Lower School Handbook

2016 - 2017

TABLE OF CONTENTS
MISSION STATEMENT

STATEMENT OF PHILOSOPHY

PORTRAIT OF A LOWER SCHOOL STUDENT

WHOM TO CALL

10

GRADES 1-5 SCHOOL EXPECTATIONS

12

Dress Code

12

Book Bags

13

Phone Calls

13

Toy/Electronic Devices

14

Hallway Expectations for Grades 1-5

14

Lunchroom Expectations for Grades 1-5

14

Recess/Supervision

14

Playground Expectations for Grades 1-5

15

Chapel Manners

15

CONDUCT AND DISCIPLINE

17

Student Rights and Responsibilities

17

Student Code of Conduct

17

Respect

17

Honesty

18

Personal Responsibility

18

Violence

19

Alcohol and Drugs

19

Forms of Discipline

19

Consequences to Misconduct

20

GRADES 1-5 SCHOOL PROCEDURES

23

Carpool Drop-off

23

Arrival

23

Dismissal

23

Required Written Communication

24

Early Dismissal Schedule

24

School Cancellation

25

Snow Schedule

25

Absences/Vacations

25

Appointments

26

Health Certificate

26

Medicine

26

Allergies

26

Illness

26

Security

27

Money

27

Lunch

27

Nut Aware Environment

27

Wellness Program

28

Healthy Snacks

28

Holiday Parties

28

Birthday Celebrations

29

Library Fines

29

Emergency Information Form

29

Non-Discrimination

29

Outside Collections/Fund Raisers

30

GRADES 1-5 ACADEMIC POLICIES

31

Homework

31

Grading Scale

32

Progress Reports/Report Cards

32

Standardized Testing

33

Parent-Teacher Conferences

33

Parent Questions and Concerns

33

TECHNOLOGY ACCEPTABLE USE POLICY

34

GRADES 1-5 EDUCATIONAL SUPPORT PROGRAM

38

GENERAL INFORMATION FOR MONTESSORI STUDENTS

39

MONTESSORI SCHOOL EXPECTATIONS

39

Uniforms

39

Clothing on Cold Days

40

Guidelines for Out-of-Uniform Days

40

Jewelry/Make-up/Hair

40

Bringing Things to School

40

Tote Bags

41

Bringing Things Home From School

41

Recess/Supervision

41

SCHOOL PROCEDURES

42

Carpool Drop-off

42

Arrival

42

Dismissal for Toddler and Montessori Half-Day 11:00 a.m.

42

Carpools

42

Montessori and Toddler Lunch Bunch

43

Daily Schedule

43

Early Dismissal Schedule

44

Snow Schedule

44

School Cancellation

44

Absences

45

Health Certificate

45

Medicine

45

Illness

45

Allergies

45

Security

46

Parent/Teacher Conferences

46

Behavior Changes

46

Questions and Concerns

46

Nut Aware Environment

46

Holiday Parties

47

Healthy Snack List

47

Montessori Birthday Celebrations

47

Toddler Birthday Celebrations

47

Emergency Information Form

47

KINDERGARTEN

48

MONTESSORI FULL DAY

49

TODDLER

50

VISITATION ACADEMY WELL PROGRAM POLICY

51

RELEASE OF STUDENT INFORMATION

51

16-17 AFTER CARE PROGRAM

52

PARENT WITNESS STATEMENT

53

LOWER SCHOOL FACULTY DIRECT DIAL NUMBERS

55

Live + Jesus
Introduction
Welcome to the 2016-2017 school year. The spirit of the Visitation and of this
Parent-Student Handbook is the spirit of our founder, Saint Francis de Sales:
Nothing is so strong as gentleness; nothing is so gentle as real strength. We
interpret this as a firm but gentle approach to the education and development of
your children in an environment that values excellence in scholarship, spirituality,
leadership, and service. A special emphasis is placed on the Salesian philosophy
and Visitation charism as our students are challenged to Live Jesus.
The Parent-Student Handbook includes our mission statement, philosophy,
academic policies, school procedures, and regulations. All policies, procedures,
and regulations are intended to help each student grow in individual freedom,
personal responsibility, and self-discipline. Parents must read this handbook,
discuss it with their children and keep it available as a reference throughout the
year. We believe the unique partnership between parents and teachers at Visitation
Academy creates a special environment of shared faith and values which develop
the whole person. We look forward to the new year with enthusiasm and
excitement. We thank you for entrusting your children to us.

Visitation Academy Mission Statement

Visitation Academy is a community that exists to educate children and young

women and to receive and share Jesus as Mary did in her visitation to Elizabeth.
In an environment which values excellence in scholarship, spirituality, leadership
and service, this Visitation Community encourages students to develop their
unique gifts.
As students learn to live Jesus with gentleness, humility, joy and freedom, they are
prepared to continue to grow and to respond to others, the Church, and the global
community.
7

Statement of Philosophy for Visitation Academy of St. Louis

Visitation Academy is a private Catholic school that provides exceptional
commitment to educating the minds and hearts of young women in the Visitation
Salesian Tradition.
The Academy offers four programs that challenge students to be confident,
curious, and creative: a well-established co-ed Montessori program for ages 2-5; a
strong foundation for girls in grades 1-5; an excellent middle school environment
for young women in grades 6-8; an outstanding college preparatory high school
program that inspires life-long learning.
Sponsored by the Sisters of the Visitation since 1833, the Academy expresses the
spirituality of Visitations founders, St. Francis de Sales and St. Jane de Chantal.
These saints encourage us to Live Jesus with optimism, gentleness, humility, joy,
and inner freedom. The mission of the Academy mirrors Marys visitation to
Elizabeth: her acceptance of Jesus in her own life and her commitment to carry
Him to others.
This receiving and sharing of Jesus is our model as a faith community that calls
students to realize their unique potential and to develop self-discipline rooted in
inner strength and gentleness.
Through curricular and extracurricular activities and example, we provide
opportunities that promote spirituality and service, critical thinking and
scholarship, leadership and integrity, responsibility and respect for life and the
environment. As members of the Visitation community, we, the administration,
faculty and staff, help the students and each other develop as integrated persons
embodying Christian values.

Portrait of a Visitation Academy Lower School Student

A Lower School student at Visitation Academy
Lives Jesus according to Gospel values and Salesian spirituality.
Shows respect for Gods creation.
Is a person of character who understands the importance of serving
others.
Values and displays excellence in scholarship.
Applies knowledge and skills across the curriculum and to real-world
situations.
Solves problems analytically, logically and creatively through
independent, critical thinking.
Is a digital citizen in a global community.
Applies effective study skills to academic work.
Demonstrates responsibility and self-direction when collaborating with
others.
Models confident and responsible leadership.
Appreciates cultural diversity.

WHERE TO CALL - WHOM TO SEE

To report your childs absence any time before 7:45 a.m.
Mrs. Gayle Lund (Administrative Assistant)
314-625-9287
For matters concerning student behavior or academics, first contact
individual teacher through the Main Switchboard 314-625-9100, call
the Direct Dial Number listed in the back of handbook, or email the
teacher (first initial, last name@visitationacademy.org).
To discuss a students health or medical problem
Mrs. Renee McVey (School Nurse)
314-625-9129
For matters dealing with financial aid
Mrs. Mindy Unland (Staff Accountant)
314-625-9295
For matters dealing with counseling or testing
Mrs. Trish Walther (Academic Counselor)
314-625-9196
To inquire about billings and payments of accounts
Mrs. Judy Dooling (Staff Accountant)
314-625-9294
To report a change of name, address, or phone number
Mrs. Gayle Lund (Administrative Assistant)
314-625-9287
To discuss Admissions
Mrs. Stephanie Coulter (Director of Admissions)
314-625-9292
To inquire about After Care
Mrs. Lynn Rourke (After Care Coordinator)
314-625-9280

10

Mrs. Margaret Karl, Lower School Principal, has an open-door policy and
welcomes dialogue and suggestions. Parents are encouraged to call as
needed, 314-625-9286.
Visitations family-like environment encourages open and honest
communication between school and parents. The school is a constant
advocate for each student, and discussions about successes as well as
concerns are encouraged. Teamwork between parents and
teachers/administrators promotes positive growth for all students.

11

GRADES 1-5
SCHOOL EXPECTATIONS
DRESS CODE
Uniform
Full uniform consists of:
a navy blue jumper
(may be no shorter than 1 inch above knee)
navy blue shorts
white short sleeve Viz polo shirt or white long sleeve Viz turtleneck
plain white socks, navy blue or white knee socks or navy blue or
white tights (socks need to cover ankle)
navy/black leggings, navy/black yoga pants (may be slightly belled at
bottom) or navy straight leg pants (ankle length)
required red monogrammed sweaters (Grades 1 and 2); required
monogrammed sweatshirts (Grades 3 - 5)
school uniform shoes (grey New Balance tennis shoes)
can be purchased at Lauries Shoe Center.
Each students uniform should be clean, in good condition, and clearly
marked with the students name.
Sweat pants are not considered appropriate to wear under the uniform
during the school day.
Pajama bottoms are NOT to be worn at any time.
Jewelry/Make-up/Hair
Jewelry is limited to a watch (no bracelets), a religious medal, symbol or
cross on a chain, a ring and small earrings. Only small stud or small hoops
are acceptable. Make-up of any kind is not permitted. Hair should be fixed
before coming to school each morning (no feathers, beads or painted hair).
Clothing on Cold Days
Even on cold days all students go outside to play for at least a short time.
Students must wear clothing appropriate for cold weather. Cold weather
clothing includes coat, long pants, scarf, warm hat and gloves. When the
temperature falls below 20 degrees, students do not go outdoors.

12

Guidelines for Out-of-Uniform Days

Students may come to school out of uniform on designated special
occasions. Attire must be modest and appropriate for the occasion,
Students may wear:
Nice shirts, blouses, sweatshirts, sweaters or t-shirts (tank tops and
halter/spaghetti strap tops are inappropriate for school).
Bermuda length shorts, skirts, dresses, capris, pants (short shorts,
tennis skirts, short skirts and gym shorts are inappropriate for school).
Appropriate jeans (without holes) may be worn.
Tennis shoes are required on out-of-uniform days.
Make-up and jewelry follow the school dress code.
No hats or theme head pieces.
Students will not be permitted to attend class if not dressed according to the
dress code guidelines. Parents will be called.
Book Bags
Grades 1-3
Each student should bring a school bag. The school bag should be small,
such as a tote bag with handles or small backpack. No items (key chains or
hanging toys) may be attached. Gym bags and other large bags are not
permitted due to limited storage space.
Grades 4-5
Tote bags, backpacks and roller bags may be used to carry supplies to and
from school. Backpacks or roller bags must fit in the lockers. Lockers
are 9 inches wide x 14 inches deep. Backpacks or roller bags may not be
used in the classroom. No items (key chains or hanging toys) may be
attached.
Phone Calls
Messages will not be delivered to students during school hours except in
cases of emergency. In case of emergency, parents are asked to contact the
Lower School Office at 314-625-9287. Email messages may not reach
appropriate faculty or staff during a school day in a timely manner. Please
call or email the school office prior to 3 p.m. for last minute arrangements
for homework, dismissal or transportation needs. (Refer to page 31 for
policy on homework when child is absent.)

13

Cell Phones
The use of cell phones by students during the school day is prohibited. Any
cell phone found being used or heard will be confiscated.
Toys/Electronic Devices
Toys and electronic devices are not permitted at school and will be
confiscated. Ebooks, iPads, Nooks and Kindles are allowed with parent and
teacher permission in grades 4-5.
Hallway Expectations for Grades 1-5
Walk quietly.
Stay to the right.
Be courteous of others.
Hold doors for others.
Greet guests.
Wait for a teacher before entering a classroom.
Lunchroom Expectations for Grades 1-5
Use good manners at all times.
Only eight people to a table.
Lunchroom conversation should be with those at your own table, using
quiet voices.
Sit appropriately in the chair.
When you are finished, follow procedure for emptying your tray and
return to your seat.
Remain seated until your table is dismissed.
Your area should be clean and your chair pushed in when you are
dismissed.
No food or drink may be taken from the lunch room.
Recess/Supervision
The school provides supervision for students on the playground only during
scheduled recreation periods. Students are required to follow all playground
rules for use of equipment, play areas, etc. The use of the school playground
unescorted by a teacher at any other time is prohibited.
All students are expected to go outdoors for recess. Students play outdoors
unless it is below 20 degrees, rainy, windy or snowy. Students may be
excused from recess with a note from the physician ONLY.

14

Playground Expectations for Grades 1-5

No balls in the mulch area.
No running in the mulch area or on the playground equipment.
No throwing ground cover.
Always sit and slide down the slide feet first. Do not jump off the side
of the slide, climb up the slide or stand on the slide.
Wait on the platform until it is your turn to use the slide. Do not lean
over the edge.
Only one person is allowed on the monkey bars at a time. Do not sit
on top of the monkey bars or walk underneath when someone is going
across them.
Jump rope use is for jumping only.
Never hang upside down on any equipment.
Do not stand on the parallel bars.
Do not swing on the pull-up bars. Do not sit on the pull up bars.
Stay off the fence.
Ask permission from a supervisor to leave the playground area.
Chapel Manners
Entering:
Maintain silence upon entering the outer doors
Take Holy Water respectfully
Bow or genuflect before entering the pew
Mass:
Keep kneelers down during the entire Mass
Put Mass program on the pew when not singing
Sing and say responses with a full voice
Sign of Peace:
Quietly greet people you can reach while keeping both feet
on the floor

15

Communion:
If you are Catholic, make a throne with your hands when
receiving Eucharist. Bow your head as you receive the
Eucharist and Precious Blood.
Non-Catholics are invited to come forward with arms
crossed over your chest to receive a blessing.
Everyone: keep hands folded when returning to your
pew. Kneel until Father sits down. Talk to Jesus about
concerns and for what you are thankful.
Leaving:
Follow the lead of the Campus Minister or Principal and
bow or genuflect together as an assembly.
Maintain silence until you are on the bridge to school.

16

CONDUCT AND DISCIPLINE

Student Rights and Responsibilities
Right: I have the right to be treated with honesty, kindness and compassion.
Responsibility: I have the responsibility to treat others with honesty,
kindness and compassion; this means I will treat others with respect.
Right: I have the right to be safe.
Responsibility: I have the responsibility to make the school safe by not
hurting anyone with words or actions.
Right: I have the right to expect my property to be safe.
Responsibility: I have the responsibility not to take, hide or destroy the
property of others.
Right: I have the right to hear and be heard.
Responsibility: I have the responsibility to help maintain a peaceful school
so everyone can learn.
Student Code of Conduct
Students of Visitation Academy are expected to Live Jesus in their thoughts,
words and actions.
The students will:
1. Be kind, courteous and honest.
2. Respect the good name of others.
3. Respect the property of others including the building, grounds and
classroom materials.
4. Come to school on time and in proper uniform.
5. Be prepared and prompt for all classes.
6. Listen attentively in class.
7. Respect and follow all school rules in the classroom, hallway, lunchroom,
playground and chapel.
Respect
Respect and consideration for each member of the community is essential
for the well being of the school community. Failure to show this respect is
considered a serious offense. A student who is disrespectful toward a
teacher, a staff member, another student, or anyone on campus is subject to
immediate reprimand and will receive a reflection, morning detention, or an
on-campus suspension depending on the degree of seriousness. The use of
profanity or other offensive language or behavior is considered a sign of
disrespect and is subject to an automatic detention or other appropriate
consequence. Care of school property is another mark of respect. Vandalism
17

or the defacing of school property is contrary to a sense of community

responsibility. A student who deliberately damages or defaces school
property will be required to make restitution by working to remove the
damage or paying for the damage. An action that results in defacing or
damage may result in a reflection, a detention, or an on-campus suspension.
Respect for oneself and others is also shown through neatness in personal
appearance. All students are expected to look neat and to follow the uniform
regulation.

Honesty
Students are expected to be honest and upright in all they do as members of
the Visitation Academy Community. A sense of personal integrity should be
the mark of a Visitation Academy student. Stealing is a violation of the
rights of another; no student may use, take or borrow any property that
belongs to another without permission. Lying and plagiarism are violations
of trust; students are encouraged to be true to their word on all occasions and
to be honest in their actions and dealings with others. Lying, forgery,
cheating and stealing will NOT be tolerated. A student who is dishonest is
subject to immediate reprimand in the form of a detention or an on-campus
suspension, depending on the degree of seriousness.
Personal Responsibility
By attending Visitation Academy, students become members of the school
community. With that membership comes both privileges and
responsibilities. Any behavior which disrupts the learning and/or physical
environment of the school is not acceptable and will be dealt with according
to the nature of the behavior. Our school hopes that each student is proud to
be a member of the Visitation Academy Community and that she values
what Visitation Academy has to offer. Students are reminded that at all times
they are students of Visitation Academy and they should uphold and
represent the values of the school community to which they belong. A
student who acts in a manner which brings disgrace to the school community
will be subject to a reprimand in the form of a detention or an on-campus
suspension. A student who commits an extremely serious offense or shows
an inability to conform to the standards of behavior required of a Visitation
Academy student, will be subject to consequences and may be required by
the Administration to withdraw from school.
The Academy reserves the right to dismiss any student for any reason that, at
the discretion of the Head of School, is the basis for a determination that
18

continued enrollment of the student is no longer in the best interest of the

student or the Academy.
Violence
Visitation Academy adheres to the Archdiocesan policy on violence as
stated below:
Catholic schools shall provide a safe learning environment for all members
of the school community. The climate of Catholic schools shall reflect
Gospel values including an emphasis on the dignity of all persons which is
necessary for respect, the interdependence of all persons which is the basis
of community, and the rights and responsibilities of all persons which are the
foundation of justice. Violence is inconsistent with the unity and peace
which are essential to living the Catholic faith in community. Violence also
inhibits human development and successful learning. Therefore, violence is
not tolerated in Catholic schools. Violence consists of words, gestures, and
actions that result in or have the potential to result in hurt, fear, or injury.
Violence includes verbal or physical assault, bullying, threats of injury,
harassment, possession and/or use of a weapon, and theft or vandalism of
property. A weapon is anything used or intended to be used to threaten,
intimidate, and/or harm persons. The possession or use of firearms, other
weapons, or explosive devices on school premises is not permitted. Failure
to observe this regulation may result in suspension or expulsion.

Alcohol and Drugs

The school provides education in the curriculum and in special assemblies
and programs about the dangers and illegality of alcohol and other drugs.
Student consumption of alcoholic beverages and/or other drugs is not
tolerated. Failure to observe this regulation may result in suspension or
expulsion. Each situation will be dealt with individually. Disciplinary action
will be taken when a student:
1. Keeps prescription or over-the-counter medicines in her possession rather
than taking them to the nurse for dispensing
2. Comes on campus or to an off-campus school-sponsored activity under
the influence of alcohol or other drugs.
Forms of Discipline
Violations of the Students Responsibilities, School Expectations or Code of
Conduct will be met with consequences that escalate with the seriousness
and repetition of the infractions.
19

These consequences may include, but are not limited to, offenses listed in
this handbook. Any behavior that disrupts the learning environment or does
not support the values of Visitation may result in disciplinary action.
Attentive to our mission as a Christian community, we will respond to
individuals and each situation in accordance with the philosophy and spirit
of the school.
Consequences to Misconduct
Respect and orderly behavior is expected in all circumstances from all
students. Each student has a personal responsibility to contribute to a
Christian learning atmosphere through her behavior choices. Failure to
comply with the expected conduct will result in consequences that escalate
in seriousness with the repetition of infractions. In cases of student
misconduct, the following actions will be taken:
The teacher will conference with the student
The student will complete a Responsibility Reflection (see page 22)
The teacher will discuss the incident with the student, then the student will
reflect upon the incident using the Responsibility Reflection page. The
Responsibility Reflection will be sent home that night, and is expected to be
signed and returned the following school day. Parents will be notified via
email when a Responsibility Reflection is to be expected.
Teachers and students will work together to keep a monthly calendar to help
determine if there is a pattern of behavior that is developing. For example, if
specific nights or events are preventing students from reaching their optimal
achievement.
If there are persistent problems (three or more times in a month) then the
following actions will occur:
Principal conference with the student
Teacher/Principal conference with the student and parents
In cases of repeated and serious offenses, the following measures may occur:
Detention (mornings at 7:00 a.m. with the principal)
Suspension
Expulsion
Other action as deemed appropriate

20

Visitation Academy Missing Assignment Reflection

Name: ___________________
The assignment I am missing is _______________________________________________.
Due date of assignment: ________________

Assigned date: _________________

I am missing this assignment because:

I forgot to complete it.
I left the completed assignment at home.
I had a sport or extracurricular activity.
I had difficulty with the assignment.
of another reason. (Be specific): _______________________________________
The assignment was written in my student planner:

yes
no

I understand that it is my responsibility to complete all of my assignments by their due dates. I

recognize that I have missed a deadline. I know that in some cases, I may not have extra time to
complete the assignment and that this can affect my grade.
I plan to:
bring the completed assignment tomorrow.
meet with my teacher to discuss my options.
Details:____________________________________________________________
__________________________________________________________________
Student Signature: _________________

Teacher Signature: __________________

Parent/Guardian Signature: ___________________________________

The completed assignment is
attached to this reflection sheet.
_______ Student Initials
_______Teacher Initials

21

L+J
Visitation Academy Grades 1-5 Responsibility Reflection
Name: ___________________________Date:________________

Behavior Reflection
I am writing this reflection today because my behavior was inappropriate. I
acted inappropriately by:_____________________
______________________________________________________
_____________________________________________________.
In order to avoid this behavior in the future, I plan to:___________
______________________________________________________
_____________________________________________________.
Student Signature: ______________________________________
Teacher Signature: ______________________________________
Parent/Guardian Signature: __________________________
** Excessive Behavior reflections will be handled on an individual basis with
the faculty, parents, and Mrs. Karl.
22

GRADES 1-5
SCHOOL PROCEDURES
Carpool Drop-off
Parking in the Loop Drive at Door 9 is strictly prohibited. Doing so not only causes traffic
issues, but more importantly, safety concerns. The Loop Drive is for Drive Thru traffic
only.
Arrival
Supervision in the Lower School Library begins at 7 a.m. for students who arrive early.
Supervision for students in Grades 4-5 is in the Montessori Gym after 7:30 a.m. All
students should be in the building by 7:50 a.m. At that time, students are dismissed to
classrooms.
Students should be in the classroom by 7:50 a.m. and be prepared for homeroom by 8 a.m.
Attendance is taken each day at 8 a.m. Students are expected to arrive on time. Students
are tardy if they are in the classroom after 8 a.m.
If students arrive after 8 a.m. they need to report to the office to receive a tardy slip.
Orientation and instructions for the day are given at that time and late arrivals disrupt
beginning exercises. Furthermore, the tardy student does not learn the courtesy of being on
time. Tardy days are recorded on each students permanent record.
When a student is late or must leave school for any reason, the student must report to the
Lower School Office and be signed out or in by a parent before leaving or being admitted
to class. These occurrences are also recorded on the students permanent record.
Dismissal
Parents are asked not to pick up children early unless it is an emergency. Students are
expected to remain in class until the close of the school day. Leaving early will be noted
on attendance records. Dismissal begins at Door 9 at 3:15 p.m. All students not picked up
by 3:40 are taken to the After Care Program.
Parents in Grades 1- 5 must drive through the Lower School Carpool Lane to pick up their
children at the Lower School Entrance, Door 9. A yellow carpool tag must be displayed in
the front window of all vehicles.
Children who carpool with a Middle/Upper School student must:
Submit a note that identifies the carpool situation to the Lower School Principal
23

 Wait for and meet the Middle/Upper School student at the Lower School Entrance,
Door 9.
Be picked up at Door 9 along with the Middle/Upper School student
All parents must submit a list identifying (1) persons authorized to pick up their
children and (2) all students in their carpool.
Every family receives a yellow carpool tag to use at dismissal.
The After Care Program is available if after school care is needed. Drop-ins will be
accepted.
Required Written Communciation
We ask for your patience and cooperation in following these procedures, which are
intended for the safety of your children. All notes must be written on paper and
delivered to the homeroom teacher. While e-mail is convenient, we cannot guarantee that
e-mail messages are received in a timely fashion. (Email sometimes goes to the spam
folder and not retrieved until the next day).
Please send a written note with your child to school informing the teacher if:
a student will be picked up early.
a student will not be able to participate in physical education. If the
student will not be able to participate for more than one day, a
physicians note is required.
a student will be picked up by someone other than the regular carpool.
a student will go home with another student.
a student will need to be a drop-in with the After Care Program.
Early Dismissal Schedule
A few dates on the school calendar are designated as early dismissal days. Students going
home with a Middle/Upper School carpool will be dismissed from the Lower School
Entrance, Door 9. These days call for an 11:30 dismissal. Lunch is not served on early
dismissal days. Lower School students not picked up by 11:55 a.m. will be taken to After
Care.
After Care is available on most early dismissal days. Advance notice is required. Lunch is
served. After Care is not available on the last day before Christmas holidays begin or the
last day of school.
School Cancellation
24

Should the Administration decide to cancel classes because of inclement weather or any
other emergency, parents will be notified by an automated voice messaging system as well
as by announcements over the radio stations KMOX 1120 and KTRS 550 AM, and
television stations KTVI Channel 2, KMOV Channel 4 and KSDK Channel 5. School
cancellation information is also posted on the main page of our web site. If there is a
special need to check with the school, parents may call 314-625-9267 for recorded
information. If a closing for Visitation is not announced by 7:30 a.m., school will be in
session as usual.
The judgment of any parent unable to bring a student to school because of weather
conditions, even when school is open, is respected.
On days when weather warrants closing school during school hours, parents will be
notified by an automated voice messaging system. Radio and television stations will also
be contacted.
If school is closed, all after school extracurricular activities will be cancelled as well as
After Care.
Snow Schedule
On days when weather warrants the use of a snow schedule, the entire school begins at
10 a.m. Toddler and Montessori Half Day students will have lunch at school and
dismiss at 12:15 p.m.

Absences/Vacations
Excused:
An excused absence includes illness, family emergency or pressing need. Parents are asked
to call the Lower School Office (314-625-9287) before 7:45 a.m. to report a student
absence. It is the responsibility of the student to make up missed homework assignments
as well as classroom work. For known excused absences, students may ask for
assignments ahead of time. The student has one day for each day absent to make up missed
work. When a student becomes ill during the school day, the parents must sign their child
out from the Lower School Office.
Unexcused:
Vacations taken while school is in session are unexcused absences and affect student
progress on all levels. If your child will be missing school, please contact the homeroom
teacher and the principal in writing at least one week prior to the absence. There is no
guarantee you will be given the homework assignments ahead of time. The student has one
25

day for each day absent to make up missed work. Any work turned in after the allotted
time will have points deducted as per homework policy.
Unnecessary Absence:
Some students are unnecessarily absent on test days or when major assignments are due.
Unnecessary absences are an injustice to the student, her classmates and her teachers. (See
also Homework section page 31.)
Appointments
Appointments should be scheduled before or after the school day or on holidays or other
days school is not in session. Appointments may be scheduled during lunchtime. When
required, the student should present a note to the homeroom teacher or a parent may email
the teacher at least one day in advance. Students must sign out in the Lower School Office
and wait there to be picked up.
Health Certificate
All new students and students entering Kindergarten and Grade 3 are asked to present
a physical examination record to the Nurses Office by July 15. Students without
signed health forms may not attend classes.
Medicine
Any medication a student takes, including inhalants, must be kept in the Nurses Office. A
written physicians order for any prescription medication is required and must include the
students name, reason for medication, dosage and time interval to be given. Over-thecounter medications are only given when the permission slip is signed by a parent, with
appropriate medications circled, and dosage stated. The following medications are kept on
hand: Liquid/tablet Tylenol and Ibuprofen; Tums; Benadryl; Midol; and cough drops.
Allergies
Any student needing to stay inside during recess or P.E. due to allergies must have a note
from their doctor.
Illness
Students are taken to the Nurses Office if there is a possibility of fever, vomiting,
diarrhea, rash of undetermined origin, signs of pink eye, head lice or other circumstances
as seen fit. In such cases, a parent is called. In case of temporary distress, such as a
headache or stomachache, the student is given the opportunity to rest and a parent
generally is not called.
The student may return to school under the following circumstances:
26

 Temperature is normal for 24 hours.

No rash exists or a note from the doctor stating the student is not
contagious.
Regular diet for 24 hours following vomiting/diarrhea.
Absence of pink eye symptoms or antibiotic treatment has been started.
Absence of lice eggs or nits with treatment.
Any student not meeting these standards will be sent home.
Security
Both Lower School Entrance, Door 9 and Circle Drive (Jesus Statue) doors are locked at
all times. Entry into the building can be made by ringing the doorbell at either entrance or
through the main front entrance at Door 4. Visitors need to stop at the Lower School
Office to sign in and get a visitor badge.
Because the school is concerned with the well-being and safety of all students and staff,
Visitation Academy maintains security policies which restrict visitors on campus except to
attend scheduled meetings, appointments, events, and Masses or to engage in volunteer
work.
Money
In the event that it is necessary for a student to bring cash or a check to school, it should be
placed in an envelope marked with the students name and the purpose for the enclosure. It
is not the responsibility of the school to collect or keep money for anything other than
school activities.
Lunch
Lunch is provided by the Academy. Please advise the Nurses Office if a special menu is
required.
Nut Aware Environment
Visitation Academy maintains a nut aware environment. Like many schools we have
had a noticeable increase in the number of students who are allergic to nuts of many
varieties. In order to maintain a safe environment for all our students, we request all
snacks be nut free. We also request that any after school events remain nut free as well.
Allergies to nuts can be life threatening and may cause anaphylactic shock. We appreciate
your cooperation in this matter.

27

Wellness Program
Children need access to healthy foods and opportunities to be physically active in order to
grow, learn and to become all that God intended. It has also been proven that good health
fosters student attendance and effective learning. Visitation Academy recognizes the
relationship between student well-being and student achievement as well as the importance
of a comprehensive wellness program. Therefore, Visitation Academy has developed a
Wellness Program to achieve the following goals:
and appealing foods that meet the
nutritional requirements of the U.S. Dietary Guidelines for Americans and appropriate
time to eat nutritional foods.
active on a regular basis while in the school setting.
healthy eating and physical activity.

Suggested Healthy Snack List: pretzels, dried fruits, granola bars, graham crackers, low
fat pudding, yogurt, cheese, bread sticks, baked chips, trail/cereal mix, fresh fruit, cheese
sticks, 100 calorie packs and water. Visitation Academy is a nut aware environment.
Therefore, you should not bring any snacks containing nuts.

Healthy Snacks
Grades 1-3
A healthy morning snack will be provided by the Academy for students in Grades 1 3.
Grades 4-5
Grades 4 and 5 students have a snack break daily. Students should bring a nutritious
snack. Food must be kept in reasonably sized airtight containers.

Holiday Parties
Each year parties are held for Halloween and Valentines Day. Class Representatives work
together with the department coordinator to plan and carry out parties, including
refreshments and activities. Please limit snacks to one sweet treat and the remainder from
the healthy snack list.
Suggested Party Snacks include: ice fruit cup, pudding, yogurt, pretzels, dried fruits,
granola bars, bread sticks, cheese, graham crackers, low fat pudding, baked chips,
28

trail/cereal mix, fruit cookies, low fat/calorie cookies, fruit based drinks that contain at
least 50% real fruit juice, fruit smoothies, water and decaffeinated drinks. Please make
sure all snacks are nut free. For more ideas please refer to the Visitation Wellness Web
site on the Viz Online.
Birthday Celebrations
Grades 1-5
All birthday treats sent to school should be ready to serve. All treats should be the same,
rather than several different kinds. Birthday treats should be arranged with the homeroom
teacher. Beverages and candy are not acceptable. Treats should be a reasonable
size/portion. Do not send party favors or balloons. Only one birthday per day will be
celebrated. Students may have an out of uniform day on the day they celebrate their
birthday at school. (Please follow the out of uniform guidelines on page 13).
To avoid hurt feelings, all invitations to parties should be mailed. Likewise, unless the
entire class is invited, parties should not leave directly from school.
We recommend birthday parties not be held on school days. It is not acceptable to send
birthday gifts to school at any time. Desks and lockers may not be decorated.
Library Fines
Library materials may be checked out for two weeks. While students are required to return
materials on time, late fees are not assessed. If a book is lost, the student is expected to pay
the price of a new book. If the book is later found and returned to the librarian, the money
will be reimbursed.
Emergency Information Form
Parents of all students are required to fill out an Emergency Information Form and return it
to the Lower School Office by the first day of school. This information is very important
for our records. Please notify the school if this information changes, 314-625-9287.
Non-Discrimination
Visitation Academy admits students of any race, color, national and ethnic origin to all
rights, privileges, programs, and activities generally accorded or made available to its
students. Visitation Academy does not discriminate on the basis of race, color, national
origin, or ethnic origin in admission policies, financial assistance, athletic or other schooladministered programs.

29

Outside Collections/Fund Raisers

Visitation Academy participates only in school-sponsored charitable programs to assist
those in need. Our students are encouraged to support these programs.

30

GRADES 1-5
ACADEMIC POLICIES
Homework
Grades 1-2
Students in Grades 1-2 may expect homework assignments most evenings to develop a
habit of study and reinforce concepts learned during the day. Homework is expected to be
completed when assigned.
Reading is a very important part of learning. Becoming a fluent reader requires daily
practice. Students in Grades 1 and 2 are expected to read at least 15 minutes each night.
In case of absence, homework assignments may be made up following the students return
to school. In the case of extended absence, contact the teacher.

Grades 3-5
Students in Grades 3-5 may expect homework assignments most evenings to develop a
habit of study and reinforce concepts learned during the day. Homework is expected to be
completed when assigned. Ten percent is deducted per day for late assignments. Students
are responsible for being prepared for class each day, which includes having supplies and
educational materials needed for class.
In case of absence, homework assignments and books are available for parents or siblings
to pick up from 3:15 3:45 p.m. in the Lower School Office. After the office closes, any
homework not picked up will be placed on the bench in the hallway outside the office.
(Please refer to Absences/Vacations section pg. 25.)

31

Grading Scale for Grades 4-5

Code to Grading
A+ =
A =
A- =

100-99
98-95
94-93

Consistently excellent work demonstrating

insight, initiative, creativity and
scholarship.

B+ =
B =
B- =

92-91
90-87
86-85

Consistently superior work demonstrating

above average comprehension and
performance.

C+ =
C =
C- =

84-83
82-80
79-78

Consistently acceptable work demonstrating

a satisfactory mastery of basic concepts
and conscientious performance.

D+ =

77-76

D =
D- =

75-72
71-70

Fluctuating performance, inadequate

mastery.
Performance below average. Unacceptable.

F =

Below 69

Failing.

For interdisciplinary subjects:

O
= Outstanding
S+ = Above Satisfactory
S
= Satisfactory
S= Below Satisfactory
NI
= Needs Improvement

100-93
92-87
86-80
79-76
75 and below

Progress Reports /Report Cards

Grade 1-3: Progress reports are distributed prior to each parent/teacher conference. Final
progress reports are mailed.
Grades 4-5: Progress reports for academic subjects are distributed mid-trimester. Report
cards are distributed at the end of each trimester. Final report cards are mailed.

32

Standardized Testing
ERB Test (Educational Records Bureau) is administered to Grades 2 - 5 in the fall
and Grade 1 in the Spring.
Otis-Lennon School Ability Test is administered to Grade 2.
Parent-Teacher Conferences
Conferences for Grades 1- 5 will be in the fall and winter.
Parents or teachers may schedule conferences at any time.
Parent Questions and Concerns
Just as we value the individual differences in children, we also value the individual
differences in our teachers. Please respect the individuality in teaching style, evaluation,
discipline and homework assignments. We believe that exposing children to a variety of
personalities and teaching styles is beneficial and prepares students for the Upper School,
college and later life. With regard to any questions or concerns, please contact your childs
teacher first.

33

Visitation Academy
Technology Network/Internet Acceptable Use Policy
Visitation Academy Technology offers to staff and students server access for storage and
home access, email account, internet access and computer hardware including printers,
computers and scanners etc. These guidelines and conditions of use apply to all
employees, students, or anyone else with access to Visitation Academy resources.
Operation of the network relies upon the proper conduct of the end users who must strictly
follow the Visitation Academy guidelines and conditions of use. This requires proper,
ethical, and legal utilization of the computer and network resources.
Visitation Academy filters access to inappropriate material to their best ability. Even with
the best security and filtering, any user may discover controversial or offensive
information and materials, either accidentally or intentionally. Visitation Academy does
not excuse the use of controversial or offensive materials and cannot be held responsible
for such use. If such inappropriate or offensive material is inadvertently encountered, it
shall be disengaged from immediately.
This Acceptable Use Policy is binding on all employees and students of Visitation
Academy while they are employed or enrolled as a matter of law, whether this agreement
is signed or not. Signing this agreement will help Visitation Academy determine
whether students, parents/ guardians, and staff are familiar with the Acceptable Use
Policy.
Visitation Academy reserves the right to revise this policy at any time. Revisions will take
effect immediately upon approval by Visitation Academy administration. The guidelines
and conditions in this policy in no way limit Visitation Academys right to manage its
technology system as it sees fit, or restrict its authority to take any actions it determines
necessary to effectively supervise, protect, and, if necessary, discipline students and staff.
Computer, Network, and Internet Guidelines and Conditions of Use
Acceptable Use Use of technology must be consistent with the educational objectives of
Visitation Academy. Acceptable use is always ethical, reflects honesty, and shows
courtesy. It demonstrates respect for intellectual property, ownership of information, and
system security structures.

34

Privileges/Consequences The use of technology is a privilege, not a right. Users

must recognize and practice acceptable and lawful uses of the technology in order to
continue to be granted this privilege. Inappropriate use may result in a restriction of
privileges, loss of privileges, suspension, expulsion, loss of employment and other
disciplinary action.
PURPOSE: To define and describe Visitation Academys acceptable and
unacceptable uses of provided technology and access to information resources.
1. Visitation Academys Computer network shall include equipment and services,
hardware, software, the transfer of information from one point to another, emails,
access and connection to the Internet, storage of information, data, or any system,
network, or equipment attached to the computer network. Visitation Academy has the
right to place restrictions on use of the computer network.
2. Users have no privacy expectations in the contents of their personal files, emails and
transfer of information and records of their activity while on or using the school
computer and school network. Visitation Academy reserves the right to monitor,
examine, restrict, or remove any material used, generated or stored by any user that is
on its technology systems. Any unlawful information or activity may be reported to
authorities.
3. Visitation Academy gives no warranties of any kind that services provided by or
through the computer network will be error-free or without defect. Visitation Academy
will not be responsible for any damages users may suffer, including but not limited to,
loss of data, interruption of service, or exposure to inappropriate material or people.
Visitation Academy is not responsible for the accuracy or quality of the information
obtained on or through the computer network. Visitation Academy will not be
responsible for financial obligations arising through the unauthorized use of the
computer network.
4. Successful operation of the computer network requires that all users regard the network
as a shared resource and cooperate as a community. It is therefore essential that all
users conduct themselves in a responsible, decent, ethical, polite, and lawful manner
while using the computer network. This includes but is not limited downloading or
streaming of large files during school hours.

35

5. The policy represents Visitation Academys good faith efforts to promote the safe,
ethical, responsible, and legal use of the Internet, support the effective use of the
Internet for educational purposes, protect students against potential dangers in their use
of the Internet, and ensure accountability.
a. Visitation Academy will promote the effective, educational use of the Internet in
school through the use of a filtering application and internet safety education.
b. Visitation Academy will provide the Acceptable Use Policy to parents/guardians of
students of Visitation Academy. Parents/guardians must sign an agreement to
allow their child to access the Internet. Upon receipt of the signed agreement, the
student will be allowed access to Visitation Academys Internet system.
c. Parents/guardians have the right at any time to see the content of any material
created or accessed by their child/children and the contents of their childs e-mail
files if technically possible. Parents/guardians have the right to request the
termination of their childs Internet access or email account at any time by providing
a request in writing.
8. Visitation Academy administration will establish what inappropriate use is and this
decision is final. The administration retains the right to deny, revoke, or suspend
specific user privileges, or restrict access to technology resources, require payment for
any damaged or destroyed equipment, suspend, expel, terminate and bring criminal
charges if deemed necessary.
9. Access to electronic information related to any student or staff member will be
governed by the same policies that would apply to that information if it were not in
electronic form.
10.Attempts to compromise the security, reliability, or the functionality of any Visitation
Academy technology systems will be considered a violation of this policy. This
includes, but is not limited to, the uploading or creation of computer viruses, deletion or
alteration of other user files or applications, removing protection from technology tools,
or the unauthorized blocking of access to information, applications, or areas of the
network, or unauthorized access to outside proxies in order to receive blocked
unauthorized services such as instant messaging, outside email, peer-to-peer functions
(music), etc.
11.A few examples of user activities that violate this policy:
a. Using or reproducing copyrighted material without permission.
36

b. Commercial advertising or unethical/illegal solicitation.

c. Accessing, creating or sending a file or web site that contains pornographic,
obscene, racist, sexist, inflammatory, threatening or slanderous toward others
pictures, videos, stories, or other material; making copies of such material, or
distributing or exposing others to such material.
d. Sending messages that are obscene, profane, racist, sexist, inflammatory,
threatening, or slanderous toward others.
e. Creating and or placing a computer virus on the network or any workstation.
f. Entering or sending messages or information with someone elses name on it or
misrepresenting the source of information entered or sent.
g. Revealing home addresses, e-mail addresses, or phone number of other students or
colleagues.
h. Harassing others or requesting or distributing addresses, home phone numbers, or
other personal information, which could then be used to make inappropriate calls or
contacts.
i. Sending chain letters or engaging in spamming (sending an annoying or
unnecessary message to large numbers of people).
j. Sharing passwords. The only person to ever use a password is the person to whom
it belongs.
k. Attempting to access and/or alter information in restricted areas of any network or in
any way violate the confidentiality rights of other users on any network.
l. Any internet usage that would embarrass, discredit, or jeopardize the safety of any
student or school employee or negatively impact the image of the school.
m. Exhibiting any school logo or uniform on the Internet without school approval.
n. Any usage that violates local or federal laws.
o. Failing to report violations of this plan or other conditions that may interfere with
the appropriate and efficient use of school resources. Users are required to report
any misuse of the Acceptable Use Policy to the Technology Director as soon as they
are discovered.

37

GRADES 1-5
Educational Support Program
At Visitation Academy we are committed to the educational success of each student within
the context of a rigorous college-preparatory curriculum. Students can expect to receive
appropriate and realistic adjustments within the parameters of the schools financial and
human resources. In order to receive adjustments, the following criteria must be included
in the students diagnostic evaluation:
The examiners credentials are clearly stated and appropriate for the learning
difference that is being diagnosed. A release of information must be signed in
order for Visitation Academy to communicate with the agency that has
completed the evaluation.
The evaluations should be no more than three years old for students in grades
nine through twelve and no more than five years old for students in grades
kindergarten through eight. A current ISP (Service Plan) will serve as
documentation if the student is evaluated through the public school.
The evaluation must include relevant educational, developmental and medical
history.
The testing should be comprehensive. It should include measures of cognitive
ability, current achievement, and information processing and evidence that
alternative explanations were ruled out.
There should be a specific diagnosis of a learning difference (i.e. learning
disability, ADHD, language disorder).
When an examiner diagnoses a disability, the functional limitations resulting
from the disability for this student should be clearly described. It should also
describe specific recommended accommodations.
A copy of the evaluation on letterhead from the examiner must be kept on file
in the Learning Consultants office.
Once the information from the evaluation has been reviewed, a team will develop an
appropriate Learning Profile for the student to be implemented at Visitation Academy.

38

GENERAL INFORMATION FOR ALL MONTESSORI STUDENTS

(KINDERGARTEN, FULL DAY, HALF DAY AND TODDLER)
SCHOOL EXPECTATIONS
All Montessori Students
Uniforms
All students should be in full uniform each school day. Full uniform for girls consists of:
a sailor dress with bloomers
white or red turtleneck
white or red anklets or knee socks
white or red tights
red uniform shoes
red monogrammed sweater
In cold weather the girls may wear red or gray uniform leggings under their
uniform.
Full uniform for boys consists of:
long or short navy pants
white or red polo knit shirt or turtleneck
red monogrammed sweater
white or navy socks
uniform shoes
Uniform shoes may be purchased at Lauries Shoe Center.
Students are expected to be in full uniform on the first day of school.
Identifying Clothing
All clothing articles, including coats, should be clearly and permanently marked with the
students name.
Extra Clothing
All girls should bring an extra pair of panties and socks; boys should bring underpants,
shirt, trousers and socks. The extra items should be put in a plastic Ziploc bag and marked
with the students name. All students, except toddlers, are expected to be potty trained.

39

Clothing on Cold Days

Even on cold days all students go outside to play for at least a short time. Students must
wear clothing appropriate for cold weather. Cold weather clothing includes coat, long
pants, scarf, warm hat and gloves. When the temperature falls below 20 degrees, students
do not go outdoors.

Guidelines for Out-of-Uniform Days

Students may come to school out of uniform on designated special occasions. Attire must
be modest and appropriate for the occasion,
Students may wear:
Nice shirts, blouses, sweatshirts, sweaters or t-shirts (tank tops and halter/spaghetti
strap tops are inappropriate for school).
Bermuda length shorts, skirts, dresses, capris, pants (short shorts, short skirts and
gym shorts are inappropriate for school).
Appropriate jeans (without holes) may be worn.
Tennis shoes are required on out-of-uniform days.
Make-up and jewelry follow the school dress code.
No hats or theme head pieces.
Students will not be permitted to attend class if not dressed according to the dress code
guidelines. Parents will be called.

Jewelry/Make-up/Hair
Jewelry is limited to a watch (no bracelets), a religious medal, symbol or cross on a chain,
a ring and small earrings. Only small stud or small hoops are acceptable. Make-up of any
kind is not permitted. Hair should be fixed before coming to school each morning (no
feathers, beads or painted hair).

Bringing Things to School

The first week of school each student should bring a box of tissues.
Jewelry is not acceptable for school; the only exception is small pierced earrings.
Umbrellas are also unnecessary. Toys and dolls are not permitted at school.

40

Tote bags
Tote bags will be supplied by the school for students. No items (key chains or hanging
toys) may be attached. Students should not bring backpacks of any kind.
Bringing Things Home From School
On occasion students may accidentally bring home an item that belongs to the school.
Usually these items are small but vital parts of classroom exercises and are difficult, if not
impossible, to replace. Examples are small puzzle pieces, animal models, glass beads and
small cylinders. If this should occur, the item should be returned to school.
Recess/Supervision
The school provides supervision for students on the playground only during scheduled
recreation periods. Students are required to follow all playground rules for use of
equipment, play areas, etc. The use of the school playground at any other time is
prohibited.
All students are expected to go outdoors for recess. Students usually play outdoors unless
the temperature is below 20 degrees, rainy, windy or snowy. Students may be excused
from recess with a note from a physician only.

41

SCHOOL PROCEDURES
Toddler, Montessori and Kindergarten Students

Carpool Drop-off
Parking in the Loop Driveway is strictly prohibited. Doing so not only causes traffic
issues, but more importantly, safety concerns. The Loop Driveway is for Drive Thru
traffic only.
Arrival
Students enter through the Lower School Entrance, Door 9. Faculty/Staff are responsible
for getting students to classrooms. Students are expected to arrive on time, (7:50 a.m.)
When a student is tardy, he/she misses an important part of the class. Orientation and
instructions are given at that time. Furthermore, tardiness does not teach the student the
courtesy of being on time.

Dismissal for Toddler and Montessori Half-Day 11:00 a.m.

Classes are dismissed from the Lower School Entrance, Door 9 in the Loop Driveway.
Carpool procedures are designed for the safety of the students. Carpool drivers should
drive all the way up on the loop driveway. Students must stay on the sidewalk until an
adult puts them in the passenger side of the car. To avoid crowding or confusion in the
foyer, drivers are asked to remain in the car. Families who do not pick up by 11:15 are
charged $1.00 per minute until the student is picked up.
Dismissal for Toddler and Montessori Full-Day/Kindergarten 3:15 p.m.
Classes are dismissed from the Circle Drive (Jesus Statue) at 3:15 p.m. Carpool procedures
are designed for the safety of the students. Carpool drivers should drive all the way
around the circle. Students must stay on the sidewalk until an adult puts them in the
passenger side. To avoid crowding or confusion in the foyer, drivers are asked to
remain in the car. Students who are not picked up by 3:40 join the After Care Program.
Carpools
Each parent is asked to provide the names of persons authorized to pick up their student, as
well as the names of all students in the carpool. Every family receives a red carpool tag to
use at dismissal.
Please send a note to school informing the teacher of the following:
A student will be picked up by someone other than the regular carpool.
A student will go home with another student.
42

 A student will be picked up early.

A student will be taken out of school for a period of time longer than two days.
Students are only sent home with an authorized person. Students are not permitted to go
home with another student unless the school is informed.
Montessori and Toddler Lunch Bunch
The Montessori Teachers are pleased to invite any day Montessori Child or day
Toddler Child to join our current Montessori or Toddler Full Day Children for a
supervised hot lunch and playtime program. The Lunch Bunch program provides your
child with a delicious hot lunch and an opportunity to continue to experience grace and
courtesy while having fun and politely socializing with their peers. The hot lunch is
served at 11 a.m. with playtime beginning at 11:30 a.m.
If your child currently attends the Morning Montessori or Toddler Program, your child is
invited to stay for an extended day. Morning Children staying for Lunch Bunch will be
picked up promptly at 12:15 p.m.
If your child currently attends the Afternoon Montessori Program, your child is invited to
arrive early. Afternoon Children should arrive promptly at 10:45 a.m.
Daily Schedule
Arrival of Toddler Class Half Day Class:
Dismissal:

7:50-8:00
11:00

Arrival of Toddler Class Full Day Class:

Dismissal:

7:50-8:00
3:15

Arrival of A.M. Montessori Half Day Class:

Dismissal:

7:50-8:00
11:00

Arrival of P.M. Montessori Half Day Class:

Dismissal:

12:10-12:15
3:15

Arrival of Kindergarten and Montessori Full Day: 7:50-8:00

Dismissal:
3:15

43

Early Dismissal Schedule

A few dates are designated on the school calendar as early dismissal days. The Montessori
schedule is as follows:
Toddlers Half Day Class
7:50 11 a.m. (regular schedule)
Toddlers Full Day Class
7:50 11 a.m. (No Lunch served)
After Care is available upon request. Lunch is served.
A.M. Montessori Half Day Class
7:50 11 a.m. (regular schedule)
P.M. Montessori Half Day Class
7:50 11 a.m.
Kindergarten & Montessori Full Day
7:50 11 a.m. (No Lunch Served)
After Care is available upon request. Lunch is served.
Snow Schedule
On days when weather warrants the use of a snow schedule, the entire school begins at
10 a.m. Toddler and Montessori Half Day students will have lunch at school and
dismiss at 12:15 p.m.
School Cancellation
Should the Administration decide to cancel classes because of inclement weather or any
other emergency, parents will be notified by an automated voice messaging system as well
as by announcements over the radio stations KMOX 1120 and KTRS 550 AM, and
television stations KTVI Channel 2, KMOV Channel 4 and KSDK Channel 5. School
cancellation information is also posted on the main page of our web site. If there is a
special need to check with the school, parents may call 314-625-9267 for recorded
information. If a closing for Visitation is not announced by 7:30 a.m., school will be in
session as usual.
The judgment of any parent unable to bring a student to school because of weather
conditions, even when school is open, is respected.
On days when weather warrants closing school during school hours, parents will be
notified by an automated voice messaging system. Radio and television stations will be
contacted.
If school is closed, all after school extracurricular activities will be cancelled as well as
After Care.

44

Absences
Parents are asked to call the Lower School Office by 7:45 a.m. to report a student absence,
314-625-9287.
Health Certificate
All new students and students entering Kindergarten are asked to present a physical
examination record to the Nurses Office by July 15. Students without signed health forms
may not attend classes.
Medicine
Any medication a student takes, including inhalants, must be kept in the Nurses Office. A
written physicians order for any prescription medication is required and must include the
students name, reason for medication, dosage and time interval to be given. Over-thecounter medications are only given when the permission slip is signed by a parent, with
appropriate medications circled and dosage stated. The following medication will be kept
on hand for students: Liquid/Tablet Tylenol; Liquid/Tablet Ibuprofen; and Benadryl.
Teachers are not allowed to dispense medicine of any kind.
Illness
Students are taken to the Nurses Office if there is a possibility of fever, vomiting,
diarrhea, rash of undetermined origin, signs of pink eye, head lice or other circumstances
as seen fit. In such cases, parents are called. In case of temporary distress, such as a
headache or stomachache, the student has the opportunity to rest and parents generally are
not called.
The student may return to school under the following circumstances:
Temperature is normal for 24 hours.
No rash exists or a note from the doctor stating student is not contagious.
Regular diet for 24 hours following vomiting/diarrhea.
Absence of pink eye symptoms or antibiotic treatment has been started.
Absence of lice eggs or nits with treatment.
Any student not meeting these standards will be sent home.
Allergies
Any student needing to stay inside during recess or P.E. due to allergies must have a note
from their doctor.

45

Security
Both Lower School Entrance, Door 9 and Circle Drive (Jesus Statue) doors are locked at
all times. Entry into the building can be made by ringing the doorbell at either entrance or
through the main front entrance at Door 4. Visitors need to stop at the Lower School
Office to sign in and get a visitor badge.

Parent/Teacher Conferences
Conferences are scheduled twice a year, once in the fall and once in the spring.
Conferences are scheduled in February for uprising Kindergarten students.
Conferences may be scheduled any time upon request.
Behavior Changes
Please notify the teacher if something happens in the home that is out of the ordinary or
might affect a students behavior.
Questions and Concerns
To insure accurate information about questions or concerns in your students class, please
contact the teacher first.
Nut Aware Environment
Visitation Academy maintains a nut aware environment. Like many schools we have had
a noticeable increase in the number of students who are allergic to nuts of many varieties.
In order to maintain a safe environment for all our students, we request all snacks be nut
free. We also request that any after school events remain nut free as well. Allergies to
nuts can be life threatening and may cause anaphylactic shock. We appreciate your
cooperation in this matter.
Holiday Parties
Each year parties are scheduled to celebrate Halloween, Christmas and Valentines Day.
Class Representatives work together with the department coordinator to plan and carry out
parties, including refreshments and activities. Every parent is invited to attend and
contribute to one party.
Reminder: Please limit contributions to one sweet item and the remainder from the
healthy snack list.
Kindergarten students celebrate holiday parties in the Montessori classroom.

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Healthy Snack List (suggested items): ice fruit cups, pudding, yogurt, pretzels, dried
fruits, fruit smoothies, bread sticks, cheese, graham crackers, baked chips, trail/cereal mix,
fruit cookies, low fat/calorie cookies, low calorie soft drinks, sport ice teas, fruit based
drinks that contain at least 50% real fruit juice, water and decaffeinated drinks. Please
make sure all snacks are nut free. For more ideas please refer to the Visitation Wellness
Web site on the Intranet.
Montessori Birthday Celebrations
Parents are invited to attend birthday celebrations and bring one book to read after snack.
Students may have an out of uniform day on the day of their birthday celebration.
Montessori parents are sent a note about birthday celebrations prior to each students
birthday and are asked to fill out a birthday poster. Birthdays are celebrated in the
Montessori class for all Half Day, Full Day and Kindergarten Montessori students.
Toddler Birthday Celebrations
Parents are invited to attend. Parents are asked to bring or send in cookies, napkins, four
special pictures of their child and family, and a book for the parent to read to the class.
We would prefer a commercially prepared food treat for your students birthday. (Refer
to items listed in the healthy snack list). Treats should be the same, rather than several
different kinds. Candy, cupcakes or large cake cookies that need to be cut are not
acceptable. Do not send party favors or balloons.
Some students also have parties at home. We will be happy to send home invitations if all
classmates are invited.
Summer birthdays are celebrated on a specified day. Parents are notified one week prior to
the celebration day. June birthdays will be celebrated in December, July birthdays in
January and August birthdays in February.
Emergency Information Form
Parents of all students are required to fill out an Emergency Information Form and return it
to the Lower School Office by the first day of school. This information is very important
for our records. Please notify the school if this information changes, 314-625-9287.

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KINDERGARTEN
Additional Information for Kindergarten:
Admission Statement
Students who are 5 by August 1 are eligible for admission to the Kindergarten Program.
Clothing on Cold Days
On cold days all students go outside to play for at least a short time. Students must wear
clothing appropriate for cold weather. Cold weather clothing includes coat, long pants,
neck scarf, warm hat and gloves. When the temperature falls below 20 degrees, students
do not go outdoors.
Please label all personal items.
Kindergarten Lunch
Lunch is provided by the Academy and is included in the tuition. Please advise the
Nurses Office if a special menu is required.
Baptismal Celebrations
Kindergarten students celebrate their Baptismal date with a special week of activities in
the Kindergarten classroom.

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MONTESSORI FULL DAY

Additional Information for Full Day:
Admission Statement
Students who are 3 by August 1 are eligible for the Full Day Program. The program is
designed for 3- and 4-year-olds.
Full-Day students need to bring:
A small blanket and a small crib size pillow. Please label all personal items. Items
must fit in a 15 quart bin.

Montessori Full Day Lunch

Lunch is provided by the Academy and is included in the tuition. Please advise the
Nurses Office if a special menu is required.

Clothing on Cold Days

On cold days all students go outside to play for at least a short time. Students must wear
clothing appropriate for cold weather. Cold weather clothing includes coat, long pants,
neck scarf, warm hat and gloves. When the temperature falls below 20 degrees, students
do not go outdoors.
Please label all personal items, including headbands and bows.

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TODDLER
Additional Information for Toddlers:
Admission Statement
Children who are 2 by August 1 are eligible for the Toddler Program.
Toddler students need to bring:
Four diapers or pull-ups or two pairs of underpants if potty trained.
Clothing change: shirt, pants and socks for boys; socks and underwear
for girls.
Red or gray leggings may be worn under uniform dresses.
One large box of tissues.
Diaper wipes refill package.
Please label all personal items, including headbands and bows.
Additional Information for Full Day Toddlers:
Full Day students need to bring:
A small blanket and a small crib size pillow. Please label all personal items. Items
must fit in a 15 quart bin.

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Visitation Academy Wellness Program Policy Statement

There is no doubt that children need access to healthy foods and opportunities to be
physically active in order to grow, learn, and to become all that God intended. It has also
been proven that good health fosters student attendance and effective learning. Visitation
Academy recognizes the relationship between student well-being and student achievement
as well as the importance of a comprehensive wellness program. Therefore, Visitation
Academy has developed a Wellness Program to achieve the following goals:
Students will have access to a variety of nutritious and appealing foods that meet the
nutritional requirements of the U.S. Dietary Guidelines for Americans and
appropriate time to eat nutritional foods.
Students will be provided opportunities, support and encouragement to be physically
active on a regular basis while in the school setting.
Students will be provided health, nutrition and physical education to foster lifelong
healthy eating and physical activity.
Students will flourish within a clean, safe and healthy environment.
The Lower School maintains a nut aware environment.

Release of Student Information

Visitation Academy is committed to working together with parents, teachers, students and
outside service providers, agencies, or schools, when appropriate, in order to provide a
learning environment in which students can be successful. When it is necessary to release
or exchange information regarding a student with any agency or service provider outside
of Visitation Academy or another school, the following requirements must be met:
Parents must sign a release of information form as requested by Visitation
Academy.
Information (i.e. rating scales, observation forms, school records, etc.) will be
submitted by Visitation Academy directly to the outside agency, service provider, or
school. A record of this release or exchange shall be kept in the students file.

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Live Jesus
Registration for Visitation Academy After Care Program
2016-2017 School Year
Visitation Academy offers high quality after-school care to students in Montessori through
Grade 5.
Program Details:

After Care is available on all regular and most early dismissal school days.

Students are escorted to After Care at 3:15 and may remain until as late as
6:30 p.m. After Care hours begin at 11:30 on Early Dismissal days.

The program is based upon an understanding and respect for each students
individual needs and unique personality. The Program Director is an
experienced professional with a background in education.

The program offers a variety of group and individual activities for students of
all ages in a nurturing environment.

Students receive a snack each day. On Early Dismissal days, the students
receive lunch and a late afternoon snack.

Activities take place in Room 268, in the Montessori Gym and on the Lower
School playground (weather permitting).

There will be no After Care when school closes early due to inclement
weather.

Program Fees:

Full Time (4 or 5 days per week) Annual fee of $2,640 payable in August
OR billed monthly.
Part-Time (2 or 3 days per week) $23 per day
Drop-In $25 per day

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VISITATION ACADEMY OF ST. LOUIS

Parent Witness Statement
2016 - 2017
Student___________________________________ Grade_______________________
Parent/Guardian__________________________________________________________
At Visitation Academy we believe that parental involvement is essential in maintaining a
quality school. We believe that parents should reflect on their privilege and responsibility
as primary educators of their children. We expect all members of the Visitation
community, administrators, teachers, staff, parents, and students to Live Jesus in their
thoughts, words and actions.
You are asked to sign this parental commitment form stating that you support the
following expectations of school parents. In reviewing these expectations, it is essential
that you reflect on and rededicate yourselves to the mission and philosophy of Visitation
Academy.
1. Living Salesian Values
As members of the Visitation Community,
we believe in and accept our responsibility as the primary role models for our
children.
we will teach our children by word and example to have love, respect and
concern for the needs of others.
we will participate fully in religious education and sacramental preparation as
provided by the Academy.
2. Cooperation with Administrators/Teachers
As members of the Visitation Community,
we will be respectful of school staff in our words and actions.
we agree to allow our children to accept responsibility for their actions.
we will implement and support school recommendations regarding academic
and behavioral needs of our children.
we recognize it is our responsibility to have our children at school on time.
we will insure that our children follow the dress code as stated in this
handbook.
we will read school communications sent home in the Parent Page, weekly
Wednesday folders, and posted on the school web page.
we recognize that unnecessary absences are an injustice to our child, her
classmates and her teachers.
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3. Home Life
As members of the Visitation Community,
we will be respectful of other parents and children.
we will provide an environment that enhances Salesian Values.
we will monitor time and quality of homework/study.
we will provide an environment of consistency, structure and routine to
empower our children to become successful students.
we have read Visitation Academys Acceptable Use Agreement and will
monitor technology usage at home.

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Lower School Faculty Direct Dial Numbers (314)

Mrs. Margaret Karl............ Principal.................... 625-9286
Mrs. Tracey Allen ..................... Montessori ........................................................ 625-9156
Mr. Ross Bell............................. Music ................................................................ 625-9190
Mrs. Amy Bischoff............ Montessori ........... 625-9174
Mrs. Doey Boldt ........................ Grade 2 ............................................................. 625-9188
Mrs. Nicole Cooper ................... Computer/Technology......... ..... 625-9170
Mrs. Stephanie Coulter.......... Director of Admissions ............................ 625-9102
Mrs. Debbie Dean ..................... Learning Consultant ................. 625-9142
Mrs. Laura Gurley..Grade 3.625-9157
Mrs. Julia Henry ................... Montessori.625-9100 ext. 2112
Mrs. Lori Horton ....................... Library/Grade 4 Language Arts625-9131
Mrs. Caroline Koetting. Grade 5 ............. 625-9178
Mrs. Carolyn Landwehr Kindergarten Teacher Assistant625-9100 ext. 2309
Mrs. Jennifer Lovell.. Foreign Language.625-9100 ext. 2044
Mrs. Gayle Lund ........... Administrative Assistant ...................... 625-9287
Mrs. Renee McVeyNurse ............ 625-9129
Mrs. Pam Miller. Salesian Coordinator 625-9225
Mrs. Merlyn OBrien................. Grade 4 Teacher Assistant. 625-9100 ext. 2464
Mrs. Sydney Palmer .................. Toddlers ........................ 625-9192
Mrs. Lynn Rourke ..................... After Care Directress ........................................ 625-9280
Mrs. Amy Sauer ........................ Lower School Campus Ministry...625-9158
Mrs. Connie Schmid.. Montessori625-9174
Mrs. Karen Scott ....................... Montessori Kindergarten .............. 625-9195
Mrs. Jennifer Selsor.. Grade 1 ............................. ........... 625-9168
Mrs. Debra Sitek ....................... Physical Education ........................................... 625-9135
Mrs. Kelly Skubic. Grade 4/Grade 5 Math & Science.625-9187
Ms. Lisa Studnicki..................... K-8 Athletics..................................................... 625-9147
Mrs. Pattia Wagener..Toddler Teacher Assistant.625-9100 ext. 2477
Mrs. Patricia Walther ................ Art, Counselor .................................................. 625-9196

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