001 Handouts For Section-3 Presentation

PMP Exam Complete Training Course Material-Resit Gulec
3-PROJECT MANAGEMENT
PROCESSES
Resit Gulec
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without permission of the Author.
Agenda
Project Management Processes
Initiating Process Group Activities
Planning Process Group Activities
Executing Process Group Activities
Monitoring & Controlling Process Group
Activities
Closing Process Group Activities

Agenda
Initiating Process Group

Planning Process Group
Executing Process Group
Closing Process Group
Project Management Process Group and
Knowledge Area Mapping


Define what to do when in a project.
Define what you need to do to manage the
project.
There is a process for managing projects:
Initiating (Start)
Planning (Plan)
Execution (Do)
Monitoring & Controlling (Check & Act)
Closing (End)


Interaction of Project Management Process Groups


Process Groups interact in a Phase or Project


Select Project Manager
Determine company culture & existing
systems
Collect processes, procedures & historical
info
Divide large projects to phases
Understand the business case (Why is this
project done?)

Uncover initial requirements & risks

Create measurable objectives
Develop project charter
Identify stakeholders
Develop stakeholder management strategy

Determine how you will do planning

Finalize requirements
Create project scope statement
Determine what to purchase
Determine team
Create WBS and WBS Dictionary
Create activity list

Create network diagram

Estimate resource requirements
Estimate time & cost
Determine critical path
Develop schedule
Develop budget
Determine quality, standards, procedures &
metrics

10

Create process improvement plan
Determine all roles & responsibilities
Plan communications
Perform risk identification, qualitative and
quantitative risk analysis and risk response
planning
Go back - Iterations

11

Prepare procurement documents
Finalize how to execute & control parts of
all management plans
Develop final PM plan and performance
measurement baseline that are realistic
Gain formal approval of the plan
Hold kick-off meeting

12
Execute the work according to PM plan

Produce product scope
Request changes
Implement only approved changes
Ensure common understanding
Use the work authorization system
Continuously improve

13
Follow processes
Perform quality assurance
Perform quality audits
Acquire final team
Manage people
Evaluate team and project performance
Hold team building activities

14
Give recognition and rewards

Use issue logs
Facilitate conflict resolution
Send and receive information
Hold meetings
Select sellers

15
Monitoring & Controlling Process

Group Activities
Take action to control the project
Measure performance
Determine variances and if they warrant a
change request
Influence the factors that cause changes
Request changes
Perform integrated change control

16

Group Activities
Approve or reject changes

Inform stakeholders of approved changes
Manage configuration
Create forecasts
Gain acceptance from customer
Perform quality control

17

Group Activities
Report on project performance

Perform risk audits
Manage reserves
Administers procurements

18
Confirm work is done requirements

Complete procurement closure
Gain formal acceptance
Complete final performance reporting
Index and archive records
Update lessons learned

19

Hand-off completed product
Release resources

20

Starts with authorizing the project and
providing the Project Manager
Major Outputs:
Project Charter
Identified Stakeholders
Strategy for Managing Stakeholders

21

Progressive Elaboration:
Estimates, product scope and some other
steps might start in initiating and iterated in
planning process
PM Plan is finalized in planning but detailed
estimate, scope and some other points might
be clarified during execution or monitoring &
controlling.

22

Project Manager Assigned:
Project manager assigned early in the
process.
This is not the case in real world for many
cases.
Business Case:
The reason why project started is taken into
account throughout the project.

23

High-Level Planning is done:
Creating high-level WBS
Order of Magnitude Estimate
High-Level risk identification

24

Reasons the project initiating process is begun:
Business Need
Begin a New
Phase of The
Project
Project has so many
problems that you reevaluate the business need

25

Planning enables walking through the project
and getting it organized before it is actually
done.
Resources, time, and money can be saved
during planning and while the work is
being done.

26

Result of Planning Process Group is
Planning
Process
Group
PM Plan
Project
Documents
Planning is iterative, thus, result of each step

may affect or cause changes to previous steps

27

Iterations start after Risk Analysis since final
cost and schedule can be determined after
Risk Analysis.
Risk Management can result in changing
resources, when they are used, in what
sequence activities are performed, and
almost all parts of planning.

28

High Level of Confidence in Schedule requires
more planning
Low Level of Confidence in Schedule requires
less planning
Effort you need to spend in planning when
creating a schedule with +/-20% accuracy is
less than +/-%5 accuracy.

29

Rolling Wave Planning:
You might not be able to plan a phase of your
project (test, install, etc.) in detail until the
phase is finished. This is called rolling wave
planning.

30

Who is involved in planning? Everyone!
PM Plan and project documents are compiled
by Project Manager with input from
stakeholders

31

Reasons the project planning process is begun:
Initiating Process
Group is Completed
Approved changes,
including corrective
and preventive actions,
require re-planning

32

Purpose of executing process group is to
complete the work defined in PM plan and to
meet project objectives.
Executing the project management plan
Focuses on:
Managing people
Following processes
Distributing information

33

Meetings are important in executing process
group
During meetings
Review risks
Upcoming contingency plans
Do not only discuss status or what is done.

34

Reasons the project executing process is begun:
Project Planning is
completed
Integrated change
control results in a
changed project
management plan

35

Group
Measuring performance of the project to the
project management plan and approving
change requests, including recommended
corrective and preventive actions and defect
repair.

36

Group
Project manager is accountable for meeting
the performance measurement baseline
Project manager takes actions to correct any
variances.
Any deviations from the plan should be made
up rather than requesting a change to the
project to accommodate them.

37

When to enter M&C, and why to go other
Initiating Process
process groups from M&C
Group to review
Project Charter
Requested Changes
Work Performance
Information
Deliverables

Planning Process
Group to Re-Plan
Monitoring &
Controlling
Process Group
Executing Process
Group is to repair
defects
Closing Process
Group if project is
finished
38
Project is finished in this process group.

Includes administrative activities.
Final product is delivered.
Celebration !
Report final project performance of resources
Latest versions of Lessons Learned are
compiled.

39

Formal sign-off and acceptance is acquired.
Project is closed after getting final sign-off
and administrative work are completed.

40

Reasons the project closing process is begun:
Project Phase is
Complete
Project is
complete
Project is
terminated

41
Project Management Process Group

and Knowledge Area Mapping

42


43


44


45
Question #1
In which project management process group is
the detailed project budget created?
A-) Initiating
B-) Before the project management process
C-) Planning
D-) Executing

46
Question #1
In which project management process group is
the detailed project budget created?
A-) Initiating
B-) Before the project management process
C-) Planning
D-) Executing

47
Question #2
The BEST time to assign a project manager to a
project is during:
A-) Executing
B-) Closing
C-) Initiating
D-) Planning

48
Question #2
The BEST time to assign a project manager to a
project is during:
A-) Executing
B-) Closing
C-) Initiating
D-) Planning

49
Question #3
A project manager gets a call from a team member notifying
him that there is a variance between the speed of a system on
the project and the desired or planned speed. The project
manager is surprised because that performance measurement
was not identified in planning. If the project manager then
evaluates whether the variance warrants a response, he is in
what project management process?
A-) Initiating
B-) Planning
C-) Executing
D-) Monitoring & Controlling

50
Question #3
A project manager gets a call from a team member notifying
him that there is a variance between the speed of a system on
the project and the desired or planned speed. The project
manager is surprised because that performance measurement
was not identified in planning. If the project manager then
evaluates whether the variance warrants a response, he is in
what project management process?
A-) Initiating
B-) Planning
C-) Executing

51
Question #4
During a team meeting, a team member asks about the
measurements that will be used on the project to judge
performance. The team member feels that some of the
measures related to activities assigned him are not valid
measurements. The project is BEST considered in what part of
the project management process?
A-) Initiating
B-) Executing
C-) Monitoring & Controlling
D-) Closing

52
Question #4
During a team meeting, a team member asks about the
measurements that will be used on the project to judge
performance. The team member feels that some of the
measures related to activities assigned him are not valid
measurements. The project is BEST considered in what part of
the project management process?
A-) Initiating
B-) Executing
C-) Monitoring & Controlling
D-) Closing

53
Question #5
Which of the following is a characteristic of project
management processes?
A-) Iterative
B-) Unique
C-) Unnecessary
D-) Standardized

54
Question #5
Which of the following is a characteristic of project
management processes?
A-) Iterative
B-) Unique
C-) Unnecessary
D-) Standardized

55
Question #6
Which of the following is NOT an input to the initiating process
group?
A-) Company processes
B-) Company culture
C-) Historical WBSs
D-) Project scope statement

56
Question #6
Which of the following is NOT an input to the initiating process
group?
A-) Company processes
B-) Company culture
C-) Historical WBSs
D-) Project scope statement

57
Question #7
The project sponsor has just signed the project charter. What is
the NEXT thing to do?
A-) Begin to complete work packages.
B-) Verify Scope.
C-) Start integrated change control
D-) Start to create management plans

58
Question #7
The project sponsor has just signed the project charter. What is
the NEXT thing to do?
A-) Begin to complete work packages.
B-) Verify Scope.
C-) Start integrated change control
D-) Start to create management plans

59
Question #8
The high-level project risks have just been determined. What
project management process group are you in?
A-) Initiating
B-) Planning
C-) Executing

60
Question #8
The high-level project risks have just been determined. What
project management process group are you in?
A-) Initiating
B-) Planning
C-) Executing

61
Question #9
A team member notifies the project manager that the activities
comprising a work package are no longer appropriate. It would
be BEST for the project manager to be in what part of the
project management process?
A-) Corrective action
B-) Integrated change control
C-) Monitoring and controlling
D-) Project closing

62
Question #9
A team member notifies the project manager that the activities
comprising a work package are no longer appropriate. It would
be BEST for the project manager to be in what part of the
project management process?
A-) Corrective action
B-) Integrated change control
C-) Monitoring and controlling
D-) Project closing

63
Question #10
Which process groups must be included in every project?
A-) Planning, executing, and closing
B-) Initiating, planning and executing
C-) Initiating, planning, executing, monitoring & controlling, and
closing
D-) Planning, executing, and monitoring & controlling

64
Question #10
Which process groups must be included in every project?
A-) Planning, executing, and closing
B-) Initiating, planning and executing
C-) Initiating, planning, executing, monitoring & controlling,
and closing
D-) Planning, executing, and monitoring & controlling

65

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PMP Exam Complete Training Course Material-Resit Gulec

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PMP Exam Complete Training Course Material-Resit Gulec

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PMP Exam Complete Training Course Material-Resit Gulec

Initiating Process Group

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PMP Exam Complete Training Course Material-Resit Gulec

Project Management Processes

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PMP Exam Complete Training Course Material-Resit Gulec

Project Management Processes

Not for distribution, sale or reproduction. Cannot be used

PMP Exam Complete Training Course Material-Resit Gulec

Project Management Processes

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PMP Exam Complete Training Course Material-Resit Gulec

Initiating Process Group Activities

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PMP Exam Complete Training Course Material-Resit Gulec

Initiating Process Group Activities

Uncover initial requirements & risks

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PMP Exam Complete Training Course Material-Resit Gulec

Planning Process Group Activities

Determine how you will do planning

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PMP Exam Complete Training Course Material-Resit Gulec

Planning Process Group Activities

Create network diagram

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PMP Exam Complete Training Course Material-Resit Gulec

Planning Process Group Activities

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PMP Exam Complete Training Course Material-Resit Gulec

Planning Process Group Activities

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PMP Exam Complete Training Course Material-Resit Gulec

Executing Process Group Activities

Execute the work according to PM plan

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PMP Exam Complete Training Course Material-Resit Gulec

Executing Process Group Activities

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PMP Exam Complete Training Course Material-Resit Gulec

Executing Process Group Activities

Give recognition and rewards

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PMP Exam Complete Training Course Material-Resit Gulec

Monitoring & Controlling Process

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PMP Exam Complete Training Course Material-Resit Gulec

Monitoring & Controlling Process

Approve or reject changes

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PMP Exam Complete Training Course Material-Resit Gulec

Monitoring & Controlling Process

Report on project performance

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PMP Exam Complete Training Course Material-Resit Gulec

Closing Process Group Activities

Confirm work is done requirements

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