Air Freight Station (AFS)

Ludhiana

SCHEDULE:

S.N.
DEPARTURE
ARRIVAL ( hours)
HANDOVER
DAYS OF
Service
(hours )
TO AIRLINES
OPERATION
No.

1.
19:00
04:30
1100 HOURS
Daily*
XH2001
*Except Sundays and Customs holidays.

Points to be noted:
The Shipper and the CHA must be registered with ICD CONCOR for
processing/clearance Filing of Shipping Bill (by CHA) in ICEGATE
Customs should be done in advance
Admittance of cargo and subsequent registration of the Shipping
Bill with Customs at the

ICD should be completed before 1300 hours on the day of

expected clearance

SOP EXPORT CARGO OPERATIONS WITH

RESPONSIBILITY MATRIX
S.N.
ACTIVITIES
RESPONSIBILITIES

A.
At Ludhiana:

1.
File Shipping Bill on line through Ice Gate Customs
Shipper/FF/CHA

2.
AWB/HAWB issued:

a.) ex AFS Ludhiana

a.) Freight

AWB shows origin LDH

Forwarder/

Due carrier will show LDHDEL land haulage

Airlines/GSA

AWB shows comprehensive freight rate from LDH to final

destination

GMR will bill for land haulage to the Airlines as per location

wise agreement
b.) Freight

b.) ex AFS Ludhiana or Delhi (without comprehensive freight rate)

Transhipment charges to be paid to CONCOR by

Forwarder/ CHA

PDA A/C

3.
Issuance of Carting Order on line
By FREIGHT FORWARDERS

4.
Tender Cargo in Ready For Carriage (RFC) Condition
CHA

5.
Offloading of Cargo at AFS Facility
VEGA

6.
RFC, Weight & Volume check
VEGA

7.
Admittance of Cargo
VEGA

8.
Physical examination of Cargo by Customs
CHA/Customs

9.
Obtain Let Export Order (LEO) and Cargo loading permission from
Customs/Shipper/

Customs
CHA

10.
Loading/Stuffing of Cargo in the Closed Body/Customs Bonded
VEGA

Truck(CBT)

11.
Sealing of CBT with Customs Bottle Seal
Customs

12.
Prepare Transhipment permit and Truck Manifest besides
VEGA

updating Transhipment Register

13.
Dispatch CBT from AFS Facility Ludhiana
VEGA

14.
File claim with Customs for Duty draw back
Shipper/CHA

B.
At Cargo Terminal IGI Airport, New Delhi:

1.
Entry of CBT directly in the Cargo Terminal for offloading the Cargo

at the dedicated Truck Dock (TD) Gate without waiting in the

VEGA

queue, at Cargo Terminal, IGI Airport , Delhi

2.
Get offloading permission on TP Permit from Customs
Customs/VEGA

3.
Offloading and screening of Cargo through dedicated screening
VEGA/CTO/ Airlines

machine

4.
Binning of Cargo in Bonded Location
CTO/VEGA
5.
Generation of Bonded Area Location Slip
VEGA/CTO
6.
Handover Customs/Airlines documents of the shipment to Airlines
VEGA
7.
Unitization and Upliftment of Shipment
Airlines
8.
Reforward TP Permit, TR2 & EGM duly endorsed by Customs Delhi
VEGA/CONCOR/

Customs

Air Freight Facility, ICD, CONCOR,

Dhandari Kalan, Focal Point, Ludhiana Punjab
A Check List Document(s) to be handed over along with
Export Cargo to VEGA by Exporter/Shipper/Freight Forwarder/
Custom House Agent.
Original Airway Bill Bunch will be handed over at ICMS Helpdesk before
movement of Custom Bonded Truck from AFS, Ludhiana.
Ensure issuance of Carting Order from Airline (Online).
Airway Bill Sticker (Bar Code) at Ludhiana.
Transference Copies of Shipping g Bill (TR 1) and (T R 2) in Original.
GSP & fumigation certificate as the case may be send to New Delhi with
cargo
in original.
Non DGR Goods Certificate in prescribe forma t on Shipper/Exporters
Letterhead (if applicable).
7.
TIN of the Shipper for issuance of EICC receipt required at Punjab border

Please handover the bunch of following documents at ICMS Helpdesk, New Delhi
Airport before movement of CBT from Air Freight Station (AFS), Ludhiana :1
2
3
4

Original Airway Bill Bunch.

IATA Security Declaration (Original 4 Copies).
PDA A/C letter to deduct TC in favour of GMR.
Please arrange online Carting before movement of CBT from Warehouse.

For any queries at New Delhi Airport, Please contact Mr. Arun (+91-8802556771)..