Oral Communication - Meaning, Advantages and Limitations

Oral communication implies communication through mouth. It includes individuals conversing with each
other, be it direct conversation or telephonic conversation. Speeches, presentations, discussions are all
forms of oral communication. Oral communication is generally recommended when the communication
matter is of temporary kind or where a direct interaction is required. Face to face communication
(meetings, lectures, conferences, interviews, etc.) is significant so as to build a rapport and trust.

Communication Definition
Two-way process of reaching mutual understanding, in which participants not
only exchange (encode-decode) information, news, ideas and feelings but
also create and share meaning. In general, communication is a means of connecting
people or places. In business, it is a key function of management-an organization cannot operate without communication between
levels, departments and employees. See also communications.

Advantages of Oral Communication

There is high level of understanding and transparency in oral communication as it is interpersonal.

There is no element of rigidity in oral communication. There is flexibility for allowing changes in the
decisions previously taken.

The feedback is spontaneous in case of oral communication. Thus, decisions can be made quickly
without any delay.

Oral communication is not only time saving, but it also saves upon money and efforts.

Oral communication is best in case of problem resolution. The conflicts, disputes and many
issues/differences can be put to an end by talking them over.

Oral communication is an essential for teamwork and group energy.

Oral communication promotes a receptive and encouraging morale among organizational

employees.

Oral communication can be best used to transfer private and confidential information/matter.

Disadvantages/Limitations of Oral Communication

Relying only on oral communication may not be sufficient as business communication is formal and
very organized.

Oral communication is less authentic than written communication as they are informal and not as
organized as written communication.

Oral communication is time-saving as far as daily interactions are concerned, but in case of
meetings, long speeches consume lot of time and are unproductive at times.

Oral communications are not easy to maintain and thus they are unsteady.

There may be misunderstandings as the information is not complete and may lack essentials.

It requires attentiveness and great receptivity on part of the receivers/audience.

The different categories of communication include:

Spoken or Verbal Communication: face-to-face, telephone, radio or television and other

media.

Non-Verbal Communication: body language, gestures, how we dress or act - even our scent.

Written Communication: letters, e-mails, books, magazines, the Internet or via other media.

Visualizations: graphs and charts, maps, logos and other visualizations can communicate
messages.

The components of Non Verbal Communication are:

Kinesics: It is the study of facial expressions, postures & gestures

Oculesics: It is the study of the role of eye contact in non verbal communication.

Haptics: It is the study of touching.

Proxemics: It is the study of measurable distance between people as they interact.?

Chronemics: It is the study of use of time in non verbal communication

Paralinguistics: It is the study of variations in pitch, speed, volume, and pauses to convey meaning.

Verbal communication. From the moment we wake up in the

morning until during the evening and we go to bed, we need to
communicate. We need to communicate in order for us to be
understood by others, convey our feelings and emotions as well as our
thoughts, we need to communicate to understand other people and the
things that surround us, and most importantly, we need to
communicate in order to survive

Non Verbal Communication

It is communication of feelings, emotions, attitudes, and thoughts through body movements / gestures /
eye contact, etc.
The importance of communication in an organization can be summarized as follows:
1. Communication promotes motivation by informing and clarifying the employees about the task
to be done, the manner they are performing the task, and how to improve their performance if it is
not up to the mark.
2. Communication is a source of information to the organizational members for decision-making
process as it helps identifying and assessing alternative course of actions.
3. Communication also plays a crucial role in altering individuals attitudes, i.e., a well informed
individual will have better attitude than a less-informed individual. Organizational magazines,
journals, meetings and various other forms of oral and written communication help in moulding
employees attitudes.
4. Communication also helps in socializing. In todays life the only presence of another individual
fosters communication. It is also said that one cannot survive without communication.
5. As discussed earlier, communication also assists in controlling process. It helps controlling
organizational members behaviour in various ways. There are various levels of hierarchy and
certain principles and guidelines that employees must follow in an organization. They must comply
with organizational policies, perform their job role efficiently and communicate any work problem
and grievance to their superiors. Thus, communication helps in controlling function of management.
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