coordinate as
required,
c) The PNG Fire Service, Police, or relevant authority shall be activated to
extinguish or control the Emergency situation,
d) Attempt to extinguish any incipient fire with the available fire fighting
equipment and without taking any personnel risk. If the fire becomes life
threatening or unmanageable, withdraw to a safe distance and await
assistance.

9.5

EMERGENCY EVACUATION DRILLS

9.5.1 PURPOSE
The purpose of having Emergency Evacuation drills is to educate personnel
and give practice on emergency procedures, and create awareness to all
personnel.
9.5.2 OBJECTIVE
All personnel and visitors must have basic understanding of what to do during
an emergency. This knowledge of what to do would:

Prevent injury or death to personnel on the company premises and to those

people on the adjoining properties.

Minimize damage to company buildings and plant/equipment.

Minimize loss of production.

Minimize impact on the environment.

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 31 of 48

9.5.3 TYPES AND FREQUENCY OF TRAINING

New Staff
All new staff shall attend the fire awareness briefing within their probation
period. New employee induction will also cover emergency evacuation
procedures
Existing Staff & Contractors/Vendors
Existing staff and contractors/vendors shall attend safety awareness sessions
at least once a year when conducted. Sessions shall be organized by the
Technical Training Officer.
Emergency Evacuation Team
The EET training will be developed around emergency scenarios most likely to
occur based on industry experience and results of risk assessments conducted
here on site.

OCCUPANTS

SUBJECTS

FREQUENCY

Fire/Floor
Wardens

1. Duties and responsibilities of Fire Warden

or designate during emergencies.
2. Fire/Emergency Evacuation Procedures.

Annual in-house
refresher.
In-house and
external.
(Optional)

Emergency
Evacuation
Team

1. Role of the Emergency Evacuation Team

2. Search and Rescue techniques
3. Functional responsibilities of the
Emergency Evacuation Team in an
emergency situation.
4. Senior First Aid Competency

Annual in-house
refresher.
In-house and
external.

1. Induction sessions and refreshers

Annual

All Employees

(Optional) First
Aid Certification
every 3 years

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 32 of 48

10 ENTRY/EXIT PROTOCOL - BREWERY

10.1

INTRODUCTION

As a large food manufacturing organization, we have a sizeable fulltime

workforce, and engage from time to time, casual employees. The nature of our
business also sees a good number of customers, contractors, clients and visitors
frequenting our premises on a daily basis. It is therefore important, considering the
Food Safety Policy and the general safety and security concerns of the Company,
that we know who is on our premises and for what purpose.

10.2

OBJECTIVE

The intent of the policy is to provide stringent entry and exit control procedures,
taking into account the above concerns, for all employees, visitors, customers,
contractors, clients and casual employees entering and leaving the premises of SP
Brewery.

10.3

SCOPE

The policy applies to all employees (including casual employees), contractors,

customers, clients and visitors of SP Brewery Limited through out the country.

10.4

IMPLEMENTATION OF POLICY

All employees of SP Brewery Limited shall assist the duty guards at the gatehouses
to implement the procedures. Any staff who does not comply with the procedures
will be dealt with accordance to the Companys disciplinary procedures.
Contractors, customers and visitors who do not comply with the procedures will
not be permitted to enter the premises of SP Brewery.

10.5

PEOPLE CHECK AT GATEHOUSE AND GATES

The following identification systems must be used at all times:

ID CARD AND ACCESS CARDS FOR EMPLOYEES

VISITOR PASS
CONTRACTOR PASS
CASUAL PASS
CUSTOMER PASS

SAFETY
POLICY
10.6

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 33 of 48

ENTRY PROCEDURE
10.6.1 All employees must be issued their ID and ACCESS cards at the gate
before entering. If an employee has NO ID and ACCESS cards, the duty
guard must write the name of the employee and his/her Department
and reason for missing his/her ID and ACCESS cards. This information
is to be passed on to the Security Manager soon after. NO STAFF IS TO
USE OTHER STAFFS ID AND ACCESS CARDS.
10.6.2 All temporary casuals, visitors, customers and contractors must be
issued with a PASS and their entry must be registered as follows:
NAME
DATE
PASS NUMBER
DATE/TIME IN & OUT
Those entering the production area must comply with the Food
Safety requirements as stated in the visitors protocol displayed at the
gate.
10.6.3 For contractors, obtain confirmation from Security Manager, Admin.
Services or Technical personnel before issuing passes. Contractors must
submit name list of staff that are going to be engaged in the premises to
the Security Manager before commencement of work in the premises.
Staff responsible for engaging services of the contractor must ensure
compliance by contractor.
10.6.4 All contractors arriving in vehicles must be stopped at the gate,
screened and issued passes before they are permitted to enter the
premises.
10.6.5 All visitors/customers to remain at the Gatehouse until confirmations
are made before they are permitted to enter. Ensure that their
particulars are entered in the VISITORS LOG BOOK. Company
visitors/customers driving into the premises in vehicles must be
stopped at the gate and their particulars obtained and a
visitors/customers pass issued. Visitors will only be permitted to drive
in for the purpose of delivering goods otherwise too heavy to carry in
through the gate.
10.6.6 Visitors and Contractors must park their vehicle outside unless they
have to deliver goods to the brewery. Visitors must park in parking
spots other than those that are reserved.

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 34 of 48

10.6.7 For special functions in the premises, ensure guests are allowed in as
per the approved guest list provided.
10.6.8 Staff responsible for casual employees, contractors, clients and visitors
must communicate to them the Food Safety, general safety (work place
safety and emergency evacuation) and security protocols in place.

10.7

EXIT PROCEDURE
10.7.1 ID and ACCESS cards for staff leaving the premises, even to the outside
car park must be retrieved by the guard(s) or left at the gatehouse. No
ID and ACCESS card is allowed to be taken outside the premises of SP
Brewery or even taken home.
10.7.2 Ensure all cards issued to visitors, contractors and casual employees are
left at the gatehouse before they exit the gatehouse, including for those
who have entered the premises by vehicle.
10.7.3 All bags will be checked at the guardhouse before it is carried outside of
the premises of SP Brewery.

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 35 of 48

APPENDIX - 1

SAFETY & HOUSE RULES for CONTRACTORS WORKING ON

SITE
1

Safety Obligations
All contractors must follow all safety and house rules when working in SPB.

It is the responsibility of the contractor to brief his/her staff and ensure that they
follow the safety rules.

Contractors and their staff shall take reasonable steps to avoid the risk of injuries
to persons and loss or damage on site. Statutory obligations relating to safety,
health and welfare at work shall be strictly observed.

In situations where no rule has been specified, the contractors have to follow the
instructions of SPBs Supervisors or Managers.

Working Area
Contract personnel are allowed only into the areas specific to the work being done.
Entry into other areas is forbidden.

Smoking
Smoking in the companys premise is strictly prohibited except for those areas that
are designated for this by:
- Yellow lines for designated smoking areas,
- A sand ash tray on stands located in a painted yellow lined square.

Workers caught in possession of a lighted cigarette at the malt building, oil &
chemical storage or empties store shall be permanently banned from working
inside the premises of SP Brewery.

Safety
The contractor is responsible for the safety of his/her employees working in the
companys premise. He/she has to take all necessary actions to ensure his/her
workers are trained in safe working methods and procedures and that his/her
workers follow these methods and procedures.

Safety Equipment and Clothing

Workers have to wear proper attire and must never be bare bodied.

Shoes must be worn at all times. Slippers are not allowed.

The contractor shall supply all personal protective equipment (PPE) and other
safety equipment and clothing required to carry out work safely.

SAFETY
POLICY
6

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 36 of 48

Fire Prevention & Hot Work Permits

Contractors and their workers must take all necessary precautions to prevent a fire.

Welding, cutting or other Hot Work shall not be done without a written Hot
Work Permit issued by SPB. The duration of such permits shall be strictly
observed.

All gas welding equipment must be equipped with a flashback arrestor.

The contractor shall supply his own fire extinguisher(s) if hot work is required.
The fire extinguisher must be at least 2.5 kg and be the appropriate type, e.g. Dry
Chemical Powder (DCP).

Vehicles
No vehicles are allowed on the Brewery premises, other than at the designated
visitors vehicle parking lot, unless approval has been given by SPB.

Exceptions are allowed for deliveries and for contract related work.

All vehicles, including forklifts and cranes, allowed on the Brewery Premises must
be of sound and safe operating condition.

Housekeeping
Work areas must be clear at all times. Do not obstruct gateways and entrances.

Work areas are expected to be tidy and cleaned at the end of each day. All rubbish
created, as a result of work must be regularly swept up and properly disposed off.
Where necessary, the floor has to be cleaned with water.

Electrical Safety
All portable equipment [drills, grinders, welders etc] operated on 240V AC shall be
properly wired, earthed and connected to 3-pin electrical plugs. Bare wire
connections are strictly prohibited.

10

Emergency Alarms
If the fire alarm sounds, all personnel must report immediately to the designated
assembly area. Persons shall not return to their work areas from the assembly area
until allowed to do so by the person in charge.

11

If a fire or other emergency renders the designated primary assembly area unsafe,
personnel will be directed to a back-up secondary assembly area.

Working at Heights
Workers working at heights above 2 metres must wear safety belts/harnesses.

Ladders shall not be used unless securely tied in position or properly footed.

Scaffolding used should be in sound condition with the standing platforms

securely anchored to prevent slippage.

SAFETY
POLICY
12

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 37 of 48

Eating and Drinking

Consumption of food is only allowed in the cafeteria (canteen).

Drinking is allowed only in the cafeteria and next to drinks dispensing machines
installed at various places.

13

Littering
No littering is allowed. All litter including cigarette butts must be properly disposed
off into litterbins.

14

Sleeping
Workers are not allowed to sleep inside Company premises at any time, day or night.

15

Pilfering, Tampering & Stealing

Workers caught pilfering, tampering with and stealing SPBs products or property
will be handed over to the police.

16

Gambling
Gambling within companys premises is strictly prohibited. Workers caught
gambling would be permanently banned from working inside the Company.

17

Safety Glasses/ Goggles

Wearing of eye and face protection is compulsory when performing welding and
grinding works.

18

Face Shield/ Apron/ Rubber Gloves

When handling corrosive chemicals or when working at their storage installations,
workers must wear proper protection apparel (via adequate PPE).

Issued to :

[Name of Contractor]

Company :

[Name of Contracting Company]

Signature :

[Signature of Contractor]

Date :

Witnessed by:
Designation
Note:

Date

Two sets must be signed by the contractor. One set is to be kept by the contractor and the other
by the Purchasing Manager of SPB.

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SAFETY
POLICY

SHE-PRO-001
11/12/2007
01
Page 38 of 48

APPENDIX - 2

ACCIDENT REPORT FORM

A: INCIDENT RECORD: (To be completed by supervisor or investigator)
Incident Summary: (State in one sentence only)
Incident Date:

Incident time (24hr):

Report Date:

Report time (24hr):

Person(s) involved:
Reported by:
Branch/Brewery:
Witness:
Division:

Department:

Section:

Event Location:
Event type: Tick box
Lost Time Injury
Spill/Discharge
Near Miss

Medical Aid Injury

Motor Vehicle Accident
Fire

First Aid Injury

Hazard
Other-specify

Fatality
Property Damage/Loss

Accident or Incident description: (What activity was taking place? What happened?)
Immediate actions: (What actions were taken immediately to control the incident?)
SHE Classification:

Significant Hazard

Serious Event

MECHANISM OF INJURY/DAMAGE: Tick box

Struck against
Struck by
Fall from elevation
Caught in
Caught on Caught between/under
Equipment Failure
Environmental spill/release

Minor Event/Near Miss

Fall on same level
Contact with
Other-specify

IMMEDIATE/DIRECT CAUSES
SUBSTANDARD ACTS

Tick box

Distraction, horseplay
Operating equipment without authority
Failure to secure
Making safety devices inoperative
Failing to use PPE properly
Improper position for task
Under influence of alcohol or other drugs
Other-specify

Failure to follow procedure

Failure to warn
Operating at improper speed
Using defective equipment
Improper loading or placement
Servicing equipment in operation
Using equipment improperly

Overstress

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SAFETY
POLICY

SHE-PRO-001
11/12/2007
01
Page 39 of 48

Basic/Underlying Causes
Personal Factors
Tick box
Inadequate Physical/Physiological Capability
Inadequate Mental/Psychological Capability
Physical or Physiological Stress
Mental or Psychological Stress
Lack of knowledge
Lack of skill
Improper motivation
Other-specify
Job Factors
Inadequate leadership and/or supervision
Inadequate engineering
Inadequate purchasing
Inadequate maintenance
Inadequate tools and equipment
Inadequate work standards
Excessive wear and tear
Abuse or misuse
Other-specify

B: INJURY RECORD: (To be completed by Supervisor. Attach medical report etc.)

Name of Casualty:
Contractor:
Employee:

Other:

Specify:

Occupation:
Nationality:
Name of Supervisor:

Male

Sex:

Female

Department/Section:

Where was person treated?

Overnight? Yes

No

Details of Injury:
Nature of Injury:
Bodily location of injury:
Mechanism and/or Agency of injury:
Time lost due to injury:
Did the employee lose at least one full day of work? Yes No
Days
No. of Days:
Weeks
No. of weeks
Permanent Disability
Fatality

C: DAMAGE/LOSS RECORD (To be filled out by supervisor/manager)

Building/Floors/Grounds
Other-specify

Plant/Machinery/Equipment

Brief Description of damage or loss:

Motor Vehicles

Product Loss

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 40 of 48

D. DEPARTMENTAL/SECTIONAL MANAGER/MANAGERESS COMMENTS

Departmental/Sectional Manager/Designate Comments: (To be completed by Manager)

Action taken by employer: (To be completed by Manager)

Recommend control steps prevent recurrence and follow up actions:
No
Steps Taken
By whom

Evaluation of loss potential: Tick box

Loss severity potential:
Probability of recurrence:
Frequency of exposure:

Date Complete

(To be completed by Manager)

Major (A)
High (A)
Extensive (A)

Serious (B)
Moderate (B)
Moderate (B)

Evaluation of report by Safety Committee:

Signature of SC Chairman:

Date:

Minor (C)
Low (C)
Low (C)

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SAFETY
POLICY

SHE-PRO-001
11/12/2007
01
Page 41 of 48

APPENDIX - 3

SP BREWERY HOT WORK PERMIT

Date

Building or Area

Floor or Level

Nature of Job

Equipment to be used

Gas detector issued

Yes

No

The above location has been examined and permission is granted for this work. The pre-cautions
have been taken and are to be observed until work is completed.
Authorized

:
Signature Safety Officer / Head of Department
:

Authorized

Second Signature [where required]

Permit Issued to

Permit Duration

From

Date

Time :

To

Date

Time :

Completion :
The work covered by this permit is finished. The work area and all adjacent areas to which sparks and
heat might have spread were inspected on completion and at least 30 minutes after the work was
completed, and no smoldering fires were found.

Signed

:
Signature of person responsible for the work
[After signing return permit to the person who issued it]

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 42 of 48

APPENDIX - 4

SP BREWERY
CONFINED SPACE ENTRY PERMIT
[Applies only to areas specified below]

Plant Details
Work to be Done
WITHDRAWAL FROM
SERVICE

The above plant has been removed from service and department
personnel have been informed.
Date:

ISOLATION

Time:

The above plant has been isolated from the following:

Yes No
Remarks
Liquid services
Hot water
Cold Water
Liquid Detergents
Steam
Electrical power
Mechanical power
Sources of heat
Sources of gas/ fumes

CLEANING AND
PURGING

TESTING

The above plant has been freed of dangerous material.

Materials:

Method:

Date:

Time:

Contaminants Tested:

Result:

Tested By:
Date:

Result:

SAFETY
POLICY
PERMIT

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 43 of 48

I certify that I have examined the plant detailed above and am satisfied
that the above particulars are correct.
1. The plant may be entered without wearing a respiration mask.
2. The plant may not be entered without wearing a respiration mask.
(Delete either 1 or 2 above)
Gas Detector?

Yes / No

Signed:
Safety Officer
Date:

Time:

Validity period of permit: From

[Date & time]

to

Issued to:
Dept. :

ACCEPTANCE

I accept this Confined Space Entry Permit and acknowledge that I will
comply with conditions of the permit and the attached procedure.
Signed:
Date:

COMPLETION

Time:

The work has been completed and all persons under my supervision
have been withdrawn. All materials and equipment have been removed.
Signed:
Date:

Time:

THIS PERMIT TO WORK IS NOW CANCELLED.

WILL BE REQUIRED IF WORK IS TO CONTINUE

NOTES:

A NEW PERMIT

1. This permit is only valid for the time issued.

2. This permit is issued in accordance with SP Brewerys Safety Procedures for confined
space entry and electrical lockout.
3. All sections are to be completed with authorizing and acceptance signatures.
4. A copy of the permit must be secured prominently at the job site.
5. Failure to comply with the conditions and procedures of the permit may result in
disciplinary action.

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 44 of 48

APPENDIX - 5

Above: One side of the DANGER lock-out tag.

Above: The reverse side of the DANGER lock-out tag.

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 45 of 48

APPENDIX 6

AMMONIA SAFETY
General

: Ammonia or NH3 is used as a refrigerant in the brewery. It is

also known as R717.
Ammonia used in refrigeration systems is colorless when it is in
a liquid state.

Toxicity

: Ammonia is poisonous even in low concentrations. However,

it gives off a characteristic, easily recognized and pungent odor
as a warning signal. Human beings find this odor unbearable
at a level far below the level at which there is any risk of injury.
The first symptom of ammonia poisoning is difficulty in
breathing and a feeling of suffocation. Other symptoms such as
dizziness, heartburn, increased salivation, stomach pains and
vomiting do not occur until later.
Long term injuries to breathing and digestive organs are the
most frequent consequences of severe NH3 poisoning.

Properties

: Gaseous ammonia is lighter than air. It rises from the point

where it is emitted and is then widely dispersed and vanishes.
Gaseous ammonia can be quickly absorbed by sprinkling it
with water.
Ammonia dissolves completely in water, 1kg in about 3-10 kg
of water. However, water must never be added to un-enclosed
liquid ammonia as it will cause the liquid ammonia to boil
vigorously.

Fire Hazard

: Ammonia is not combustible in the ordinary sense. At

concentrations by volume of about 15% to 26%, ammonia
mixtures are flammable and explosive.
The ignition
temperature is high [about 650oC].

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 46 of 48

Corrosion

: Ammonia that contains a small amount of water [moisture]

attacks copper, copper alloys, zinc, cadmium and different
grades of rubber. It will not attack carbon steel, stainless steel,
aluminium & titanium.

Liquid
Ammonia

: Ammonia in the liquid state can cause tissue injuries on the

skin and in the eyes. Clothes soaked with liquid ammonia that
comes into contact with the skin will freeze, causing cold burns.
Water must be sprinkled on while ammonia soaked clothes are
taken off.

INSTRUCTIONS FOR WORKING WITH AMMONIA

Persons who are working with Ammonia should be instructed to:
1.

Wear a respirator mask, goggles and gloves. The respirator mask should be of
the correct type that would absorb ammonia gases.

2.

Note the location of drinking fountains, showers and water taps. The reason
for this is that prompt and thorough rinsing with water is necessary if
ammonia has come into contact with parts of the body.

3.

Methods for handling ammonia containers and other ancillaries.

Welding and
Soldering

: Care should be observed in carrying out welding and soldering

work on ammonia plants and containers, since explosive
mixtures with air may be formed in them. Before welding, the
locality should therefore be thoroughly ventilated with air or
non-flammable gas so as to remove all traces of ammonia.
There is a risk of explosive decomposition products being
formed from oil during welding. Naked flames and fire should
be used with the greatest care in ammonia plants.

Starting the
refrigerating
machine

: Refrigerating machinery must not be charged with refrigerant or

started up until the safety relief valves prescribed in various
cases with exhaust pipes, if any, together with high-pressure
relays and pressure gauges have been fitted and brought into
function.

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 47 of 48

Closed
: Do not use a flame to heat containers or appliances that contain
appliances and
ammonia. Warm water can be used instead for hastening the
Containers
emptying of ammonia containers.
Filling
Ammonia
containers

: When ammonia is to be emptied from the system into steel

cylinders for any reason, the greatest care to be taken as not to
overfill them. This is because a rise in temperature may result in
the bursting of the containers if there is not sufficient gas space.
The cylinders should therefore be weighed both before and after
filling. The cylinders are always stamped with data on the
amount they will hold.
Use only containers that are intended for ammonia, and see that
they are in good condition.
Do not attempt to do this unless you have been trained to fill
ammonia into cylinders.

Discharging
Ammonia gas

: As ammonia is readily absorbed by water, ammonia gas should

always be piped and discharged into a drum filled with water.

SAFETY
POLICY

Document No. :
Issued Date:
Revision No.:
Page:
Next Revised Date:

SHE-PRO-001
11/12/2007
01
Page 48 of 48

APPENDIX 7

HANDLING CARBON DIOXIDE

Carbon dioxide is not harmful or toxic, but can cause asphyxiation. It is
odorless and twice as heavy as air, so it sinks to the bottom of a tank.
When working in vessels containing dioxide, the following measures
must be taken:
Ventilate the tank thoroughly with air to suck the CO2 out of
the vessel by forced ventilation.
Isolate the tank from other tanks by means of double stop
valves, disconnection of pipelines or plugs.
Rinse the tank thoroughly with water. Carbon dioxide will
dissolve well in water.
Measure the level of CO2 before entering the tank. It should
be below 0.5% by volume.
Ask for authorization before entering the tank.
Post or station a second man near the opening of the tank
when another person is inside.
Provide sufficient light inside the tank that requires repair
work to be carried out.
Always follow the safety procedure for conducting work

inside any tank and is known as Procedure for Confined

Space Entry, refer to section 7.1 of this manual on page 17.
Reference to section 7.4: Procedure for Work Within Vessels
on page 22 is highly recommended.