Organitation Precomisionado

Type of document: CONSTRUCTION STANDARD
Scope of application: Engineering Division
ENGINEERING
Issuer: Construction Department
DIVISION
Cde: NRM-310
Review: 4.1
FACILITIES HANDOVER
FACILITIES HANDOVER
NRM 310
4.1
Rev. Attach. III
Jun. 14
General rev.
Dec. 10
Eva lvaro Gutirrez
Antonio Lozano Saiz
Modesto Fernndez
Eva lvaro Gutirrez
Antonio Lozano Saiz
Manuel Ferrero Ferreras
General rev.
May 00
A.L.S.
M.F.F.
A.G.M.
General rev.
Nov. 96
Dpto. C.O.C.
D.C.
A.G.M.
Review
Description
Date
Prepared by
Checked by
Approved by

ENGINEERING
DIVISION
Code: NRM-310
FACILITIES HANDOVER
I.
Review: 4.1
Page 2 of 38
PURPOSE
The goal of this standard is to establish the criteria for the facilities handover, setting the
guidelines and defining the responsibilities for the pre-commissioning, commissioning and startup phases, and specifically:
To define de methodology for transferring the custody and control of the new facilities (and
hence the responsibility) in the most efficient way, defining how and when this transfer will
take place and the technical and economical responsibilities that arise from it.
To establish the criteria for the quality controls and tests recording during the different phases
of the Project: construction, pre-commissioning, commissioning and start-up, and also the
documentation that must be attached to the Handover Notice and to the Handover Certificate
of any system.
To define the type of acceptable defects, pending works and changes at the Handover Notice
and at the Handover Certificate of a system, their priority and the phase in which they must
be solved.
To define the check sheets to record the verifications, that shall be used by all the contractors
and engineering companies working in the project.
To allocate responsibilities and roles for the testing and checking activities during precommissioning, commissioning and start-up, and to establish if Owners attendance is
required for any test or verification performed previous to or during the facilities handover.
To define the safety and environment procedure, setting the criteria that shall be followed as
well as the roles and responsibilities of all parties involved in the commissioning and start-up
phases within the areas partially or fully handed over to the Owner. All of this in a way that will
guarantee that the facilities handover will only take place once all safety & environmental
risks that could affect people, facilities or the environment have been properly identified and
managed.
The aim of this standard is that the organization (Construction, Maintenance, Operation, etc)
more efficient or qualified for each task at each moment must be the organization that will
perform it, so that the job will be done in the best Safety conditions, taking always into account
the contractual scope of Works and conditions of the different parties involved in the facilities
handover process.
II.
SCOPE OF APPLICATION
This standard will apply for the handing over of the facilities of the projects managed by the
Engineering Division of Repsol, except for pipeline projects or LNG plants.
For the facilities handover of EPC projects, please take into account the considerations stated in
Attachment VIII.

ENGINEERING
DIVISION
Code: NRM-310
FACILITIES HANDOVER
III.
Review: 4.1
Page 3 of 38
REPEALED STANDARDS
With the approval of this standard, the following standards of the Engineering Division get
repealed:
NRM-310 Facilities Handover, rev. 4, dated December 2010
IV.
1.
2.
3.
4.
INDEX
GENERAL ........................................................................................................................................5
DEFINITIONS ..................................................................................................................................5
2.1.
System ...................................................................................................................................5
2.2.
Pre/commissioning check sheets ..........................................................................................5
2.3.
Pre-commissioning ................................................................................................................5
2.4.
Mechanical Completion .........................................................................................................6
2.5.
Commissioning ......................................................................................................................6
2.6.
Start-up ..................................................................................................................................6
2.7.
Oil-in / Gas-in .........................................................................................................................7
2.8.
Defects, Pending Works and Changes. Significant changes. Priorities. Documental
management. ..............................................................................................................7
2.8.1.
Defect ..........................................................................................................................7
2.8.2.
Pending Work ..............................................................................................................7
2.8.3.
Change ........................................................................................................................7
2.8.4.
Priority in defects, pending works and changes solving. .............................................7
SYSTEM HANDOVER PROCESS ..................................................................................................9
3.1.
Warnings during the construction phase.............................................................................9
3.2.
Notice for Inspection of a circuit or element ........................................................................9
3.2.1.
Notice for Inspection submission ..............................................................................10
3.2.2.
Documentation to be submitted attached to the Notice for Inspection of each test
circuit. ........................................................................................................................10
3.2.3.
Documentation to be submitted attached to the Notice for Inspection of each Hold
Point task...................................................................................................................10
3.3.
For Flushing Notice (only for systems that include piping) ................................................11
3.3.1.
For Flushing Notice submission ..............................................................................11
3.3.2.
Documentation to be attached to the For Flushing Notice ........................................12
3.3.3.
Installation of the pending elements after flushing ....................................................12
3.4.
Handover Notice of a system ............................................................................................12
3.4.1.
Handover Notice submission ....................................................................................12
3.4.2.
Documentation to be submitted with a system Handover Notice ..............................13
3.5
System Handover Certificate ............................................................................................13
3.5.1.
Handover Certificate submission ..............................................................................14
3.5.2.
Documentation to be attached to the system Handover Certificate. .........................14
CHANGE MANAGEMENT .............................................................................................................15
4.1.
Economic management of changes ....................................................................................15

ENGINEERING
DIVISION
Code: NRM-310
FACILITIES HANDOVER
Review: 4.1
Page 4 of 38
4.2.
Health, Safety and Environment (HSE) risk management of changes................................15
RESPONSIBILITIES ......................................................................................................................16
5.1.
Economic responsibility .......................................................................................................16
5.2.
Responsibility derived from the system handover and acceptance. ....................................16
5.2.1.
Construction responsibilities......................................................................................16
5.2.2.
Production responsibilities .........................................................................................18
5.3.
Responsibilities in tests and verifications ............................................................................19
6.
HIDDEN DEFECTS .......................................................................................................................19
7.
SAFETY DURING COMMISSIONING AND START-UP ...............................................................19
8.
Coordination Committee ................................................................................................................20
9.
STANDARDS AND SPECIFICATIONS OF REFERENCE ............................................................21
9.1.
Engineering Division Standards...........................................................................................21
ATTACHMENTS .........................................................................................................................................22
ATTACHMENT I: GENERAL CRITERIA FOR THE SYSTEMS HANDOVER .................................23
ATTACHMENT II: REQUIRED DOCUMENTATION FOR THE SYSTEMS HANDOVER ...............25
ATTACHEMENT III: TEST RESPONSIBILITIES .............................................................................26
ATTACHMENT IV: FOR FLUSHING NOTICE FORM .....................................................................27
ATTACHMENT V: HANDOVER NOTICE FORM .............................................................................28
ATTACHMENT VI: HANDOVER CERTIFICATE FORM..................................................................29
ATTACHEMENT VII: CHECK SHEETS INDEX ...............................................................................30
ATTACHMENT VIII: ADAPTATION FOR HANDING OVER FACILITIES UNDER EPC
CONTRACTING ........................................................................................................34
5.

ENGINEERING
DIVISION
Code: NRM-310
FACILITIES HANDOVER
V.
CONTENTS
1.
GENERAL
Review: 4.1
Page 5 of 38
The start-up group of the Owner, hereafter Production, is a temporal organization, one of its
responsibilities is to accept the new facilities designed and constructed by the Engineering
Division, hereafter Construction (for that department represents the Engineering Division in this
procedure). In this context it must be understood than Construction includes also the engineering
and purchasing of the Project, whereas Production includes Production itself, Maintenance,
Reliability, Safety and all other departments of the Owner.
2.
DEFINITIONS
2.1.
System
It is the group of lines, equipment and instruments whose limits and components are clearly
defined and are not shared with any other system (except for certain elements included in the
generic systems shown in Attachment II, such as multi-cable wirelines, instrumentation boxes,
etc.), and that provides the Plant with a service or conforms an independent and functionally
related group.
Any system shall be able to be isolated from the overall facility to be handed over separately for
independent commissioning.
In certain cases a part of a system could be handed over and accepted before the rest of the
associated system (for example, a column), being referred as subsystems. Those partial
handovers shall have to be specifically agreed between Production and Construction at the time
of the systems definition.
2.2.
Pre/commissioning check sheets

They are the records for the checks, controls and tests that have been performed for verifying the
aptitude of the new facilities, the quality of the execution and its consistency with the design and
construction established criteria.
The different check sheets for the construction, pre-commissioning and commissioning phases
are attached in Attachment VII. The check sheets index shows in which phase of the handing
over process each checklist shall be completed.
2.3.
Pre-commissioning
Activities to be performed on an equipment, system or facility in order to verify that all
components required by design have been correctly installed.

ENGINEERING
DIVISION
Code: NRM-310
FACILITIES HANDOVER
Review: 4.1
Page 6 of 38
The verifications to be performed are those that do not require definitive energy or fluid supplies.
These checks and tests will be always carried out with provisional or temporary supplies.
Some examples of pre-commissioning checks are: insulation tests on cables, pre-pop tests on
safety valves, dimensional controls on orifice plates, setting up of instrumentation loops, motors
correct rotation.
Pre-commissioning activities shall be performed by Construction and, when required, supervised
by Production.
NOTE: With the aim of improving the efficiency and getting synergies, piping flushing may be
included in the pre-commissioning phase, only with previous Productions agreement, and always
under his leading.
2.4.
Mechanical Completion
It is the milestone at which a facility or system is prepared to be handed over to Production for
performing the commissioning and start-up tasks, which require the use of definitive fluids and/or
energy.
At mechanical completion all the elements included in the facility or system (static equipment,
machinery, piping, electric equipment, instrumentation, etc.) shall have been installed as per
project drawings and specifications, and all the quality controls and tests required during
construction and pre-commissioning must have been accomplished.
2.5.
Commissioning
Activities to be performed on an equipment, system or facility to get it ready for start-up.
The commissioning activities require the availability of definitive energy or fluids to be carried out.
Some examples of commissioning tasks are: flushing, chemical cleaning, blowing, final leak
testing, purging/inerting, motor solo run, loops test, etc.
When all the systems in a facility have been commissioned, the facility is ready for its start-up, the
usual pattern being that the systems get started-up in a sequential way, so that commissioning
and start-up phases partially overlap.
Commissioning tasks are led by Production and assisted by Construction when required.
2.6.
Start-up
Activities to be performed by Production, overlapping commissioning phase or not, in order to
start up the new facility systems. To accomplish it, under Productions responsibility and leading,
and with Constructions assistance when required, blind discs will be removed, valves will be
opened, electric equipment will be energized, etc. The start-up phase will begin at the moment
that the very first system is started up.

ENGINEERING
DIVISION
Code: NRM-310
Review: 4.1
Page 7 of 38
FACILITIES HANDOVER
The start-up tasks will be performed by Production.

2.7.
Oil-in / Gas-in
It is the milestone at which the facility receives the first feedstock for starting production.
2.8.
Defects, Pending Works and Changes. Significant changes. Priorities. Documental management.
2.8.1.
Defect
Difference between the elements or installed systems and their design, established by the
engineering or vendor drawings approved for construction or for manufacture.
2.8.2.
Pending Work
It is an element that has not been installed or an activity that has not been performed at the
moment of the submission of the system handover notice, and that is well known and properly
identified so that it can be solved after the notice.
2.8.3.
Change
A proposal for changing the approved for construction design, asked for during the construction
phase or during the facility handover. There are two types:
2.8.4.
Necessary change. Modification on the approved for construction design (or on an already
constructed item) that if is not executed would difficult the facilitys operation or
maintenance, or would mean a measurable operative risk or would be out of project
specifications or legal requirements.
Advisable change. Modification that increases the easiness for operating or maintaining the
facility, or the process profitability, but that is not mandatory for the facilitys operation or
safety.
Priority in defects, pending works and changes solving.

The defects, pending works and changes in a system, subsystem or equipment will be classified
in the following types depending on its priority for solving:
Priority A (before test). Defects, pending works or changes that block test execution
(hydraulic, pneumatic, electrical or of any type) of a piping circuit, a static or dynamic
equipment, an electrical facility, a cable, etc.
Examples:
o
o
o
Defects in welding
Defects in supports welded to a pipe.
Defects in NDT or heat treatments.

ENGINEERING
DIVISION
Code: NRM-310
Page 8 of 38
FACILITIES HANDOVER
Review: 4.1
Defect in a dynamic equipment alignment, before the discharge piping pressure

test.
Priority B (after test):
Priority B1 (before flushing). Mechanical defects, pending works or changes in any part
of a line or system that will be under pressure, that affect the integrity or tightness of the
system and prevent the beginning of the flushing tasks.
Examples:
o
o
A hydraulic vent has not been sealed.

A hydraulic pressure test blind disc has not been removed.
Priority B2 (before commissioning). Those defects, pending works or changes that

prevent the commissioning tasks to begin, such as electrical or instrumentation tests, etc.
Examples:
o
o
o
o
o
o
o
Some instruments from the Attachment I are not installed yet.

Some pneumatic connections are still undone.
Defects in trenches covering
Defects in equipment grounding.
Defects in equipment grouting.
Defects in spring supports/hangers
Defects in the equipment cleaning.
Priority C (before start-up). Those defects, pending works or changes that must be solved
before the system start-up.
Examples:
o
o
o
o
o
o
o
Defects in piping isolation.

Defects in structure fireproofing.
Defects in equipment labeling
Column manholes unclosed.
Cable labeling and/or installation of cable clips unfinished
Spring supports/hangers stops not removed
Finishing works on structure
Priority D (after start-up). Those defects, Pending Works or changes that do not prevent
the system start-up to begin (mainly documentation issues such as as-built issuing, lack of
certificates, minor touch up painting, etc).
Type D issues must be solved in a period no longer than six months after start-up.

ENGINEERING
DIVISION
Code: NRM-310
FACILITIES HANDOVER
3.
Review: 4.1
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SYSTEM HANDOVER PROCESS
Units will be handed over on a system by system basis. Therefore, systems shall be defined
following a process and commissioning approach. Subsystems may be handed over in advance,
but only with the previous consent from Production.
This procedure will simplify the scheduling for both Production and Construction and will make
possible a systematic and controlled handover, with the performing of the tests and checks in a
logical and sequential way, which will allow to establish priorities, to overlap tasks and to shorten
the timing.
Construction shall be responsible of establishing the database with all the elements for each
system, using for that the software tools agreed.
Production shall be responsible of defining the number of systems for each unit, the scope of
each system, and the handover priority for each system, marking them on the Project P&IDs. All
of this in such a way that none of the elements will belong to two different systems (except from
those exceptions included in the Attachment II generic operative systems, such as multi-cables,
instrumentation boxes, rack rooms, etc).
The systems shall be defined by Production and sent to Construction before the Mechanical
Works begin and at least four to eight months (depending on the project size) ahead of
mechanical completion. Construction shall accept the systems definition within a month. During
this time, Construction will analyze them with a constructability approach and will suggest the
subsystem definition to Production, if any. All this will allow the scheduling of the construction
works from the early steps, in such a way that the completion and handover of the different
systems would follow a logical sequence for pre-commissioning, commissioning and start-up.
Construction shall prepare the system database uploading all the information associated to each
system and subsystem as soon as posible, and always no longer than two to six months
(depending on the project size) after the systems definition reception. This will allow to record in
the database all the pre-commissioning and commissioning verifications and tests (and even the
checks done during the construction phase). Production shall upload in this database all the
defects, Pending Works and changes that would detect during the facilities handover process.
Construction shall submit, two months before the first system handover notice is expected, a
handover detailed Schedule that will be periodically updated, taking always into account
Productions priorities.
3.1.
Warnings during the construction phase

During the construction phase, Production could perform routine inspections prior to any
inspection or handover notice, with the aim of detecting defects in an early stage. All those
defects, including any change asked for by Production, will be managed in a Construction
Warnings database.
3.2.
Notice for Inspection of a circuit or element

ENGINEERING
DIVISION
Code: NRM-310
FACILITIES HANDOVER
Review: 4.1
Page 10 of 38
During the last stages of construction, Construction shall formally invite Production, by means of
a Notice for Inspection of a circuit or element, to perform the inspection prior to the formal
handover of the equipment and facilities that, according to Attachment III, have any hold points
for Production, and also to all the circuits inspection before its pressure test takes place, so that if
any defect should exist it could be solved in advance, thus not making it necessary for the
pressure test to be repeated. All those defects or changes identified by Production shall be
managed in the system database.
Those inspections will be noticed in detail by email for each element. However, for the witness
points only the beginning and end of the global activity will be noticed (for example, beginning and
ending of the task Instruments pre-calibration) but there will be no notice for the individual
elements to be inspected.
Construction shall send the notice email to Production at least three working days before each
pressure test and hold point.
In addition to those notices, Construction shall submit to Production the monthly test schedule
forecast.
At this stage, Production will notice to Construction for solving:
Execution defects.
Documental defects.
Necessary and advisable changes.
Pending works shall not be noticed at this stage.

3.2.1.
Notice for Inspection submission

Construction shall submit the Notice for Inspection to those responsible roles from Production
that must be informed (the distribution list shall be previously agreed between Construction and
Production).
3.2.2.
Documentation to be submitted attached to the Notice for Inspection of each test circuit.
With the Notice for Inspection the following documentation shall be attached:
3.2.3.
The Notice for Inspection itself.

The cover of the test dossier.
P&IDs (last revision) with the test circuit marked on.
A copy of the isometric drawings (or field drawings) in their last revision (or as-built) with the
welding, material casting and supports information on them.
Documentation to be submitted attached to the Notice for Inspection of each Hold Point task.
Of an equipment or package:

ENGINEERING
DIVISION
Code: NRM-310
FACILITIES HANDOVER
Review: 4.1
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General drawing of the equipment.

Data sheet.
Others:
No information to be attached.
3.3.
For Flushing Notice (only for systems that include piping)

With the aim of bringing forward the flushing activities, overlapping them with the construction
activities without waiting for the handover certificate and only with mutual agreement between
Production and Construction, a For Flushing Notice shall be issued for piping systems or
subsystems.
In those systems that include some of the elements listed in Attachment I (items that could be
damaged during flushing if they were already installed), to bring forward the flushing activities will
be very useful, because it will allow installing these items only once, after finishing the piping
flushing activities.
Once all type A and B1 defects and Pending Works have been solved (that is, when the whole
system is ready in terms of pressurized piping), Construction shall submit the for flushing notice
(if it applies) using the Attachment IV form.
Within seven (7) working days Production shall give its acceptance (with or without conditions) or
rejection for the flushing beginning. If Production rejects the beginning of the flushing activities,
then it shall return the notice attaching a punch list showing any outstanding or unacceptable
work.
Once the for flushing notice has been submitted, Production shall be informed in writing of any
Construction activity on the system.
Production shall formally inform Construction of the flushing activities conclusion by submitting to
Construction the same for flushing notice with the flushing finished signed, in order for
Construction to perform the Attachment I items installation.
The systems already flushed shall not be considered ready for commissioning until all the
Attachment I items have been installed, checked and without A or B defects.
If it is agreed not to do the flushing at this point, but to do it during the commissioning phase,
Construction shall finish the construction Works by installing also the Attachment I items. Those
of them that Production considers so, shall have to be removed later on, prior to carrying out the
3.3.1.
For Flushing Notice submission

Construction shall submit the for flushing notice to the designated responsible Production
people.

ENGINEERING
DIVISION
Code: NRM-310
FACILITIES HANDOVER
3.3.2.
Review: 4.1
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Documentation to be attached to the For Flushing Notice

The list of those Attachment I items pending from installation in the system.
3.3.3.
Installation of the pending elements after flushing

Tras los lavados de las lneas, Operacin comunicar oficialmente, devolviendo el Aviso para
Lavados, como se ha indicado con anterioridad, la terminacin de los lavados de un sistema o
subsistema operativo, sealando que el mismo est listo para realizar los montajes pendientes
de los elementos indicados en el Anexo I.
After piping flushing, Production shall officially inform about the flushing conclusion for the system
or subsystem giving back the for flushing notice form, as it has previously explained, marking on
it that the system or subsystem is ready for the installation of the Attachment I items.
Construction will proceed to install and pre-commission those elements according to the Project
requirements and specifications.
3.4. Handover Notice of a system

Between two to three weeks before the expected date for a system handover, Construction shall
submit the Notice for Handover (see Attachment V) which will allow Production to begin with their
system checking previous to the definitive system handover.
In this notice the estimated submission date for the Handover Certificate shall be indicated.
If there would be any defects, pending works or changes (type B, C or D), these will be detailed
on the DI-A.01 check sheet Punch list and/or on the DI-A.02 Change list, including their
solving date forecast. Typical pending activities could be, for example, the final cold alignment of
pumps, assembly of the motor-pump coupling and installation of control valves after piping
flushing, painting touchup or some isolation works, or finishing works on structures.
Handover Notices shall be submitted to Production with all the A defects, pending works or
changes already solved.
Once the handover notice has been received, Production shall start the whole system inspection
for identifying any possible defects or changes. These defects or changes shall be forwarded to
Construction through the Owners Project Coordinator and uploaded in the agreed management
software.
Within a seven (7) working days period from the handover notice, Production shall submit the
punch list and the changes list.
3.4.1.
Handover Notice submission

The site engineering shall submit to Construction the Handover Notice and a soft copy of the
dossier with all the documentation included in Attachment II, while guarding the original hard
copy.

ENGINEERING
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Code: NRM-310
FACILITIES HANDOVER
Review: 4.1
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The following sender and recipients shall be stated at the header of the Handover Notice:
From: Repsol DI Construction Manager
To: Owners Commissioning Manager (Unit or Project shall be indicated)
cc: Owners Project Coordinator (idem)
Construction shall check the documentation and once approved, they shall sign the Handover
Notice and submit it together with the documentation dossier to Production. The documentation
dossier shall be issued as agreed between Construction and Production at the beginning of the
facilities handover process (soft copy, hard copy or any other way agreed).
3.4.2.
Documentation to be submitted with a system Handover Notice

The documentation that must be attached to a system handover notice for each of the elements
that the system could include, as well as the check sheet that shall be used for each element, are
indicated on Attachment II.
The site engineering has the responsibility to gather all data and prepare a soft copy (scanned
documents) of all check sheets, drawings, data sheets, etc, from all contractors and detail
engineering, to build up the documentation dossier to be attached to the handover notice.
Should any of such documentation not be available to be sent attached to the handover notice, it
shall be sent attached to the handover certificate, always with prior Production consent
(verification, electrical workshop, etc).
The original dossier, with the original check sheets, shall be guarded by the site engineering at
their site office and be submitted later on to Repsol Engineering Division and finally forwarded to
the Owner at the end of the project as part of the Final Quality Book.
For the recording of the commissioning tasks, Construction shall submit to Production the
corresponding unfilled commissioning check sheets for their filling and signing by Production.
Once they are filled in and issued, Construction shall upload them into the management software
and also shall include them in the corresponding system dossier.
3.5
System Handover Certificate

Once the Attachment I items have been installed, all type A, B1 and B2 defects, pending works
and changes have been solved, and at least seven (7) working days after the Handover Notice
submission, Construction will issue the Handover Certificate (using attachment IV form) attaching
a list of the remaining defects, pending works and changes, if any, which should not affect the
conditional acceptance of the system. These type C or D defects, pending works or changes shall
be recorded on the Punch list check sheet DI-A.01 or on the Change list DI-A.02.
Production will have a seven (7) working days period for the system handover acceptance
(conditional or definitive) or rejection. In case of rejection of the system, Production shall return
the handover notice, attaching a punch list to be solved. Once all these defects or pending works
are solved to Productions satisfaction, the system shall be unavoidably accepted. All system

ENGINEERING
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Code: NRM-310
FACILITIES HANDOVER
Review: 4.1
Page 14 of 38
handover certificates must be signed by Production before the start-up beginning.

With the system (or subsystem) acceptance, Production undertakes the whole system (or
subsystem) responsibility, not only the operative responsibility, but also preventive and corrective
maintenance, safety and economic responsibility.
Any Construction task over an already handed over system shall require the corresponding work
permit.
The final acceptance of the new facility follows automatically once all systems have been handed
over and accepted.
The acceptance of a system or facility does not relieve Construction or the organizations
underneath (field engineering, site contractors) from their responsibilities about mechanical
completion of all the remaining Works under the Project scope (painting touch ups, fire proofing
or isolation finishing works, etc.).
3.5.1.
Handover Certificate submission

The field engineering shall submit to Construction the Handover Certificate and a soft copy of the
dossier with all the required documentation detailed below, while guarding the original hard copy.
The following sender and recipients shall be stated at the header of the Handover Certificate:
To: Owners Commissioning Manager (Unit or Project shall be indicated)
cc: Owners Project Coordinator (idem)
Construction shall check the documentation and once approved, they shall sign the Handover
Certificate and submit it to Production together with the documentation reviewed or additional to
that sent with the Handover Notice. The documentation dossier shall be issued as agreed
between Construction and Production at the beginning of the facilities handover process (soft
copy, hard copy or any other way agreed).
3.5.2.
Documentation to be attached to the system Handover Certificate.

With the system handover, the already previously submitted documentation shall not be resent.
Only the following documentation shall be attached:
The Handover Certificate itself (Attachment VI form)

Punch list (DI-A.01 check sheet) updated with the already solved defects or pending works,
and with the remaining type C or D defects or pending works, if any.
Necessary or advisable Change list (DI-A.02 check sheet), updated with the changes
already performed.
Change control documentation, involving all significant changes, as per NRM-251. This is a
documental proof for the Safety and Environmental Risk Management (see forward).
Pending documentation that, after agreement between both parts, has not been sent before
with the Handover Notice (including remaining check sheets, in any).

ENGINEERING
DIVISION
Code: NRM-310
FACILITIES HANDOVER
4.
CHANGE MANAGEMENT
4.1.
Economic management of changes
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Any modification to the approved for construction design implies an extra cost to the Project,
because it is a refundable change in scope to the contractor or to the design engineering.
Therefore, they have to be limited to the indispensable minimum, and should be restricted
preferably to only the necessary changes.
Construction shall evaluate the impact in cost and schedule of each change requested by
Production, and shall report it to the DI Project Manager and the Owners Project Coordinator.
Prior to their execution, both necessary and advisable changes require their acceptance as such
by the DI Project Manager.
Necessary changes require the Owners Project Coordinator approval. Advisable changes require
the Owners Project Coordinator approval as change in scope and also, depending on their
execution estimated cost, they will require the corresponding approval according to the Owners
budget approval limits.
Changes shall be processed by opening the corresponding Change Order to the contract that will
execute it.
Approvals within the Engineering Division shall be ruled by the requirements stated in standard
NRM-373 Construction Works Certification regarding approval limits.
Advisable changes should be requested at least six weeks ahead of the expected handover
certificate date of issuing, and making sure that the execution time for the change is shorter than
that period. Advisable changes requested later than that shall have to be agreed between
Construction and Production.
An advisable change yet not executed shall not be a reason for rejecting a system handover,
except if it has been previously agreed so between Construction and Production.
The execution costs of advisable changes or any assistance asked for by Production shall be
charged to the assistance for commissioning and start-up budget.
Construction shall execute any necessary changes, even those identified late (but always before
start-up). Delays resulting therefrom shall be evaluated by Construction and approved and agreed
with Production.
4.2.
Health, Safety and Environment (HSE) risk management of changes

Any change, necessary or advisable, which implies a modification of the Approved for

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Code: NRM-310
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Review: 4.1
Page 16 of 38
Construction drawings could become a significant change from the HSE point of view, as defined
in standard NRM-251.
All significant changes, from the HSE point of view, shall be highlighted on the DI-A.02 check
sheet (Change list).
Significant changes require a documented and systematic analysis in order to manage the
associated HSE risk, as per procedure established in NRM-251.
Together with a system handover, the responsibilities in managing its associated HSE risk shall
be transferred to Production. Requirements stated in NRM-251 in this regard shall have to be
followed.
5.
RESPONSIBILITIES
5.1.
Economic responsibility
By accepting a system, Production assumes its related economic responsibilities, but not the
remaining construction works, nor those indicated in the pending Works lists neither any other
task defined on Attachment III as Construction responsibility during the construction or precommissioning phases.
Construction will be responsible of repairing any damage resulting from the construction activities
under its responsibility, even after the system handover.
Any works requested by Production after the system handover and until the start-up shall be
charged to the commissioning & start-up budget. Expenditures coming from power, utilities or
products consumption or from wastage, or any operating cost shall not be charged to that budget
but to Productions operating budget.
5.2.
Responsibility derived from the system handover and acceptance.
5.2.1.
Construction responsibilities
Safety:
It shall be forbidden for Construction and the organizations answerable to them (site engineering
or contractor companies) to energize with definitive energy supply or to feed with definitive fluids
(even utilities) by means of valve opening, switching switches or switchgears, etc. Every start-up,
even for testing, and even with harmless fluids, gases or electrical or any other type of supply
shall be made by Production people.
Construction people shall never work on a handed over system without a work permit (or a
working authorization for a noticed-for-flushing system), and shall strictly follow the safety
procedure developed by Production for the commissioning and start-up period.

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The contractor companies will be the performers in the work permits required for finishing any
works under Constructions scope. The Engineering Division or the site engineering will act as
petitioners.
Construction will be responsible for repairing any handed over elements if the damage has been
made by a Construction job or by Construction people or a contractor performing tasks under
Constructions scope of work.
Construction will get from Production any working permit (either regular or hot) required by the
established safety procedure, for any work needed to be done on an already handed over system
or within its area of influence.
Cleaning:
Construction shall continue being responsible for the area cleaning (including the drainage
system) until all the construction works have been finished.
Conclusion and scope of work:
Construction shall be responsible of solving all the defects and pending works (including the
installation of the Attachment I list items) stated in the punch list attached to the system handover
notice.
Construction shall be responsible of the proper execution, supervision and scheduling of all
Works requested by Production for the commissioning phase. Those works will be charged to the
commissioning $ start-up budget. Construction will issue estimated budgets for those works when
requested so by Production.
Construction will try to finish before start-up all the advisable changes that have been approved
by the respective responsible people from Construction and Production, even if it is needed to do
the works during the commissioning phase.
Construction shall be responsible to identify the need and dates and define the vendor technical
assistance for construction scope of work. The time sheets for these technical assistances need
be approved only by Construction and their cost will be included in the construction budget.
Construction shall coordinate also the vendor technical assistance for commissioning required by
Production. In this case, Production shall be responsible of the scope of work and dates definition
for the assistances.
Construction shall manage and provide the access documentation, PPE's and safety information
required for the vendors or licensors to perform their assistances in the facilities.
For the payment of the commissioning and start-up assistances, all time sheets from vendors
shall be signed by both Construction and Production.
Construction shall issue and submit the required construction documentation for the facility

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Code: NRM-310
FACILITIES HANDOVER
Review: 4.1
Page 18 of 38
legalization.
Assistances:
Production could require Constructions assistance to perform tasks on handed over systems. In
those cases Construction will assist if it does not affect its own tasks. The costs derived from
these assistances would be charged to the commissioning & start-up budget.
5.2.2.
Production responsibilities
Safety:
Production will issue and authorize all work permits required for the execution of any task after a
system handover following the safety procedure developed by Production for the commissioning
and start-up phase.
Production shall assume the whole responsibility of the handed over system, including safety
responsibility.
Production shall be responsible for the handed over system operation. Construction shall assist
Maintenance when requested until the start-up beginning, charging the economic costs derived to
the commissioning & start-up budget.
For the execution of the commissioning and start-up tasks, Maintenance contractors or
Construction contractors performing commissioning & start-up assistances will be the performers
in the corresponding work permits. Maintenance (from the Owner) will be the petitioner. But in
any case, all of it as per the safety procedure developed by Production for the commissioning &
start-up phase.
Production shall be responsible of defining the work permit system and shall establish the safety
measures required as the commissioning phase moves forward (valve wheels removal, electrical
lock outs, blind discs, etc.) and during the start-up.
Production shall install the required warnings and lock outs to assure the safety of the people and
facilities in the area, following always the approved safety procedure.
Production shall be responsible of the preparation of the list of all the blind discs required for
flushing, and, in general, for all the commissioning and start-up, and also of their installation and
removal. Construction shall assist with the manpower requested.
Conclusion and scope of work:
Production shall energize all electric systems, and shall also start-up and shut-down all rotating
equipment, shall open and close all valves and shall pressurize and depressurize all the elements
included in any handed over system.
Production shall issue and submit the required maintenance documentation and shall perform the
administrative procedure to legalize the installation and get the Start-up Certificate.

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Review: 4.1
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Assistances:
Production shall be responsible of defining the assistances that they will require (from
Construction, suppliers, Construction contractors, etc.) including the number of people, the length
of the assistance and its starting date.
Operacin ser responsable de las relaciones tcnicas con los representantes de
suministradores de equipos que pueden ser necesarios para el comisionado y la puesta en
marcha. Podrn solicitar ayuda a Construccin para gestionar la presencia de estos
representantes (as como representantes de ingenieras y personal de contratistas de
construccin con sus equipos). Los costes incurridos se cargarn a la cuenta de puesta en
marcha.
Production shall be responsible of the technical relationship with the suppliers required for the
commissioning and start up. They could request Construction assistance for managing the
suppliers representatives attendance (and also for managing the engineering representatives
attendance or construction contractors). The derived cost will be charged to the commissioning &
start-up budget.
5.3.
Responsibilities in tests and verifications

The different tests and checks that must be performed as part of the construction quality control,
as well as the pre-commissioning and commissioning tasks for the new facilities are defined in
Attachment III. Also the responsibilities and roles for each task are defined there.
In addition, it is indicated in which phase (construction, pre-commissioning, commissioning or
start-up) each test or check shall be performed and recorded (if required).
6.
HIDDEN DEFECTS
Construction shall be responsible of solving any hidden defects in equipment directly purchased
to the suppliers, which would be discovered prior to the acceptance of the guarantee tests.
7.
SAFETY DURING COMMISSIONING AND START-UP
Within the areas identified as Construction areas, that means there where it has been in writing
agreed with Production that the Owners work permit procedure does not apply, Constructions
safety rules and the local regulation shall be followed.
However, Production shall propose and agree with Construction a regulated procedure for setting
the safety rules in those areas while the works move forward, and mainly once the flushing,
commissioning and start-up phases have started, taking also into account the transferring of the

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Code: NRM-310
FACILITIES HANDOVER
Review: 4.1
Page 20 of 38
HSE risk management.

Within the operating areas the Owners safety procedures shall apply, and they shall be strictly
followed, especially in anything related to work permits.
In general terms, the transition from the safety rules in the construction phase to the Owners
safety rules to be followed once the facility has been handed over shall be done by stages,
according to Productions criteria, as follows:
A work permit shall be required for any work to be done on a totally or partially handed over
system.
A confined space entering permit shall be required to enter any drum, column, tank, etc
(even in those not yet handed over). This entering permit shall be approved by Construction
during the execution phase. However, once the nitrogen system or other utilities are in
service in the new facility, or once the system the equipment belongs to has been handed
over (or its for flushing notice has been issued), the approval for the confined space entering
permit shall be given by Production.
The safety procedure established for the commissioning & start-up phase shall state the
renewal frequency for the work permits, taking into account the risk, the environment
conditions, the progress of works and the start-up of new systems.
The operating unit ordinary safety rules shall be imposed at least one week ahead of the unit
feeding with process fluid or even of introducing in the new facility utilities with a certain
associated risk (steam, nitrogen, etc).
The area already under operation (facility in service) shall be clearly marked on site by
Production. Construction shall install portable fences, markers, etc, as requested, to prevent
the access of non-authorized personnel hanging signs showing that the area inside is
already in service.
Production shall install signs on every line, valve, etc, clearly showing that they are in
service as soon as the system had been handed over. Following Productions criteria block
valves wheels will be removed or locks installed on valves, manholes will be sealed,
electrical interlocks will be set, blind discs will be installed, etc.
Safety agreements between Production and Construction shall be recorded in writing and shall be
greatly advertised. Both organizations shall commit to bring their answerable personnel to fulfil
them.
8.
Coordination Committee
From the date agreed between Production and Construction on, a weekly meeting shall be held
to review the progress, coordinate the common Works and assure that all contents stated in the
present standard will be accomplished. All involved parts shall attend. The minutes of that

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FACILITIES HANDOVER
meeting will have binding character 24 hours after their distribution to the attendees.
9.
STANDARDS AND SPECIFICATIONS OF REFERENCE
9.1.
Engineering Division Standards

NRM-373
NRM-251
Construction Works Certification

HSE risk management in Projects

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Page 22 of 38
FACILITIES HANDOVER
ATTACHMENTS
ATTACHMENT I.
General criteria for the systems handover
ATTACHMENT II.
Required documentation for the systems handover
ATTACHMENT III.
Tests Responsibilities (Hold points and witness points criteria)
ATTACHMENT IV.
For Flushing Notice form
ATTACHMENT V.
Handover Notice form
ATTACHMENT VI.
Handover Certificate form
ATTACHMENT VII.
Check sheets
ATTACHMENT VIII.
Adaptation for handing over facilities under EPC contracting

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Review: 4.1
Page 23 of 38
ATTACHMENT I: GENERAL CRITERIA FOR THE SYSTEMS HANDOVER
After the pressure tests, Construction shall remove all the pressure tests blind discs. The
pressure test will be considered completed when the blind disc removing had been recorded on
its check sheet. Production could ask to leave some of these discs installed if required for
flushing, defining which ones and being responsible of their removing after the flushing tasks.
The battery limit blind discs (in addition to the discs required for flushing) will be defined,
recorded, labeled, installed and removed by Production (with Construction assistance, if
required).
The instrumentation piping hook ups must be welded at least to the manifold before starting the
The following equipment and instruments (if to bring forward the flushing tasks until the precommissioning period has been agreed) will be installed only after flushing for avoiding damages
during the construction period.
Control valves
Pressure safety valves and rupture discs
On off valves
Coriolis type mass flowmeters
Wedge type flowmeters
Magnetic type flowmeters
Thermal dispersion type flowmeters
Vortex type flowmeters
Pitot tubes and anubar instruments
Orifice plates and restriction orfices
Insert-mounted analyzer tubes
Process rotameters
Flame arrestors

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Code: NRM-310
FACILITIES HANDOVER
Static mixers
Desuperheaters
Diaphragm and capillary instruments
Review: 4.1
Page 24 of 38
Construction contractors will install provisional spacers where required instead of these elements,
taking into account their dimensions for avoiding any future interference.
Removing the clapper of a check valve is forbidden. If the flushing flow direction is opposite to the
valve flow direction, the whole valve must be inverted or removed.
Construction shall proceed, after the flushing activities, to reinstall the system, removing flushing
spools, blind discs, checking bolts torqueing and installing all the elements that might have been
removed for the flushing activities. Exceptionally, Production could decide to keep any paddle
disc in a position different from its P&ID position if it is required for safety or operative reasons.
Following, Construction shall proceed to install the above listed elements, in accordance to the
contract unit prices, under their scope and responsibility, and with the previous approval by
Production of the corresponding work permits.
If it were not agreed to flush the lines immediately after the pressure test, Construction shall
install the above listed items (but orifice plates and restriction orifices) for finishing his work.
Afterwards, at the moment of flushing beginning, items that could be damaged by flushing
activities shall be removed (for instance, control valves and mass flow meters).
The spring supports shall remain with their pins installed during the construction and precommissioning phases. After flushing, Production will confirm to Construction when they can
proceed to remove the pins and check the cold position of the springs.
If Production decides that a thermocouple could be a problem for the flushing activities, it would
be removed by the Commissioning and Start up assistance team (under Production
responsibility). The same assistance team will reinstall it after flushing.
The drainage valves will be handed over opened, if there is not any different Production
instruction.
If there is any line that requires that the insulation boxes of valves and flanges remain uninstalled
until the leakage test before start-up has been done, the installation of these boxes will be
performed by the commissioning and start-up assistance team and the cost derived will be
charged to the commissioning & start-up budget.

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Code: NRM-310
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Review: 4.1
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ATTACHMENT II: REQUIRED DOCUMENTATION FOR THE SYSTEMS HANDOVER
The documentation defined in the following table will be attached to the Handover Notice of the system.
The table itself will be attached also, as a table of contents, marking on it (in the Included column) which
documentation is attached.
The documentation required by this Attachment and also the documentation indicated at chapter I.
General will be attached for each system.
If any of the documents is not available at the moment it would be attached to the Handover Certificate
(with Productions agreement).
(SEE TABLE IN SEPARATE EXCEL FILE)

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ATTACHEMENT III: TEST RESPONSIBILITIES
(Criteria for hold points and witness points)

Those tests and checks defined as HOLD POINT require inexcusably the presence of the
organization for which they are hold point (Site Engineering, Topography team, Notified Body, or
Production), and which shall sign on the corresponding check sheet.
Those tests and checks defined as WITNESS POINT could be performed with or without the
presence of the organization for which they are witness points (Notified Body, Site Engineering,
Production, etc), but if they do witness the test or check, they shall sign in the corresponding boxes on
the check sheet.
For both the hold points and the witness points the involved organization must be noticed at least
three (3) days before the activity beginning. Also a general schedule for the tests and checks must be
sent and periodically updated.
(SEE TABLE IN SEPARATE EXCEL FILE)

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FACILITIES HANDOVER
ATTACHMENT IV: FOR FLUSHING NOTICE FORM

To: Production Start-up Manager Project
CC: Production Project Coordinator
Owner
Owner
.
.
FOR FLUSHING NOTICE

Partial
Total
System Number:
Description:
Flushing circuit #
Description
______________
_____________________________________
______________
_____________________________________
______________
_____________________________________
Noticing
Already noticed
Outstanding
We hereby notify that the specified flushing circuits are ready for flushing, and that there are not A or B punches unsolved
or A or B outstanding changes.
Some items from Annex I have not been installed yet (see attached list).
REMARKS:
_________________________________________________________________________________________________
_________________________________________________________________________________________________
You are kindly requested to inform US once the flushing works (including the required reinstallation) have been finished,
by sending back this document signed
Signed:
.
Date:
Signed:
Date:
On behalf of Production:
Flushing finished
Rejected. Find attached a list of necessary modifications.

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FACILITIES HANDOVER
ATTACHMENT V: HANDOVER NOTICE FORM

Owner
Owner
.
.
SYSTEM HANDOVER NOTICE

Partial
Total
System Number:
Description:
Subsystem Number
Description
______________
_____________________________________
______________
_____________________________________
______________
_____________________________________
______________
_____________________________________
______________
_____________________________________
Noticing
Already
Noticed
Outstanding
We hereby notify that we are going to issue the specified system / subsystem Handover Certificate on _____________.
Punch list and/or change list is attached
The system is delivered without remaining works
REMARKS:
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
Please, study the system in detail and inform us of any detected anomaly that needs a modification.
Signed:
Date:

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FACILITIES HANDOVER
ATTACHMENT VI: HANDOVER CERTIFICATE FORM

Owner
Owner
SYSTEM HANDOVER CERTIFICATE

Partial
Total
System Number:
Description:
Subsystem Number
Description
Handing
Over
______________
_____________________________________
______________
_____________________________________
______________
_____________________________________
Already
Handed Over
Outstanding
By means of this document you are kindly requested to accept the indicated system/subsystems, signing and sending
back the present System Handover Certificate.
The system is Handed Over without any punch list or remaining work.
Punch list and/or change list is attached. In our opinion the Hand Over acceptance is not affected by these
punch list and/or changes
REMARKS:
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
__________________________________________________________________________________________________________
If there is no counter notification before ____________________, the Handover will be considered as accepted for all
purposes.
Signed:
Date:
On behalf of Production:
Accepted (as per proposal). The transfer of Safety and Environmental management responsibilities is accepted.
Rejected. A list of necessary changes is attached
Signed:
Date:

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FACILITIES HANDOVER
ATTACHEMENT VII: CHECK SHEETS INDEX
(Important: See the check sheets details in the separate documents)

Check Sheet
(*)
Description
Speciality
Period for filling
DI-A.01
Punch list
General
N/A
DI-A.02
Changes list
General
N/A
Static equipment
Construction / Pre-commissioning
Static equipment
Commissioning
DI-C.01
DI-C.02
Vessels, reactors, columns, heat exchangers,

air coolers and others check sheet (Precommissioning)
Vessels, reactors, columns, heat exchangers,
air coolers and others check sheet
(Commissioning)
DI-C.03
Static equipment pressure test check sheet
Static equipment
Construction
DI-D.01
Storage tanks check sheet (Precommissioning)
Static equipment
Pre-commissioning
DI-D.02
Storage tanks check sheet (Commissioning)
Static equipment
Commissioning
DI-D.03
Storage spheres check sheet (Precommissioning)
Static equipment
Pre-commissioning
DI-D.04
Storage spheres check sheet

(Commissioning)
Static equipment
Commissioning
DI-F.01
Furnaces, boilers and chimney ducts check

sheet (Pre-commissioning)
Static equipment
Pre-commissioning
DI-F.02
Furnaces, boilers and chimney ducts check

sheet (Commissioning)
Static equipment
Commissioning
DI-I.01
Smoke detection system check sheet
Electricity
Pre-commissioning /
Commissioning
DI-I.02
Fire and Gas check sheet
Instrumentation
Pre-commissioning /
Commissioning
DI-I.03
PLC/SCD/F&G systems check sheet
Instrumentation /
Electricity
Pre-commissioning /
Commissioning
DI-I.04
Verification of installation of the Safety

Instrumented System (SIS) check sheet
Instrumentation
Pre-commissioning

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Code: NRM-310
FACILITIES HANDOVER
Check Sheet
(*)
Description
Review: 4.1
Page 31 of 38
Speciality
Period for filling
DI-J.01
Instruments calibration check sheet
Instrumentation
Pre-commissioning
DI-J.02
Pressure transmitters and pressure switches

field operation check sheet
Instrumentation
Commissioning
DI-J.03
Single cables inspection check sheet
Instrumentation
Pre-commissioning
DI-J.04
Multicables and juction boxes check sheet
Instrumentation
Pre-commissioning
DI-J.05
Orifice plates and restriction orifices check

sheet (Precom)
Instrumentation
Pre-commissioning
DI-J.06
Orifice plates and restriction orifices check

sheet (Com)
Instrumentation
Commissioning
DI-J.07
Loop test check sheet
Instrumentation
Commissioning
DI-J.08
Control valves and On - off valves check sheet
Instrumentation
Pre-commissioning
DI-J.09
Analyzer system and shelter check sheet
Instrumentation
Pre-commissioning /
Commissioning
DI-J.10
Electronic scales check sheet
Instrumentation
Pre-commissioning /
Commissioning
DI-J.11
Safety valves check sheet
Instrumentation
Pre-commissioning
DI-J.12
Skin points integrity check before pressure

test in furnaces or boilers check sheet
Instrumentation
Pre-commissioning
Dynamic equipment
Pre-commissioning
Dynamic equipment
Commissioning
DI-K.01
DI-K.02
Installation and alignment checking for pumps,

blowers, air-coolers and mixers check sheet
(Pre-commissioning)
Installation and alignment checking for pumps,
blowers, air-coolers and mixers check sheet
(Commissioning)
DI-K.03
Special equipment check sheet
Dynamic equipment
Pre-commissioning /
Commissioning
DI-K.04
Oil mist lubrication system check sheet
Dynamic equipment
Pre-commissioning /
Commissioning
DI-K.05
Turbines and gears check sheet
Dynamic equipment
Pre-commissioning /
Commissioning
DI-K.06
Diesel engines check sheet
Dynamic equipment
Pre-commissioning /
Commissioning

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FACILITIES HANDOVER
Check Sheet
(*)
Description
Speciality
Period for filling
DI-L.01
Welding map
Static equipment /
piping
Construction
DI-L.02
Pressure test check sheet
Static equipment /
piping
Construction
DI-L.03
Flange torqueing check sheet
Static equipment /
piping
Pre-commissioning
DI-L.05
Pipe cleaning check sheet (flushing, steam/air

blowing, chemical cleaning)
Static equipment /
piping
Commissioning
DI-P.01
Power cables check sheet
Electricity
Construction / Pre-commissioning
DI-P.02
Motor operated valves check sheet
Electricity
Pre-commissioning /
Commissioning
DI-P.03
Motors check sheet (Precom))
Electricity
Pre-commissioning
DI-P.04
Motors check sheet (Com)
Electricity
Commissioning
DI-P.05
Lighting check sheet
Electricity
Pre-commissioning /
Commissioning
DI-P.06
Grounding system check sheet
Electricity
Pre-commissioning
DI-P.07
Lighting arrester system check sheet
Electricity
Pre-commissioning
DI-P.08
Switchyard check sheet
Electricity
Pre-commissioning
DI-P.09
Power transformers check sheet
Electricity
Pre-commissioning /
Commissioning
DI-P.10
Power Center and Hight Voltage Swithgear

check sheet
Electricity
Pre-commissioning /
Commissioning
DI-P.11
Motor Control Center check sheet
Electricity
Pre-commissioning /
Commissioning
DI-P.12
Switchgears check sheet
Electricity
Pre-commissioning
DI-P.13
Emergency Switchgear and Auxiliary Services

Switchgear check sheet
Electricity
Pre-commissioning /
Commissioning
DI-P.14
Relays check sheet
Electricity
Pre-commissioning

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FACILITIES HANDOVER
Check Sheet
(*)
Description
Speciality
Period for filling
DI-P.15
Speed variators check sheet
Electricity
Pre-commissioning /
Commissioning
DI-P.16
Bus bar check sheet
Electricity
Pre-commissioning
DI-P.17
Uninterruptible Power Supply (UPS) and

Direct Current (DC) rectifiers check sheet
Electricity
Pre-commissioning /
Commissioning
DI-P.18
Capacitor banks check sheet
Electricity
Pre-commissioning /
Commissioning
DI-P.19
Emergency diesel generator check sheet
Electricity
Pre-commissioning /
Commissioning
DI-Q.01
Tank bases checking and handover check

sheet
Civil works
Construction
DI-R.01
Building check sheet
Buildings
Pre-commissioning
DI-R.02
Control room check sheet
Buildings
Pre-commissioning
DI-R.03
HVAC system check sheet
Electricity
Pre-commissioning /
Commissioning
DI-S.01
Fire protection system check sheet
Safety
Commissioning
DI-V.01
Telematics check sheet
Instrumentation
Pre-commissioning /
Commissioning
(*) Check Sheet coding:

DI-X.YY ,where:
X: classification character according to ED-A-06.00.
YY: sequential number (indicating de serial number within the group defined by X).

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Code: NRM-310
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ATTACHMENT VIII: ADAPTATION FOR HANDING OVER FACILITIES UNDER EPC CONTRACTING
1.
GENERAL
The EPC contractor (hereafter the Contractor) is the company which has been developing the
detail engineering, supplying the equipment, materials and spare parts, and building the plant
until its mechanical completion, including pre-commissioning. Commissioning and start-up tasks
shall not be under its responsibility, except when the contract states it so. However, it shall be
under the Contractors responsibility to give any assistance required by the Owner in order to
accomplish such commissioning and start-up tasks until specified product is obtained.
From a construction point of view, the Contractor gathers the whole site organization, including all
different construction companies from any discipline, as well as the site engineering, the Notified
Body, etc.
The Engineering Division of Repsol (hereafter RDI) shall oversee the basic engineering, the detail
engineering, the supplies, the construction and the pre-commissioning and shall give the required
assistance to the Owner for the commissioning and start-up phases.
The Owner commissioning & start-up team (hereafter Production) assumes the responsibility of
receiving the EPC facilities, overseeing the pre-commissioning activities and leading the
commissioning and start-up phases. Production includes the whole Owners organization:
Operation, Maintenance, Safety and the start-up team itself.
2.
FACILITIES HANDOVER
For the handing over of facilities under EPC contracting this whole NRM-310 specification
applies, except for the following remarks or adjustments:
General remark:
a. As a general rule, the tasks and responsibilities assigned to Construction in chapters 2, 3, 4, 5, 6,
7, and attachment I of this NRM-310 shall be undertaken by the Contractor. Also shall be of its
competence the tasks assigned to the site engineering.
Specific remarks:
b.
(chap. 2.3. Pre-commissioning) The pre-commissioning activities are carried out by the Contractor and
oversaw by RDI and Production. In case the flushing had been agreed together with Construction
& Production to be performed during the pre-commissioning phase, the Contractor shall provide
at that moment with any required assistance for its accomplishing.
c.
(chap. 2.5. Commissioning)
The commissioning activities are leaded by Production and performed with

any required assistance from the Contractor and RDI.

ENGINEERING
DIVISION
Code: NRM-310
FACILITIES HANDOVER
Review: 4.1
Page 35 of 38
d. (chap. 2.6. Start-up) The start-up shall be performed under the leadership and responsibility of
Production, with any required assistance from the Contractor and DRI.
e. (chap. 3. System Handover Process) Regarding to the system definition, the Contractor shall submit its
proposal considering constructability and the feasibility of subsystem handing over. The system
final definition, as for their scope and priority, as well as their final approval is a responsibility of
Production. RDI shall also express its consent to the defined systems.
The system definition and approval process shall be done as soon as possible in order to allow
the establishment of the construction priorities at an early stage.
f.
With the aim of detecting defects at an early stage,

during the construction phase both Production and RDI could perform routine inspections in
advance to any Notice for Inspection or formal system or subsystem handover.
(chap. 3.1. Warnings during the construction phase)
g. (chap. 3.2. Notice for Inspection of a circuit or element) Through the Notice for Inspection, the Contractor
officially invites Production and RDI to witness equipment and installations defined as Hold
Point (see attachment III) and piping circuits prior to their pressure test. This shall be
communicated at least three working days in advance.
h. (chap. 3.2.1. Notice for Inspection submission) The Contractor shall email the Notice for Inspection to
Production and RDI.
i.
(chap. 3.3. For Flushing Notice)
If the Contractor, RDI and Production together agree to bring ahead

the flushing activities and carry them out during the pre-commissioning phase, then the
Contractor shall submit the corresponding For Flushing Notices for every system.
j.
(chap. 3.3.1. For Flushing Notice submission)
k.
(chap. 3.4.1. Handover Notice submission)
l.
(chap. 3.5.1. Handover Certificate submission)
The Contractor shall email the For Flushing Notice to

Production, copying RDI (see For Flushing Notice header later in paragraph r). RDI itself shall
correspondingly notify the Project Coordinator.
Regarding the distribution of the Handover Notice and its
attached documentation, the Contractor shall submit to Production the original Handover Notice
Form (Attachment V see later in paragraph s), filled in, and the documentation dossier
required in Attachment II (issued as agreed between Production, RDI and the Contractor at the
beginning of the handover process: soft copy, hard copy). The Contractor shall also issue to
RDI a copy of the Handover Notice and the mentioned dossier. RDI shall resubmit a copy of the
Handover Notice (without attachments) to the Project Coordinator.
Regarding the distribution of the Handover Certificate and
its attached documentation, the same procedure shall be applied as for the Handover Notice.
m. (chap. 4.1. Economic management of changes) Necessary changes shall be implemented by the
Contractor without any additional cost to the Project. Any delays that could arise from their
execution shall be previously accepted by Production and RDI. Delays arising from the execution
of late detected necessary changes shall be evaluated by the Contractor and agreed and
approved together with Production and RDI.

ENGINEERING
DIVISION
Code: NRM-310
FACILITIES HANDOVER
Review: 4.1
Page 36 of 38
Advisable changes mean a change in scope and will generate the corresponding change order
to the EPC contract. The Contractor shall previously evaluate its impact in schedule and budget
and inform the RDI, which shall forward this information to the Project Coordinator.
Advisable changes late requested shall require agreement between the Contractor, RDI and
Production.
Not having executed an advisable change shall not be accepted as a reason for rejecting a
system handover, except if the Contractor, RDI and Production have previously agreed in such
terms.
n. (chap. 5.1. Economic responsibility) Once Production has accepted a system, it assumes the economic
responsibilities that arise, with the exception of any pending construction works or what is
indicated in Attachment III as Contractors or RDIs responsibilities during the construction, precommissioning or commissioning phases.
o. (chap. 5.2.1. Contractors responsibilities) Work permits (either regular or hot) required for the completion
of the Contractors scope of work shall be issued by RDI and approved by Production.
Construction subcontractors shall be the performers and the EPC Contractor shall appear as
petitioner in the work permits.
Any vendor technical assistance for the construction phase shall be responsibility of the
Contractor, which shall have to coordinate the time required and the appropriate date. Any cost
arising from those assistances is included in the scope of the EPC contract.
The Contractor shall also coordinate the vendors assistances required by Production for the
commissioning and start-up phases. In such cases, Production shall be responsible for defining
the appropriate date and duration for those assistances. RDI shall manage and/or provide the
access documentation, PPE's and safety information required for the vendors or licensors to
perform their assistances in the facilities.
For the payment of the commissioning and start-up assistances, all time sheets from vendors
shall be agreed and signed by Production, RDI and the Contractor.
The Contractor shall be responsible for the start-up spare parts until their handing over at the
Owners warehouse.
p. (chap. 7. Safety during commissioning and start-up) Within the areas identified as Construction areas,
that means there where it has been in writing agreed with Production that the Owners work
permit procedure does not apply, RDIs safety rules and the local regulation shall be followed.
However, the Contractor shall propose and agree with Production and RDI a regulated procedure
for setting the safety rules in those areas while the works move forward, and mainly once the
flushing, commissioning and start-up phases have started, taking also into account the
transferring of the HSE risk management.
(During the construction phase, confined space entering permits shall be authorized by RDI.
However, once the nitrogen system or other utilities are in service, or once the system the
equipment belongs to has been handed over, the approval for the confined space entering permit
shall be given by Production).
Safety agreements between Production, RDI and the Contractor shall be recorded in writing and
shall be greatly advertised. The three organizations shall commit to bring their answerable
personnel to fulfil them.

ENGINEERING
DIVISION
Code: NRM-310
Review: 4.1
Page 37 of 38
FACILITIES HANDOVER
q. (Attachment I) If it has been agreed between the Contractor, RDI and Production to bring ahead the
flushing activities and carry them out during the pre-commissioning phase, the
equipment/instruments shown in Attachment I shall be installed by the Contractor, under its
scope of work and responsibility, after the flushing has been accomplished and once it has been
authorized by Production.
r.
For an EPC Project, the columns in the Responsibilities Chart of

Attachment III shall be understood as follows:
(Attachment III. Tests Responsibilities)
Contractor Company EPC Contractor

Site engineering / Repsol Engineering Division RDI
Production Production
Notified Body (third party) OCA or NOBO within the Contractors scope
Where Hold Point is defined, the test requires inexcusably the presence of the organization for
which they are hold point (RDI, OCA/NOBO, or Production). In case of Witness Point, its
presence is not mandatory, but if they do witness the test they shall sign in the corresponding
boxes on the check sheet.
s.
(Attachment IV. For Flushing Notice Form)
The For Flushing Notice header shall be:
From: Contractors Commissioning & Start-up Manager

To: Production Start-up Manager (Project to be mentioned)
CC: Repsol DI Construction Manager
t.
(Attachment V. Handover Notice Form)
Same as Attachment IV (paragraph r)
u. (Attachment VI. Handover Certificate Form) Same as Attachment IV (paragraph r)

v.
3.
The signature columns in the check sheets shall be read as indicated

in paragraph r for the Responsibilities Chart of Attachment III. The Contractor may use the
Attachment VII Check Sheets or similar ones, previously agreed with RDI and Production.
(Attachment VII. Check sheets)
COORDINATION WITH THE OWNER

The following is a description of the relations between the Contractor, RDI and Production during
the facilities handover process.
As a general rule, the communications between the Contractor and the Owner shall be channeled
through RDI.
3.1.
During construction
At this stage, the Contractor shall have a Construction Manager, appointed as the only
accountable and legitimate interlocutor to the Owner.

ENGINEERING
DIVISION
Code: NRM-310
FACILITIES HANDOVER
Review: 4.1
Page 38 of 38
The Owner shall appoint a Construction Manager (from RDI) and a Start-up Manager or
Coordinator (from Production) for the Project.
At this stage, The Owners interlocutor to the Contractor shall be the RDIs Construction Manager
or the person he designs for such purpose. This person shall be in charge of supervising the
Contractors works in order to assure that they comply with the Project and with the Owners
specifications.
Production will make any comments they consider about the works performance, through their
Coordinator or Start-up Manager directly to the RDIs Construction Manager.
From a date agreed between the Contractor, RDI and Production, a weekly meeting shall be held
with all involved parties to review the progress, coordinate the common works and assure that the
requirements stated in this standard NRM-310 are properly accomplished. The Contractor shall
prepare the corresponding Meeting Minutes within the next 24 hours and shall distribute them to
the attendants immediately, but with the previous approval of RDIs and Production. The Minutes
shall have binding character from the moment of their distribution.
Both Production, through the RDIs Construction Manager, and the latter himself, shall be able to
point out any defects or changes that should be executed in the built facility.
The Owner will demand full compliance with the engineering design, the Owners specifications
and the good practice standards, as well as with the current local regulations at the facilities
location.
3.2.
During pre-commissioning, commissioning and start-up

The Contractor shall have a Commissioning & Start-up Manager, appointed as the only
accountable and legitimate interlocutor to the Owner at this stage.
For these activities, the Owners interlocutor shall be the Start-up Manager (from Production). A
copy of all communications and procedures shall be sent to the RDIs Construction Manager or
the person he designs for such purpose.
Production will make any comments they consider about the works performance, through their
Coordinator or Start-up Manager, informing the RDIs Construction Manager.
A distribution list shall be developed in order to facilitate the communications between the parties
involved (from the Contractor, RDI and Production) during the pre-commissioning, commissioning
and start-up phases.
During commissioning and start-up, Production shall put its group of plant operators at the
disposal of the Start-up Manager (of Production), whom will also become any assistance he
requires from RDI and the Contractors Commissioning & Start-up Manager and his team.

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Type of document: CONSTRUCTION STANDARD

Scope of application: Engineering Division

Rev. Attach. III

Eva lvaro Gutirrez

Antonio Lozano Saiz

Eva lvaro Gutirrez

Antonio Lozano Saiz

Manuel Ferrero Ferreras

Type of document: CONSTRUCTION STANDARD

Type of document: CONSTRUCTION STANDARD

Type of document: CONSTRUCTION STANDARD

Type of document: CONSTRUCTION STANDARD

Pre/commissioning check sheets

Type of document: CONSTRUCTION STANDARD

Type of document: CONSTRUCTION STANDARD

The start-up tasks will be performed by Production.

Priority in defects, pending works and changes solving.

Type of document: CONSTRUCTION STANDARD

Defect in a dynamic equipment alignment, before the discharge piping pressure

Priority B (after test):

A hydraulic vent has not been sealed.

Priority B2 (before commissioning). Those defects, pending works or changes that

Some instruments from the Attachment I are not installed yet.

Defects in piping isolation.

Type of document: CONSTRUCTION STANDARD

SYSTEM HANDOVER PROCESS

Warnings during the construction phase

Notice for Inspection of a circuit or element

Type of document: CONSTRUCTION STANDARD

Pending works shall not be noticed at this stage.

Notice for Inspection submission

The Notice for Inspection itself.

Type of document: CONSTRUCTION STANDARD

General drawing of the equipment.

For Flushing Notice (only for systems that include piping)

For Flushing Notice submission

Type of document: CONSTRUCTION STANDARD

Documentation to be attached to the For Flushing Notice

Installation of the pending elements after flushing

3.4. Handover Notice of a system

Handover Notice submission

Type of document: CONSTRUCTION STANDARD

Documentation to be submitted with a system Handover Notice

System Handover Certificate

Type of document: CONSTRUCTION STANDARD

handover certificates must be signed by Production before the start-up beginning.

Handover Certificate submission

Documentation to be attached to the system Handover Certificate.

The Handover Certificate itself (Attachment VI form)

Type of document: CONSTRUCTION STANDARD

Economic management of changes

Health, Safety and Environment (HSE) risk management of changes

Type of document: CONSTRUCTION STANDARD

Responsibility derived from the system handover and acceptance.

Type of document: CONSTRUCTION STANDARD

Type of document: CONSTRUCTION STANDARD

Type of document: CONSTRUCTION STANDARD

Responsibilities in tests and verifications

SAFETY DURING COMMISSIONING AND START-UP

Type of document: CONSTRUCTION STANDARD

HSE risk management.

Type of document: CONSTRUCTION STANDARD

STANDARDS AND SPECIFICATIONS OF REFERENCE

Engineering Division Standards