Handover Schedule Requirements

Minimum Weeks
Required Before
Opening

Area

Administration Offices
Executive Offices
Executive Office Reception
General Manager's Office
Admin for above (workstation & file space)
Hotel Manager's Office
Executive Meeting Room

24
24
24
24
24

Sales & Marketing Offices

Director of Sales and Marketing
Admin for above (workstation & file space)
Sales Managers' Offices or Workspace
Admin for above (workstation & file space)
Sales Coordinators' workspace

24
24
24
24
24

Food and Beverages Offices

Director of Food and Beverage
Admin for above (workstation & file space)
Assistant Food and Beverage Director
Beverage Manager/Sommelier
Training Manager F&B

24
24
24
24
24

Catering & Convention Services Areas

Director of Catering Sales
Manager Catering Sales
Coordinator Catering Sales
Administrative Assistant
Fax / Copier Space
Departmental Storage

16
16
16
16
16
16

Public Relations Offices

Manager of PR
PR Admin/Co-coordinator

16
16

Management Information Systems (MIS) Areas

Manager Information Technology
IT Support
Computer Server Room

28
28
28

Finance Offices
Director of Finance
Assistant Director of Finance
Admin for above (workstation & filing)
Manager of Finance
Financial Clerk
Payroll Clerk
Filing /General Clerks
Accounts Payable
Accounts Receivable
Credit Manager
Storage Room for Accounting

24
24
24
24
24
24
24
24
24
24
24

Handover Schedule Requirements Vs1.0

Page 1 of 15

11/5/2009

Minimum Weeks
Required Before
Opening

Area

Employee Safety Box Cash-Out

General Cashier's Office and Safe
Executive Office Shared Areas
Departmental Meeting Room
Copy/Fax Room
Pantry
Mailroom / Supply Storage
Area Staff Washroom
Human Resources
HR Administration Areas
Director of Human Resources
Assistant Director of Human Resources
Admin for above (workstation & file space)
Manager of Human Resources
Recruitment Employment Manager
Government Relations Manager
HR Clerks
HR Workspace
HR File Storage
Copy/Fax Room

4
4

24
24
24
24
24

24
24
24
24
24
24
24
24
24
24

Recruitment Offices
Reception & Waiting Area
Application Terminals
Interview Rooms

24
24
24

Training & Development Areas

HR Training Manager
Training Room
Computer Lab
Employee Library/Study Room
Training Storage

24
24
24
24
24

Health Care Areas

Doctor's Office
Examination Station
Health Care Reception / Waiting Area
Department Supply Storage
Nurse's Station

2
2
2
2
2

Engineering and Facilities

Facilities Administration Areas
Director of Engineering
Admin for above (workstation & file space)
Assistant Director of Engineering
Landscape Manager
Facilities Dispatch and Workspace
Copy / Fax Room
Department Storage

28
28
28
28
28
28
28

Facilities Workshops & Storage Areas

Handover Schedule Requirements Vs1.0

Page 2 of 15

11/5/2009

Minimum Weeks
Required Before
Opening

Area

General Facilities Shop

Paint Shop
Carpentry Shop
Upholstery Shop
Metal Welding Shop
Pool Maintenance / Storage
Landscape / Horticulture
Maintenance Parts and Supplies Storage
Facilities Warehouse / Bulk Storage
Boiler, Electrical, Mechanical Rooms

24
24
24
24
24
4
4
24
24
After commissioning
and approval by local
authorities

Security & Surveillance Areas

Director of Security
Assistant Manager of Security
Security Local Command Center
Lost and Found
Surveillance Tech Room
Department Storage
Outside Security Office
Outside Security Washroom

28
28
24
2
12
4
24
24

Housekeeping and Laundry

Housekeeping Administration Areas
Manager of Housekeeping
Admin for above (workstation & file space)
Assistant Manager of Housekeeping
Housekeeping Supervisor Cubicles
Housekeeping Switchboard / Status board
Housekeeping Coordinator Workspace
Florist Manager
File / Storage / Records
Copy / Fax Room

24
24
24
24
24
24
4
24
24

Housekeeping Support Areas

Detergent Storage
Equipment/Cart Storage
Housekeeping Supply Storage
Flower Shop and Storage
Night Cleaning Storage
Fax / Copier
Valet Manager
Linen Chute Landing

24
24
24
4
4
24
16
4

Laundry Facilities
Laundry Manager
Laundry & Valet Facility
Linen Chute Room & Sorting
Soiled Linen Staging
Clean Linen Staging
New Linen Storage
Laundry Chemical Storage

16
16
8
12
16
16
16

Handover Schedule Requirements Vs1.0

Page 3 of 15

11/5/2009

Minimum Weeks
Required Before
Opening

Area

Employee Facilities
Uniform Areas
Uniform Manager
Uniform Clerk
Uniform Tailoring Workspace
Uniform Conveyor Room
Unissued Uniform Storage
Department Storage
Fax / Copy / Filing Space
Fitting Rooms

16
16
12
8
12
12
12
12

Locker Rooms
Female Showers / Booths
Male Showers / Booths
Female Staff Toilets
Male Staff Toilets
Female Lockers
Male Lockers

12
12
24
24
8
8

Other Employee Areas

Employee Entrance
Prayer Room - Middle East Only
Employee Smoking Area

12
4
4

Employee Dining
EDR Seating Area (Cafeteria style)
EDR Kitchen / Food Prep / Dishwashing
EDR Serving Line
Human Resources Kiosks
Employee Retail/Convenience Store
EDR Chef / Souschef Office
Manager's Office
Stewarding Detergent Storage
Department Storage

16
16
16
16
4
4
4
16
16

Purchasing Offices
Manager of Purchasing
Purchasing Clerk

24
24

Receiving / Warehouse Areas

Receiving Manager
Receiving Clerk
Departmental Storage/Filing
Driver Washroom
Loading Dock (Including landings)
Vegetable Washing Area
Warehouse
Staging Areas
Refrigerated Vegetable Staging
Refrigerated Dairy Staging
Refrigerated Meat Staging
Refrigerated Poultry Staging

Handover Schedule Requirements Vs1.0

Page 4 of 15

24
24
24
16
28
16

16
16
16
16

11/5/2009

Minimum Weeks
Required Before
Opening

Area

Refrigerated Fish Staging

Fresh Fish Staging Area
Frozen Staging
Food and Beverage Dry Storage Areas
Culinary Dry Good Storage
Bulk Water / Softdrinks
Restaurant Cages
Rooms Dry Storage Areas
Housekeeping Consumables
Linen / Terry / Misc.
Spa / Recreation Storage
Detergent Bulk Storage
General Dry Storage Areas
Page / Printed Materials
FF&A Attic Stock
OS&E Attic Stock

16
16
16
16
16
12
24
24
8
24
12
8
8

Trash and Recycling Areas

Trash and Recycling Dock (Conditioned)
Wet Trash Area (Conditioned)
Garbage Collection Area
Cardboard Area
Recycling Area
Trash Chute Landing
Detergent Storage

16
16
16
16
16
16
16

Administration and General Shared Areas

Copy/Fax Room
Department Storage
Area Staff Washroom

24
24
24

Food & Beverage Back of House and Support

Commissary Kitchen Areas
Kitchen Administration
Executive Chef
Executive Sous Chef
Culinary Administration (incl. file space)
Souschefs workstations
Garde Manger / Cold Kitchen
Garde Manger
Produce Walk-in Refrigerator
Dairy Walk-in Refrigerator
Finished Product Walk-in Refrigerator
Garde Manger Walk-in Freezer
Pot Washing
Garbage Collection Area

Handover Schedule Requirements Vs1.0

Page 5 of 15

16
16
16
12

12
12
12
12
12
12
12

11/5/2009

Minimum Weeks
Required Before
Opening

Area

Butcher
Butcher Shop
Seafood Walk-in Refrigerator
Meat Walk-in Refrigerator
Poultry Walk-in Refrigerator
Butcher Shop Walk-in Cooler
Butcher Shop Walk-in Freezer
Regional Specialty Butcher Area
Pot Washing
Garbage Collection Area

12
12
12
12
12
12
12
12
12

Pastry
Pastry Chef Office
Pastry Workspace
Pastry Walk-in Refrigerator
Pastry Finished Products Walk-in Refrigerator
Pastry Finished Products Walk-in Freezer
Pastry and Bakery Walk-in Freezer
Bakery Workspace
Bakery Walk-in Refrigerator
Chocolate Room
Pastry Buffet Art Storage
Amenity Prep Room
Regional Specialty Pastry Workspace
Pot Washing
Garbage Collection Area

12
12
12
12
12
12
12
12
12
12
12
12
12
12

Production Kitchen
Main Kitchen
Cook / Chill
Seafood Walk-in Refrigerator
Meat Walk-in Refrigerator
Poultry Walk-in Refrigerator
Vegetable/Dairy Walk-in Refrigerator
Finished Products Walk-in Refrigerator
Production Walk-in Freezer
Finished Products Walk-in Freezer
Dry Good Storage
Equipment Storage
Regional Specialty Kitchen
Pot Washing
Garbage Collection Area

12
12
12
12
12
12
12
12
12
12
12
12
12
12

Commissary Kitchen Stewarding

Garbage Central Collection Area
Cart Washing Area

12
12

Main Stewarding Areas

Chief Steward's Office
Silver Burnishing Room
Chinaware Storage
Glassware Storage
Silverware Storage

Handover Schedule Requirements Vs1.0

16
16
16
16
16

Page 6 of 15

11/5/2009

Minimum Weeks
Required Before
Opening

Area

Hollowware Storage
Detergent Storage

16
16

Beverage Areas
Red Wine Room (conditioned)
White Wine / Champagne Room (conditioned)
Liquor Storage
Beverage Cooler
Beverage Dry Goods Storage
Beverage Carts Storage
Beverage Workspace

4
4
4
4
4
4
4

Guestrooms and Support

Guest Floor Support Areas
Guestroom Housekeeping Closets (by floor)
Linen Chutes
Trash Chutes
Pantry / Minibar Support / Dishwashing / Ice
Staff Washrooms
Service Elevators
Service Elevator Lobbies

20
8
8
4
16
24
24

Guestroom Public Areas

Guestroom Corridors (by floors with rooms)
Guestroom Elevators
Guestroom Elevator Lobbies
Club Lounge

16
4
4
8

Guestrooms
Guestrooms and Regular Suites (by floor)
Specialty Suites (Presidential, Chairman, etc)

20
4

Guestroom Area Allowances

Electrical & Mechanical Rooms

Operations Back of House and Support

Front Desk Operations Areas
Room Operations Work Area
Front Desk Cashier Safe Room
Front Desk Cash-Out
Area Staff Washroom
Copy/Fax Room
Department Supply Storage/Filing
Pantry
Director of Rooms
Assistant Director of Rooms
Administrative Assistant
Front Office Manager
Front Desk Manager

20
2
2
16
20
20
20
24
24
24
20
20

Room Operations Areas

Manager of Yield and Revenue

20

Handover Schedule Requirements Vs1.0

Page 7 of 15

11/5/2009

Minimum Weeks
Required Before
Opening

Area

Reservations Manager
Reservation Agent Stations
Telecommunications Equipment Room
AV Control Room
Telecommunications Manager
PBX & Hotel Operator Stations

20
20
28
12
20
20

Front of House Guest Service Areas

Front Desk
Concierge
Bell Desk
Transportation Desk
Safety Deposit Room

6
6
4
4
4

Public Area
Vestibule Entrance
Hotel Lobby
Lobby Restrooms
House Phone / ATM / Check-In Kiosks
Public Area Elevators
Public Area Elevator Lobbies

2
2
2
2
4
4

Concierge Operations Areas

Concierge Work Area
Chief Concierge
Concierge Storage/Filing

12
12
12

Bell / Baggage Support Areas

Bell Services Manager
Bell Services Dispatch
Bell Cart Storage
Baggage Screening
Baggage Storeroom
Service Elevators
Service Elevator Lobby

8
4
4
4
2
2
2

Valet Parking Areas

Valet Parking Manager Office
Cashier / Valet Parking Key Room

8
4

Handover Schedule Requirements Vs1.0

Page 8 of 15

11/5/2009

Minimum Weeks
Required Before
Opening

Area

Transportation Support Areas

Driver's Lounge
Transportation Services Manager
Transportation Services Dispatch
Transportation Services Storage

2
4
4
2

Parking
Valet Parking
Self Parking
Employee Parking
Restaurant Visitor Parking
Front of House Circulation

2
2
16
2
2

All Day Dining (including Room Service)

Seating Areas
Restaurant Seating
Terrace Seating

8
4

Front of House Areas

Entry Vestibule
Washrooms
Waiter Stations
Special Feature / Buffet

8
4
8
8

Back of House Areas

Kitchen (Primary Outlet and Room Service)
Service Bar
Pantry / Coffee Station
Refrigerated Storage
Frozen Storage
Dry Goods Storage
OS&E Storage
Detergent Storage
Dishwashing / Breakdown
Chef Office
Restaurant Manager

12
4
12
12
12
12
12
12
12
12
12

Room Service Areas

Room Service Chef's Office
Table / Tray Breakdown and Staging
Room Service Equipment Storage
Room Service Linen Storage
Order Taking
Mise en Place Storage
Table Storage
Pantry
Minibar Support
Room Service Manager Office

12
12
12
12
12
12
12
12
8
12

Handover Schedule Requirements Vs1.0

Page 9 of 15

11/5/2009

Minimum Weeks
Required Before
Opening

Area

Specialty Restaurant
Seating Areas
Restaurant Seating
Private Dining Seating
Bar Counter Seating
Terrace Seating

12
12
12
4

Front of House Areas

Entry Vestibule
Coat Room
Washrooms
Waiter Stations

12
2
4
12

Back of House Areas

Kitchen
Pantry / Coffee Station
Refrigerated Storage
Frozen Storage
Dry Goods Storage
OS&E Storage
Detergent Storage
Dishwashing / Breakdown
Chef Office
Restaurant Manager
Service Bar

12
12
12
12
12
12
12
12
12
12
4

Casual Dining
Seating Areas
Restaurant Seating
Terrace Seating

12
4

Front of House Areas

Entry Vestibule
Washrooms
Waiter Stations
Special Feature / Buffet

12
4
12
12

Back of House Areas

Kitchen
Service Bar
Pantry / Coffee Station
Refrigerated Storage
Frozen Storage
Dry Goods Storage
OS&E Storage
Detergent Storage
Dishwashing / Breakdown
Chef Office
Restaurant Manager

12
4
12
12
12
12
12
12
12
12
12

Handover Schedule Requirements Vs1.0

Page 10 of 15

11/5/2009

Minimum Weeks
Required Before
Opening

Area

Bar / Lounge
Seating Areas
Bar Counter Seating
Lounge Seating

4
4

Back of House Areas

Pantry / Coffee Station
Refrigerated Storage
Liquor Storage
Detergent Storage
Dishwashing
Administration and Support Office
Pool Bar and Grill
Seating Areas
Restaurant Seating
Outdoor Seating
Bar Seating

4
4
4
4
4
4

6
6
6

Front of House Areas

Bar
Washrooms
Waiter Stations

6
4
6

Back of House Areas

Kitchen
Pantry / Coffee Station
Refrigerated Storage
Frozen Storage
Dry Goods Storage
Detergent Storage
Dishwashing / Breakdown
Support Workstation

8
8
8
8
8
8
8
8

Pool Bar
Seating Areas
Bar Seating

Front of House Areas

Bar

Back of House Areas

Refrigerated Storage
Frozen Storage
Dishwashing

4
4
4

Caf To Go
Seating Areas
Lounge Seating

Handover Schedule Requirements Vs1.0

Page 11 of 15

11/5/2009

Minimum Weeks
Required Before
Opening

Area

Front of House Areas

Display Cases
Cashier
Preparation Area

4
4
4

Back of House Areas

Kitchen / Prep Area
Refrigerated Storage
Frozen Storage
Preparation and Clean Area

4
4
4
4

Ballrooms
Grand Ballroom
Junior Ballroom

4
4

Meeting Rooms
Multipurpose Rooms
Executive Boardroom
Boardroom
VIP Room
Bridal Rooms

2
2
2
2
2

Other Public Areas

Prefunction
Business Center Areas
Reception / Lounge
Guest Work Cubicles
Guest Offices
Meeting Room
Copier / Fax / Pantry
Package Storage / Mail
Business Center Manager
Supplies / Storage
Restrooms
Public Prayer Rooms
Group Reception
Built in Registration Booths
Coat Check

4
6
4
4
4
4
4
6
4
4
2
4
4
2

Meeting and Assembly Back of House

Front of House Support Areas
Airwall Storage
Grand Ballroom
Junior Ballrooms
Multipurpose Rooms
Back of House Corridor
Grand Ballroom
Junior Ballroom
Multipurpose Rooms

Handover Schedule Requirements Vs1.0

Page 12 of 15

4
4
4
4
4
4

11/5/2009

Minimum Weeks
Required Before
Opening

Area

Pantry / Coffee Stations

Grand Ballroom
Junior Ballrooms
Multipurpose Rooms
AV Control Room
Primary Room

4
4
4
4

Meeting and Assembly Culinary Areas

Banquet Kitchen
Banquet Finishing Area
Garbage Collection
Potwash / Warewash
Culinary Dry Storage
Culinary Frozen Storage
Culinary Refrigerated Storage
Culinary Freezer
Banquet Staging Area
Chef's Offices
Regional Specialty Kitchen ( where applicable)

8
8
8
8
8
8
8
8
8
8
8

Banquet Beverage Areas

Beverage Equipment Storage
Beverage Storage
Bar Refrigerated Storage

4
4
4

Stewarding Areas
Stewarding Office
Detergent Storage
China, Glass & Silver Storage
Hollowware Storage
Dishwashing / Breakdown

8
8
8
8
8

Banqueting Services Areas

Banqueting Services Workspace
Linen Room
Ice Room
Prop Storage
Flower Cooled Storage
Equipment Storage
AV Storage
Lighting and Setup Equipment Storage

6
6
6
6
6
6
4
4

Banquet Setup Areas

Banquet Setup Workspace
Banquet FF&E Storage
Trolley/Carts Storage

4
6
6

Employee Facilities
Employee Washrooms

Handover Schedule Requirements Vs1.0

Page 13 of 15

11/5/2009

Minimum Weeks
Required Before
Opening

Area

Other Meeting and Assembly Support Areas

Car Loading Elevators
Service Elevators / Escalators
Garbage Room

4
8
4

Banquet Operation Administration Areas

Banquet Manager
Banquet Captain

8
8

Meeting and Assembly Allowances

Public Circulation
Stairs/Exiting
Electrical & Mechanical Rooms

4
4
4

Retail Space
Specialty Retail (Leased)
Sundries Retail
Other Retail
Miscellaneous Storage / Support
Circulation
Stairs/Exiting

4
4
4
6
4
4

Fitness Center
Reception
Gym
Cardio Areas
Strength Areas
Free Weight Areas
Fitness Studios

4
4
4
4
4
4

Spa
Reception
Retail
Locker / Changing Rooms (m/f)
Wet Areas (m/f)
Specialties and Treatment Areas

2
2
6
6
6

Kids Center
Reception
Home Theater
Computer Activities
Activity Areas
Time Out Area
Restrooms

2
2
2
2
2
2

Teen Center
Reception
Home Theater
Computer Activities
Activity Areas
Restrooms

2
2
2
2
2

Handover Schedule Requirements Vs1.0

Page 14 of 15

11/5/2009

Minimum Weeks
Required Before
Opening

Area

Pool Complex
Indoor Lap Pool
Pool Deck
Indoor Pool Restrooms

2
2
2

Recreation Back of House

Spa and Fitness Support
Activity Center Support
Pool Equipment Room

6
6
2

Handover Schedule Requirements Vs1.0

Page 15 of 15

11/5/2009