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How to Approve/Reject Qualifications in Skills Profile

Job Aid

Driving performance through Just in time, Just enough, Just for me education

SUMMARY:

This job aid provides instructions for people managers and Qualification Owners on how to approve or reject qualifications in
Skills Profile.

USE THIS JOB AID WHEN:

Use this job aid as a resource to approve or reject qualifications in Skills Profile.

HELPFUL HINTS:

Access to employees Skill Profile will be available to HR and all people managers.
The information available about your qualifications will be restricted to Skills Profile; employee personal information will not be
released.
Please refer to the Manager Guide for more clarification on how to use the Skills Profile with your direct reports. The Manager
Guide can be accessed through RAKC>MSS>Skills Profile>Job Aids>Manager Guide.

KEY TERMS:

Skills Profile: SAP functionality allowing users to enter education, certifications, licenses and other technical applications/
knowledge.

Qualifications: Skills an employee possesses and enters in Skills Profile.

Universal Worklist: An area in SAP where all workflow items such as a Qualification Request appears for further processing.

My Services: This is a component you will see in ESS and MSS Favorites and frequently used links to facilitate your
navigation in SAP. (Available for all employees after January 2016.)

Step-By-Step Instructions
Step:

Instructions:

1.

Double click the SAP Enterprise Portal icon on


your desktop and log on using your Rockwell
Automation User ID and Password.
If you are a Citrix User, use the job aid Access
to the SAP Portal through Citrix located on
RAKC>Other>Citrix>Job Aids>Citrix.

2.

Click Home (1) on the first level toolbar. On the


second level tool bar, click SAP Inbox (2).
Under Detailed Navigation, click Universal (3)
Worklist.

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February 2, 2016
Global SAP Education Team

Visual Sample:

How to Approve/Reject Qualifications in Skills Profile


Job Aid

Driving performance through Just in time, Just enough, Just for me education

3.

You can find Leave Requests, Qualifications


and Positions to be approved in the Universal
Worklist. Locate the qualification(s) that
require your approval. In this example, there
are four three are Qualifications and one is
a Leave Request. Click the link to the
qualification to approve or reject and the
message, You have a Skill request pending
your approval/rejection for Mr. Ralph
Howard appears.

4.

Click the grey box to enable your action (1).


Select either Approve or Reject (2). Then
Save (3). When you click Save, you will see the
message, The Qualifications below have
been processed. You may close this
window. In this example, we are approving the
qualification.

5.

Close the window by clicking the X in the right


corner.

6.

In the event you wish to reject the qualification,


HR recommends that you discuss this with your
direct report first before rejecting the
qualification in Skills Profile. Only after the
conversation, should you reject it in Skills
Profile.
In this example, click Reject.

7.

You have to select a reason for rejecting a


qualification. Click the drop down arrow to view
the reasons. You must select a reason for
rejecting the qualification to finalize your
actions.

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February 2, 2016
Global SAP Education Team

How to Approve/Reject Qualifications in Skills Profile


Job Aid

Driving performance through Just in time, Just enough, Just for me education

8.

Click Save. You will see the message, The


Qualifications below have been processed.
You may close this window.

9.

Your employee will receive an e-mail in Outlook


notifying them of your approval or rejection of
their qualification.

10.

Your employee will also see the Qualification


immediately, if approved in:
My Services>Talent>Review/Update my
Qualifications.

This concludes the job aid on How to Approve/Reject Qualifications in Skills Profile.

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February 2, 2016
Global SAP Education Team