Documente Academic
Documente Profesional
Documente Cultură
Mayor Santiago A. Lotilla Street, District 1, Sibalom, Antique, Western Visayas, Philippines 5713
Telefax: +6336 543 8161 Local: 112 | Website: www.antiquespride.edu.ph
Emails: ua@antiquespride.edu.ph, vpaa@antiquespride.edu.ph
TABLE OF CONTENTS
CHAPTER 1.
UA SYSTEM............................................................................................... 1
Section 1.
Section 2.
CHAPTER 2.
Section 1.
Composition ....................................................................................................... 4
Section 2.
Section 3.
Section 4.
Meetings.............................................................................................................. 5
Section 5.
Section 6.
Section 7.
Section 8.
Offices Under The Vice President For Academic Affairs (VPAA) ...... 15
Section 9.
Section 10.
CHAPTER 3.
Section 1.
Section 2.
Section 3.
CHAPTER 4.
THE FACULTY.......................................................................................... 24
Section 1.
Classification .................................................................................................... 24
Section 2.
Section 3.
ii
Section 4.
CHAPTER 5.
Section 1.
Appointment.................................................................................................... 31
Section 2.
Section 3.
Section 4.
Section 5.
CHAPTER 6.
Section 1.
Section 2.
Section 3.
CHAPTER 7.
Section 1.
Section 2.
Tuition Privileges............................................................................................... 63
Section 3.
Section 4.
Section 5.
Section 6.
Incentives .......................................................................................................... 74
Section 7.
CHAPTER 8.
Section 1.
Section 2.
Section 3.
CHAPTER 9.
Section 1.
Section 2.
iii
Section 3.
Section 4.
Section 5.
Section 2.
Section 3.
Section 4.
Section 5.
Section 6.
Section 7.
Section 8.
iv
FOREWORD
The quality of education a university can offer cannot rise above to the kind of
teachers in the university. The University is as strong as its faculty members.
The members of the faculty perform the mandated functions of the universityinstruction, research and extension including production. In the discharge of
their duties along these functions, a well defined set of policy, system and
procedure is a necessity.
To fully contribute to the University, an environment that nurtures, enforces and
protects their rights and facilitates their professional growth is a mandate the
University should pursue. Information necessary for the faculty to function is
likewise a paramount concern.
While the university has policies, systems and procedures on the enforcement of
faculty rights, privileges, duties and responsibilities and information necessary
in the delivery of their multifarious functions, these are not readily available for
they are not codified in a single book or manual.
This faculty manual incorporates the important information necessary for the
faculty to know.
A special thank you is extended to the committee who drafted this Faculty
Manual. May, we, the faculty of University of Antique continue to endeavor to be
the best teachers we can be to make our University, truly, the Antiques pride.
CHAPTER 1.
UA SYSTEM
Page 1
Page 2
Since its conversion into a university, UAs population has increased significantly
so this requires more instructors, more classrooms and other facilities to
accommodate the increasing number of students.
UA is undergoing lots of changes and developments and its envisions to become
a leading University in science and technology by 2022 and its adheres to its
mission, that is, to provide quality, relevant, and responsive scientific,
technological, and professional education and advanced training in different
areas of specialization and shall undertake research and extension services in
support of the socio-economic development of Antique, the Filipino nation, and
the global community.
Vision
Leading University in Science and Technology by 2022.
2.2.
Mission
The University shall provide quality, relevant, and responsive scientific
technological and professional education and advanced training in
different areas of specialization, and shall undertake research and
extension services in support to socio-economic development of Antique,
the Filipino nation, and the global community.
2.3.
Goals
To elevate the University into national and international distinction, it
shall endeavor to:
2.4.
2.3.1
2.3.2
2.3.3
Undertake responsive
technological transfer ;
2.3.4
2.3.5
and
collaborative
means
for
Objectives
The university should be able to:
2.4.1
2.4.2
Page 3
CHAPTER 2.
2.4.3
2.4.4
2.4.5
2.4.6
2.4.7
2.4.8
2.4.9
The Governing Board of the UA is vested in the Board of Regents (BOR) of the University
of Antique as constituted by law. The Board of Regents which is the governing body of
the University of Antique is composed of the following:
Section 1. Composition
1.1.
1.2.
1.3.
1.4.
1.5.
1.6.
1.7.
1.8.
1.9.
1.10.
Two (2) prominent citizens representing the private sector who have
distinguished themselves in their professions or fields of specialization
chosen from among a list of at least five (5) persons qualified in the
province of Antique, as recommended by the search committee
constituted by the University President in consultation with the
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Page 4
2.2.
2.3.
The Board shall have the following specific powers and duties in addition
to its general powers of administration and the exercise of all the powers
of a corporation as provided in Section 36 of Batas Pambansa Bilang 68
otherwise known as the Corporation Code of the Philippines.
(Art 15, University Code)
The BOR members shall have the rights and responsibilities of a regular
member of the Board of Directors/Board of Trustees of non-profit, nonstock corporations.
3.2.
The BOR Chair, Vice-Chair, and the members coming from the
government have the right to sit as Chair, Vice-Chair and as members
thereof ipso facto upon their assumption into office.
3.3.
3.4.
3.5.
Section 4. Meetings
The BOR of the UA may hold either regular meetings or special sessions. (Art 17,
University Code).
4.1.
Page 5
4.2.
The frequency over and above the minimum stated in Section 1.1 hereof,
and the date and venue of regular meetings of BOR shall be determined
by the BOR itself provided that only four (4) regular meetings and two
(2) special meetings shall be granted the authorized allowance.
4.3.
4.4.
Special sessions of the BOR may be held only upon the call of its Chair or
Vice- Chair provided that the members of the Board have been duly
notified in writing of the said special session three (3) days before its
holding.
Page 6
7.1.
The President
The President is the Chief Executive Officer of the University. S/He is ex
officio head of the UA faculty and the Vice-Chair of the Board of Regents.
S/He is also an ex officio member of the University Council of each
Campus and presides over its meetings whenever present. His/her other
duties and responsibilities are as follows:
7.1.1
7.1.2
7.1.3
7.1.4
7.1.5
7.1.6
7.1.7
7.1.8
Page 7
7.1.9
Page 8
7.2.2
7.2.3
7.2.4
Page 9
7.2.5
7.2.6
7.2.7
7.2.8
7.2.9
7.3.2
7.3.3
7.3.4
7.3.5
Page 10
7.4.
7.4.2
7.4.3
7.4.4
7.4.5
7.4.6
7.4.7
7.5.
Page 11
7.6.
BOR Secretary
The BOR Secretary shall have the following functions, duties and
responsibilities:
7.6.1
7.6.2
7.6.3
7.6.4
7.6.5
7.6.6
7.6.7
7.7.
Campus Director
The Campus Director shall have the following functions, duties and
responsibilities:
7.7.1
7.7.2
7.7.3
7.7.4
7.7.5
Page 12
7.7.6
7.7.7
7.7.8
7.7.9
7.8.
7.8.1.1
7.8.1.2
7.8.1.3
7.8.1.4
7.8.2
Meetings
Committees
Page 13
7.9.1.1
7.9.1.2
7.9.1.3
The University and Board Secretary shall be the exofficio Secretary of the Council.
7.9.1.4
7.9.1.5
7.9.1.6
7.9.1.7
7.9.2
Meetings
Page 14
7.9.3
Committees
The Dean
The Dean shall have the following functions, duties and responsibilities:
8.1.1
8.1.2
8.1.3
8.1.4
8.1.5
8.1.6
8.1.7
8.1.8
8.1.9
Page 15
8.2.1
8.2.2
8.2.3
8.2.4
8.2.5
8.2.6
8.2.7
8.2.8
co-curricular
and
8.4.
8.5.
8.4.1
8.4.2
8.4.3
8.4.4
8.4.5
Page 16
8.5.3
8.5.4
8.5.5
8.5.6
8.5.7
8.6.
8.6.2
8.6.3
8.6.4
8.6.5
8.7.
8.7.2
8.7.3
Page 17
8.7.4
8.7.5
8.7.6
8.7.7
8.8.
The Faculty
The body of Professors and Instructors of each college or campus shall
constitute the faculty. (Art53, University Code)
Section 9. Offices Under The Vice President For Research, Extension, Continuing
Education And Training Services (VPRECETS)
9.1.
RECETS Council
The RECETS Council shall plan, review, and recommend to the Board of
Regents the policies governing the research, extension, continuing
education, training programs and other activities of the university.
(Art54, University Code)
9.2.
9.2.2
9.2.3
9.2.4
9.2.5
9.2.6
Page 18
9.2.7
9.3.
9.3.2
9.3.3
9.3.4
9.3.5
9.3.6
9.3.7
9.4.
9.4.2
9.4.3
9.4.4
for
Page 19
9.4.5
9.5.
9.5.2
9.5.3
9.5.4
9.5.5
9.5.6
9.5.7
9.5.8
Section 10. Offices Under The Vice President For Administration And Finance
(VPAF)
10.1.
Page 20
10.3.
10.2.3.1
10.2.3.2
10.2.3.3
Page 21
10.5.
Page 22
reports
and
CHAPTER 3.
ACADEMIC FREEDOM
Page 23
CHAPTER 4.
THE FACULTY
Section 1. Classification
1.1.
Regular Faculty
The regular faculty members of the teaching staff are faculty members
who are hired on a full-time basis and whose main functions include
instruction, research, extension and production in pursuance of the
vision-mission of the university. It can be teaching or non-teaching.
1.1.1
Teaching
Professor Emeritus*
1.1.1.2
University Professors
1.1.1.3
Professors
1.1.1.4
Associate Professors
1.1.1.5
Assistant Professors
1.1.1.6
Instructors
1.1.2
Non-Teaching
Research/Extension Faculty
Qualified researchers/extension specialists who are
given
teaching
assignments
are
called
"Research/Extension Faculty". They are appointed to
the ranks of Research/Extension Professor/Associate
Professor/Assistant Professor depending on their
qualifications.
The principal function of the Research/Extension
faculty is to conduct research/extension. In addition,
they are required to teach at least one (1) course each
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1.1.2.3
1.1.2.4
Academic Staff
Is include the Registrar, Guidance Counsellors and
Librarians
1.2.
Non-regular
The non-regular members of the teaching staff are faculty members
classified as follows:
1.2.1
Part-time Faculty
Visiting Professor
Page 25
1.2.3
Exchange Professor
Adjunct Faculty
Instructors
Instructor 1
Instructor 2
Instructor 3
2.2.
Assistant Professors
Assistant Professor 1
Assistant Professor 2
Assistant Professor 3
Assistant Professor 4
2.3.
Associate Professors
Associate Professor 1
Associate Professor 2
Associate Professor 3
Associate Professor 4
Associate Professor 5
2.4.
Professors
Professor 1
Professor 2
Professor 3
Professor 4
Professor 5
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Page 26
Professor 6
2.5.
University Professors
2.6.
Instructor
2.6.1.1
2.6.1.2
2.6.2
Assistant Professor
2.6.2.1
CCE points of at least 66 points for the higher subrank of the Instructor position and at least 88 points
for the Assistant Professor position; and (Based on
NBC 4th cycle Evaluation)
2.6.2.2
2.6.3
Associate Professor
2.6.3.1
2.6.3.2
2.6.3.3
2.6.4
Professor
2.6.4.1
2.6.4.2
2.6.4.3
2.6.4.4
Page 27
2.6.5
University Professors
2.6.5.1
2.6.5.2
3.1.2
3.1.2.1
3.1.2.2
3.1.2.3
3.1.2.4
Page 28
3.1.2.5
3.1.2.6
3.1.2.7
3.1.2.8
3.1.2.9
3.1.2.10
3.1.2.11
Page 29
3.2.
3.3.
3.3.2
3.3.3
3.3.4
3.3.5
3.3.6
Page 30
CHAPTER 5.
Section 1. Appointment
The appointment of the faculty shall be based on the UA Merit System for the
Faculty members. The selection of the faculty members shall be based on their
relative qualifications and competence to perform the duties and responsibilities
of the position. There shall be no discrimination in the selection of the faculty on
account of gender, civil status, disability, religion, ethnicity, or political
affiliation.
1.1.
Appointment Status
1.1.1
Temporary Status
1.1.1.1
1.1.1.2
1.1.1.3
1.1.2
Permanent
1.1.2.2
Page 31
1.1.2.3
1.1.2.4
1.1.2.5
1.1.2.6
1.1.3
Substitute
1.3.
Original
Promotion
Page 32
Rank Promotion
Ranking for promotion is a form of institutional recognition of the
meritorious performance and outstanding achievements of a faculty. A
faculty member who has attained significant achievement or has
demonstrated exemplary performance is given due recognition through
evaluation for rank promotion.
2.1.1
2.1.2
2.1.2.1
2.1.2.2
2.1.2.3
2.1.2.4
Page 33
2.1.2.5
2.1.2.6
2.2.
Rank Categorization
FACULTY
RANK
Instructor
Assistant Professor
Associate
Professor
Professor
University
Professor
SUB-RANK
SALARY
GRADE
I
II
III
I
II
III
IV
I
II
III
IV
V
I
II
III
IV
V
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
65 and below
66-76
77-87
88-96
97-105
106-114
115-123
124-130
131-137
138-144
145-151
152-158
159-164
165-170
171-176
177-182
183-188
VI
29
189-194
30
195-200
Page 34
The criteria for tenure set by the University ensure that each faculty
satisfactorily performs his/her teaching duties as well as contribute to the pool
of knowledge in his/her chosen field or discipline. The inextricable link between
teaching and research/creative work/extension, which is an essential
requirement for faculty promotion.
3.1.
Position
Equivalent
Level
SG
Per
Hour
Instructor
12
172
13
184
14
198
15
213
16
229
17
246
18
265
19
286
20
307
21
330
22
354
Assistant
Professor
3rd Mate
4/E
Associate
Professor
2nd
Mate
3/E
Chief
mate
2/E
Professor
Master
Mariner
Chief
Engineer
23
381
24
409
Educational
Qualification
Bachelor
Degree
Masters
Degree
Doctorate
Degree
* Based on the Third Tranche Salary Schedule for Civilian Personnel of the National Government
* Head of Office refers to supervisory position in at least Municipal LGUs, Provincial NGOs, NGAs & GOs
Page 35
4.2.
Resignation
4.1.1
4.1.2
It is incumbent upon all faculty, whether full-time or parttime, to finish the semester or school year as provided for in
the contract.
4.1.3
4.1.4
4.1.5
4.1.6
All faculty who resign are entitled to all benefits that are due
to them as provided by law.
Expiration of Contract
A faculty whose contract expires need not file a resignation letter but has
to accomplish the necessary clearance form or clear himself of all
accountabilities and other obligations with the University. All applicable
benefits shall be given to him.
Page 36
4.3.
4.4.
Retirement
Those faculty members who became GSIS members prior to the
implementation of Republic Act No. 8291 otherwise known as the
Government Service Insurance System Act of 1997 shall have the option
to retire under P.D. 1146, R.A. 660, or R.A.1616, subject to eligibility.
4.4.1
4.4.1.1
4.4.1.2
4.4.1.2.2.
this
type
of
Page 37
4.4.2
52
56
60
64
53
57
61
65
54
58
62
55
59
63
Service 35
31
24
16
34
30
22
15
33
28
20
32
26
18
4.4.2.2
4.4.2.3
4.4.3
4.4.4
4.4.4.2
Page 38
[The Civil Service Law and Rules, Omnibus Rules on Appointment and
Other Personnel Actions ]
Rule XIII, Sec. 12 (a) No person who has reach the compulsory
retirement age of 65 can be appointed to any position in the
government, subject on the to the exemption provided under subsection (b) hereof.
However, in meritorious cases the commission may allow the extension
of service of a person who has reach the compulsory retirement of sixty
five (65) years, for a period of six (6) months only unless otherwise
stated. Provided, that, such extension maybe for a maximum period of
one year for one who will complete the fifteen years of service required
under the GSIS Law.
A request for extension shall be made by the head of office and shall be
filed with the commission not later than three (3) months prior to the
date of the official/employees compulsory retirement.
Henceforth, the only basis for heads of offices to allow an employee to
continue rendering service after his/her sixty fifth (65) birthday is a
Resolution of the Commission granting the request for extension. Absent
Page 39
such Resolution, the Salaries of the said employee shall be the personal
account of the responsible official.
Services rendered during the period of extension shall no longer
credited as government service. However, services rendered specifically
for the purpose of completing the fifteen (15) years of service required
under the GSIS Law shall be credited as part of government service for
purposes of retirement. An employee on service extension shall be
entitled to salaries, allowances, and other remuneration, that are
normally considered part and parcel of an employees compensation
package, subject to existing regulations on the grant thereof.
CHAPTER 6.
1.2.
1.3.
1.4.
1.5.
1.6.
Working Hours
Fulltime members of the faculty and employees of the University shall be
on duty for a maximum of 40 hours each week in accordance with the
time schedule approved by the VPAA as reflected in the instructors
individual faculty load.
When the interest of the University service so require, the head of any
office may request the proper authorities to extend the daily hours of
duty for any or all of the employees under him/her and may likewise
require any or all of them to do overtime work not only on workdays but
Page 40
also on holidays. Provided, that work, in excess of eight (8) hours must
be properly compensated.
2.2.
Workload
[Book II, Chapter 13, Article 57, Sections 1-13 of the University Code)
A fulltime faculty member renders a minimum of twenty five (25) hours
of service per week; maximum of forty (40) hours of which twenty-four
(24) hours are devoted to actual teaching and sixteen (16) hours to
preparation and post-teaching activities.
Activities to constitute the total workload shall include instruction,
research, extension, production, administration and other academicrelated functions and shall be determined using the formula on total
workload:
TW = IA + REPA + AdmA + ARA
where:
IA
Instructional Activities
REPA =
AdmA =
Administrative Assignments
ARA
Academic-Related Assignments
Teaching loads from home department or unit shall be not less than fifty
percent (50%) of the total workload.
In assigning teaching loads, expertise or field of specialization shall be
strictly considered.
Teaching load assignments shall be limited to three (3) preparations
only. However due to exigency of service, preparations beyond three (3)
shall be given equivalent teaching unit.
2.2.1
Page 41
2.2.2
2.2.3
2.2.4
2.2.5
2.2.6
Page 42
Roles/Activities
ETU
Lecture (LHS & 1.0 unit per
College)
contact hour
Laboratory
Class
Preparation
0.75 unit
per contact
hour
0.33 unit
after the 3rd
preparation
Remarks
If team
teaching is
employed,
the load
equivalence
shall be
divided
proportionall
y between
and among
the faculty
members
involved.
Extension
Production
Roles/Activities
Single Authorship
Group Authorship
Program Leader
Project Leader
Project Member
ETU
(units)
6
3
6
3
1
2
3
21% - 30%
Remarks
Max 3
Members
Min 3 Projects
Max 3
Projects
Approved
production
project
proposal shall
be required
Page 43
Designation
Vice President
21
Dean
18
Director,
University Sports/
Cultural Coordinator
12
Program/Area Head
Coordinator (College
R&E)
Coordinator (College)
Accreditation (Task
Force Chair),
Cultural, GAD, IGP,
IPR, QuAA, Sports
Additional
Load (units)
3
6
12
18
21
1.5
22.5
Particulars
ETU
(units)
Remarks
Regional
&
National
Coach/Trainer
Adviser
University Paper
College Paper
Homeroom (LHS)
SG / FLP
Recognized Student
Organization
1
2
3
0.5
All other designations in the university which are not enumerated above
shall also earn corresponding ETUs with the approval of the academic
council.
Page 44
Other Assignments
Assignment
QSS Internal Auditor
Principal (LHS)
Commandant/Asst. Commandant
Dean of Discipline
Co-Adviser (SG & FLP)
Laboratory Custodian
Faculty Federation President
CMS Assessors
Special Project Manager*
Below Php500,000
Php 501,000 Php 1,000,000
Above Php1,000,000
MIS Designations
Network Administrator
Database Administrator
Web Administrator
Head, PC Technical Support
Technical Training Manager
Other Coordinators
Practicum (University/Campus)
Practicum (Colleges)
CIU Coordinator
* If there is no management honoraria
ETU
(units)
1
12
3
6
1
3
3
3
1 per project
2 per project
3 per project
3
3
3
2
1
3
1.5
3
Service Report
Faculty members, both in full-time and part-time basis, shall accomplish
a certificate of service called Faculty Daily Time Record (FDTR) which
they shall submit to the Dean of the College/Head of Unit at the end of
every month. Sanctions for non-submission of FDTR shall be governed by
the CSC regulations.
2.5.
Consultation Hours
Each member of the faculty shall be available for student consultation for
at least two (2) hours a week during regular office hours. The faculty
member shall determine his/her consultation hours at the beginning of
every semester or term subject to the approval of the Vice President of
Academic Affairs as recommended by the Dean. The time and day of
consultation, as approved, shall be posted in a conspicuous place for
information and guidance of the students. Consultation hours are
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Page 45
for
Faculty
Members
Designation
Equivalent
Units
Holding
1
0.5
Other Requirements
Faculty members are required to submit other documents such as, but
not limited to:
2.7.1
Faculty Profile
2.7.2
2.7.3
2.7.4
2.7.5
2.7.6
Faculty Window
2.7.7
2.7.8
2.7.9
Page 46
Grading System
The work of the students shall be graded at the end of each term in
accordance with the following rating system:
1.0
..Excellent
..Dropped
INC
..Incomplete
..Withdrawn
Failing Grades. Failing grades, i.e. lower than 3.0, are given
to students who do not perform satisfactorily according to
standards required in the course.
Conditional failure (3.1 to 3.5) can be removed by passing a
removal examination, while a Failure (3.6 to 5.0) requires
re-enrolment or repetition of the course. If the student
passes the removal examination, the highest grade for is
3.0 while if he fails, he will be given a grade of 5.0.
The instructor/professor, however, shall administer
removal examination during the time specified in the
academic calendar.
3.1.2
Page 47
standing is not passing and the student fails to take the final
examination for any reason, a grade of 5.0 is given.
3.2.
3.1.3
3.1.4
Class Attendance
When the number of hours lost by absence of a student reaches 20
percent of the hours of recitation, lecture, laboratory, he may be dropped
from the course; provided, that a faculty member may prescribe longer
attendance requirement to meet his special needs. If the absences are
incurred before the midterm examination, he shall be dropped; however,
after the midterm examination he shall be given a grade of 5.0. Time
lost by late enrolment shall be considered as time lost by absence.
3.3.
Submission of Grades
Grade sheets shall be submitted by the instructor personally to the Office
of the Dean during the designated dates and forwarded to the Office of
the University Registrar within fourteen (14) days after the last day of
the final examinations for the regular non-graduating students.
The following implementing rules and regulations shall govern penalties
applicable to faculty members who, without good reason, fail to submit
grades of students within the deadline prescribed above:
3.3.1
3.3.2
3.3.3
3.3.3.1
Page 48
3.3.3.2
3.3.4
3.3.4.1
3.3.4.2
3.3.4.3
Changes in Grades
A change of grade is valid only if the faculty member has
erroneously entered a grade on the grade sheet or made an error
in the computation. The request is officially made by the
concerned faculty and noted by the Dean before it is forwarded
to the University Registrar.
Errors on the grade sheet of ratings should be corrected clearly
and legibly. Rectification of an erroneous grade should be done
upon discovery of discrepancy. In addition, faculty members
should fill-up a Rectification Form, state the reason for change of
grade, and affix their signature for any erasures or correction
done on the grade sheets.
Rectified grades must be supported by class record depicting
how the grade was computed.
Page 49
3.4.
Examinations
Each written, oral, and practical midterm/final examination shall not
exceed three hours.
A student may be allowed to take the midterm/final examination after
the issuance of examination permit provided he/she can present a
promissory note.
Midterm/final examinations shall be administered only during the
officially designated time schedule unless approved by the Dean and
VPAA. A student who fails to take the periodic examination on schedule
without valid reason shall pay a special examination fee to the Cashier
before he/she will be given an examination.
Course teachers are held responsible for the reliability, validity, and
confidentially of the test items.
3.4.1
3.4.2
Proctoring System
Page 50
3.5.
Class Size
The class size in any course shall be determined by the institution itself,
taking into account the total capacity of its facilities, the nature of the
course, whether lecture or laboratory, that promotes a conducive
teaching-learning process. Except for those programs which follow the
prescribed class size based on policies, standards and guidelines of
CHED/TESDA, the maximum class size for the different class activities
shall be as follows:
Lecture/Discussion
50
Laboratory
25
3.7.
Page 51
3.8.
3.7.1
3.7.2
3.7.3
Removal of INC
The deficiency indicated by the grade of INC must be removed within
the prescribed time (1 calendar year), otherwise, the grade becomes a
5.0 except for the Graduate School students which retains the INC
grade. An INC grade in the Graduate School that is not completed within
a year shall be re-enrolled.
Upon completion of the deficiency for an INC in a course, the students
grade shall be computed accordingly.
Students with INC in a prerequisite subject are not allowed to enrol in
higher subjects.
3.8.1
Page 52
3.10.
Students Transfer
The University allows for the accreditation of courses taken by
transferees from the University where they came from.
The College Dean from where the transferee is presently enrolled
evaluates the courses taken from the previous university/college.
The Office of the University Registrar is furnished a copy of the
evaluation for permanent recording in the students academic file.
Students who seek transfer to the University must submit and comply
with all admission requirements and pass the validation examination of
the course determined by the Dean and the University Registrar;
If the course being applied for an audit requires a prerequisite, the
prerequisite course must be taken first. If the student passes the course
then the course being applied for will be automatically accredited.
Application for advance credit shall be made on the prescribed form to
the University Registrar and to the Dean of the college or school which
offers the course and for which advanced credit is applied.
A validating test may be given two weeks prior to the first day of
registration at the opening of each term and shall end one week after the
last day of registration. A minimal fee shall be charged for the validating
test taken on schedule. However late applicants may take the validating
test upon approval of the Dean and upon payment of the prescribed fine.
Transferees from campuses within the University System are no longer
required to be subjected to course validation provided that a common
curriculum is followed for all General Education and Professional
Courses, and the essentials of updated course descriptions are strictly
followed for other courses.
3.11.
Retention Policies
3.11.1 Scholastic Status. Evaluation of student records for
purposes of retention is guided by the following standards:
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Page 53
%
Failure
25%49%
50%75%
76%100%
Status
WARNING
PROBATION
15 units only
PERMANENT
DISQUALIFICATION
Not allowed to
enroll
3.11.2.2
Page 54
Dismissal
A student is considered dismissed from the official roll of the University
when:
3.12.1 He/she has failed in one course when for the previous
semester, he/she was placed on probation;
3.12.2 He/she has been placed on probation for three successive
semesters.
A student who is already considered dismissed from the University is no
longer qualified to enroll in any course, college, or campus of the
university.
A student may apply for his/her honorable dismissal to allow him/her to
enroll in other institutions of learning.
3.13.
Page 55
Leave of Absence
Leave of absence of a student must be sought with a written petition to
the Dean. The petition must state the reason for which the leave is
desired and must specify the period of leave. This must not be counted
against the maximum residency of ten (10) years.
Students who failed to file a formal leave of absence shall be considered
Absence Without Official Leave (AWOL) and shall be counted against the
maximum residency of ten (10) years.
3.15.
3.16.
CHAPTER 7.
Other Assignments
FACULTY PRIVILEGES
Teacher's Leaves
Leave shall be granted to regular members of the faculty who do not
normally perform administrative functions. It shall consist of vacation
and sick leaves, neither of which shall be cumulative.
Page 56
1.1.1
1.1.2.2
1.1.2.3
1.1.2.4
Page 57
Leave of Absence
Leave of Absence (LOA) is a privilege to be absent from duty for one or
more days, with his/her positions held for him/her until his/her return.
A leave of absence requires authorization and consent of the facultys
immediate supervisor/head or his/her designated representative.
All kinds of leave of absence taken by the faculty should be applied for
and submitted to the Dean for action. The prescribed form for leave
application is Civil Service Form No. 6 series (revised 1984), where the
purpose/reason for such leave has to be clearly indicated. An official or
an employee who is continuously absent without approved leave for at
least thirty (30) calendar days shall be considered on absence without
official leave (AWOL) and shall be separated from the service or dropped
from the roll without prior notice. A notice of separation for service shall
be sent to his/her last known address not later than five (5) days after
the 30-day period. If the number of unauthorized absences incurred is
less than thirty (30) calendar days, a written Return-to- Work Order
shall be served to him/her at his/her last known address on record.
Failure on his/her part to report for work within the period stated in the
order shall be a valid ground for dismissal.
Page 58
1.3.
Sick Leave
A faculty without administrative function, who is unable to report for
work due to illness, may apply for sick leave with pay provided he/she
has accumulated service credit. Those with administrative function shall
apply for Sick Leave provided he/she has accumulated Sick Leave
Credits.
All applications for sick leave of absence for one full day or more shall be
made on the prescribed form and filed immediately upon employees
return from such leave. Notice of absence, however, should be sent to the
immediate supervisor and/or to the agency head.
A proper medical certificate shall accompany an application, for sick
leave in excess of five (5) successive days. Sick leave may be applied for
in advance in cases where the faculty will undergo medical examination
or operation or advised to rest in view of ill health duly supported by a
medical certificate. In ordinary application for sick leave already taken
not exceeding five days, the head of the department concerned may duly
determine whether or not granting of sick leave is proper under the
circumstances. In case of doubt, a medical certificate may be required.
Sick leave shall be granted only on account of sickness or disability on
the part of the faculty concerned or any member of his/her immediate
family. In no case shall Sick Leave be used for any other purpose other
than sickness.
A sick faculty member who cannot return on schedule may apply for an
extension of Sick Leave as recommended by a government physician.
1.4.
Page 59
parents shall, with respect to the adopted child, enjoy all the benefits to
which biological parents are entitled.
When a married female faculty wants to report back to duty before the
expiration of her maternity leave, she may be allowed to do so provided
she presents a medical certificate that she is physically fit to assume the
duties of her position.
The commuted money value of the unused portion of the leave need not
be refunded and so that when the faculty returns to work before the
expiration of her maternity leave, she may receive both the benefits
granted under the maternity leave law and the salary for actual services
rendered effective the day she reports back for work (Sec. 11 & 14,CSC
MC No. 14 s. 1999).
1.5.
Paternity Leave (R.A. no. 8187 The Paternity Leave Act of 1996]
A married male faculty may go on paternity leave of seven (7) days that
shall be nonconvertible to cash.
Paternity leave is a privilege granted to a married male employee
allowing him to not to report for work for seven (7) days while
continuing to earn the compensation therefore, on the condition that his
legitimate spouse has delivered a child or suffered a miscarriage, for
purposes of enabling him to effectively lend support to his wife in her
period of recovery and/or in the nursing of the newly born.
This is true for the first four (4) deliveries of the legitimate spouse with
whom he is cohabiting.
Paternity leave shall also be enjoyed by the adoptive parents if the
adoptee is below seven (7) years of age as of the date the child is placed
with the adoptive parents through the Pre-adoptive Placement Authority
issued by the Department of Social Welfare and Development. R.A. 8552
An Act Establishing the Rules and Policies on the Domestic Adoption of
Filipino Children and for Other Purposes provides that the adoptive
parents shall, with respect to the adopted child, enjoy all the benefits to
which biological parents are entitled.
1.6.
1.6.2
Page 60
1.8.
Terminal Leave
A faculty who resigns or retires or to be terminated may apply for a
terminal leave with unspent leave service or have the leave converted to
cash based on existing Civil Service rules.
1.9.
Sabbatical Leave
A sabbatical leave is a privilege granted to an individual who has
demonstrated above average ability in instruction, scholarship, research,
or other creative accomplishment as seen in ones publication, teaching,
exhibition or performance.
The program aims to maintain and improve the quality of the
educational programs of the University by creating opportunities for the
faculty to enhance professional competence for service to the University
through study, research, and other professional development activities.
Sabbatical leave for a period not exceeding one year may be granted to
any faculty member with a rank of Associate Professor and above.
Sabbatical leave may be enjoyed more than once in the entire service of
the faculty, provided that succeeding sabbatical leaves may be granted
only after serving another six (6) years after termination of the previous
sabbatical leave.
1.9.1
1.9.1.1
Page 61
1.9.1.3
1.9.2
Priority Categories
1.9.2.2
Page 62
1.9.2.3
1.9.2.4
1.9.2.5
Procedures
Obligations
1.9.4.2
1.9.4.3
Page 63
2.2.
Section 3.
3.1.
3.2.
3.1.1
3.1.2
3.3.
Field Trips
Faculty members are encouraged to plan field trips for ocular or on-thespot education of students. It is expected that these field trips be
carefully correlated with the subject matter of the course. Before
finalizing any official field trip, however, the faculty adviser/in-charge
should submit in writing its details to secure the permission of the VPAA
and the Dean at least two weeks before the planned activity. Before
undertaking the trip, the faculty member may require that a written
consent or waiver of parents be submitted and accomplished by the
Page 64
Travel Grants
Travels maybe classified as either local or international.
3.4.1
3.4.2
3.4.2.1
Local travel
A faculty member who travels to present a paper
(both oral and poster) shall be granted full privileges.
3.4.2.2
Foreign travel
A faculty member who travels to present paper (both
oral and poster) shall be granted either official or
partial privileges. For partial privileges, local travel
and per diem to include three (3) days before and
after travel will be subsidized provided it is covered
by a special order duly signed by the President.
3.5.
Page 65
also enjoy deloading in accordance with BOT Res. No. 50, s. 2007 and an
insurance coverage of Php25, 000.00 chargeable against the project fund.
3.5.1
Privileges
Deloading
Aside from the approved research and extension
budget,
the
researcher/extensionist
shall
automatically enjoy deloading of six (6) hours per
week for single authorship and three (3) hours for
group authorship or its equivalent teaching unit
(ETU) as determined in the University Code and this
manual.
Faculty-researchers/extensionists should observe the
maximum limit of equivalent teaching units (ETU) of
24 units or six units overload. The normal faculty
workload
may
be
partially
satisfied
by
research/extension, authorized graduate studies,
creative writing or other productive scholarship,
community service, or by administrative work.
3.5.1.2
Service Credits.
In lieu of deloading, the researcher/extensionist may
avail eighteen (18) days service credit for single
proponent and pro-rated for two or more
proponents.
3.5.1.3
Cash Incentive
A cash incentive of Php25,000.00 Php50,000.00
depending on the type and quality of
research/extension to be determined by the R & E
Committee shall be given.
3.5.1.4
total
and
Page 66
Award
Most
Outstanding
Research
3.6.2
Cash
Incentive
Category
a. Local
Php 10,000
b. Regional
Php 20,000
c. National
Php 30,000
d. International
Php 50,000
Remarks
Per
Research/
Extension
Special Awards
National Circulation
Category
Cash
Incentive
a. Authorship of a research/extension
article/abstract in a refereed journal with ISI
Php 20,000
b. Authorship of a book
Php 10,000
Php 5,000
Php 2,000
3.6.2.2
International Circulation
Category
Cash
Incentive
e. Authorship of a research/extension
article/abstract in a refereed journal with ISI
Php 40,000
f.
Php 20,000
Authorship of a book
Php 10,000
Php 5,000
Page 67
3.6.3
3.7.
Nomination
The respective Deans or Campus Administrators will
disseminate the Search for Distinguished Teacher of
the Year to all faculty members every first week of
July of the current school year.
Any faculty member may nominate a maximum of
two (2) qualified faculty members for the award, fill
out the nomination forms and submit these to their
respective Deans or Campus Administrators. The
qualified nominee who concurs with the nomination
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Final Screening
The board of judges composed of five (5) past
Distinguished Teacher of the Year Awardees (during
transition years, the VPAA, will form the Board of
Judges) will select three (3) finalists for investigation.
3.7.1.3
3.7.2
Qualifications:
In addition to having achieved distinction in an
academic field as stipulated above, and unless
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Page 69
Prizes:
a. Plaque of Recognition (finalists included)
b. Cash Award of P10,000
3.7.3
Emeritus/Emerita Awards
Page 70
3.7.3.1
3.7.3.3
Page 71
Scoring Card
ATTRIBUTES
Poor
Good
(0-4 pts)
(5-6 pts)
Very
Good
(7-8 pts)
Outstanding
(9-10 pts)
Outstanding achievement
in his/her field of
specialization (30%)
National and International
Recognition (20%)
Research and Publication
(20%)
Professional ethics and
moral character well
recognized in the UA
community (15%)
Interest and active
participation in at least one
field other than his/her own
(10%)
Membership in Learned
societies (5%)
Total: 100%
3.7.3.4
Page 72
technical/professional
upgrading
instruction,
extension;
assistance
research
in
and
Privileges
A Professor Emeritus shall have the following
privileges:
a. Living allowance of not more than 50% of last
regular salary received prior to retirement;
b. Free cottage rental, if staying in the campus,
exclusive of water and electric power bills;
c. Travelling expenses while attending seminars
or while giving lectures outside the campus,
in accordance with standard rules and
regulations on travel expenditures;
d. Free access to and use of University buildings
and facilities in the pursuit of assigned tasks,
to include academic lecture halls and
classrooms, the libraries, health, medical, and
sports facilities; and
e. Hospital and medical expenses when
necessary, not to exceed P5,000.00 per
semester; and others that may be determined
by competent authority.
3.7.4
Page 73
Basic Incentives
6.1.1
Clothing Allowance
Productivity Incentive
Page 74
6.2.
Services
6.2.1
All faculty members are issued a library card and may borrow
materials, references, journals, and books for as long as she/he
observes the library rules and regulations. The Chief Librarian
issues the library card and those who wish to borrow books and
other materials from the library should inquire at the office of
the Chief Librarian.
A faculty member may also take out not more than two nonreserve books for two weeks. Overnight loans are available from
4:30 PM 6:30 PM and these should be returned on or before
10:00 AM the next school day.
The library also offers special services to faculty members. A
reservation system for required course readings and researches
might be availed. In addition, the library provides assistance to
faculty members looking for specific information or library
materials relevant to the subjects they teach. It also provides
information about the library, its collections and services,as well
as links to a selection of high quality Web resources. The library
welcomes all faculty suggestions for materials, print or
electronic, to be considered for addition to the collections.
6.2.2
E-mail Account
Transportation Services
The University vehicle can be used by the faculty only for official
businesses and with the approval of the President. Requests for
the use of school vehicles should be filed at least one day prior to
the reserved date, except in cases of emergency.
Page 75
6.2.5
Medical/Dental Services
7.2.
7.3.
Food Centers
Page 76
7.3.4
Parking Spaces
Others
CHAPTER 8.
Page 77
professional growth. Such benefits may be voluntarily availed by those who are
interested and deserving. Likewise, the college administration, with its limited
resources and identified priorities, reserves the right to approve or disapprove
applications and recommendations as it deems fit subject to conditions which ensure
the units abilities to meet their teaching responsibilities.
Section 1. The following are the plans for Faculty Development
1.1.
1.1.1.2
1.1.1.3
1.1.1.4
Page 78
1.1.1.5
1.1.1.6
1.1.2
1.2.
1.1.2.1
1.1.2.2
1.1.2.3
1.1.2.4
1.1.2.5
1.2.1.1
Regular monthly
remunerations
salary
and
other
mandated
1.2.1.2
1.2.1.3
1.2.1.4
1.3.
1.4.
Page 79
Schedule of Releases
1st Release
50%
2nd Release
50%
1.5.
1.6.
1.7.
1.8.
1.6.1
1.6.2
1.7.2
1.7.3
1.7.4
1.7.5
1.8.2
1.8.3
Page 80
2.1.1
Age Requirement
Applicants for Plan A shall not be over 45 years old at the start of
the grant.
2.1.2
Performance Rating
Applicants must have a performance rating of at least Very
Satisfactory for the last two semesters prior to the scholarship
grant.
2.1.3
Field of specialization/Priorities
Applicants must pursue a program along his/her area of
specialization and/or based on the Faculty Development Plan.
2.1.4
Benefits
The stipend for Plan A grantees will be uniform for both masters
and doctoral programs.
2.1.5
2.1.6
Maximum Availment
2.3.
2.3.2
2.3.3
2.3.4
Page 81
2.4.
2.3.5
2.3.6
2.3.7
2.3.8
2.4.2
2.4.3
2.4.4
2.4.5
Page 82
2.5.
Return Service
The return service requirements of grantees shall be based on the
following guidelines:
2.5.1
Local
2.5.1.1
2.5.1.2
2.5.2
Foreign
2.5.2.1
2.5.2.2
2.5.2.3
2.5.2.4
2.5.2.5
Page 83
2.6.2
2.6.3
2.6.4
2.6.5
2.6.6
2.6.7
Faculty
A Very
last two
grant is
Page 84
2.6.9
Prohibitions
2.7.1
2.7.2
2.7.3
2.7.4
2.7.5
2.7.6
Page 85
Rationale
The University of Antique is an educational institution that fully
supports the development of its faculty members, nurtures
competence and excellence of its human resources and assures
the delivery of quality services. To this end, a comprehensive
and rational Faculty Development Program in the institution
must be in place in order to maximize the potentials of teaching
and teaching- support staff and to promote growth and
development in the academe.
Although professional growth is a responsibility of every
individual and that provision for assistance is not obligatory on
the part of the institution, the University is conscious of its role in
developing its human resource especially in extending assistance
for professional growth. Such benefits may be voluntarily availed
by those who are interested and deserving. Likewise, the college
administration, with its limited resources and identified
priorities, reserves the right to approve or disapprove
applications and recommendations as it deems fit subject to
conditions which ensure the units abilities to meet their teaching
responsibilities. The grants are not gifts but are awards to those
who are ready, willing and deserving to assume a share in their
self-improvement.
3.2.
3.2.2
3.2.3
3.2.4
3.2.5
Page 86
3.2.5.1
The Vice-President
Chairperson;
for
Academic
Affairs
as
3.2.5.2
3.2.5.3
3.2.5.4
3.2.5.5
3.2.5.6
from
the
Assistant
3.2.7
3.2.8
The applicant must have served the college for at least five
(5) years except for those who will avail Plans C & D.
3.2.9
3.2.10.2
3.2.10.3
THIRD PRIORITY - special training to include retooling, updating and industry immersion.
Page 87
CHAPTER 9.
Page 88
2.2.
Prohibited Attire*
The following attire shall be prohibited when performing official duties
in the University. Gauzy, transparent or net-like shirt, blouse with overplunging necklines; sando, strapless or spaghetti-strap blouse (unless
worn as an undershirt) tank-tops, micro-mini skirt, walking shorts,
cycling shorts, leggings, tights, tight-fitting pants, hanging blouse, rubber
sandals, rubber slippers, and "bakya.
Exemptions for the above dress requirements are allowed for the
following cases:
2.2.1
2.2.2
2.2.3
2.2.4
2.2.5
Page 89
2.3.
Convocation
Page 90
2.4.
2.5.
2.6.
Collection of Monies***
No solicitation for funds, canvassing for the sale of merchandise,
subscriptions for securities, insurance, publications, sale of tickets and
any other promotional or charity schemes shall be conducted within the
University without a previously written approval of the President.
No faculty member should directly or indirectly solicit, require, collect or
receive any money, service or anything of value from any person or
entity, in exchange for grades or for promotion of any political, religious
or other partisan interest.
The teacher should not hold possession of the fund or the money
collected of recognized student organization. It must be kept by the
treasurer or deposited in the bank. After an activity which requires
student to contribute, the Dean or the teacher must come up with the
financial statement.
2.7.
2.8.
2.9.
Page 91
2.11.
2.12.
2.13.
2.14.
2.15.
2.16.
Sanctions
Without prejudice for the filing of administrative case or criminal case
for the erring faculty for violating the above enumeration of specific
prohibitions, the following sanctions are to be imposed based on the
gravity of offenses;
2.16.1 LIGHT OFFENSE*
2.16.1.1
Page 92
2.16.1.2
2.16.1.3
2.16.1.4
2.16.1.5
2.16.2.2
2.16.2.3
2.16.3.2
Serious Dishonesty;
3.1.2
3.1.3
Grave Misconduct;
3.1.4
3.1.5
3.1.6
3.1.7
3.1.8
Page 93
3.1.9
3.2.2
Oppression;
3.2.3
3.2.4
3.2.5
3.2.6
3.2.7
Gross insubordination;
3.2.8
3.2.9
Page 94
3.4.
3.4.2
Simple Misconduct;
3.4.3
3.4.4
3.4.5
Insubordination;
3.4.6
Habitual Drunkenness;
3.4.7
3.4.8
Page 95
3.4.9
3.6.
The following light offense are punishable by reprimand for the first
offense; suspension of one (1) to thirty (30) days for the second offense;
and dismissal from the service for the third offense:
3.6.1
3.6.2
3.6.3
3.6.4
3.6.5
3.6.6
3.6.7
3.6.8
3.6.9
3.6.9.2
Page 96
BASIC POLICIES
5.1.1
5.1.2
Page 97
5.1.3
5.1.4
5.1.5
5.1.6
5.1.6.1
5.1.6.2
5.1.6.3
5.1.6.4
5.1.6.5
5.1.6.6
5.1.7
5.1.7.1
5.1.7.2
5.1.7.3
Page 98
5.1.8
5.1.9
The agency head shall ensure equal opportunity for men and
women to be represented in the grievance committee.
Page 99
OBJECTIVES
5.2.1
General
Create a work atmosphere conducive to good supervisoremployee relations and improved employee morale.
5.2.2
5.3.
Specific
5.2.2.1
5.2.2.2
5.2.2.3
SCOPE
The Grievance Machinery applies to all levels of officials and employees
in the agency. It may also apply to non-career employees whenever
applicable.
5.4.
DEFINITION OF TERMS
5.4.1
5.4.2
5.4.3
5.4.4
5.4.5
Page 100
5.5.
5.6.
5.5.1
5.5.2
5.5.3
5.5.4
5.5.5
5.5.6
5.5.7
5.5.7.1
5.5.7.2
5.5.7.3
GRIEVANCE PROCEDURES
The procedures for seeking redress of grievances shall be as follows:
5.6.1
Page 101
5.6.3
5.7.
5.6.4
5.6.5
GRIEVANCE COMMITTEE
External Campuses shall establish separate grievance committees. The
composition and responsibilities are as follows:
Page 102
5.7.1
Composition
5.7.1.2
5.7.1.3
5.7.1.4
5.7.2
Responsibilities
In addition to finding the best way to address specific
grievance the committee shall have the following
responsibilities:
5.7.2.1
5.7.2.2
Page 103
5.8.
5.7.2.3
5.7.2.4
5.7.2.5
5.7.2.6
5.7.2.7
5.7.2.8
GRIEVANCE FORMS
5.8.1
5.8.1.1
Grievance Form
Page 104
5.8.1.2
Aggrieved Party
Subject of Grievance
Chairman Grievance Committee
5.8.2
Final Action
Taken:______________________________________________________________________________
______________________________________________________________________________________
Approved by:
__________________________________________________________________
CSC Regional Director (Signature over Printed Name)
__________________________________
Date
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5.9.
EFFECTIVITY
This Grievance Machinery shall take effect immediately upon approval
by the Civil Service Commission Regional Office concerned.
5.10.
COMMITMENT
I hereby commit to implement the provisions of this Grievance
Machinery and take necessary action in accordance with existing civil
service law and rules against supervisors or officials who refuse to act on
a grievance brought before their attention.
Introduction
This section describes detailed conditions and procedures for academic processes and
services that students might need to complete during their stay in the university.
Section 1.
Academic Calendar
1.1.
1.2.
The academic year is divided into two (2) semesters of at least one
hundred (100) class days each. Class work in the summer session is
equivalent to class work in one semester.
1.3.
All academic affairs and activities of every unit in the University shall be
reported to the University Registrar before the beginning of the school
year so that these can be included in the general framework of the
academic calendar.
2.2.
2.3.
2.4.
Page 106
Section 3.
3.1.
3.2.
Section 4. Registration
4.1.
4.2.
4.3.
4.4.
4.5.
Registration form, complete set of class cards with grades signed by the
instructor, and clearance from previous/ last semester attended shall be
required from old students as credentials.
4.6.
A student is not allowed to enroll in more than one program during his
stay in the University; however, a student may be allowed to enroll in
other courses provided that number of units does not exceed the
required number for the semester and that a written permit is secured
from the Dean where the student is primarily enrolled.
4.7.
4.8.
4.9.
4.10.
Page 107
Section 5. Cross-Registration
5.1.
5.2.
5.3.
5.4.
5.5.
The University shall give credit to any course taken by students in any
other college or university provided it was authorized by the VPAA upon
the recommendation of the Dean. The validation of the courses taken
shall be done by the Dean and approved by the VPAA. The course
description is the basis for credit.
5.6.
6.1.2
6.1.3
Page 108
6.2.
6.2.2
6.2.3
6.2.4
6.2.5
7.2.
The total number of units of credit for which a student may register shall
not exceed the maximum allowed by rules on academic load.
7.3.
One credit unit is at least eighteen (18) full hours of instruction in the
form of lecture, discussion, seminar, tutorial, or recitation or in any
combination of these forms within a semester.
7.4.
7.5.
The normal load for summer term shall be six (6) units, however, in
justifiable cases; the Dean may allow enrolment up to nine (9) units.
7.6.
For graduate students, the maximum load of nine (9) units is allowed
during the semester. However, a full-time student on study leave may be
permitted to take twelve (12) units.
Page 109
7.7.
7.8.
Section 8.
8.1.
7.7.1
7.7.2
7.7.3
If the student failed the prerequisite course, the higher course shall not
be given credit.
Curricular Matters
Program, Course, and Subject.
The name or title of a program shall consist of the degree (e.g., BS/AB)
and the discipline or field of study (e.g., Business Administration). It is
also called academic program, degree program, or curricular program. A
subject is a collection of topics intended to be taught by a faculty member
within a specific number of hours in a semester spread out over 18
weeks. A subject is also referred to as a course.
8.2.
Medium of Instruction.
The university shall adopt English and Filipino as media for instruction,
publication in the undergraduate programs, as well as in office
communications. Graduate courses of study shall be in English, although
in some courses the medium of instruction is Filipino.
8.2.1
Curricular Nomenclature.
Degree Program
Page 110
8.2.2
Program Area
8.2.2.1
8.2.2.2
8.2.3
Courses
8.2.3.1
8.2.3.2
8.2.3.3
8.2.3.4
8.2.3.5
8.2.3.6
8.2.3.7
8.2.3.8
8.2.3.9
8.2.4
Instructional Format
8.2.4.1
Page 111
8.2.4.2
8.2.4.3
8.2.4.4
8.2.4.5
8.2.4.6
8.2.4.7
8.2.4.8
8.2.4.9
8.2.4.10
Page 112
8.3.
8.2.4.11
of
visual,
8.2.4.12
8.2.4.13
8.2.4.14
8.2.4.15
Scholastic Status
8.3.1
Standards
Status
25% 49%
Warning
50% 75%
76% 100%
Probation
Permanent
Disqualification
8.3.1.1
8.3.1.2
8.3.2
Actions on Delinquency
Page 113
8.4.
8.3.2.2
8.3.2.3
8.3.2.4
8.3.2.5
Attendance
When the number of hours lost by absence of a student reaches 20
percent of the hours of recitation, lecture, laboratory, he may be dropped
from the course; provided, that a faculty member may prescribe longer
attendance requirement to meet his special needs. If the absences are
incurred before the midterm examination, he shall be dropped; however,
after the midterm examination he shall be given a grade of 5.0. Time
lost by late enrolment shall be considered as time lost by absence.
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8.5.
8.6.
8.5.2
8.5.3
8.5.4
8.5.5
8.6.2
8.6.3
8.6.4
Page 115
8.6.5
8.7.
8.8.
8.7.1.1
8.7.1.2
8.7.1.3
8.7.2
8.7.3
Examinations
8.8.1
8.8.2
8.8.3
8.8.4
8.8.5
8.8.6
Page 116
8.8.8
8.8.8.1
8.8.8.2
8.8.8.3
There are two major examinations in the universitythe midterm and the final examination. The major
examinations may be a written or theoretical
examination, a practical assessment or the
combination of both depending on the nature of the
course.
8.8.8.4
8.8.8.5
8.8.8.6
8.8.8.7
Page 117
8.9.
8.10.
8.8.8.8
8.8.8.9
8.8.8.10
Curricular Requirements
8.9.1
8.9.2
8.9.3
8.10.1.2
Page 118
8.10.1.3
8.10.1.4
8.11.
8.10.2.1
8.10.2.2
Grading System
8.11.1 Rating system. The work of the students shall be graded at
the end of each term in accordance with the following rating
system:
Grade
Description
1.0
1.1 to 1.5
1.6 to 2.0
2.1 to 2.5
Excellent
Superior
Very good
Good
2.6 to 3.0
3.1 to 3.5
Fair or Passing
Conditional
Failure
3.6 to 5.0
Drpd
INC
W
Failure
Dropped
Incomplete
Withdrawn
Page 119
Part I
Outputs
Class
Participation
Attendance
Character
%
9
15
%
15
9
3
3
3
3
Part II
Quizzes and/or Long Test
Major Exams (Midterm /
Finals)
30%
%
30
40
70%
TOTAL
TOTAL
Part I
Outputs
Class
Participation
Attendance
Character
TOTAL
Area:
%
15
9
Part II
Quizzes and/or Long Test
Major Exams (Midterm /
Finals)
3
3
30%
%
30
40
TOTAL
70%
Part II
Quizzes and/or Long Test
%
20
Midterm / Finals
40
Physical Education
Part I
Class Participation/
Performance and
Practical test
Project
Attendance
Character
TOTAL
%
25
9
3
3
40%
TOTAL
60%
Part II
Quizzes & Long Test
Major Exams (Midterm /
Finals)
(Exams may also be in
the form of handson/practical, provided
that it is accompanied by
a written exam on a 5050% basis.)
TOTAL
%
20
Part I
Class Participation
Projects/Laboratory
Exercises
Attendance
Character
TOTAL
Final Grade =
%
10
30
5
5
50%
30
50%
Page 120
Part I
Class Participation
Projects/Laboratory
Exercises
(if both are evaluated
Projects = 20%
Exercises = 10%
TOTAL
%
10
Part II
Quizzes/ Long Test
Major Exams
30 (Midterm / Finals
(Exams may also be in
the form of handson/practical, provided
that it is accompanied
by a written exam on a
50-50% basis.)
40%
TOTAL
%
20
40
60%
Part I
Output
Class
Participation
Attendance
Character
TOTAL
%
15
9
Part II
Quizzes and/ or Long test
Plates/Exercises/ Projects
3
3
30%
TOTAL
%
30
40
70%
Part I
Class
Participation
Attendance
Character
TOTAL
%
4
3
3
10%
Part II
Plates/Exercises/ Projects
%
70
Performance Test
20
TOTAL
90%
Part I
Outputs
Class
Participation
Attendance
Character
TOTAL
%
10
4
3
3
20%
Part II
Quizzes and/ or Long Test
Major exams (Midterm & Final)
TOTAL
%
40
40
80%
Page 121
Part I
Class
Participation
Attendance
Character
TOTAL
%
4
Part II
Plates/Exercises/ Projects
%
70
3
Performance Test
3
10%
TOTAL
20
90%
Part I
Project
Class
Participatio
n
Attendance
Character
%
30
10
5
5
50%
Part II
Quizzes and/ or Long Test
Major exams (Midterm & Final)
%
20
30
TOTAL
50%
TOTAL
Area: Major subjects of BSBA & Other Output- oriented subjects
Part I
Class
Participation
Attendance
Character
%
4
3
3
10%
Part II
Performance Task (Product
Development )
Written Output
%
70
20
TOTAL
0%
TOTAL
Final Grade =
Page 122
8.11.6.2
8.11.6.3
Page 123
Changes in Grades
8.12.1 A change of grade is valid only if the faculty member has
erroneously entered a grade on the grade sheet or made an
error in the computation. The request is officially made by
the concerned faculty and noted by the Dean before it is
forwarded to the University Registrar.
8.12.2 Errors on the grade sheet of ratings should be corrected
clearly and legibly. Rectification of an erroneous grade
should be done upon discovery of discrepancy. In addition,
faculty members should fill-up a Rectification Form, state
the reason for change of grade, and affix their signature for
any erasures or correction done on the grade sheets.
8.13.
8.13.4.2
Page 124
Validation/Accreditation of Courses
8.15.1 Resident credits refer to all academic courses and units
earned in the University including those earned in other
institutions which are required for a particular degree and
had already been validated/ accredited in the university.
8.15.2 All courses and units taken from any SUC may be credited,
provided that they are prescribed in the curriculum and
have the same course title/description as reflected in the
syllabus and number of units. This should not prejudice the
College Dean to give the validation exam.
8.15.3 If the number of units taken from other institution is less
than the prescribed units for the course, the student shall
enroll the course as offered in the University.
8.16.
Secondary Degree
In order to obtain a secondary degree, all required subjects with
corresponding credit units must be taken and complied with in addition
to the credited subjects in the first degree completed.
8.17.
Graduation
8.17.1 A student shall be recommended for graduation only after
he has satisfied all academic and other requirements for
graduation prescribed in his curriculum.
8.17.2 A graduating student shall accomplish an application form
for graduation and submit the same to the office of the
University Registrar during enrolment for his last semester
at the University.
Page 125
8.18.1.2
Page 126
8.18.1.3
8.18.1.4
Cum laude
1.50 to 1.75
8.18.2.3
8.18.2.4
8.18.2.5
8.18.2.6
Page 127
8.20.
Page 128
8.20.6 The diploma shall bear only one date which shall be the date
of the Commencement Exercises.
8.20.7 Candidates for graduation with degree or title which
requires no less than four years of collegiate instruction
shall be required to wear academic costumes during the
baccalaureate service and commencement exercises in
accordance with the University rules and regulations.
8.21.
Academic Costume
The following are the guidelines on academic costume:
8.21.1 Academic Gown/ Toga- The black academic gown worn
during the baccalaureate and commencement exercises
should be 14 from the ground for both male and female. For
ladies, dress worn inside should not show below the toga.
Males should wear black pants and light colored polo shirt
with black bow tie. Earrings and long hair for males are not
allowed. Rather, male candidates for graduation must be
clean shaven, while females should wear simple make-up.
8.21.2 Hoods and Tassels. Tassel should be on the left before the
confirmation/ declaration and should be transferred on the
right after declaration as graduate. The following are the
specific color code for tassel and hoods of each degree
course:
8.21.3 Shoes. For ladies, the prescribed shoes is black, close shoes
with 1 2 heels while for the males, black leather
shoes. Sandals mules, and open-toed shoes, and rubber
shoes are NOT allowed.
8.21.4 Jewelries and Accessories. Graduates shall wear modest
jewelries and accessories. They shall not wear dangling, big
earrings or necklace, as well as flashy and bright-colored
hair accessories during the ceremonies.
8.21.5 Medals. Honor students shall wear their medals during the
ceremonies as a symbol of distinction.
AMENDMENTS CLAUSE
This Faculty Manual may be amended as the need arises, upon petition of at least one
third of all members of the Joint Academic and Administrative Council and approved by
two thirds vote.
SEPARABILITY CLAUSE
Should any provision/s of this Manual be found to be contrary to law or future CHED
regulations, all other provisions of this code shall remain to be in effect.
EFFECTIVITY CLAUSE
This University Code shall take effect upon approval by the Board of Regents.
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APPENDICES
Appendix A. Administrative Disciplinary Rules on Sexual Harassment Cases
Page 130
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Page 132
Page 133
Page 134
The Committee on Decorum and investigation shall not entertain requests for
clarification, bills of particulars or motions to dismiss which are obviously designed
to delay the administrative proceeding. If any of these pleadings is filed by the
respondent, the same shall be considered as part of his/her answer which he/she
may file within the remaining period for filing the answer.
Section 19. Answer.- The answer, which must be in writing and under oath, shall be
specific and shall contain material facts and applicable laws, if any, including
documentary evidence, sworn statement covering testimonies of witnesses, if there
be any, in support of respondents case which also include statements indicating
whether he/she elects a formal investigation.
Section 20. Failure to File an Answer. If the respondent fail or refuses to file
his/her answer to the formal charge within seventy two (72) hours from receipt
thereof without justifiable cause, he/she shall be considered to have waived his right
thereto and formal investigation may commence.
Section 21. Preventive Suspension. Upon petition of the complainant or motu
proprio upon the recommendation of the Committee on Decorum and Investigation,
at any time after the service of the Formal Charge to the respondent, the proper
disciplining authority may order the preventive suspension of the respondent
during the formal investigation, if there are reasons to believe he/she is probably
guilty of the charges which would warrant his/her removal from the service.
An order of preventive suspension may be issued to temporarily remove the
respondent from the scene of his/her misfeasance and to preclude the possibility of
his/her exerting undue influence or pressure on the witnesses against him/her or
tampering of documentary evidence on file with his office.
Section 22. Duration of Preventive Suspension . When the administrative case
against the respondent under preventive suspension is not finally decided by the
disciplining authority within the period of ninety (90) days after the date of his/her
preventive suspension, unless otherwise provided by special law, he/ she shall be
automatically reinstated into the service; provided that when the delay in the
disposition of the case is due to the fault, negligence or petition of the respondent,
the period of delay shall not be included in the counting of the ninety (90) calendar
days period of preventive suspension. Provided further that should the respondent
be on paternity/maternity leave, said preventive suspension shall be deferred or
interrupted until such time that said leave has been fully enjoyed.
Section 23. Remedies from the Order of Preventive Suspension.- The respondent may
file a motion for reconsideration with the disciplining authority or may elevate the
same to the Civil service Commission by way of an appeal within fifteen(15) days
from receipt thereof
Section 24. Conduct of Formal Investigation. Although the respondent does not
request a formal investigation, one shall nevertheless be conducted by the
committee on Decorum and Investigation, if it deems such investigation is necessary
to decide the case judiciously.
The investigation shall be held not earlier than five (5) days nor later than ten (10)
days from receipt of the respondents answer. Said investigation shall be finished
within thirty (30) days from the issuance of the formal charge or the receipt of the
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appearance for either the respondent or complainant, starting his/her full name and
exact address where he/she can be served with notices and other documents. Any
pleading or appearance made without complying with the above stated
requirements shall not be recognized.
Section 29. Order of Hearing. Unless the Committee on Decorum and Investigation
directs otherwise, the order of hearing shall be as follows:
(a) The complainant shall present evidence in support of the charge;
(b) The respondent shall then offer evidence in support of his/her defense;
(c) The complainant may then offer rebuttal evidence, and the respondent, surrebuttal evidence.
Every witness may be examined in the following order:
(a) Direct examination by the proponent;
(b) Cross-examination by the opponent;
(c) Re- direct examination by the proponent;
(d) Re-cross examination by the opponent.
A sworn statement of a witness, properly identified and affirmed by the witness
before the Committee on Decorum and Investigation shall constitute his/her direct
testimony.
When the presentation of evidence has been conclude, the parties shall formally
offer their evidence either orally or in writing and thereafter objections thereto may
also made either orally or in writing. Thereafter, both parties may be given time to
submit their respective memorandum which in no case shall be beyond five (5) days
after the termination of the investigation. Failure to submit the memorandum within
the given period shall be considered a waiver thereof.
Section 30. Objections. all objections raised during the hearing shall be resolved by
the Committee shall be noted with the information that the same shall be include in
the memorandum of the concerned party to be ruled upon by the proper disciplining
authority.
The Committee on Decorum and Investigation shall accept all evidence deemed
material and relevant to the case. In case of doubt, the Committee on Decorum and
Investigation shall allow the admission of evidence subject to the objection
interposed against its admission.
Section 31. Markings.- All documentary evidence and exhibits shall be properly
marked by letters (A,B,C, etc.) if presented by the complainant and by numbers
(1,2,3, etc.) if presented by the respondent. These shall form part of the complete
records of the case.
Section 32. Request for Subpoena.- if a party desires the attendance of a witness or
the production of documents or things, he/she shall make a request for the issuance
of the necessary subpoena , at least three (3) days before the scheduled hearing.
Page 137
Page 138
Page 139
Section 48. Effect of Appeal. An appeal shall not stop the decision from being
executory, and in case the penalty is suspension or removal, the respondent shall be
considered as having been under preventive suspension during the pendency of the
appeal, in the event he wins the appeal.
Section 49. When Case is Remanded for Violation of Respondents Right to Due
Process. If the case on appeal with the Commission Proper is remanded to the
proper disciplining authority for further investigation, the said disciplining authority
through the Committee on Decorum and Investigation shall finish the investigation
within three (3) calendar months from the date of receipt of records from the
Commission, unless the investigation is delayed due to fault, negligence or petition
of the person complained of, or an extension is granted by the Commission Proper in
meritorious cases. The period of delay shall not be included in the computation of
the prescribed period.
Within fifteen (15) days from the submission of the investigation report to the
disciplining authority, the disciplining authority shall render hid decision. If, at the
end of the said period, the disciplining authority fails to decide the case, the
Commission Proper shall vacate and set aside the appealed decision and declare the
person complained of exonerated of the change. If the person complained of is under
preventive suspension, he shall be immediately reinstated.
Section 50. Petition for Review. A complainant may elevate the decision of the
disciplining authority dismissing a complaint for lack of a prima facie case before the
Commission Proper through a Petition for Review within fifteen (15) days from the
receipt of said decision.
Section 51. Petition for Review with the Court of Appeals.- A party may elevate a
decision of the Commission before the Court of Appeals by way of Petition for
Review under Rule 43 of the 1997 Revised Rules of Court.
Section 52. Petition for Certiorari. When the disciplining authority has acted
without or in excess of jurisdiction, or with grave abuse of discretion amounting to
lack or excess of jurisdiction and there is no appeal, nor any plain, speedy and
adequate remedy in the ordinary course of law, a person aggrieved thereby may file
a verified petition for certiorari in the proper court under Rule 65 of the Rules of
Court.
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Page 141
Section 55. Any person who is found guilty of sexual harassment shall, after the
investigation, be meted the penalty corresponding to the gravity and seriousness of
the offense.
Section 56. The penalties for light, less grave, and grave offenses are as follows:
(a) For light offenses:
1st offense
- Reprimand
2nd offense
3rd offense
- Dismissal
days
- Dismissal
- Dismissal.
Page 142
Appendix B. RA 6713 Code of the Ethical Standard for Public Officials and Employees
Republic Act No. 6713
Page 143
Page 144
Page 145
Page 146
work. Incentives and rewards to government officials and employees of the year
to be announced in public ceremonies honoring them may take the form of
bonuses, citations, directorships in government-owned or controlled
corporations, local and foreign scholarship grants, paid vacations, and the like.
They shall likewise be automatically promoted to the next higher position with
the commensurate salary suitable to their qualifications. In case there is no next
higher position or it is not vacant, said position shall be included in the budget of
the office in the next General Appropriations Act. The Committee on Awards
shall adopt its own rules to govern the conduct of its activities.
Sec. 7. Prohibited Acts and Transactions. - In addition to acts and omissions of
public officials and employees now prescribed in the Constitution and existing
laws , the following shall constitute prohibited acts and transactions of any
public official and employee3 and are hereby declared to be unlawful:
(a) Financial and material interest. - Public officials and employees shall
not, directly and indirectly, have any financial or material interest in any
transaction requiring the approval of their office.
(b) Outside employment and other activities related thereto. - Public
officials and employees during their incumbency shall not:
(1) Own, control, manage or accept employment as officer,
employee, consultant, counsel, broker, agent, trustee or nominee
in any private enterprise regulated, supervised or licensed by
their office unless expressly allowed by law;
(2) Engage in the private practice of their profession unless
authorized by the Constitution or law, provided that such
practice will not conflict or tend to conflict with their official
functions; or
(3) Recommend any person to any position in a private
enterprise which has a regular or pending official transaction
with their office. These prohibitions shall continue to apply for a
period of one (1) year after resignation, retirement, or separation
from public office, except in the case of subparagraph (b) (2)
above, but the professional concerned cannot practice his
profession in connection with any matter before the office he
used to be with, in which case the one-year prohibition shall
likewise apply.
(c) Disclosure and/or misuse of confidential information. - Public
officials and employees shall not use or divulge, confidential or classified
information officially known to them by reason of their office and not
made available to the public, either:
(1) To further their private interests, or give undue advantage to
anyone; or
(2) To prejudice the public interest.
(d) Solicitation or acceptance of gifts. - Public officials and employees
shall not solicit or accept, directly or indirectly, any gift, gratuity, favor,
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(1) Any and all statements filed under this Act shall be made
available for inspection at reasonable hours.
(2) Such statements shall be made available for copying or
reproduction after ten (100 working days from the time they are
filed as required by law.
(3) Any statement filed under this Act shall be available to the
public for a period of ten (10) years after receipt of the
statement. After such period, the statement may be destroyed
unless needed in an ongoing investigation.
(D) Prohibited acts. - It shall be unlawful for any person to obtain or use
any statement filed under this Act for:
(a) any purpose contrary to morals or public policy; or
(b) any commercial purpose other than by news and
communications media for dissemination to the general public.
Sec 9. Divestment. - A public official or employee shall avoid conflicts of
interest at all times. When a conflict of interest arises, he shall resign
from his position in any private business enterprise within thirty (30)
days from his assumption of office and/or divest himself of his
shareholdings or interest within sixty (60) days from such assumption.
The same rule shall apply where the public official or employee is a
partner in a partnership.
The requirement of divestment shall not apply to those who serve the
Government in an honorary capacity nor to laborers and casual or
temporary workers.
Sec. 10. Review and Compliance Procedure.
(a) The designated Committees of both Houses of the Congress
shall establish procedures for the review of statements to
determine whether said statements have been submitted on time
are complete and are in proper form. In the event a
determination is made that a statement is not so filed, the
appropriate Committee shall so inform the reporting individual
and direct him to take the necessary corrective action.
(b) In order to carry out their responsibilities under this Act, the
designated Committees of both Houses of congress shall have the
power, within their respective jurisdictions, to render any
opinion interpreting this Act, in writing, to persons, covered by
this Act, subject in each instance to the approval by affirmative
vote of the majority of the particular House concerned.
The individual to whom an opinion is rendered, and any other
individual involved in a similar factual situation, and who, after
issuance of the opinion acts in good faith in accordance with it
shall not be subject to any sanction provided in this Act.
Page 150
(c) The heads of other offices shall perform the duties stated in
subsections (a) and (b) hereof insofar as their respective offices
are concerned, subject to the approval of the Secretary of Justice,
in the case of the Executive Department and the Chief Justice of
the Supreme Court, in the case of the Judicial Department.
Sec. 11. Penalties.
(a) Any public official or employee, regardless of whether or not he
holds office or employment in a casual, temporary, holdover, permanent
or regular capacity, committing any violation of this Act shall be
punished with a fine not exceeding one (1) year, or removal depending
on the gravity of the offense after due notice and hearing by the
appropriate body of agency. If the violation is punishable by a heavier
penalty under another law, he shall be prosecuted under the latter
statute. Violations of Sections 7, 8, or 9 of this Act shall be punishable
with imprisonment not exceeding five (5) years, or a fine not exceeding
Five thousand pesos (P5, 000.00), or both, and, in the discretion of the
court of competent jurisdiction, disqualification to hold public office.
(b) Any violation hereof proven in a proper administrative proceeding
shall be sufficient cause for removal or dismissal of a public official or
employee, even if no criminal prosecution is instituted against him.
(c) Private individuals who participate in conspiracy as co-principals,
accomplices or accessories, with public officials or employees, in
violation of this Act, shall be subject to the same penal liabilities as the
public officials or employees and shall be tried jointly with them.
(d) The official or employee concerned may bring an action against any
person who obtains or uses a report for any purpose prohibited by
Section 8 (D) of this Act. The court in which such action is brought may
assess against such person a penalty in any amount not to exceed
Twenty-five thousand pesos (P25, 000.00). If another sanction
hereunder or under any other law is heavier, the latter shall apply.
Sec. 12. Promulgation of Rules and Regulations, Administration and
Enforcement of this Act. - The Civil Service Commission shall have the primary
responsibility for the administration and enforcement of this Act. It shall
transmit all cases for prosecution arising from violations of this Act to the proper
authorities for appropriate action: Provided, however, That it may institute such
administrative actions and disciplinary measures as may be warranted in
accordance with law. Nothing in this provision shall be construed as a
deprivation of the right of each House of Congress to discipline its Members for
disorderly behavior. The Civil Service Commission is hereby authorized to
promulgate rules and regulations necessary to carry out the provisions of this
Act, including guidelines for individuals who render free voluntary service to the
Government. The Ombudsman shall likewise take steps to protect citizens who
denounce acts or omissions of public officials and employees which are in
violation of this Act.
Sec. 13. Provisions for More Stringent Standards. - Nothing in this Act shall be
constructed to derogate from any law, or any regulation prescribed by any body
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or agency, which provides for more stringent standards for its officials and
employees.
Sec. 14. Appropriations. - The sum necessary for the effective implementation of
this Act shall be taken from the appropriations of the Civil Service Commission.
Thereafter, such as may be needed for its continued implementation shall be
included in the annual General Appropriations
Act. Sec. 15. Separability Clause. - If any provision of this Act or the application
of such provision of this Act or the application of such provision to any person or
circumstance is declared invalid, the remainder of the Act or the application of
such provision to other persons or circumstances shall not be affected by such
declaration.
Sec. 16. Repealing Clause. All laws, decrees and orders or parts thereof
inconsistent herewith, are deemed repealed or modified accordingly, unless the
same provide for a heavier penalty.
Sec. 17. Effectivity. - This Act shall take effect after thirty (30) days following the
completion of its publication in the Official Gazette or in two (2) national
newspapers of general circulation.
Approved, February 20, 1989
Rules Implementing the Code of Conduct and Ethical Standards for Public Officials
and Employees
Pursuant to the provisions of Section 12 of Republic Act No. 6713, otherwise known as
the Code of Conduct and Ethical Standards for Public Officials and Employees,
approved Dn February 20, 1989, and which took effect on March 25, 1989, conformably
to Section 17 thereof, the following Rules are hereby adopted in order to carry out the
provisions of the said Code:
Rule I
Coverage
Section 1. These Rules shall cover all officials and employees in the government,
elective and appointive, permanent or temporary, whether in the career or noncareer service, including military and police personnel, whether or not they
receive compensation, regardless of amount.
Rule II
Interpretation
Section 1. These Rules shall be interpreted in the light of the Declaration of
Policy found in Section 2 of the Code:
It is the policy of the State to promote a high standard of ethics in public service.
Public officials and employees shall at all times be accountable to the people and
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Rule III
Reforms on Public Administrative Systems
Section 1. Every department, office and agency shall, as soon as practicable and
in no case later than ninety (90) days from the effectivity of these rules, start
conducting value development programs for its officials and employees in order
to strengthen their commitment to public service and help promote the primacy
of public interest over personal interest in the performance of their duties. Such
programs and other parallel efforts on value development shall include, among
other things, the following subjects:
(a) Ethical and moral values;
(b) Rights, duties and responsibilities of public servants
(c) Nationalism and patriotism;
(d) Justice and human rights;
(e) Democracy in a free and just society;
(f) Philippine history. Culture and tradition; and
(g) Socio-economic conditions prevailing in the country, especially in the
depressed areas, and the need for a code of Conduct and Ethical
Standards.
Continuing refresher courses and seminars and/or workshops to
promote a high standard of ethics in public service shall be conducted.
Section 2. Professional, scientific, technical trainings and education programs
shall enhance to the highest degree, professionalism, excellence, intelligence and
skills in the performance and discharge of duties and responsibilities of officials
and employees. These programs shall be conducted in all offices of the
government and may include subjects that are enumerated in the preceding
section.
Section 3. It is the responsibility of every head of department, office and agency
to ensure that officials and employees attend the value development program
and participate in parallel value development efforts.
Section 4. Every department, office and agency shall conduct continuing studies
and analyses of their work systems and procedures to improve delivery of public
services. Towards this end, such studies and analyses shall: (1) identify systems
and procedures that lead or contribute to negative bureaucratic behavior; (2)
simplify rules and procedures to avoid red tape; and (3) devise or adopt systems
and procedures that promote official and employee morale and satisfaction.
Each department, office or agency shall develop a service guide or its functional
equivalent which shall be regularly updated and made available to the
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Rule IV
Transparency of Transactions and Access to Information
Section 1. Subject to reasonable conditions prescribed by law, the State adopts
and implements a policy of full public disclosure of all its transactions involving
public interest.
Section 2. it is the responsibility of heads of departments, offices and agencies to
establish measures and standards that will ensure transparency of and openness
in public transactions in their respective offices, such as biddings, purchases,
other internal transactions, including contracts, status of projects, and all other
matters involving public interest.
They shall establish information systems that will inform the public of the
following: (a) policies, rules, and procedures; (b) work programs, projects, and
performance targets; (c) performance reports; and (d) all other documents as
may hereafter be classified as public information.
Such information shall be utilized solely for the purpose of informing the public
of such policies, programs and accomplishment, and not to build the public
image of any official or employee or to advance his own personal interest.
Section 3. Every department, office or agency shall provide official information,
records or documents to any requesting public, except if:
Page 154
Rule V
Incentive and Rewards System
Section 1. Incentives and rewards shall be granted officials and employees who
have demonstrated exemplary service and conduct on the basis of their
observance of the norms of conduct laid down in Section 4 of the Code namely:
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(h) Simple living - Officials and employees and their families shall lead
modest lives appropriate to their positions and income. They shall not
indulge in extravagant or ostentatious display of wealth in any form.
Section 2. The following criteria shall be considered in the conferment of
awards:
(a) Years of service;
(b) Quality and consistency of performance;
(c) Obscurity of the position;
(d) Level of salary;
(e) Unique and exemplary quality of achievement;
(f) Risk or temptation inherent in the work; and
(g) Any similar circumstances or considerations in favor of the particular
awardee.
Section 3. Incentives and rewards to government officials and employees of the
year may take the form of any of the following, as may be determined by the
Committee on Awards established under the Code:
(a) Bonuses; or
(b) Citations; or
(c) Directorships in government-owned or controlled corporations; or
(d) Local and foreign scholarship grants; or
(e) Paid vacations; and
(f) Automatic promotion to the next higher position suitable to his
qualifications and with commensurate salary; provided, that if there is
no next higher position or it is not vacant, said position shall be included
in the next budget of the office; except when the creation of a new
position will result in distortion in the organizational structure of the
department, office or agency. Where there is no next higher position
immediately available, a salary increase equivalent to the next higher
position shall be given and incorporated in the base pay. When a new
position is created, that which is vacated shall be deemed abolished.
The grants of awards shall be governed by the merit and fitness
principle.
Section 4. (a) The system shall be administered by a Committee on Awards for
Outstanding Public Officials and Employees composed of:
(1) Ombudsman Co-Chairman
(2) Chairman CSC Co-Chairman
(3) Chairman COA Member
Page 157
Rule VI
Duties of Public Officials and Employees
Section 1. As a general rule, when a request or petition, whether written or
verbal, can be disposed of promptly and expeditiously the official and employee
in charge to whom the same is presented shall do so immediately, without
discrimination, and in no case beyond fifteen (15) working days from receipt of
the request or petition.
Section 2. In departments, offices or agencies that are usually swamped with
persons calling for a particular type of service, the head of the department, office
or agency shall devise a mechanism so as to avoid long queues, such as by giving
each person a ticket number duly countersigned which shall specify the time and
the date when the person, whose name and address shall be indicated, can be
served without delay. Said person shall have the right to prompt service upon
presentation of said ticket number.
Section 3. In case of written requests, petitions or motions, sent by means of
letters, telegrams, or the like, the official or employee in charge shall act on the
same within fifteen (15) working days from receipt thereof, provided that:
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(b) If the communication is within the jurisdiction of the office or agency, the
official and employee must:
(1) Write a note or letter of acknowledgement where the matter id
merely routinary or the action desired may be acted upon in the ordinary
course of business of the department, office or agency, specifying the
date when the matter will be disposed of and the name of the official or
employee in charge thereof.
(2) Where the matter is non-routinary or the issues involved are not
simple or ordinary, write a note or letter of acknowledgement, informing
the interested party, petitioner or correspondent of the action to be
taken or when such requests, petitions or motions can be acted upon.
Where there is a need to submit additional information, requirements, or
documents, the note or letter of acknowledgement shall so state,
specifying a reasonable period of time within which they should be
submitted, and the name of the particular official or employee in charge
thereof. When all the documents or requirements have been submitted
to the satisfaction of the department or office or agency concerned, the
particular official or employee in charge shall inform the interested
party, petitioner, or correspondent of the action to be taken and when
such action or disposition can be expected, barring unforeseen
circumstances.
(c) If communication is outside its jurisdiction, the official or employee must:
(1) Refer the letter, petition, telegram, or verbal request to the proper
department, office or agency.
(2) Acknowledge the communication by means of a note or letter,
informing the interested party, petitioner, correspondent of the action
taken and attaching a copy of the letter of the letter of referral to the
proper department, office or agency.
The department, office or agency to which the letter, petition, telegram
or verbal request was referred for appropriate action must take action in
accordance with subsection (a), pars. 1 and 2 thereof.
The period of fifteen (15) working days herein provided shall be counted
from the date of receipt of the written or verbal communication by the
department, office or agency concerned.
Section 4. All official papers and documents must be processed and completed
within a reasonable time from the preparation thereof. Reasonable time shall be
determined in accordance with the following rules:
(b) When the law or the applicable rule issued in accordance therewith
prescribes a period within which a decision is to be rendered or an action taken,
the same shall be followed;
(c) When the law or the applicable rule issued in accordance therewith does not
prescribe a period, the head of department, office or agency shall issue rules and
regulations prescribing, among other things, what is reasonable time, taking into
account the following factors:
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Rule VII
Public Disclosure
Section 1. Every official and employee, except those who serve in an official
honorary capacity, without service credit or pay, temporary laborers and casual
or temporary or contractual workers, shall file under oath their statement of
assets, liabilities and net worth and a disclosure of business interests and
financial connections including those of their spouses and unmarried children
under eighteen (18) years of age living in their households, in the prescribed
form, Annex A.
(b) Contents of Statement
(1) The Statement of Assets and Liabilities and Net Worth shall contain
information on the following:
(a) Real property, its improvements, acquisition costs, assessed
value, and current fair market value;
(b) Personal property and acquisition costs;
(c) All other assets such as investments, cash on hand or in
banks, stocks, bonds, and the like; and
(d) All financial liabilities and long-term.
(2) The Disclosure of Business Interests and Financial Connections shall
contain information on any existing interests in, or any existing
connections with, any business enterprises or entities, whether as
proprietor, investor, promoter, partner, shareholder, officer, managing
director, executive, creditor, lawyer, legal consultant, accountant,
auditor, and the like, the names and addresses of the business
enterprises or entities, the dates when such interests or connections
were established, and such other details as will show the nature of the
interests or connections.
(c) When to File
The above documents under the Code must be filed:
(1) within thirty (30) days after assumption of office, statements of
which must be reckoned as of his first day of service;
(2) on or before April 30 of every year thereafter, statements of which
must be reckoned as of the end of the preceding year; or
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(3) within thirty (30) days after separation from the service, statements
of which must be reckoned as of his last day of office.
(d) Where to File
The Statement of Assets and Liabilities and Net Worth and the Disclosure of
Business Interests and Financial Connections shall be filed by the:
(1) President, Vice-President and Constitution al Officials, with the
National Office of the Ombudsman;
(2) Senators and Congressmen, with the Secretaries of the Senate and
the House of Representatives, respectively; Justices, with the Clerk of
Court of the Supreme Court; Judges, with the Court Administrator; and
national executive officials such as Members of the Cabinet,
Undersecretaries and Assistant Secretaries, including the foreign service
and heads of government-owned or controlled corporations with
original charters and their subsidiaries and state colleges and
universities, with the Office of the President.
(3) Regional and local officials and employees, both appointive and
elective, including other officials and employees of government-owned
or controlled corporations and their subsidiaries and state colleges and
universities, with the Deputy Ombudsman in their respective regions;
(4) Officers of the Armed Forces from the rank of Colonel or Naval
Captain, with the Office of the President, and those below said ranks,
with the Deputy Ombudsman in their respective regions; and
(5) All other officials and employees defined in Republic Act No. 3019, as
amended, with the Civil Service Commission.
A copy of said statements shall also be filed with their respective
departments, offices or agencies.
All Statement of Assets and Liabilities and Net Worth, as of December 31, 1988,
now on file with their respective agencies shall constitute sufficient compliance
with the requirements of the Code and they shall be required to accomplish and
file the new form as prescribed in these Rules on or before April 30, 1990, and
every year thereafter.
(e) Every official and employee shall also execute, within thirty (30) days from
the date of their assumption of office, the necessary authority in favor of the
Ombudsman to obtain, from all the appropriate government agencies, including
the Bureau of Internal Revenue, such documents as may show their assets,
liabilities, net worth, and also their business interests, and financial connections
in previous years, including, if possible, the year when they first assumed any
office in the government.
(f)Married couples who are both public officials and employees may file the
required statements jointly or separately.
Section 2. Every official or employee shall identify and disclose under oath to
the best of his knowledge and information, his relatives in the government, up to
the fourth civil degree of relationship, either of consanguinity or affinity,
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including bilas, inso and balae, in the prescribed form, Annex A, which shall be
filed; (a) within thirty (30) days after assumption of office, the information
contained therein must be reckoned as of his first day of office; (b) on or before
April 30 of every year thereafter, the information contained therein must be
reckoned as of the end of the preceding year; or (c) within thirty (30) days after
separation from the service, the information contained therein must be
reckoned as of his last day of office.
Section 3. (a) Any and all statements filed in accordance with the preceding
sections shall be made available for public inspection at reasonable hours;
(b) Such statements shall be made available for public inspection at reasonable
hours;
(c) Any duly authorized person requesting a copy of a statement shall be
required to pay a reasonable fee as may be determined and prescribed by the
Civil Service Commission to cover the cost of reproduction and mailing of such
statement, as well as the cost of certification.
(d) Any statement filed under the Code shall be available to the public, subject to
the foregoing limitations, for a period of ten (10) years after receipt of the
statement. The statement may be destroyed after such period unless needed in
an ongoing investigation.
Rule VIII
Review and Compliance Procedures
Section 1. The following shall have the authority to establish compliance
procedures for the review of statements to determine whether said statements
have been properly accomplished:
(a) In the case of Congress, the designated committees of both Houses of
Congress subject to approval by the affirmative vote of the majority of
the particular House concerned;
(b) In the case ef the Executive Department, the heads of departments,
offices and agencies insofar as their respective departments, offices and
agencies are concerned subject to approval of the Secretary of Justice.
(c) In the case of the Judicial Department, the Chief Justice of the
Supreme Court; and
(d) In the case of the Constitution al Commissions and other
Constitutional Offices, the respective Chairman and members thereof; in
the case of the Office of the Ombudsman, the Ombudsman.
The above officials shall likewise have the authority to render any opinion
interpreting the provisions on the review and compliance procedures in the
filing of statements of assets, liabilities, net worth and disclosure information.
In the event said authorities determine that a statement is not properly filed,
they shall inform the reporting individual and direct him to take the necessary
corrective action.
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Rule IX
Conflict of Interest and Divestment
Section 1. (a) An official or employee shall avoid conflict of interest at all times.
(b) Conflict of interest occurs:
(1) When the official or employee is:
(a) a substantial stockholder; or
(b) a member of the Board of Directors; or (c)an officer of the
corporation; or
(d) an owner or has substantial interest in a business; or
(e) a partner in a partnership; and
(2) The interest of such corporation or business, or his rights or duties
therein, are opposed to or affected by the faithful performance of official
duty.
(c) A substantial stockholder is any person who owns, directly or indirectly,
shares of stock sufficient to elect a director of a corporation. This term shall also
apply to the parties to a voting trust.
(d) A voting trust means an agreement in writing between one or more
stockholders of a stock corporation for the purpose of conferring upon a trustee
or trustees the right to vote and other rights pertaining to the shares for certain
periods and subject to such other conditions provided for in the Corporation
Law.
Section 2. (a) When a conflict of interest arises, the official or employee involved
shall resign from his position in any private business enterprise within thirty
(30) days from his assumption of office and/or divest himself of his shareholdings or interests within sixty (60) days from such assumption. For those
who are already in the service, and conflict of interest arises, the officer or
employee must resign from his position in the private business enterprise
and/or divest himself of his shareholdings or interests within the periods
herein-above provided, reckoned from the date when the conflict of interest had
arisen. The same rule shall apply where the public official or employee is a
partner in a partnership.
(b) If the conditions in Section 1 (b) concur, divestment shall be mandatory for
any official or employee even if he has resigned from his position in any private
business enterprise.
(c) Divestment shall be to a person or persons other than his spouse and
relatives within the fourth civil degree of consanguinity or affinity.
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(d) The requirements for divestment shall not apply to those specifically
authorized by law and those who serve the government in an honorary capacity
nor to laborers and casual or temporary workers.
Rule X
Grounds for administrative disciplinary action
Section 1. In addition to the grounds for administrative disciplinary action
prescribed under existing laws, the acts and omissions of any official or
employee, whether or not he holds office or employment in a casual, temporary,
hold-over, permanent or regular capacity, declared unlawful or prohibited by
the Code, shall constitute grounds for administrative disciplinary action, and
without prejudice to criminal and civil liabilities provided herein, such as:
(a) Directly or indirectly having financial and material interest in any
transaction requiring the approval of his office. Financial and material
interest is defined as a pecuniary or proprietary interest by which a
person will gain or lose something;
(b) Owning, controlling, managing or accepting employment as officer,
employee, consultant, counsel, broker, agent, trustee, or nominee in any
private enterprise regulated, supervised or licensed by his office, unless
expressly allowed by law;
(c)Engaging in the private practice of his profession unless authorized by
the Constitution, law or regulation, provided that such practice will not
conflict or tend to conflict with his official functions;
(d) Recommending any person to any position in a private enterprise
which has a regular or pending official transaction with his office, unless
such recommendation or referral is mandated by (1) law, or (2)
international agreements, commitment and obligation, or as part of the
functions of his office;
These acts shall continue to be prohibited for a period of one (1) year
after resignation, retirement, or separation from public office, except in
the case of paragraph (c) above, but the professional concerned cannot
practice his profession in connection with any matter before the office he
used to be with, within one year after such resignation, retirement, or
separation provided that any violation hereof shall be a ground for
administrative disciplinary action upon re-entry to the government
service.
(e) Disclosing or misusing confidential or classified information officially
known to him by reason of his office and not made available to the
public, to further his private interests or give undue advantage to
anyone, or to prejudice the public interest;
(f) Soliciting or accepting, directly or indirectly, any gift, gratuity, favor,
entertainment, loan or anything of monetary value which in the course of
his official duties or in connection with any operation being regulated by,
or any transaction which may be affected by the functions of, his office.
The propriety or impropriety of the foregoing shall be determined by its
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Rule XI
Penalties
Section 1. Any official or employee regardless of whether or not he holds office
or employment in casual, temporary, holdover, permanent or regular capacity,
committing any violation of the Code shall be punished with a fine not exceeding
the equivalent of six months (6) salary or suspension not exceeding one (1) year,
or removal depending on the gravity of the offense after due notice and hearing
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Rule XII
Free Voluntary Service
Section 1. (a) Free voluntary service refers to services rendered by persons who
are in government without pay or compensation.
(b) The requirements of free voluntary service are as follows:
(1) Issuance of an appropriate document;
(2)Fitness and suitably for the duties and responsibilities of the
particular position; and
(3) Compliance with rule on nepotism
(c) The following are the functions or services that volunteers can perform:
(1) Advisory
(2) Consultancy or counseling
(3) Recommendatory;
(4) Professional Services;
(5) Staff work such as planning or research; or
(6) Humanitarian.
Page 168
(d) Those who render free voluntary service to the government are covered by
the following:
(1) Laws on rewards and incentives;
(2) Norms of conduct and ethical standards;
(3) Duties and obligations of public officers and employees;
(4) Prohibitions and sanctions enumerated in these Rules; and
(5) Civil and criminal liability.
(e) Those who render free voluntary service are, however, liabilities and net
worth and financial disclosures, the requirement on divestment and the
appropriate eligibility requirement, for their designations, and shall not enjoy
security of tenure.
Unless otherwise provided in the terms of their designations, volunteers are
prohibited from:
Rule XIII
Amendment
Section 1. The Civil Service Commission may amend or modify these Rules as
may be necessary.
Rule XIV
Effectivity
Section 1. These Rules shall take effect thirty (30) days following the completion
of their publication in the Official Gazette or in a newspaper of general
circulation.
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collect, or receive any money or service or other valuable material from any
person or entity for such purposes.
Section 6. Every teacher shall vote and shall exercise all other constitutional
rights and responsibility.
Section 7. A teacher shall not use his position or official authority or influence to
coerce any other person to follow any political course of action.
Section 8. Every teacher shall enjoy academic freedom and shall have privilege
of expounding the product of his researches and investigations; provided that, if
the results are inimical to the declared policies of the State, they shall be brought
to the proper authorities for appropriate remedial action.
Page 171
Section 2. Every teacher shall uphold the highest possible standards of quality
education, shall make the best preparations for the career of teaching, and shall
be at his best at all times and in the practice of his profession.
Section 3. Every teacher shall participate in the Continuing Professional
Education (CPE) program of the Professional Regulation Commission, and shall
pursue such other studies as will improve his efficiency, enhance the prestige of
the profession, and strengthen his competence, virtues, and productivity in
order to be nationally and internationally competitive.
Section 4. Every teacher shall help, if duly authorized, to seek support from the
school, but shall not make improper misrepresentations through personal
advertisements and other questionable means.
Section 5. Every teacher shall use the teaching profession in a manner that
makes it dignified means for earning a decent living.
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Page 173
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Outputs
30
Class
Participation
15
Major Exams
(Midterm/Finals)
40
Attendance
13
Character
TOTAL
Part II
30
TOTAL
70%
Part I
Part II
Outputs
15
30
Class
Participation
40
Attendance
Character
TOTAL
30
TOTAL
70%
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Area: P.E
Part I
Part II
Class
Participation/
Performance and
practical test
25
20
Project
(Midterm/Finals
40
Attendance
Character
TOTAL
40
TOTAL
60 %
Class
Participation
10
20
Projects/
30
30
Laboratory
Attendance
Character
5
TOTAL
50
Part II
TOTAL
50%
Part II
Class Participation
10
20
Projects/Laboratory
Exercises
30
40
TOTAL
40
TOTAL
60%
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Part II
Output
15
30
Class Participation
Plates/ Exercises/Projects
40
Attendance
Character
TOTAL
30
TOTAL
70%
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