Documente Academic
Documente Profesional
Documente Cultură
Introduction
Variability in a company's internal and supplier performance can cause
significant backorder administration to manage even small differences in
quantities ordered and received. The over delivery and under delivery
functionality in Microsoft Dynamics® AX 2009 can be used where the received
or delivered quantity of an item fluctuates occasionally and it is not significant
enough to be managed as a backorder.
Miscellaneous charges are additional costs added to sales and Purchase orders
such as freight, transport, postage, insurance, packaging, and fees. The
miscellaneous charges capabilities in Microsoft Dynamics AX 2009 lets
companies eliminate data entry by assigning charges to items, customers, and
vendors when charges frequently occur, or are required.
You can set up miscellaneous charges so that they are included in sales and
purchase transactions automatically or you can add them manually to the orders
to accommodate one-time charges.
Over/Under Delivery
To avoid unnecessary backorder handling every time that an order is slightly
over- or under-delivered, you can configure Microsoft Dynamics AX 2009 so
that such deliveries are accepted, if they are within predefined ranges from the
originally ordered quantity. You can close and fully invoice these orders.
This functionality will most likely be used for particular kinds of items that are
delivered by weight, in bulk, or in linear feet. These kinds of items are also low
in value and carrying costs, frequently ordered, and easily sourced. Examples of
these items are screws, brackets, and pins.
EXAMPLE: Contoso Entertainment Systems has run low on its stock of lamp projectors.
The purchasing agent puts in an order with the vendor for 1000 lamp projectors.
Typically, there is a one to two percent variance on the number of lamp projectors
received when ordering from this vendor, but they offer the best price. Because of the
variance, Contoso Entertainment Systems and the vendor have agreed to set up an
over/under delivery variance to allow for a difference of two percent because it is not
cost-effective for either company to create new orders or credit memos.
When the order arrives, there are 1018 pieces in the order. The order is accepted
because it is in the range that is specified in the over/under delivery setup.
Six months later, the stock is down to 500 so another order is put in for 500 from the
same vendor. This time, the order contains 492 lamp projectors. Again, the order is
accepted because it is in the range of over/under delivery setup.
Parameters
To perform the first step in the over/under-delivery setup, you must set up the
appropriate parameter for both the Accounts receivable and Accounts payable
modules. These settings are global and affect all Sales orders and Purchase
orders.
• To set up the parameters for Sales orders, open Accounts receivable >
Setup > Parameters.
• To set up the parameters for Purchase orders, open Accounts
payable > Setup > Parameters.
To set up the acceptable tolerance for a specific item, follow these steps:
NOTE: When you add an item to a sales or Purchase order, the specified percentages
are defaulted onto the order line. To make exceptions, you can override these values.
When a new item is created, the default setting for the acceptable tolerance is 0%.
In the following two demonstrations, parameters in the Accounts payable and the
Accounts receivable modules are set up to accept over and under deliveries.
1. Open Accounts payable > Purchase Order Details and then create a
new Purchase order for 9000 4-4 zinc nuts from vendor 4101,
Discrete Parts Suppliers 1. The vendor can deliver 8000 pieces but
because this will meet the current needs, you tell the vendor not to
deliver the backorder for the 1000 pieces. Now you want to receive
the 8000 pieces and close the order so no backorders remain.
2. When the order line is highlighted in the Purchase order, enter the
8000 pieces in the Receive now field on the Quantity tab.
3. Click the Posting > Packing slip to update the order.
4. In the Posting packing slip form, ensure that Receive now is
selected in the Quantity field under the Parameters field group.
5. Type a packing slip number in the Packing slip field.
6. On the Lines tab, select the Close check box to close the order and
then click OK.
NOTE: If you do not use the packing slip update step, you can close the order in the
invoice update step.
NOTE: The calculation of the under delivery is rounded up to two decimal points.
Notice that the error provides you the calculated percent of the quantity that you
are trying to post. To manually override the default item tolerance settings and
close this order, you must return to the Purchase order.
1. Highlight the Purchase order line and then click the Setup tab.
Specify the value from the error 11.12 in the Underdelivery field.
Remember that the number in this field represents a percent, not
pieces. The Receive now quantity must still be 8000 pieces.
2. Click Posting > Packing slip. Enter the packing slip number, select the
Close check box, and then click OK to post.
This time, the order is posted and the order status changes to Received and there
is no backorder.
BEST PRACTICE: If you must frequently manually adjust the accepted under and over
delivery percent for an item on the order, specify a tolerance on the item to reduce the
number of steps required every time you receive the item.
1. Open Inventory management > Item details and locate item number
1301.
2. On the Reference tab, set up an over-delivery tolerance of five
percent and an under-delivery tolerance of five percent for Sales
orders. This allows for order lines to be closed when the quantity
falls within five percent of what is ordered.
3. Open Accounts receivable > Sales Order Details, and create a new
Sales order with a Sales order line for 90 pieces of the item number
1301, configuration 01 (black) for customer 2021, Graphic Design
Training Center. Click No to override the suggested order quantity.
1. Highlight the Sales order line and then enter the 85 pieces in the
Deliver now field on the Quantity tab.
2. Click Posting > Packing slip to packing slip update the order.
3. In the Posting packing slip form, ensure Deliver now is selected in
the Quantity field under the Parameters field group.
4. On the Lines tab, select the Close check box to close the order and
then click OK.
The posting is rejected and gives the error Underdelivery of line is 5.56 percent,
but the allowed underdelivery is only 5.00 percent. Update has been canceled.
Notice that the error gives the calculated percent of the quantity you are trying to
post.
1. Highlight the Sales order line and enter 91 (85+6) in the Deliver
now field on the Quantity tab.
2. Click Posting > Packing slip.
NOTE: When you overdeliver an item, you do not have to select the Close check box;
the system will consider the order fulfilled.
The order is posted, the 91 pieces are shipped to the customer, and the order
status changes to Delivered.
Scenario
You are the purchasing agent for Contoso Entertainment Systems and have
received a requisition for 1000 of item number 5003, binding posts. You
remember that frequently, when you purchase this item, you receive slightly
more or less than the ordered amount. Because this vendor, Trey Parts, offers the
best price, you, your manager, and the accounting manager agree to set up an
over and under delivery variance of five percent for this item for both sales and
purchases.
Challenge Yourself!
• The set up for an item to accept over and under delivery is located in
the Items form on the References tab.
• Before you packing slip update the Purchase order, specify the
quantity 1007 for the order line in the Receive now field on the
Quantity tab.
• On the Posting packing slip form, ensure that you only update the
quantity that you receive now, and then close the order.
Step by Step
To verify that the Accounts receivable and Accounts payable modules are set
up to accept over and under delivery, follow these steps:
To set up item 5003 with the five percent variance for both sales and purchases,
follow these steps:
To create the Purchase order for 1000 pieces, follow these steps:
To packing slip update the order with the quantity 1007, follow these steps.
1. To post the receipt, click the Quantity tab on the Purchase order
line.
2. In the Receive now field, enter 1007.
3. Click Posting > Packing slip.
4. In the Posting packing slip form, select Receive now in the
Quantity field, and in the Packing slip field, type 3307.
5. Click OK.
The Packing slip posted without error because the quantity received is within the
over delivery of the five percent variance.
Scenario
You are a new order processor for Contoso Entertainment Systems. You have
received an order for 100 of item number 1164 from customer Forest
Wholesales. You create the Sales order for Forest Wholesales, but can only
deliver 92 from stock.
When the Packing slip is posted for the 92 items, you discover that this item is
set up with a variance of five percent. You contact the warehouse and are
informed that an order for this item was recently canceled and there are six more
available to ship.
Challenge Yourself!
1. Create the Sales order for 100 pieces of item 1164, configuration
01, and prepare to ship the order for 92 items.
2. Try to post the packing slip for 92 of item 1164.
3. Add another six pieces of item 1164 and post the packing slip again.
Step by Step
To create and post the Sales order, follow these steps:
10. In the Posting packing slip form, select Deliver now in the
Quantity field.
11. Click the Lines tab and select the Close check box.
12. Click OK. A message appears about printing, click OK.
The Packing slip does not post because the quantity to deliver is not
within the five percent variance, it is eight percent.
13. In the Infolog, click Close.
To add the additional six items from the canceled order to the Sales order and try
to post the Packing slip again, follow these steps.
1. On the Sales order line, on the Quantity tab, type 98 in the Deliver
now field.
2. Repeat steps 9 through 12.
The Packing slip posted without error because the quantity delivered is within the
five percent variance.
Miscellaneous Charges
Miscellaneous charges are costs and fees that you can add to the cost of items,
sales, and purchases according to the setup. The following are examples of
miscellaneous charges:
• Freight
• Transport
• Postage
• Insurance
• Recycling
• Packaging
You can set up price miscellaneous charges with either of the following methods:
Price miscellaneous charges are set up on the Price/Discount tab of the Items
form, and on price agreements.
Field Description
Price misc. charges Price misc. charges is a fixed amount added to the
price of the item, for example, attaching a
miscellaneous charge of 80 U.S. dollars (USD) to a
sales price of 100 (USD). When you create an order
for the item, the Unit price field for the order line
displays 100 USD, and 80 USD is added to the Net
amount field.
Price quantity Price quantity is the quantity that you can use when
allocating the specified Price misc. charges on price
for each unit. For example, if you want to add 10 USD
to the order every time 20 of these items are traded,
you must specify 20 in the Price quantity field.
Incl. in unit price Incl. in unit price divides miscellaneous charges by
the number that is specified in the Price quantity
field and adds them to the price specified in the Price
misc. charges field. You must select the Incl. in unit
price check box when the miscellaneous charge is
dependent on the quantity of items traded.
NOTE: Any Trade agreements that are set up for a vendor override the price/discount
specifications on an item. To view possible Trade agreements, click Accounts payable >
Vendor Details > Trade agrmt > Purchase prices.
• Price: 10.00
• Price unit: 1.00
• Price misc. charges: 2.00
When you create a Purchase order for five of these items, the Net amount on the
Purchase order line shows 52.00 USD because the 2 USD misc. charges is added
to the price for all five items.
View the total of the miscellaneous charges by clicking the Price/discount tab on
the Purchase order line and viewing the Purchase misc. charges field.
• Price: 10.00
• Price unit: 1.00
• Price misc. charge: 2.00
• Price quantity: 10.00
• Incl. in unit price: Selected
When you, for example, create a Purchase order for one item, the Net amount
field on the Purchase order line shows 10.20 USD because one tenth (0.20 USD)
of the Price misc. charges is added to the price for one item.
If you create a Purchase order for ten items, the Net amount field shows 102.00
USD because the whole Price misc. charges value, 2.00 USD, is added to the
price because ten items are purchased.
NOTE: When a fixed charge is specified on the Items form, the posting of the
miscellaneous charges added is considered part of the price and included in the
calculations of inventory value and margin.
• Overview
• Posting
Overview Tab
On the Overview tab, specify the fields and use the buttons shown in the
following table.
Field Description
Misc. charges code A unique identifier for the charge.
Description A short description of the charge.
Field Description
Item sales tax group An item sales tax group that can be used for
calculation of taxes on the miscellaneous charge.
Intrastat Determines whether the charge is included in
Intrastat transactions.
Language texts button Opens the Misc.charges code form where you can
enter alternative language codes for the selected
miscellaneous charges code. These language codes
are then used to print the charges text in the
language assigned to the customer or vendor.
External codes button Opens the External codes form, where you can
create or update external codes related to the
selected miscellaneous charges code. External
codes are used with external transactions, such as
Application Integration Framework, EDI, or
intercompany processing.
Posting Tab
Use the Posting tab to specify how to automatically debit and credit the charge.
FIGURE 11.3 MISC. CHARGES CODE FORM > POSTING TAB - ACCOUNTS
PAYABLE
The following fields exist for both Debit and Credit field groups:
• Type: Determines who or what carries the charge. The options are as
follows:
o Item: A unit charge is added to the item cost, for example, a
landed cost.
o Ledger account: The charge is incurred internally.
o Customer/Vendor: The customer or vendor incurs the charge.
• Customer: The customer pays the charge and the charge is added to
the Sales order totals.
• Internal: The charges are incurred internally and do not appear on
sales transactions.
NOTE: You cannot use the Item miscellaneous charge in the Accounts receivable
module. If the Type Item is selected on the Posting tab of the Misc. charges codes form,
an Info log appears, stating that Misc. charges on item cannot be used.
1. Open Accounts receivable > Setup > Misc. charges > Misc. charges
codes.
2. Press CTRL+N to add a new code.
3. In the Misc. charges code field, type a unique identifier for this
miscellaneous charge.
4. In the Description field, type a short description of the charge.
5. Click the Item sales tax group arrow and select the sales tax group.
• Item
• Internal
• Vendor
NOTE: The Item miscellaneous charge cannot be used in the Accounts payable module
as Credit Type. If the Credit Type item is selected on the Posting tab of the Misc. charges
codes form, an Info log appears, stating that Misc. charges on the item cannot be used.
1. Open Accounts payable > Setup > Misc. charges > Misc. charges codes.
2. Press CTRL+N to add a new code.
3. In the Misc. charges code field, type a unique identifier for this
miscellaneous charge.
4. In the Description field, type a short description of the charge.
5. Click the Item sales tax group arrow and select the sales tax group.
6. Select the Intrastat check box if this miscellaneous charge must be
considered in Intrastat transactions.
7. Click the Posting tab.
EXAMPLE: If there are miscellaneous charges on an invoice from a vendor, the credit
type is Customer/Vendor and the amount is posted to the vendor's summary account. If
the miscellaneous charge has some other cause (for example freight or insurance) that
the company (internally) receives and pays for separately, specify the Ledger account
and Account credit type.
Scenario
Create a new charge for transportation fees with the following specifications:
Challenge Yourself
Create a new charge for Transportation fees as specified in the scenario.
Step by Step
1. Open Accounts payable > Setup > Misc. charges > Misc. charges codes.
2. Press CTRL+N to add a new line.
3. In the Misc. charges code field, enter Transport.
4. In the Description field, enter Transportation Fee.
5. Click the Posting tab.
6. In the Debit type field, select Item.
7. In the Credit type field, select Customer/Vendor.
For example, a customer calls and requests a large order. Because this is not a
common order for the customer, the order taker adds the charges directly to the
Sales order instead of setting up miscellaneous charges for the item.
Example
You have created a Purchase order for an item. A miscellaneous charge on the
order reflects that shipping costs are expected to be 50 U.S. Dollars (USD).
Production losses in your company cause an inventory shortage and you call the
vendor to ask them to use expedited shipping.
When the invoice arrives from the vendor, the shipping costs are 75 USD. You
can modify the invoice miscellaneous charge to reflect the correct charge.
Notice that the difference between the 50 USD on the purchase order and the 75
USD on the invoice are visible in the Invoice matching form. Compared
miscellaneous charges will be 75 USD. In the Compare misc. charges values
form, the Invoice calculated value will be 75 USD, the Purchase order
calculated value will be 50 USD.
Sales Orders
You can manually add miscellaneous charges to the Sales order header, the
individual Sales order lines, or both. This is helpful when an order contains many
different types of items that require different types of charges. The charges can
be added to:
• The Sales order header by clicking the Setup button in the upper part
of the form, and then selecting Misc. charges.
• The sales order lines by highlighting a line and selecting the Setup
button in the lower part of the form, and then selecting Misc.
charges.
Field Description
Misc. charges codes Select a Misc. charges code that is set up in the
Accounts receivable and Accounts payable modules
from Setup > Misc. charges > Misc. charges codes.
Transaction text The Transaction text field is automatically populated
with the description of the Misc. charges code. This
text is shown in the posted charge transaction and can
be edited before posting.
Category Miscellaneous charges on sales or Purchase order
lines can be calculated as fixed charges, a charge for
each unit, or a percentage of the line amount.
The Intercompany category is used to set up
miscellaneous charges for intercompany trade.
Misc. charges value Enter the value for the specified charge. The value can
be a fixed amount, a percentage of the order or line
total, or a fixed amount per unit depending on what is
selected in the Category field.
Currency The Currency field is inherited from the selected
Misc. charges code.
Keep Select the Keep check box to indicate that the
miscellaneous charges transactions must be retained
after partial invoicing.
NOTE: The Category options, Pcs. and Intercompany percent, are available only in the
order lines.
6. In the Misc. charges value field, enter the value for the specified
charge category.
7. Select the Keep check box and then close the form.
8. Select the Sales order line, click Setup > Misc. charges.
9. Click the Miscellaneous charges code arrow and select a code.
10. Change the text in the Transaction text field if it is necessary.
11. Specify the Category.
12. In the Misc. charges value field, enter the value for the specified
charge category.
13. Select the Keep check box to keep charges after partial invoicing and
close the Misc. charges transactions form.
14. To view the total miscellaneous charges for the order, in the header,
click Inquiries > Totals. The Total misc. charges field displays the
total charges for the order.
NOTE: Miscellaneous charges on the header and line are included in the price. This
means they are not specified on any of the posting updates.
Purchase Orders
The process for the manual setup of a miscellaneous charge for a Purchase order
resembles the setup for a Sales order. However, for Purchase orders, the header
miscellaneous charges can be allocated to the lines.
Typically, you will allocate miscellaneous charges to the lines when the cost
must be allocated to each line item in a Purchase order. When you add
miscellaneous charges to the Purchase order header, determine how the charges
are to be allocated to the lines by clicking the Setup button in the header and
selecting Allocation.
Method Description
Misc. charges allocation If the charge is a fixed amount, you
determine the method for dividing
miscellaneous charges:
• Net amount: The amount is allocated
according to the line's net amount.
• Quantity: The amount is allocated
according to the quantity of units on the
lines.
• Per line: The amount is equally
allocated among all lines.
Allocate misc. charges to lines Identify the lines to which the miscellaneous
charges are to be allocated:
• All lines: Allocate to all lines
• Positive lines: Allocate to lines with a
positive quantity
• Negative lines: Allocate to lines with a
negative quantity
Method Description
Allocate all If you select the Allocate all check box, the
miscellaneous charges allocation will be
made to all miscellaneous charges,
regardless of the Debit Type specified in the
Misc. charges code setup.
If it is cleared, only those with a Debit type
of Item are allocated.
Received Select Received to only allocate charges to
received order lines.
NOTE: If a header miscellaneous charge is added to the order and the Debit Type is
Item in the selected Misc. charges code, the charge must be allocated to the lines before
you can create an invoice.
NOTE: Charges are allocated to all lines based on the criteria that you selected. To
allocate charges to selected lines, define the miscellaneous charges manually for each
line.
Scenario
Part 1: The Kingbird Wholesales customer (Customer account 1204) orders 250,
Lamps for video projector model 02 (1508) and 20 Standard DVD player - black
(1701). Because of the large order, a 150 U.S. dollars (USD) freight charge is
added to the complete order. In addition, the bulbs require a special freight fee of
25 USD.
As the order processor, you create the Sales order, adding the overall 150 USD
charge and the special freight fee of 25 USD to the Purchase order line.
Part 2: You are now the purchasing agent and have been informed that the stock
is now low on the lamps, 1508. You call your regular supplier but they are out-
of-stock. You call the recommended supplier, Opal Electronics (Vendor account
1203), and they have lots of stock.
Create a Purchase order for 50 items of 1508, and because there is a special on
Item 1507, you order for 25 of those also.
You are informed of the 200 USD freight charge. Allocate this amount by the
quantity on the lines.
Challenge Yourself!
5. Set up the 200 USD freight charge from the sales order header by
clicking Setup > Misc. charges.
6. To allocate the 200 USD according to quantity locate the Allocate
misc. charges form from the sales order header by clicking Setup >
Allocation.
Step by Step
Create the sales order and verify the amounts in the Totals form.
Create the purchase order and allocate the amount by quantity on the line.
1. Open Accounts receivable > Setup > Misc. charges > Customer misc.
charges groups.
2. Press CTRL+N to create a new misc. charges group.
3. In the Misc. charges group field, enter a unique identifier for the
group.
4. In the Description field, type a short description of the charges
group.
Set up Auto-misc. charges codes for sales in the Accounts receivable module
and for purchases in the Accounts payable module. For both setup areas, select
Setup > Misc. charges > Auto-misc. charges.
Select the Main or Line level at which the miscellaneous charges should be
calculated, in the Level field.
NOTE: The miscellaneous charges are applied according to the Microsoft Dynamics AX
2009 hierarchy, first being applied at the Table level, and then the Group level and,
finally, the Items level.
Fields Description
Currency Specify the currency code for the
miscellaneous charges transaction.
Misc. charges code Select one of the charges defined in Misc.
charges code form.
Category Specify whether miscellaneous charges are
to be calculated as one of these three
options:
• A fixed amount per invoice
• An amount per piece
• As a percentage of the invoice amount
Fixed and percent can be used on charges in
the order header and the order lines, whereas
per piece can only be used on order lines.
Misc. charges value Specify the value for the specified category.
Misc. charges currency code The Currency field is inherited from the
selected Misc. charges code. Specify the
currency code for the charge if you want to
use a different currency than specified in the
sales/Purchase order. However, this is only
possible if the debit/credit type is either
Ledger account or Item for the selected
Misc. charges code.
Sales tax group Specify the tax group for the miscellaneous
charges transaction.
Keep Select the Keep check box to indicate that
miscellaneous charges transactions must
remain after partial invoicing.
NOTE: The Misc. charges currency code must be the same as the default currency for
the customer or vendor currency for the misc. charges to be allocated to the sales or
Purchase order.
1. Open Accounts receivable > Setup > Parameters or Accounts payable >
Setup > Parameters.
2. Click the Prices tab.
3. Select the Find main misc. charges and Find misc. charges for line
check boxes.
4. Close the form.
NOTE: You can modify or delete the Automatic Misc. Charges at any time through the
posting process.
Scenario
Contoso Entertainment Systems is the largest supplier of item 1508, the lamps
for video projector model 02, for customers 1204,Kingbird Wholesales, and
1302, Turtle Wholesales.
Because of the large quantity and weight of items sold, Contoso Entertainment
Systems and the two customers have agreed to a 15 percent freight charge for all
orders. This charge represents a reduced fee because of the bulk purchases.
As the Accounts receivable administrator, you have been asked to set up a new
Customer misc. charges group and assign the code to the customers 1204 and
1302.
The name of the new charge group is 06 and the Description is Freight 15%.
Challenge Yourself!
Set up a new Customer misc. charges group and assign the code to the customers
1204 and 1302.
NOTE: This group will be defined on the Auto-misc. charges form by the controller. You
are only responsible for the new group and assigning it to the customer.
Step by Step
Set up a customer misc. charges group
1. Open Accounts receivable > Setup > Misc. charges > Customer misc.
charges groups.
2. Press CTRL+N.
3. In the Misc. charges group field, enter 06.
Scenario
NOTE: This Misc. charge code is set up to debit the customer and credit the
miscellaneous charges ledger account 403500. This information is used at the end of this
lab to verify posting.
Later, the purchaser for Otter Wholesales orders 45 of item 1702, the Standard
DVD player - Silver. As the order processor for Contoso Entertainment Systems,
you create the Sales order. The purchaser asks you to verify that the 15 USD
freight charge is included in the order. You verify it in the header and then post
the Sales order.
Challenge Yourself!
On the Auto-misc. charges form, add the 15 USD freight charge for customer
1304.
Step by Step
Add freight charges for customer 1304 on to the Auto-misc. charges form:
1. Open Accounts receivable > Setup > Misc. charges > Auto-misc.
charges.
2. In the Auto-misc. charges form, verify that the Level field = Main.
3. Press CTRL+N.
4. Select Table in the Account code field.
5. Select 1304 in the Customer relation field.
6. Click the Lines tab.
7. Select 01 in the Misc. charges code field.
8. Enter 15 in the Misc. charges value field.
9. Close the Auto-misc. charges form.
Create a Sales order, post the invoice and review the freight charge
Verify that the misc. charges were correctly posted to the account:
Purchase order adjustments use the same process as the Invoice journal. To
access the Allocate misc. charges form for the Purchase order, follow these
steps:
1. Open the Purchase order that requires the adjustment and then visit
Inquiries > Invoice´> Misc. charges > Adjustment.
2. Follow the steps 4-12 of the Procedure: Adjust Miscellaneous
Charges on a Purchase Order.
NOTE: Ensure that the miscellaneous charge debits the item and credits the appropriate
ledger account or it will not appear in the Misc. charges transactions form.
Scenario
You receive a freight bill for an order that was already invoiced. The insurance
required to ship the items was significantly greater than expected. Therefore, you
must add the cost and allocate it to the items as a landed cost.
As the accounts payable coordinator, add 500 U.S. dollars (USD) to the posted
invoice 2414 (Purchase order number 000005) in the Invoice Journal by using the
Misc. charges code 04, Other miscellaneous charges.
Challenge Yourself!
• Add 500 USD to the posted invoice 2414 (Purchase order number
000005) in the Invoice Journal by using the Misc. charges code 04.
• Allocate the insurance charge to the line's net amount.
• After you post the adjustment, verify the allocations on the lines and
then verify that the charge posted to the Prepaid insurance account
(600150).
• This ledger account is specified on the Misc. charges code 04.
• Verify the allocation to the lines and the posting to the Prepaid
insurance account.
1. Add 500 USD to the posted invoice 2414 (Purchase order number
000005) in the Invoice Journal form located in Accounts Payable >
Inquiries > Journals > Invoice journal.
2. Locate and select Invoice number 2414 and open the Allocate misc.
charges form. Select the Insurance charge code 04 and then add the
500 USD fee.
3. On the Lines tab, verify the allocation of each line on the adjusted
invoice.
4. Open the Chart of accounts from the General ledger located in
General ledger > Chart of accounts details. Verify that the 500 USD
charge appears for Ledger account 600150.
Step by Step
Locate the invoice 2414 and adjust:
Example
NOTE: Miscellaneous charges values for an invoice are not included in the price
tolerance calculations for accounts payable invoice matching. However, you can view
expected and actual values for Customer/Vendor type miscellaneous charge codes in the
Compare misc. charges values - Invoice form.
When you post a Purchase order invoice, the system posts the miscellaneous
charges transactions from the invoice. The system removes corresponding
miscellaneous charges transactions from the Purchase order, except for any
miscellaneous charges transactions that have the Keep check box selected in the
Misc. charges transactions form.
NOTE: If you are working with an invoice for an intercompany Purchase order, you
cannot change miscellaneous charges on the invoice. The miscellaneous charges for the
intercompany Purchase order must match the miscellaneous charges for the
corresponding intercompany Sales order, and any changes to miscellaneous charges for
the invoice for the Purchase order will cause posting to fail.
NOTE: If you are working with an invoice that has been summarized and you add a
miscellaneous charge to the summary invoice header (on the Overview tab), allocation
affects all invoice lines that are included in the summary invoice. If you add a
miscellaneous charge to one of the individual invoice headers (on the Purchases tab),
allocation affects only the invoice lines that are associated with the selected invoice
header.
For example, assume that a miscellaneous charge for freight was expected to be
20.00 U.S. dollars (USD) and was allocated equally to four Purchase order lines.
If the freight charge on the invoice is 30.00 USD, enter an additional
miscellaneous charge transaction for the invoice header and allocate it to the four
invoice lines. The additional miscellaneous charge amount is allocated only to
the invoice lines. The Purchase order lines are not affected.
Summary
Over/Under delivery is an effective way to manage small differences between
ordered and received or delivered quantities in Microsoft Dynamics AX 2009.
1.
2.
3.