PROPOSAL TO HANDLE THE 18th BIRTHDAY CELEBRATION

OF MS KIM CHUI
May 26, 2015, Manila (identify the event)
Note: please include logo and name of the office including
email address

TO
NAME OF THIS SPONSOR
:
PROPOSED DATE OF THE EVENT :
2015
EVENT OUTLINE
NAME OF THE EVENT
:
TOPIC ON WHICH THE EVENT IS BASED
PARTY
ESTIMATED DURATION OF THE EVENT

MS KIM CHUI
26TH DAY OF MAY

18TH BIRTHDAY
:
DINNER
:

1 DAY

LETTER OF INTENTION
MAIN ACTIVITIES OF THE EVENT
(Program of the Event)
INTRODUCTION OF THE DEBUTANTE, HER ESCORT AND HER COTILLION
COURT
TOAST IN HONOR OF THE DEBUTANTE
WELCOME REMARKS (BY THE PARENTS)
INVOCATION OR PRAYER
DINING
FATHER & DAUGHTER DANCE
GRAND COTILLION WALTZ DANCE
18 ROSES DANCE
18 CANDLES PRESENTATION
SINGING OF TRADITIONAL DEBUTANTES BIRTHDAY SONG

BLOWING OF THE CAKE CANDLES

CUTTING OF THE CAKE
18 TREASURES PRESENTATION
GAMES
A WORD FROM THE DEBUTANTE
TIME TO PARTY
The debutantes program can also flow like this:
- Guests arrive
- Welcoming of guests
- Ushering of guests by ushers to their designated seats
- Cocktails for guests to mingle (so that they would not mingle once the program starts,
and to give you ample time to prepare before your grand entrance).
- After everyone has settled in their place, the host will make mention of important
people who graced the occasion (if there are).
- At this point, cocktails are being served.
- Parents talk about debutante (brief summary)- achievement, goals, ambitions, etc.
- Audio-visual presentation of debutante from infancy to present.
- GRAND ENTRANCE of debutante
- Parents talk some more about the debutante (optional)
- Toast in honor of the debutante
- Debutante speech
- Prayer
- Dining
- AVP of well wishers
- Father and daughter dance (This may also be incorporated into the eighteen roses.
Fathers are usually the first or last dance of the debutante)
- Eighteen roses (speech and dance)
- Eighteen candles (speech)
- Singing of birthday song
- Cutting of birthday cake
- Games
- Introduction of the debutante, her escort and her cotillion court
- GRAND COTILLION WALTZ DANCE
- Debutantes thank you speech
- Party time
- Everyone dances

BUDGET OUTLINES
Particulars
Accommodation and
Facilities
Food and Drinks
Entertainment
Invitation
Security
Service Charge (10%)
Sales Tax (12%)
Contingency (20% of the
Total Cost)
Total

Packag
e1

Package
2

80000
50000
30000
5000
5000
17000
20400

10000
70000
40000
10000
10000
16800
16800

42160
249,560

34720
208320

Prepared by:

(Attached the details of the suppliers information for each package)

I.
Proposal Title:
II. Overview of the Proponent
Company Profile
Vision
Mission
III.

Management Capability

IV.

Duties and Responsibilities of the Management and

Team
(provide photos)
i.e.
The Event Director
Managing an event is like managing a business, and like all businesses there needs to
be someone who is the ultimate decision maker. In the case of an event, the final
executive authority is usually referred to as the "Event Director". The role is complex
and demanding even when events are small-scale. The primary role of the Event
Director is to organise and mobilise considerablehuman resources such as participants,
officials, administrators and helpers. They are a focal point for communication, internally
and externally, and need to be contactable in and out of office hours, and over
Managing people can be a burdensome responsibility and it is important that anyone
undertaking the role of Event Director has the capability and personality to deal
effectively with people in often-difficult circumstances. The ability to remain calm is
perhaps a necessary prerequisite for an Event Director!
The role of Event Director goes beyond human resource management. The table below
provides a general overview of all responsibilities and tasks:
Organisation Chart
The organisation chart below indicates the magnitude and diversity of the team needed
to run a major sporting event such as a National or State Championships.

Smaller events will obviously require a much smaller team, and individuals in the team
may be able to take on more than one role.
Hover your mouse over key positions in the organisation chart to find out more.

The
example
organisation
chart
above
has
"departments"
for Programme, Venue, Equipment,Promotions,Officials, Hospitality and Merchandising.
Furthermore, with small modifications, the same organisation structure could be
applicable to running a different type of event such as a conference.
Importance of Coordinators
An important aspect of the above model is that each department has a coordinator. As
exceptionally important people in the event management team, they should be identified
and recruited as early as possible. Coordinators should be a part of the organising
committee and collectively they will share in decision making processes with the Event
Director.
The selection of coordinators is usually on the basis of knowledge or expertise and
sometimes because only one person volunteers for the task. Whether coordinators have
expertise or not, Event Directors need to appreciate that sport and recreation depends
very considerably on the input of voluntary persons. Therefore systems should be put in
place to recognise the contribution of volunteers and to provide non-monetary rewards.

Job Descriptions

In consultation and close co-operation with members of the Event Team, the Event
Director should develop and provide a job description for each coordinator.

Event Management Team

EXPERIENCED STAFF TO HELP PLAN YOUR NEXT SUCCESSFUL EVENT

Chris Adamec, CMP

Senior Event Manager
Industry Member: International Association of Venue Managers (IAVM)
Chris graduated from Northeastern University in 1998 with a Bachelor of Science in
Music Business Management. Pre- and post-graduation he worked as an Event
Creator for Ticketmaster of New England in Boston before moving to Denver. He is
currently the Senior Event Manager for the Colorado Convention Center. With over 17
years of experience in the hospitality industry, Chris has managed and co-managed
hundreds of international, national, regional and citywide conventions, trade and
consumer shows, corporate meetings and concerts.

Lindsey Richeaux, CMP

Senior Event Manager
Industry Member: Meeting Professionals International (MPI)
Lindsey first began her career in the hospitality industry in 2001 with an internship at
Walt Disney World in Orlando Florida. Since then, she has had opportunities to work in
Guest Relations at Magic Kingdom, Convention Services at the Yacht and Beach Club,
Recruiting and Park Operations with Disney. These varied experiences helped Lindsey
transition into event management when she joined the Colorado Convention Center
team in 2006. Lindsey has handled events of all shapes and sizes here at the Colorado
Convention Center and has worked with diverse teams to create successful events.
Lindsey received her designation as a Certified Meeting Professional in 2009, and
formerly sat on the MPIRMC Board as the Director of Marketing and remains an active
and supportive member.

Morgan Benjamin, CMP

Senior Event Manager

Over the last six years Morgan has gained experience in several industry segments.
Before joining the Colorado Convention Center team she had the opportunity to work
guest relations for large sporting events, special events, and corporate functions.
Morgan has also gained concert experience working in operations and security in small
to medium-sized concert venues. Since joining the event management team in August
of 2008, she has serviced a variety of events that range from corporate trainings and
meetings to public shows and conventions.

Brandon Sims, CMP

Senior Event Manager
Born in New Orleans and raised in Kansas City, Brandon always wanted to experience
the hospitality industry firsthand in the dynamic tourist destination of Orlando. After a
Bachelors Degree in Hospitality Management from Florida State University, he began
his career. He was responsible for booking and managing group and convention
business for Disney area resorts. Shortly before moving to Denver in 2009, he obtained
the Certified Meetings Professional designation. Brandon managed a variety of high
profile events around Colorado for Epicurean Culinary Group before stepping into his
current role at the Colorado Convention Center in August of 2013.

Tyler Hunt, CMP

Senior Event Manager
Tyler, a Colorado native, moved from the western slope to the Denver/Metro area to
pursue his passion for sports and study event management. A graduate of Johnson &
Wales University Denver, where he received his bachelors in
Sports/Events/Entertainment Management.
He began his career in the Events Industry with the Colorado Convention Center as an
intern. Tyler has managed numerous events, in his time with the CCC, among them:
The International Sportsmens Expo, Denver Comic Con, and Colorado Garden & Home
Show.

Jamie Heldt
Bellco Theatre Manager
Jamie graduated from Bowling Green State University with a Bachelor of Science
Degree in Tourism, Leisure, and Event Planning. She began her career in guest

relations working at The Denver Hilton Garden Inn and Walt Disney Worlds Grand
Floridian Resort and Spa. She managed numerous events including fundraising events,
concerts, and corporate events while working with The Make-A-Wish Foundation and
The United States Olympic Committee. In March of 2014, Jamie joined the Colorado
Convention Center Event Management team as an Event Manager and in 2015 was
promoted to Bellco Theatre Manager.

Tricia Weldon
Event Manager
Tricia began her career as an Intern in the Sales Department at the Colorado
Convention Center. She played Womens Basketball at Cornell College and received
her Bachelor of Science undergraduate degree in August 2011 in Sports/Entertainment
and Event Management from Johnson & Wales University here in Colorado. She joined
the Event Management Team in October 2011.

Becky Capolungo, CMP

Event Manager
Industry Member: Meeting Professionals International (MPI)
Becky began her career at the Colorado Convention Center in 2011 in the Sales
Department and moved to Event Management in 2013. She attended Metropolitan State
College of Denver where she received a BA degree in Hospitality Events and Tourism
in 2010. Prior to that she worked in several Denver Metro area restaurants and hotels
and for four years at MillerCoors in Golden, CO.

Karissa Burns, CMP

Event Manager
Karissa, a life-long Colorado resident, moved to Denver to pursue a degree in
Sports/Entertainment/Event Management from Johnson & Wales University. After
completing her internship with the Colorado Convention Center in 2009, she continued
employment with the Colorado Rockies Baseball Club. She then furthered her
hospitality career with VISIT DENVER, The Convention & Visitors Bureau in the
Convention Sales & Services Departments for nearly three years. In February 2013,
she joined the Event Management Team.

Brian Clark
Event Manager
Born and raised in Los Angeles, California, Brian arrived in Colorado in 2006 to study at
the University of Colorado at Boulder. After graduating in 2010 with a bachelors degree
in Communications, he immediately dove into the Event Management industry with an
operations internship at Sports Authority Field at Mile High. From there, he took an
Event Manager position with the Colorado Convention Center in the summer of 2010. In
January 2014, Brian took an Operations Manager position with Penton Exhibition
Services in Boulder, Colorado. Finally, in June 2014, Brian returned to his former
position as an Event Manager at the Colorado Convention Center. He currently resides
in Broomfield, Colorado with his wife Lindy, and enjoys an active lifestyle, traveling, and
mentoring high school student athletes.

Mona Roy
Event Management Coordinator
Monas career as an event coordinator started with the 2006 North American Indigenous
Games and continued coordinating events with in the American Indian community

locally and nationally such as The National Congress of American Indians from
Washington D.C. and locally with the Native Element here in Denver. She earned her
undergraduate degree from the University of Colorado Denver in Political Science
emphasis in Indigenous Politics-International Relations and is currently pursuing a
Masters Degree in Non-Profit Management-Global Leadership from Regis UniversityDenver, CO. Mona joined the Event Management Team in October 2011.

Event Coordinator
Event Planner
Client Service Event Manager
Event Manager
Event Assistant
Choreographer
Artistic Director
Ticket Sales Manager
Catering Manager
Lighting Director
Sound Operator
Director
Administrator
Production Manager
Stage Manager
Set Designer
Master Carpenter
Scenic Painter
Props Master
Lighting Designer
Chief LX Electrician
Sound Designer
Sound Technician
Costume Designer
Wardrobe Supervisor
Dressers and Maintenance
Front House/ Box Office Manager
Marketing and Publicity Manager

V.

Secretariat
Secretariat functions can be grouped in the following
resources
a. Central communication and information
b. Administrative services
c. Printing and documentation

d. Language services
e. Registration and Information services
f. Conference Evaluation
VI.

The Event Agreement

(you can search an event agreement)

VII. The Event

Package 1 (Attachements) or Option 1/ Package 2
-The Hotel or venue (brief information about the
hotel or venue)
Lobby Area, Rooms, Building structure, Hall, Ballroom,
Swimming pool,

Rooms

Building structure

Ballroom

Swimming pool

-Physical Arrangement (Exterior and Interior

Design)
Note: please insert photos

-Sound and Lights Entertainment

(List of suppliers at least 2-3 suppliers)
Provide the specifics and rates

-Food and Type of Service

VIII. Program of Activities

IX.

Attachments
-Bus Company (at 3 Suppliers with photos)

Profile of the Bus Company

JTB Tours & Travel, Incorporated was established by the year
1993 as a license Travel Agency located at 2110 M. H. Del Pilar
St. Malate Manila. By the year 1997, it was under new
management owned by its General Manager, Mr. Samuel Motol,
who has been working relentlessly with nothing in mind but
customer's satisfaction.

JTB Tours & Travel, Incorporated is accredited with various

airlines, hotels, resorts & restaurants. It caters to a significant
number of walk-in travelers. Offers full range of services
including reservations, ticketing for both International& Domestic
Travel, revalidation and reconfirmation of tickets.
Documentation assistance is likewise offered like passporting&
visa processing including authenticating documents with the
National Statistic Office & department of Foreign Affairs. It also
promotes tours in Hongkong, Bangkok, Singapore, USA, Canada,
Australia, Europe and Holy Land Pilgrimage.

JTB Tours & Travel, Incorporated is also in line with

transportation services. We have a fleet of sixty(60) seater Hino
Blue Ribbon tourist buses equipped with fully furnish amenities
such as colored TV, DVD player, microphone, cooler and airconditioning unit. We also have Mini Buses each with a seating
capacity of thirty seven (37) and some twenty-seven (27) seater
Coaster rented with the best competitive rates. Our bus routed
from Manila to any point of Luzon and accredited by The
Department of Tourism (D.O.T.). In our effort to provide quality
service, we have courteous and well-experienced drivers.

The management and staff will continue to work hard to maintain the best quality & fast
services as their primary concern.
Prices
PHILIPPINE ASSOCIATION OF TOURIST TRANSPORT OPERATORS RATES
(PATTO RATES)
* PRICES POSTED HERE ARE STILL NEGOTIABLE

MANILA
Office Address:

No. Time
Bus
Coaster
Van
8116-C Dr. A Santos Ave.
of Limit
Sucat Road, Paranaque City
KMS
City Transfer
(one
25
3 Php
7,112.00 Php 4,483.00
Php
Telephone
Numbers:
825-2534
way)
1,426.00
825-2982
City Tour
45
5
Php
Php 7,793.00
Php
Telefax:
825-2273
10,518.00
3,326.00
DinnerAddress:
Tour
Email

45

Wholeday tour
Garage Address:

100

10

No.
Time
of
Limit
KMS

BULACAN
Bulacan (whole day)
San Miguel/Biak-naBato

RIZAL
Daranak Falls
Lake Island Resort
Baras/Tanay/Pililia

CAVITE
Tagaytay
Puerto Azul
Caylabne

Php
7,460.00 Php 5,370.00
jtbtours@cablelink.com.ph

N/A
152

Car

Php
1,204.00
Php
3,232.00

Php
3,659.00

Php
2,534.00

Php
Php
Php
Lot 6 Blk 3-B Naga
Road 7,999.00
17,012.00
13,195.00
PulangLupa, Las Pinas City

Php
6,653.00

Bus

Coaster

Van

Car

10

Php
17,012.00

Php
13,195.00

Php
7,999.00

Php
6,653.00

10

Php
19,008.00

Php
14,588.00

Php
9,330.00

Php
6,890.00

No. of Time
KMS Limit

Bus

Coaster

Van

Car

Php
13,750.00

Php 9,203.00

Php
8,292.00

187

10

Php
17,930.00

152

10

Php
17,930.00

Php
13,750.00

Php 9,203.00

Php
8,292.00

10

Php
17,903.00

Php
13,844.00

Php
10,549.00

Php
9,124.00

Bus

Coaster

Van

Car

Php
14,462.00

Php 9,535.00

Php
7,951.00

Php 9,330.00

Php
6,890.00

Php 11,072.00

Php
8,300.00

174

No. of Time
KMS Limit
193

10

Php
18,643.00

185

10

Php
19,008.00

Php
14,588.00

10

Php
20,053.00

Php
15,428.00

194

-Sceneries from airport to venue (Mall of Asia)

Note: put a brief description about the landmarks
3-5 sentences

ROXAS BOULEVARD