Pass Rules

Pass Rules

General conditions

Passes and PTOs are not transferable and should be used only by the person
in whose favour they have been issued.

Passes may also be returned within one month of the expiry of the pass or its
utilization whichever is earlier.

Fine of Rs. 10/- for second class and Rs.25/- for First Class passes may be
imposed on the Railway employees for not filling the date of commencement of
the journey on both privilege and duty passes.

For the issuance of pass a year means a Calendar year.

Validity of passes/PTOs
Single Journey Pass

4 months from date of issue

Return Journey Pass

4 months from date of issue

Single Journey PTO

4 months from date of issue

Return Journey PTO

4 months from date of issue

Settlement Pass

1 year from date of Retirement

Kit Wagon Pass

1 month from issue

Ref : RBE 82/2008 dated 10.07.2008

Route
Pass shall normally be issued via shortest route, provided that a longer route may be
permitted on the Privilege Pass in the following circumstances :

Two alternative routes are available for a destination, for example - Bombay to
Calcutta via Nagpur or via Allahabad and Bombay to Delhi by the Central
Railway or by the Western Railway - such passes may be permitted by either
route irrespective of the distance involved;

If longer route preferred by the Railway employee does not exceed by fifteen
percent of the distance via the direct route such passes may be issued even if a
double journey over a small portion is involved (for example - ex-Chittaranjan to
Kancharapara via Howrah or ex-Lucknow to a station on the Southern/South
Central Railway via Bombay V.T.), provided the distance does not exceed the
distance via the shortest route by more than 15% to take advantage of terminal
facilities as in Bombay V.T. - Kalyan or Madras-Arkonam sections;

If the longer route is quicker than the direct route irrespective of distance
involved.

Against the column Route/via it can be written as 'available over IR & KRC
Break Journey

Pass holder can include any number of stations for break journey in the pass.

In addition an unscheduled break journey can be made and endorsed by

SM/TC on the pass.

Year ending passes

Passes, PTOs , Post Retirement Complimentary passes, Widow passes as due

on for the year can be issued upto 31st March of next year half set pass and 30
April in case of full set.

Validity of these passes/PTOs will be upto 31 MArch/30 April only.

Pass in next years account

One set of Pass/PTO/Complimentary Pass/Widow pass not more than 100

days in advance of beginning of the next year, for journeys commencing in the
next year duly debiting such issue of pass/PTO in the next years pass account.

The validity of the pass shall be four months from the date of issue. *

Apprentices

Passes as for Railway employees shall be applicable to various categories of

trainees and apprentices, but not to their families.

References
1 Railway Boards letter No. E(W)2010/PS5-17/l dated 3-6-2011(RBE No: 80/2011)
2. RBE No: 41/2011 dt 26.03.2012

Entitlements of Passes/PTOs

Pass Rules

Entitlements of Passes/PTOs in respect of railway servants drawing pay in the

Railway Services (Revised Pay) Rules, 2008.
Category

Privilege Pass & PTO

Duty Pass

Gazetted Officers A & B

Ist Class 'A' Pass

Ist Class 'A'

Pass
Non-Gazetted employees
GP Rs.4200/- and above

Ist Class Pass

Ist Class Pass

GP Rs.2800/-

IInd Class 'A' Pass*

IInd Class 'A'

Pass*

One IInd Class 'A' Pass* in a year,

In GPRs.1900/- and above
remaining passes and PTOs of
but below Rs.2,800/Second/Sleeper Class.

IInd Class 'A'

Pass*

One IInd Class 'A' Pass* in a year,

remaining passes and PTOs of
Second/Sleeper Class.

Second /
Sleeper Class
Pass

GP Rs. 1800

(Ref 1)
*Note:
Holder of IInd Class, 'A' pass shall be entitled to travel by AC-3 tier class in trains other
than Rajdhani/Shatabdi/Duronto Exp. trains. IInd Class 'A' Pass is of yellow colour.

The Railway employees who are already entitled to 1st Class Passes, shall
continue to draw 1st Class Passes, irrespective of their eligibility in terms of
these orders.

Grade Pay granted under the MACP Scheme will be taken into account for
eligibility of pass. (Ref 6) However a railway staff after allotment of higher GP
through MACP is not eligible to draw higher class of pass as per pre-revised
entitlements. (Ref 7)

Number of passes
Gazetted Officers A & B
Gr C & D

First 5 years
After 5 years

6 sets per year

1 sets per year
3 sets per year

Entitlement of Pass/PTO in Rajdhani/Shatabdi/Garib Duronto Exp.

Rajdhani Express (First Class Pass holders)
On duty : One berth in 3 AC
On Privilege Pass/PTO/Post Retirement Pass : One berth in 2 AC or Two berths in 3
AC.
Shatabdi Express (First Class Pass holders)
On duty : One seat in AC Chair Car
On Privilege Pass/PTO/Post Retirement Pass : Two seats in AC Chair Car

Jan Shatabdi Express

I/I A Pass

Can travel in Chair Car same as in Shatabdi Express.

Attendant in Iind class.

Widow/Post retirement pass holder above 65 years can take a companion as

per rules.
Garib Rath Express

All I/I A/II A Passes to serving and retired Railway employees are valid.
Attendant not permitted.
Duranto Express Trains
Booking of berths/seats in Duranto Express Trains is permitted for serving/retired
Railway servants on Duty/Privilege/Post Retirement Complimentary Passes on the
pattern of Rajdhani/Shatabdi Express Trains. (Ref 3)
50% of the Duty Pass quota in Duranto Express trains in Sleeper and 2S will be
earmarked at the counter for booking on first-come-first-served basis whereas
remaining 50% will be treated as Emergency quota. (Ref 4)
Second Class A passes are valid for travel in SL and 2S classes of Duranto Express
trains. Second/Sleeper class passes are valid for travel in 2S class of Duranto Express
trains. (Ref 5)
The maximum number of berth/seats to be booked against Second Class/ Second
Class A passes maybe restricted to 4 per pass. (Ref 5)
Reference
1. Railway Board Letter No: PC-VI No.244/2011 dated 6.01.2011(RBE No.03/2011)
2. Railway Board Letter No: No. E(W)2008/PS 5-1/38
3. Railway Board Letter No: E (W) 2009/PS 5-1/30 dated 01/03/2013 (RBE
No: 20/2013)
4. Railway Board letter No. 2012/TG-I/20/P/Duranto (RBE 26/2013) dated 02.04.2013
5. Railway Board Letter No: E(W) 2009/PS 5-1/30 Date 22/04/2013 (RBE 35/2013)
6. Railway Boards letter No. PC-V/2009/ACP/2 dated 12.01.2011 (RBE No. 06/2011)
7. Railway Boards letter No. E(W)2011/PS 5-1/6 dated 09/12/2011

Family for Passes

Pass Rules

Family for Passes

Wife/Husband whether earning or not.

son or sons under 21 years who are wholly dependent.

son or sons of the age of 21 and above who are;

1. bona fide students of any recognized educational institution;

2. engaged in any research work and do not get any scholarship/stipend;
3. working as an articled clerk under the Chartered Accountant;*
4. invalid, on appropriate certificate from Railway Doctor;

Unmarried daughters of any age- earning or not.

Widowed daughters when wholly dependent.

Stepsons and unmarried stepdaughters.

Legally divorced sister.

Following Dependent relatives eligible when father is not alive:

Widowed mother residing with and wholly dependent on the Railway Employee.

Unmarried/Divorced sister of the Railway Employee.

Brothers below 21 years. Age limit does not apply in case of bona fide student,
research scholars etc.

Wholly dependent means whose monthly income from whole sources, including
pension, dearness pay and dearness relief does not exceed Rs.3500 per month
plus appropriate dearness relief or 15% of pay, whichever is more.

In case of issuance of Privilege pass in case of a Railway employee along with

family including dependent son, who is neither a scholar nor invalid and is
about to complete 21 years of age during the validity of Privilege pass, the pass
may be issued in the following manner:
(i) Privilege pass may be issued in favour of the Railway employee with validity
period upto the date preceding the date on which the son will be attaining the
age of 21 years.

(ii) Privilege pass may be issued with validity of full 4 months excluding the name
of the son of the employee.

Unmarried daughter of a Railway employee working in Railways has to submit

a declaration stating whether she will avail pass/PTO in her account or her
parents account. The option may be changed at any time provided competent
authority is satisfied that the change does not give undue advantage to her.

Passes may be issued to both husband an wife when both are Railway
employees.

* R.B. No. E/W/72/PS-5-1/4 of 20.09.1973

Various types of passes

Pass Rules

Metal Passes - Gold, Silver & Bronze.

Duty Card Pass

Emergent Duty Pass

Residential Card Pass

Transfer Pass

Kit Pass.

Settlement Pass.

Provision Pass.

Cheque Passes.

Complimentary Pass to Licensed Porters.

Split Pass.

School Passes.

School Card pass.

Post Retirement Passes.

Widow Pass.

TRAVEL ENTITLEMENTS on Metal Passes issued to

Gazetted officers

Pass Rules

Chairman & Members of Board, FC, CCRS, GMs and other officers who directly report to RB
Scale of Pay

75500 - 80000

Type of pass

GOLD PASS
Any class over all Indian Railways.
While traveling with family the holder of a Gold Pass may have:

(a) not more than two berths in First AC Class and two berths in A.C. Sleeper/First Class;
Mail/Exp Trains

OR
(b) not more than four berths in AC Sleeper/First Class; OR

(c) First AC coupe (2 berths) even when traveling alone and can also take his/her family m
Permitted to carry a dog in case First AC/First Class coupe is allotted exclusively.
First AC coupe even while traveling alone and can take his/her family members in the
Rajdhani Exp

Coupe OR
Four berths in 2-AC Class.

Shatabdi Exp.

4 Seats in Executive Class/Chair Car

Officers in HAG & SAG

Scale of Pay

10,000

Type of pass

SILVER PASS

Alone in any class OR

Mail/Exp Trains

Alongwith his/her family in any class other than First AC Class OR

Alongwith his/her family in First AC Class on payment of 1/3rd difference of fare between 1st

One berth in First AC Class for the pass holder and AC Sleeper Class for his/her family subjec
One berth in First AC Class for self and one extra berth for the eligible family member

on payment of 1/3rd difference of fare between 1st AC Class and 2-AC Class of Rajdhani Exp
Rajdhani Exp

One berth in First AC Class for self and one berth in 2nd AC Class for the eligible family
Member OR
Two berths in 2-AC Class OR
Four Berths in 3-AC Class.

Shatabdi Exp.

2 Seats in Executive Class OR

4 Seats in Chair Car

JAG officers with more than 3 years service in the grade

Scale of Pay

7600

Type of pass

BRONZE PASS & FIRST A PASS holders (with I AC authority)

Alone in any class OR

Mail/Exp Trains

Alongwith his/her family in any class other than First AC Class OR

Alongwith his/her family in First AC Class on payment of 1/3rd difference of fare between 1st

One berth in First AC Class for the pass holder and AC Sleeper Class for his/her family subjec
Rajdhani Exp

One berth in First AC Class for self and one extra berth for the eligible family member

on payment of 1/3rd difference of fare between 1st AC Class and 2-AC Class of Rajdhani Exp
One berth in First AC Class for self and one berth in 2nd AC Class for the eligible family
Member OR
Two berths in 2-AC Class OR

Four Berths in 3-AC Class.

Shatabdi Exp.

2 Seats in Executive Class OR

4 Seats in Chair Car

All other Group-A &B Gaz

Scale of Pay 4800 To 7600
Type of pass BRONZE PASS & FIRST A PASS holders
Mail/Exp
Trains

Entitles the holder to travel in any class other than First AC class along with family, subject to re

One berth in 2-AC Class for self and one extra berth for the eligible family member on payment
Rajdhani Exp AC Class of Rajdhani Express Trains OR
2 berths in 3-AC
Shatabdi Exp. 2 Seats in Chair Car
NOTE: (1) All officers can travel on duty in 1st AC Class of Mail/Express Trains on
payment of 1/3rd of difference of fare between 1st AC Class and AC Sleeper Class.
(2) Entitlement on Duty is subject to a maximum of 4 berths/seats.
(3) Entitlement on higher class includes lower class travel as per train accommodation.
Ref : RBE No. 18/2011 dated 03/02/2011

School Pass for wards of Railway Employees

Welfare Measures |

Pass Rules |

School Pass |

Scholar pass

General conditions of elgibility

School passes may be issued to the son or daughter of a railway servant who is
a bona-fide student of any recognised educational institution.

School passes are admissible for students including those who are engaged in
research work and are not getting any stipend/scholarship, other than on
merits/means basis.

Students over 21 years of age and doing a rotating internship for one year after
passing MBBS or degree in Homeopathy/Siddha/Unani and Ayurveda are
eligible for school passes provided the same forms a part of his/her medical
course to be completed before becoming eligible for the award.

In cases where both husband and wife are railway servants, school passes
shall be allowed against the account of either of the two.

Number of sets

A railway employee is entitled to 3 sets or 6 half-sets in a year.

Parent / guardian(In case of a boy under 18 years and a girl of any age) may be
issued a separate pass for going to bring the student or returning alone after
leaving the student at school/ college etc. and the passes thus issued shall be
treated as part of one half-set of school pass. It will not count as a separate
half-set.

Occasions

Travel from school or college to the railway servant's headquarters to see either
parent and back to school or college. Or to a place other than the railway
servant's headquarters where either parent is residing and back to school or
college.

Recognised vacations of not less than three consecutive days duration or

closure of institution due to unforeseen circumstances.

To travel to an institution for admission (including counseling purposes) and

back to head quarters of the railway servant.

To travel to recognised institution for joining and back to head quarter of the
railway servant.

To travel to examination Centre for submitting forms of admission and to take

up examination and back to headquarters or to take examination at place other
than the place of school or college.

Travel back to the headquarters of the railway servant when he/she is

withdrawn from school/college at the close of the course or for admission at the
headquarters of the railway servant.

Travel on educational tour forming part of the school syllabus.

Travel upto port of embarkation and back if studying abroad. This would be on
production of a certificate or other acceptable evidence that the student
son/daughter has got admission in a college or University abroad and that
he/she is required to join it by a particular date.

School certificate

A certificate from the school/institution has to be produced indicating that the

son/daughter of the railway servant is a bonafide student of the recognised
institution.

The School Certificate should be submitted only once a year at the beginning of
the academic session.

A pass can be issued without production of the School Certificate.In this case
School Certificate should be submitted within a period of one month from the
date of issue of the pass.

Inclusion of Parent/Guardian in School Pass

In case of a boy under 18 years and a girl of any age, the parent or guardian
may be included in the pass issued.

Parent/Guardian can be included in the School Pass issued to handicapped

student sons of railway employees who are 18 years of age and above subject
to production of a Medical Certificate from the DMO that such boys are unable
to travel alone.

A parent including a step-parent or guardian in the same class may be included

in a pass outward or inward and he/she may be issued a separate pass for
going to bring the student or returning alone after leaving the student at school/
college etc. and the passes thus issued shall be treated as part of one half-set
of school pass i.e. it will not count as a separate half-set. If the attendant is a
guardian he/she will be issued only a II Class Pass.

Class of Travel

Entitlements to School Pass will be as follows.

Category

1. Group A & Group B (Gazetted)

2. Non- Gazetted employees:(i) In Grade Pay ` 4200/- and above

(ii) In Grade pay ` 2800/(iii) In Grade Pay below ` 2800/

However, the children of railway employees studying in Oak Grove School,

Jharipani, who are not ordinarily entitled to 1st Class Passes, may, as a special
case, be issued 1st Class Passes from their homes to Dehradun at the
beginning of School Session and back to their homes at the conclusion of the
school session and during vacations. On these occasions 1st Class Passes
may also be issued to the escorts (School teachers) for their up and down
journeys.

Student can carry a bicycle in the pass in addition to free luggage permissible
by making an endorsement in the school pass.

School Passes are valid in Rajdhani/Shatabdi trains also subject to the pass
quota availability.

Advance issue

School Passes may also be issued upto 4 months in advance as per the
request of the employee.

Validity

Validity period may be decided by the pass issuing authority in each case
depending upon the requirement of the occasion.

Break Journey

Break of journey en-route is permissible on school pass if endorsement to this

effect is made on the pass.

Issue of School passes during Punishment/Suspension

School passes will be issued even when the privilege passes of an employee
are stopped due to punishment.

Issued even if employee is under suspension.

Definition of School/College for the issue of School Passes

I
I
I

School or College both academic and professional, recognised by the State

Governments/ Central Governments/Recognised Universities.

Government Military Educational Institutions Such as National Defence

Academy, Khadakvasala and I. M. A. at Dehradun, Armed Forces Administrative
College, Coimbatore.

Any educational institute recognised by the the Ministry of Education such as

Indian Institute of Management at Ahmedabad/ Banglore/ Calcutta/ Lucknow,
National Institute of Training in Industrial Engg., Bombay, etc.

The following are not permitted for issue of School Passes

Institutions such as day/night Adult School intended for the spare time
education of adult/wage earners are not included in the definition of of School/
College.

Schools/ colleges imparting part-time/ whole time education in language etc.

Correspondence course.

Wards of Retired employees not eligible

Wards of retired railway employees are not eligible for school pass, even till
end of current academic year, in case the railway servant retired in mid-school
session.

Ref:
1. Railway Servants Pass Rules, 1986
2. Railway Board Letter No: E(W) 2010/PS 5-1/11 dated 04.07.2011 (RBE No.
101/2011)
3. Railway Board Letter No: E(W)2008/PS 5-1/38 dated 13/10/2011 (RBE No.
145/2011)
4. Railway Board Letter No: E[W]2010/PS5-1/11 dated 23.07.2010( RBE
No: 104/2010)
5. Railway Board Letter No: E[W]96PS5-1/30 dated 13-02-2006
6. Railway Board Letter No: E(W)96 PS 5-1/30 dated 6.10.04
7. Railway Board Letter No: 98/TG.I/9/P dated 29.03.2001
8. Railway Board Letter No: E(W)/96/PS 5-1/27 dated 12.8.2000 (RBE No: 97/2000)

Kit Pass

Pass Rules

For carriage of houselholds from old station to new station or another station
where the Railway employee want to settle down.

Officers appointed to Railway service prior to 1.5.1976:

Gr 'A' & 'B'

Gr C

Two wagons by goods train, one motor wagon (4 wheeler ) and one cattle wagon/horse box;
OR
One Motor Wagon and Parcel van (8 wheeler) by passenger train and one cattle wagon/horse bo
OR
One Motor Wagon( 4 wheeler) and one wagon by goods train and one cattle wagon/horse box t
station or from any other station to the transferred station not exceeding the distance between th
One Wagon by goods train and one motor wagon or horse box or cattle wagon.

Gr D

a. A Kit pass for carrying 10 quintals of luggage provided that where the competen
possession of more luggage he may be allowed a kit pass for carrying a higher q

A pass for carrying a dog may also be issued for Gr A,B,C,D Railway
employees.

The Group 'A', 'B' & 'C' employees appointed to Railway service prior to
01.05.1976 will, however, be entitled only to 80% of the admissible amount of
Composite Transfer Grant and Group 'D' employees will be entitled only to 90%
of the admissible amount of Composite Transfer Grant. If they opt for
transportation of their personal effects at the same conditions as applicable to
post 01.05.1976 entrants, by mode other than VPU, they will be entitled to full
amount of Composite transfer Grant.

GP 7600 & above

6000 Kgs. by goods train plus reimbursement of transport of motor car by road.
OR
One container (40 Feet E. U.) or Two containers (20 Feet E. U.) (including cost of door-totransport of motor car by road.
OR
One VPU by passenger carrying trains subject to cut of 20% in in the admissible amount o
VPU and 25% if car is not carried.

GP 4200 - 6600

6000 kgs by goods train plus reimbursement of transport of motor car by road.

OR
One single container ( 1 TEU) (including cost of door-to-door movement of container) plu
OR
One VP/VPU by passenger carrying trains subject to cut of 20% in in the admissible amou
the VPU and 25% if car is not carried.
GP 2800
GP below 2800

3000 kgs by goods train plus one motorcycle/scooter by goods train.

1500 kgs by goods train plus one motorcycle/scooter/moped/bicycle by goods train.

In all the aove cases a pass for carriage of dog is issued.

CONCOR will accept Kit pass on Railway account.

Other Passes for Railway Employees

Pass Rules

Duty Card Pass

Issued to officers who are not issued with metal passes and other Railway
employees who are required to travel frequently on duty.

Normallyissued for a period of 1 year.

Emergent Duty Pass

To perform official duties

Residential Card Pass

Issued to Railway employees over notified sections for travel from their place of
residence to place of duty and back.

Transfer Pass

Issued to self, family, dependant relatives (no limit in this case) including father
who is wholly dependant of the Railway employee and residing with him.

Passes may be issued to family and dependant relatives to settle in a place

other than the new station of the railway employee and he is eligible for
separate pass to join his new place of posting.

Settlement Pass

Issued to a Railway employee at the time of retirement to settle in a place of his

choice.

Should be availed within 1 yearfrom date of retirement.

No limit for the number of persons in the pass.

Provision Pass

Issued to Railway employees working in wayside stations or for their

dependants to go to nearby market to purchase provisions required.

The holder of the pass can carry 45 kg of provision at a time.

Issued with personal sanction of GM.

Cheque Passes

Issue on duty, privilage, transfer, school, retirement and medical grounds.

On medical grounds higher class pass also can be issued as per medical
advise.

Complimentary Pass to Licensed Porters

Registered and authorised coolies working at railway stations will get one set of
pass for self and wife in II/SL class in a calendar year.

Station Master will issue pass mentioning details of name, badge no, Identity
card no etc. and send a monthly statement to Divisional office.

Split Pass

When a Railway employee is unable to accompany his familyhe can avail pass
for himself and a pass for for family.

Seperate passes will be issued which will constitute a set.Such passes shall be
issued within a period of one month.

This facility is not applicable to retired railway employees.

Lecturers and Participants of Education Programmes of AIRF & NFIR to be

issued complimentary pass not higher than I st class.
School Card pass

Issued to wards of Railway servants to enable them to travel between station

near residence and station near to school or college based on certificate of
school authorities.

A maximum of 3 School Card passes are issuedto a Railway Employee at a

time.

Wards of retired/deceased Railway employees are eligible for School Card

passes till the end of academic year in which retirement/death occurs.

Luggage Allowance for Passes

Pass Rules

I A & ACC

140 kg per adult(1/2 per child)

70 kg per adult(1/2 per child)

II

40 kg per adult(1/2 per child)

On Nilgiri Railways
I

70 kg per adult(1/2 per child)

II

35 kg per adult(1/2 per child)

Note
(i) Bicycles, Scooter etc. may be permitted as free allowance on Privilage pass
(ii) He has to follow the booking of luggage
(iii) TV may be carried as luggage and it will be treated as 25 kg.

Post Retirement Complimentary Pass for Retired

Railway Employee

Welfare Measures |

Retirement & Pension |

Pass Rules

Number eligible
Chairman and Members of Railway Board

5 sets per year

Group A & B with railway service of 20 years or more

3 sets per year

Group C staff with railway service of 20 years or more

2 sets per year

Group D staff with railway service of 20 years or more

1 set per year

A retired Railway servant will be eligible to the same class of Post-retirement

Complimentary pass, as he was enjoying at the time of service.

Retired Railway servant who was officiating in the higher grade at the time of
quitting service shall be granted post-retirement complimentary passes of the
number appropriate to the post held by him in the substantive capacity.

However the full benefit of post-retirement complimentary passes

corresponding to the higher post as to their number and class may be given to
those Railway employees where the promotion in the higher grade is on ad-hoc
basis after working for a minimum of 3 years in the higher grade; Where
service after regular promotion falls short of 2 years but the total regular service
added to ad-hoc service in the higher grade is 3 ears or more the full benefit of
post-retirement complimentary passes as to their number and class may be
given.

Railway service alone is considered for issue of post-retirement complimentary

pass.

Service weightage allowed for Voluntary retirement is considered for this.

In the year of retirement total number of passes issued is restricted to total

number he is eligible while the the railway employee was in service.

One set of post-retirement complimentary pass will be disallowed for every

month of unauthorized retention of railway quarter by the retired employee. *

Post-retirement complimentary pass will not be issued to those railway

employees who are dismissed from service.

Post-retirement complimentary pass will not be issued to those railway

employees who are removed from service on or after 26.10.2005.

Post-retirement complimentary pass will not be issued to those railway

employees on whom the penalty of cent percent cut in pension and gratuity has
been imposed on or after 20.02.2005.

Post-retirement complimentary pass will be issued to those railway employees

who are dismissed or removed from service on or after 26.10.2005 but are
granted compassionate allowance in terms of Rule 65 of the Railway
Services(Pension) Rules,1993.Post-Retirement Complimentary Passes will be
issued to such dismissed/removed railway employees from the date of grant of
compassionate allowance.**

Widow mother of retired employee may be included in Post-Retirement

Complimentary Pass along with others entitled. $

Legally divorced daughter and widowed daughter may also be included

in Post-Retirement Complimentary Pass provided they reside with the railway
employee and fulfill the income criteria. $$

Prompt issue of Post-Retirement Complimentary Pass will be ensured on the

same day for retired employees to avoid inconvenience. Courteous behavior
will also be extended. #

A retired Railway employee may be issued, on his/her request, one set of

Complimentary Pass not more than 100 days in advance of beginning of the
next year, for journeys commencing in the next year duly debiting such issue of
complimentary pass in the next years pass account. The validity of the pass
shall be four months from the date of issue.##

Family Identity Cards

In case of retired pensioners and widows Family Identity Cards will be issued from the
office issuing Post-retirement or widow passes.
References
*

Railway Board Letter No. E(W) 99 PS 5-1/4 dated 3.11.1999

**

Railway Board Letter No. E(W) 2002 PSS-8/5 dated 26.10.2005

$ RBE 13/96 dated 16.02.1996

$$ RBE 63/2003 dated 16.04.2003
# RBE 23/2002 dated 04.02.2002
## Railway Board letter No. E(W)2010/PS5-17/l dated 3.6.2011

Widow pass

Pass Rules |

Welfare Measures

Eligibility

Widows of those railway employees who were in service on 12.3.87 and opted
for the scheme of Widow Pass OR Widows of those railway employees who
joined service on or after 12.3.87 and are compulsorily governed under the
scheme of Widow Pass are eligible for Widow Passes.

Widows of railway employees who were in service prior to 12.3.1987 will be

eligible to be admitted to the scheme of 'Widow Pass' scheme on a one-time
payment of Rs. 250.

Widows of railway employees who had opted out of the scheme of Widow Pass
will also be eligible to be admitted to the scheme of Widow Pass on a one-time
payment of Rs. 250.

No. of Passes Admissible in a year

Half the number of Post retirement Complimentary Passes that the railway employee
was either receiving at the time of his demise after retirement or in case of death in
service would be notionally eligible to receive by reckoning the date of death as the
date of retirement provided that:

The widow(s) of a Group 'D' Railway employee entitled (or notionally entitled) to
one set of Post-retirement Complimentary pass every alternate year, shall be
entitled to one set of Complimentary Pass every alternate year.

The widow(s) of any Railway employee, who dies while in service, shall be
entitled to a minimum of one set of Pass every alternate year. Thus, she will be
eligible to one set of Pass in two years, even if the service of the employee
before death falls short of the requisite service prescribed for entitlement for
Post-retirement Complimentary Passes

Other conditions

Widows/their dependents who are eligible for such Passes should be issued
Family Identity Card and the same should be carried by them during their
journey.

In case there is more than one widow the passes for widows shall be given by
rotation in a specified year.

The class of Pass would be same as is admissible to the Railway employees on

retirement.

Dependent relatives are not entitled to be included in such Passes. However,

dependant widow mother of the deceased Railway employee may be included
in the Widow Pass as family member of the widow *

Widow will not be entitled to this facility if she becomes otherwise entitled to the
Pass facility due to her son's employment in Railways or on her own
employment on the Railways or on her re-marriage .

The facility of a Companion will be allowed on the 1st Class /1st 'A' Widow Pass
holders who are above the age of 65 years.

References
* Board's Letter No. E(W)96 PS5-8/2 dated 24/7/2000 (RBE 142/2000)

Companion in lieu of attendant

Retirement & Pension |

Pass Rules

The facility of a Companion will be provided only on I/I A post-retirement

complimentary pass of retired railway servants who are above the age of 65
years if there is already a provision to carry an Attendant as per the Railway
Servants (Pass) Rules, 1986.*

The facility of a Companion in lieu of attendant will be permitted only when the
pass holder and/or eligible members of family above the age of 65 years is
travelling along with the Companion in Sleeper class / II class.

They are also allowed to take a companion along with them in higher class on
payment of full difference of fare between sleeper class/ II class and the class in
which the retired railway employee travels. **

If any other eligible members of the family below the age of 65 years is included
in the pass, then the facility of travel in Sleeper Class /II class with a
Companion will not be permitted.

An endorsement will be made on the pass "permitted companion in lieu of

attendant".

There is no age restriction on for the companion, who could be of any age.

Retired Railway employees /Widows of 70 years of age and above, who are
entitled to Ist Class /Ist A Post Retirement Complimentary /Widow Passes may
be allowed to take a companion in the same class by paying 1/3rd of the
difference of fare between Sleeper Class /II Class and the higher class in which
the retired Railway employee /Widow travels in all trains, including Rajdhani
/Shatabdi trains, subject to the existing restriction regarding number of berths in
Rajdhani /Shatabdi trains. If any member of his / her family is below 70 years of
age and he /she travels along with the pass holder the facility of companion in
the same class by paying 1/3rd difference of fare between Sleeper Class /II
Class and the higher class shall not be available. #

Reference:
*

RailwayBoard's letter No. E(W) 96PS5-8/2 dt. 05.01.1999 ; RBE No.3/99

** E(W)96PS5-8/2 dated 17.2.2004 (RBE 33/2004) & 89/2007 dated 15.06.2007

# Railway Board Letter No. E[W]96 PS5-8/2 dated 09.09.2009 [RBE No.164/09]

Duty/Privilege and post-retirement Pass quota by

Rajdhani/Shatabdi Trains for Railway employees

Pass Rules

Duty/Privilege and post-retirement complimentary Pass quota by Rajdhani

Express trains

Train No./Destination

1AC

2AC

I
2301 Howrah - New Delhi Rajdhani Express (Via Gaya)

12

2302 New Delhi-Howrah Rajdhani Express (via Gaya)

12

2305 Howrah-New Delhi Rajdhani Express (Via Patna)

12

2306 New Delhi-Howrah Rajdhani Express (Via Patna)

12

2309 Patna-New Delhi Rajdhani Express

2310 New Delhi-Patna Rajdhani Express

2 BBS

2 BBS

2 HWH

6 HWH

2421 Bhubaneswar-New Delhi Rajdhani Express

2 Upto BBS
2422 New Delhi Bhubaneswar Rajdhani Exp.

2 Upto
HWH

2 Upto
BBS
6 upto

HWH

2423 Guwahati- New Delhi Rajdhani Express

2424 New Delhi-Guwahati Rajdhani Express

2423-A Dibrugarh- New Delhi Rajdhani Express

10

2424 A New Delhi-Dibrugargh Rajdhani Express

10

2425 New Delhi- Jammu Tawi Rajdhani Express

2426 Jammu Tawi - New Delhi Rajdhani Express

2429 Bangalore - H.Nizamuddin Rajdhani Express

2 Upto SBC

6 Upto SBC

2 Upto SC

6 Upto SC

2431 Trivandrum-H.Nizamuddin Rajdhani Exp.

2432 H. Nizamuddin- Trivandrum Rajdhani Exp.

2433 Chennai- H.Nizamuddin Rajdhani Express

2434 H.Nizamuddin-Chennai Rajdhani Express

2435 Guwahati-New Delhi Rajdhani Express

2436 New Delhi- Guwahati Rajdhani Express

2437 Secunderabad -New Delhi Rajdhani Express

2438 New Delhi- Secunderabad Rajdhani Express

2951 Mumbai Central- New Delhi Rajdhani Express

12

12

2953 Mumbai Central-NZM A.K.Rajdhani Express

12

2954 NZM-Mumbai Central A.K.Rajdhani Express

2957 Ahmedabad- New Delhi Rajdhani Express

2430 H.Nizamuddin -Bangalore Rajdhani Express

2952 New Delhi- Mumbai Central

Rajdhani Express

2958 New Delhi- Ahmedabad Rajdhani Express

Duty/Privilege and post-retirement Complimentary Pass quota by Shatabdi

Express trains.

Train No./Destination

EC

2001 Bhopal-New Delhi Shatabdi Express

2002 Lucknow-New Delhi Shatabdi Express

2003 Lucknow-New Delhi Shatabdi Express

LKO
4

2004 New Delhi - Lucknow Shatabdi Express

2005 New Delhi- Kalka Shatabdi Express

2006 Kalka-New Delhi Shatabdi Express

2007 Chennai-Mysore Shatabdi Express

2008 Mysore-Chennai Shatabdi Express

2009 Mumbai-Ahmedabad Shatabdi Express

2010 Ahmedabad-Mumbai Shatabdi Express

2011 New Delhi-Chandigarh Shatabdi Express

2012 Chandigarh-New Delhi Shatabdi Express

2013 New Delhi-Amritsar Shatabdi Express

CNB

2014 Amritsar-New Delhi Shatabdi Express

2015 New Delhi-Ajmer Shatabdi Express

2016 Ajmer-New Delhi Shatabdi Express

2017 New Delhi-Dehradun Shatabdi Express

2018 Dehradun-New Delhi Shatabdi Express

2019 Howrah-Bokaro Steel City Shatabdi Express

2020 Bokaro Steel City-Howrah Shatabdi Express

2021 Howrah-Rourkela Shatabdi Express

TRAIN CANCELLED

2022 Rourkela-Howrah Shatabdi Express

Train Cancelled

2023 Chennai-Boimbatore Shatabdi Express

2024 Coimbatore-Chennai Shatabdi Express

2027 Mumbai-Pune Shatabdi Express

2028 Mumbai Shatabdi Express

2029 New Delhi -Amritsar Shatabdi Express

2030 Amritsar-New Delhi Shatabdi Express

2031 New Delhi-Amritsar Shatabdi Express

2032 Amritsar-New Delhi Shatabdi Express

Duranto Express Trains

Booking of berths/seats in Duranto Express Trains by serving/retired Railway servants
on Duty/Privilege/Post Retirement Complimentary Passes is permitted on the pattern
of Rajdhani/Shatabdi Express Trains. However number of berths to be earmarked in

Duranto Express Trains on duty pass quota will be as under:

(Ref 2)
Class

No. of berths to be earmarked as duty pass quota in Duranto Express Trains

1 AC

Executive Class

2AC

3AC

16

CC

SL

20

2S

20

Ref : 1.Railway Board's letter No.98/TG.I/9/P dated 29.3.2001

2. Railway Board Letter No: E (W) 2009/PS 5-1/30 dated 01/03/2013 (RBE
No: 20/2013)

Entitlements on Privilege/Post Retirement Pass in the

case of Gazetted Railway Officers

Retirement & Pension |

Pass Rules |

Welfare Measures

Chairman & Members of Railway Board

Scale of Pay

80000

Mail/Exp
Trains

2 berths in First AC Class and extra berths in First AC Class for travel of eligible family membe
1st AC Class and 2-AC Class

Rajdhani Exp Two berths in First AC Class OR

Two berths in 2-AC Class OR

Four berths in 3-AC Class
Shatabdi Exp. 4 Seats in Executive Class/ Chair Car

GMs and equivalent officers

Scale of Pay

75500- 80000
One berth in First AC Class for self.

Mail/Exp Trains

For travel of spouse, on extra berth on payment of 1/3rd of difference of fare between 1st AC C
In any class other than First AC Class OR

In First AC Class on payment of 1/3rd of difference of fare between 1st AC Class and 2-AC C
One berth in 1-AC Class for self.

For travel of spouse, one extra berth on payment of 1/3rd of difference of fare between 1st AC
Rajdhani Exp

2berths in First AC Class on payment of 1/3rd of difference of fare between 1st Ac Class and 2
2 berths in 2-AC Class OR
4 berths in 3-AC Class.

Shatabdi Exp.

2 Seats in Executive Class/Chair Car

Officers in HAG (67000 79000)& SAG Officers(GP10000) drawing pay of Rs.51,850/- and above in the

Mail/Exp Trains

In any class other than First AC Class OR

In First AC Class on payment of 1/3rd of difference of fare between 1st AC Class and AC Sle

One berth in First AC Class on payment of 1/3rd of difference of fare between 1st AC Class a
Rajdhani Exp

2 berths in 2-AC Class OR

4 berths in 3-AC Class

Shatabdi Exp.

1 Seats in Executive Class OR

2 Seats in Chair Car

Officers in SAG with more than 5 years service in the grade

Scale of Pay

Mail/Exp Trains

10,000
In any class other than First AC Class OR

In First AC Class on payment of 1/3rd of difference of fare between 1st AC Class and AC Sle

One berth in First AC Class on payment of 1/3rd of difference of fare between 1st AC Class a
Rajdhani Exp

2 berths in 2-AC Class OR

4 berths in 3-AC Class.

Shatabdi Exp.

2 Seats in Chair Car

Officers in SAG with more than 3 years service but less than 5 years in the grade
Scale of Pay

Mail/Exp Trains

Rajdhani Exp

10000
In any class other than First AC Class OR

In First AC Class on payment of 1/3rd of difference of fare between 1st AC Class and 2-AC C
ON ONE PASS:

One berth in First AC Class on payment of 1/3rd of difference of fare between 1st AC Class a
2 berths in 2-AC Class OR
4 berths in 3-AC Class.
ON REMEAINING PASSES:
2 berths in 2-AC Class OR

4 berths in 3-AC Class

Shatabdi Exp.

2 Seats in Chair Car

All other SAG, Selection Grade Officers, JAG Officers with more than 3 years service in the grade, and O
drawing pay of Rs.26,600/- and above (excluding Grade Pay)
Scale of Pay

Mail/Exp Trains

Rajdhani Exp

Shatabdi Exp.

6600 - 10000
In any class other than First AC Class OR

In First AC Class on payment of 1/3rd of difference of fare between 1st AC Class and
2 berths in 2-AC Class OR
4 berths in 3-AC Class.
2 Seats in Chair Car

All other Group-A & B Gazetted officers.

Scale of Pay

Mail/Exp Trains

Rajdhani Exp

Shatabdi Exp.

4800 - 7600
In any class other than First AC Class OR

In First AC Class on payment of 1/3rd of difference of fare between 1st AC Class and 2
One berth in 2-AC Class OR
2 berths in 3-AC Class.
2 Seats in Chair Car

NOTE : Entitlement on higher class includes lower class travel as per train
accommodation.
Ref : RBE No. 18/2011 dated 03/02/2011

Penalty for the loss/Misuse of Pass

Pass Rules

Penalty for the loss of passes:

1. Railway Staff:
Gold/Silver/ Bronze passes

Actual cost of replacement

Duty card pass I, I A

Rs. 35/-

Duty card pass II nd class

Rs. 12.50/-

Trolley Pass

Rs. 12.50/-

Privilege pass I, I A

Rs.10/-

Privilege pass II nd

Rs.5/-

Residential card pass/school pass I, I A

Rs. 35/-

Residential card pass/school pass II nd class

Rs. 12.50

2.Non-Railway Staff
Card Pass I Class

Rs.150/-

Card Pass II Class

Rs 75/-

Cheque Pass I Class

Full fare max beingRs.50/- & min Rs.10/-

Cheque Pass II Class

Full fare max beingRs.30/- & min Rs.5/-

GRP/Rly. Magistrate I Class

Rs. 35/-

GRP/Rly. Magistrate II Class

Rs. 12.50

Post-retirement Pass I Class

Rs. 25/-

Post-retirement Pass II Class

Rs. 10/-

Note

Office bearer of recognised Unions/Federations who are either serving Rly.

Employee or ex-Rly. employees will be treated at par with serving Rly.
employees.

Misuse/Fraudulent of use of Passes

1. In case of loss of pass or PTO a report should be made immediately to the
police by the pass or PTO holder sending a copy of the same to the
Pass/Privilege Ticket Order issuing authority.
2. Deterrent punishment will be awarded to railway servants detected misusing
passes and privilege ticket orders including dismissal or removal from service
or reduction to a lower post depending upon the seriousness of the offence.
3. Not filling the date of commencement of the journey -A fine of Rs. 10/- for
second class and Rs.25/- for First Class passes. his amount has to be

recovered from the employee by the ticket checking staff and the proper receipt
issued. This fact may also be endorsed on the passes. Passes may also be
returned within one month of the expiry of the pass or its utilization whichever is
earlier. In regard to those cases where a fine has been imposed by the T.T.Es
for non-filling the date of commencement of journey on the passes, the
following action may be taken
(a)

First case

Warning

(b)

Subsequent

'To be dealt with on merits'. This should be taken serious

view of and suitable deterrent action taken against the
defaulting staff.

A fine of Rs. 10/- for second class and Rs.25/- for First Class passes

School Card Pass to wards of the Railway employees

Welfare Measures |

Pass Rules

Issued to wards of Railway servants to enable them to travel between station

near residence and station near to school or college based on certificate of
school authorities.

Wards of retired/deceased Railway employees are eligible for School Card

passes till the end of academic year in which retirement/death occurs.

In the case of employees avail the facility of residential card passes of any type
including school card pass, an option may be given to the employee. In case
they opt for the transport allowance facility of traveling on card pass/metal pass
on suburban sections for non-official duties would be withdrawn.

Class of travel allowed for School Card Pass

Category

1. Group A & Group B (Gazetted)

2. Non- Gazetted employees:(i) In Grade Pay ` 4200/- and above

(ii) In Grade pay ` 2800/(iii) In Grade Pay below ` 2800/-

I
I
I

Ref:
1. Railway Servants Pass Rules, 1986
2. Railway Board Letter No: E(W)2008/PS 5-1/38 dated 13/10/2011 (RBE No.
145/2011)
3. Railway Board Letter No: PC-VI/2008/A/TA/2 dated 12.09.2008 ( RBE No:
111/2008 )

Rules regarding issue of Passes and Privilege Ticket

Orders to Railway servants

Railway Pass Rules |

PTO Rules |

Privilege Ticket Order |

Privilege Pass |

Kit Pass |

Family for Passes |

DUTY PASS

In exercise of the powers conferred by the proviso to Article 309 of the Constitution,
the President hereby makes the following Rules, regulating the issue of passes and
Privilege Ticket Orders to Railway servants, for travel by trains namely:Pass Rules
1. Short Title, Commencement and Application:
1. These Rules may be called the Railway Servants (Pass) Rules, 1986.
2. They shall come into force on the date of their publication in the Official Gazette.
3. Except where specifically provided to the contrary they shall apply to all railway
servants under the administrative control of the Ministry of Railways (Railway Board)
but shall not apply to :i. an apprentice engaged under the Apprentices Act ;
ii. a person in the casual employment or employed on daily wages
iii. any person under the administrative control of the Ministry of Railways who by a
general or special order is, excluded from the facilities of Pass or a Privilege Ticket
Order under these rules.
2. Definitions :

In these Rules, unless the context otherwise requires:a. 'adopted child' means a child for whom there is satisfactory proof of adoption
irrespective of the fact whether such adoption is permissible or not under the personal
law governing the railway servant concerned.
b. 'attendant' means a person exclusively employed on salary in the personal service
of a railway servant.
c. 'dependent relative' in relation to a railway servant, whose father is not alive,
means:i. mother including a divorced mother;
ii. unmarried or widowed sister;
iii. brother/step-brother under twenty one years of age provided he resides with and is
wholly dependent on the railway servant;
iv. invalid brother of any age, and
v. brother who has attained the age of twenty one years and is a bonafide student of a
recognized educational institution:
vi. [legally divorced sister.][Ref 1]
vii. [Widow mother-in-law in case of widows appointed on compassionate grounds,
whether her father is alive or not.][Ref 2]
[Provided that a person shall not be considered to be a dependent relative if his/her
income from all sources including pension, dearness relief, etc. exceeds 15% of the
basic pay per month of the Railway servant or the amount arrived at by adding
minimum pension/family pension of Rs. 3500/- and the dearness relief admissible to
the pensioner/family pensioner thereon, rounded off to the nearest ten rupee figure,
whichever is more.] [Ref 3]
Provided further that a Pass or Privilege Ticket Order may be issued in favour of
dependent relatives mentioned at (iv) and (v) only on production of a certificate from a
Railway medical officer or the head of the recognised institution, as the case may be.
Provided further that dependent relatives may be included in the Privilege
Passes/PT0s given to the railway servants in cases where father is missing for a
period of at least 7 years Passes/PT0s can also be given to the sisters in similar
circumstances. However, an affidavit as to the period since when the person is
missing, duly attested by a Magistrate is necessary.
d. 'family' includes:-

i. spouse of a railway servant whether earning or not;

ii. son or sons who have not attained the age of 21 years and are wholly dependent on
the railway servant;
iii. son or sons of the age of 21 and above who are;
a. bonafide students of any recognised educational institution;
b. engaged in any research work and do not get any scholarship/stipend;
c. working as an articled clerk under the Chartered Accountant;
d. invalid, on appropriate certificate from Railway Doctor;
iv. unmarried daughters of any age whether earning or not;
v. widowed daughters provided they are dependent on the railway servant;
vi. legally divorced daughter who is dependent on the railway servant;
e. the term "Guardian' need not necessarily be interpreted in its legal sense. It may
mean an adult dependent relative or an adult member of the family; a paid nurse
Governess or an attendant. When none of these are available a pass in favour of a
Guardian, as admissible under these Rules, may be given to another person at
General Manager's discretion.
f. 'Pass' means an authority given by the Ministry of Railways or any railway
administration to a person, authorising him to travel by rail gratuitously;
g. 'privilege ticket order' (hereinafter referred to as P.T.O.) is an authority issued in
favour of a railway servant which may be exchanged for a passenger rail ticket on
payment of one third of the normal fare;
h. 'railway servant' means a person who is a member of a service or who holds a post
under the administrative control of Railway Board and includes a person who holds a
post in the Railway Board. Persons lent from a service or post which is not under the
administrative control of the Railway Board to a service or post which is under such
administrative control do not come within the scope of this definition. This term
excludes casual labour for whom special orders have been issued.
i. 'recognised educational institution' for the purpose of these Rules means any school,
college, university or institution recognised by the Government for imparting education
or training in any discipline - general, technical, professional or military.
j. 'pay' means the amount drawn monthly by a railway servant as

i. basic pay;
ii. in the case of Running Staff, basic pay plus 30% thereof or any other percentage of
basic pay declared as pay from time to time;
iii. any other pay which may be specially classified as pay by the President.
k.
i. "Set" means one Pass or P.T.0 for outward and return journeys ;
ii. "Half-set" means a Pass or P.T.0 issued from one station to another.
l. 'schedule' means the Schedule appended to these Rules.
m. 'year' means a Calendar Year.
[Note : For the purpose of issue of Special Pass on medical grounds under ScheduleVII, the term "family" and "dependant relatives" shall be as defined in paras 601(5) and
601(6) respectively of IRMM,2000.] [Ref 4]
[Children born out of void marriages are not eligible for any kind of railway passes.]
[Ref 5]
[Pay for purpose of passes will be the pay in the Vth Central Pay Commission scale
that would have been drawn but for fixation of pay in the revised Pay Bands/Scales. In
the case of persons who are either appointed to different posts on or after 01.01.2006
or initially recruited on or after that date the notional pay which they would have drawn
in the pre-revised scales but for the introduction of the revised Pay Bands/Scales
should be taken into account.][Ref 6]
3. Officer or authority competent to issue and sign a Pass or PTO. - A pass or
PTO may be issued by such officer or authority and may be signed by such
officer as the Central Government (Ministry, of Railways) may from time to time
specify:
Provided that until such authorities or officers are specified, the Pass or PTO shall be
signed and issued in accordance with the instructions/orders issued by the Central
Government in the Ministry of Railways and in force at the commencement of these
Rules.
4. Kinds of Passes :
1) A railway servant or the entitled members of his/her family and dependent relatives
as defined in these Rules may be issued the following kind of passes, namely:
i. duty pass;

ii. privilege pass including passes while on deputation;

iii. school pass;
iv. post-retirement Complimentary pass;
v. widow pass
vi. residential card pass; and
vii. special pass.
2) The Passes specified in clause (i) of sub-rule (1) may be issued in the form of metal
pass, a card pass or a cheque pass.
5. Duty Pass :
1) A railway servant may be issued a duty pass for performing journey on duty; and
2) The category of railway servants, the circumstances and the conditions subject to
which a duty pass may be issued under sub rule (1) shall be specified in Schedule 1.
6. Privilege Pass :
1) A railway servant may be issued on his/her request a privilege pass or a privilege
ticket order in the prescribed format (Annexure A) from one station to another as
requested by him/her. Privilege Passes/P.T.Os are admissible for self, family,
dependent relatives and adopted child, as defined in these Rules; and
2) The category of railway servants, the circumstances and the conditions under which
a pass under sub-rule(1) may be issued shall be as specified in Schedule II.
7. School Pass:
1) A school pass may be issued to the son or daughter of a railway servant who is a
bona-fide student of any recognised educational institution; and
2) The category of railway servants whose son or daughter may he issued a pass
under sub-rule (1), the circumstances and the conditions subject to which such passes
may be issued shall be as specified in Schedule III.
8. Post-retirement Pass:
1) a post-retirement complimentary pass may be issued to a railway servant after
retirement or after he ceases to be a railway servant; and

2) The category of railway servants, the circumstances and the conditions subject to
which a pass under sub-rule (1) may be issued shall be as specified in Schedule IV.
9. Passes to widows of Railway Employees:
1) Passes may be issued to the widows of railway employees, who were in Railway
service on or after 12.3.1987 and expired on or after that date whether after their
retirement or during service and had opted for the scheme or were automatically
governed under the scheme;
[widows of Railway employees who were in service before 12.3.87 as well as widows
of railway servants who have opted out of the scheme of widow pass have also been
made eligible for widow pass, on one time payment of Rs. 250 towards the cost of 2
sets of PTO] [Ref 7 & 8] and
2) The circumstances and the conditions subject to which a pass under sub-rule (1)
may be issued shall be as specified in Schedule V.
10. Residential Card Pass:
1) A residential card pass may be issued to a railway servant for performing rail
journey from the place of residence to the place of his work; and
2) The category of railway servants, the circumstances and the conditions subject to
which a pass under sub-rule(1) may be issued shall be as specified in Schedule VI.
11. Special Pass :
1) A special pass may be issued to Railway servants, family members or dependent
relatives as the case may be, on - a. medical grounds;
b. sports account;
c. for attending children camp or scouts camp;
d. cultural functions; and
e. on any other occasion which the Ministry of Railways or a Railway Administration
deems fit.
2) The circumstances and the conditions subject to which a pass under sub-rule(1)
may be issued shall be as specified in Schedule VII.
12. Pass or P.T.0 for non-railway servants. - Notwithstanding anything contained in
the foregoing rules, a pass or P.T.O. may be issued to a person who is not under the
administrative control of the Ministry of Railways or the Railway Administration for
such purpose and subject to such terms and conditions as may be specified in the

instructions issued by the Central Government (Ministry of Railways) from time to time
in this behalf.
13. Loss/ Misuse/ Fraudulent use of Passes & Privilege Ticket Orders.
- Instructions given in Annexure 'B' may be followed for dealing with Loss/ Misuse/
Fraudulent use of Passes and P.T.0s.
14. Powers of General Managers to Condone irregularities. - G. Ms. are
authorised to consider on merits and condone the irregularities in the cases
enumerated in Annexure 'C'. These powers shall not be re-delegated to any lower
authority.
15. Income tax/ Monetary value of Passes and Privilege Ticket Orders. - Monetary
value of passes and privilege ticket orders is not subject to income tax.
16. Status of Pass Manuals etc.,. - The provisions contained in Pass Manuals issued
by the respective Railway or any other provisions on Passes contained in any other
Manual/Rules etc. shall be valid provided it is not in contravention with the provisions
laid down in these Rules.
17. Powers to Modify etc.,. - Powers to include, modify, amend or delete or relax any
of the provisions contained in these Rules shall vest with the Ministry of Railways.
18. Removal of Doubts : If any doubt arises as to the interpretation of the provision of
these rules, the same shall be referred to the Ministry of Railways for decision.
References
[1]. Note added vide Railway Board's letter No. E(W)98PS5-1/51 dated 13/10/1998
(Advance Correction Slip No. 11)
[2]. Note added vide Railway Board's letter No. E(W)2001 PS5-1/3 dated
24/09/2001 (Advance Correction Slip No. 37)
[3] Substituted vide Railway Board's letter No. E(W) 97/PS 5-1/71 dated
31/08/2009 (RBE No. 155/2009)- Advance Correction Slip No. 67
[4]. Note added vide Railway Board's letter No. E(W)2000 PS5-1/33 dated
20/10/2000 (RBE No. 185/2000) - Advance Correction Slip No. 29
[5]. Railway Board's letter No. E(W)95 PS 5-1/29 dated 10/03/2005(RBE No.
39/2005)
[6]. Railway Board's letter No. E(W)2008 PS 5-1/43 dated 15/01/2009(RBE No.
9/2009)
[7] Railway Board's letter No. E(W)95PS5-1/29 dated 24.04.1998 (RBE 83/98)

[8] Railway Board's letter No. E(W)98 PS5-1/55 dated 12.03.2001 (RBE 52/2001)