Minutes

Sun Cities RV Compound, Inc.

Board of Directors Meeting
February 19, 2016
The Meeting was called to order by President Bob Donner at
8:55 AM.
Attendance: Barney Barnhart, Mike Betcher, Bob Donner,
David Fauver, John Francis, Bill Hallock, Dudley Loomis, Diane
Thoene, and Dick Zabriskie, as well as General Manager, Tom
OGara.
Bob Donner welcomed the 3 new members to the Board, and
explained our schedule and procedures as a Board, inviting the
new members to share how they felt they might best be able to
serve the Board and the Compound, and to consider what
Committees might work best for them. Dudley and David both
told us they had computer skills. Bob suggested that they might
want to get acquainted with both those in the office and on the
maintenance staff, which would even tour them around the
Compound grounds. Our regular meetings are scheduled for
September through May, but May or Sept. may be cancelled if
there are not enough Board Members in town. We do correspond
in the summer by e-mail if there is need.
The Minutes of the recent meetings were called for. Dick
Zabriskie reported that he failed to distribute the January Board
Minutes to all, and we will vote to approve them next month. He
did have the Special Board Meeting Minutes from right after the
Annual Meeting electing the Officers of the Board, and these were
distributed. A Motion to approve the latter was moved, seconded
and carried.

Diane Thoene gave the Treasurers Report, indicating that we

have 4 bank accounts with BBCA Bank (Compass), and a Mutual
Fund with Mutual of Omaha. We have a $50,000. 6-month CD
with Goldman Sachs, paying interest of 1.45 %, and will have
another soon, so that they will be coming due each 6 months.
Our Reserve Fund items are in the process of being reviewed, but
a sheet on the present situation was handed out. Tom provides
monthly balance sheets at each Board Meeting. A MOTION was
made by John Francis and seconded by Dudley Loomis to approve
the Treasurers Report, and it was carried.
The List of Committee Assignments for next year was worked
on, and will be sent out to the Board Members shortly in
completed form, via e-mail.
Bill Hallock reported on the Teardrop Project being planned,
and indicated that the Engineer for the entire project is Beck
Consulting and Engineering, and that their report will cost around
$11,000., and be available to us in the very near future. Then
permits will have to be gotten through the County which always
takes several weeks. Tom and Bob will get together when the
report is in, and then make further recommendations to the
Board.
Barney reported again on the Appreciation Dinner Plans for
this coming Saturday evening, indicating that the payment for the
entertainment will be needed up front.
Tom OGara gave the General Managers Report. The Annual
Billing and payment is almost complete. The Air Pressure valves
or nozzles are being replaced by more durable ones. The
requested cover over the vehicle wash-areas is being looked into,
but the cost may be between 6 and 10 thousand dollars, needing
poles that will go down 6 feet into the ground. The Wash
Drainage Project is still on hold, as the County is calling for
rebidding.

Under Old Business:

1. A copy of our proposed objectives for the future is being
revised and will be sent out soon.
Under New Business:
1. A new Conference Table and chairs are needed for the
Board Room, and a preliminary report was made on
possibilities, with pictures of what this might look like. Tom
volunteered to pursue the matter. A MOTION was made
by John Francis, and seconded by Dave Fauver, to have
Tom bring us a recommendation on the above, not to
exceed $3000. It was carried.
2. Diane Thoene made a MOTION, seconded by John Francis,
that we pass a Resolution designating the Officers of the
Board, Bob Donner, Bill Hallock, Diane Thoene, and Dick
Zabriskie as the major signers of cheques, etc., and that
Tom OGara be included in the signers as well. The motion
passed.
A MOTION was made by Barney Barnhart and seconded by David
Fauver, that the meeting be adjourned. Motion was passed at
9:55 AM.
Respectfully submitted,

Richard Zabriskie, Secretary