APPROVAL PAGE

This project work was carried out by Okele Sunday Peter of the department of
Information Management Technology, for the award of Bachelors of Technology
(B.Tech) Federal University of Technology, Owerri.
Approved By

...
ENGR. OKEKE.B.C

.
DATE

(PROJECT SUPERVISOR)

...
DR. MRS.U.F. EZE

.
DATE

(HEAD OF DEPARTMENT)

...
PROF. S. N. NZOTA

.
DATE

(DEAN OF SMAT)

...

ENGR. PROF.H.C.INYIAMA
(EXTERNAL SUPERVISOR)

DATE

DEDICATION
This work is dedicated to Almighty God.

ACKNOWLEDGEMENT

My profound gratitude goes to Almighty God for His infinite mercy, blessings
wisdom, knowledge and loving kindness that He bestowed upon me.
I greatly express my gratitude to my project supervisor, Engr. Ben Okeke whose
advice and courage really made my seminar work a successful one.
A special thanks to my parents, Chief and lolo Sylvanus Okele. I am really proud
of them for their unrented effort, guidance and counseling.
I am immensely grateful to the staff of Information Management Technology
Department for their full-fledged support which led me to this academic level.
I thank the rest of my friends and well-wishers who have in one way or the other
contributed to my welfare. I pray that the Almighty God will reward each and
every one of you abundantly.

ABSTRACT

The Nigerian government established the National Youth Service Corps (NYSC) in
1973 as a means for furthering national unity. The program deploys Nigerian
university and polytechnic graduates for a one-year period away from their home
states to areas in Nigeria they might otherwise not have become familiar with.
The NYSC scheme was created in a bid to reconstruct, reconcile and rebuild the
country after the Nigerian Civil war. The unfortunate antecedents in our national
history gave impetus to the establishment of the National Youth Service Corps by
decree No.24 of 22nd May 1973 which stated that the NYSC is being established
"with a view to the proper encouragement and development of common ties among
the youths of Nigeria and the promotion of national unity".
This research work takes a look at the national service scheme; from the
background of the scheme to the processes involved in the national service system.
It also suggests ways of making the scheme better.

TABLE OF CONTENT
CERTIFICATION. i
DEDICATION. ii
ACKNOWLEDGEMENT iii
ABSTRACT.. iv
TABLE OF CONTENTS.. v
CHAPTER ONE. 1
1.0

Introduction.. 1

1.1

Background of Study... 1

1.2

Statement of the Problem... 3

1.3

Objectives of the Study.. 4

1.4

Significance of the Study... 5

1.5

Scope of the Study 6

1.6

Definition of Technical Terms.. 6

CHAPTER TWO. 10
2.0

LITERATURE REVIEW. 10

2.1

An Overview of Nigeria Youth Service Corps Scheme. 10

2.2

Operation of the NYSC Scheme ..... 12

2.3

Phases of the NYSC Programme. 12

2.3.1 Mobilization 12
2.3.2 Orientation Programme 13
2.3.3 Primary Assignment 13
2.3.3.1 Posting 13
2.3.3.2 Reposting.. 14
2.3.3.3 Procedure for Relocation 14
2.3.4 Community Development Service (CDS) .. 14
2.3.5 Passing Out 15
2.3.5.1 Parade. 15
2.4 Orientation Process For Prospective (NYSC) Members. 16
2.4.1 Orientation Course/Duration... 16
2.4.2 Registration. 16
2.4.3 Meal Tickets/Feeding. 17
2.4.4 Accommodation on Camp 17
2.4.5 Orientation Broadcasting Service (OBS) .. 17
2.4.6 Platoon and Platoon Activities.. 18
2.4.7 Kits Items/Mode of Dressing.. 18
2.4.8 Discipline 19
2.4.9 Security 19

2.4.10 ID Card 20
2.4.11 Medical Care 20
2.4.12 Camp Market... 20
2.4.13 Socials.. 21
2.4.14 Posting. 21
2.4.15 Relocation 21
2.4.16 Exeat 21
2.4.17 Corps Allowances.. 22
2.4.18 Prominent Activities on Camping 22
2.5

Computer Systems and Other Related Concepts 22

2.6

Record and Record Management 26

CHAPTER THREE 29
3.0

METHODOLOGY AND SYSTEM ANALYSIS 29

3.1

Introduction 29

3.1.1 Structured Systems Analysis and Design Methods (SSADM). 30

3.1.2

Prototyping 30

3.1.3

Object-Oriented Analysis and Design Methodology (OOADM) 31

3.1.4 Expert Systems 31

3.2

Structured System Analysis and Design Methodology (SSADM).. 32

3.2.1 Problem identification 33

3.2.2 Feasibility studies 34

3.2.2.1 Interview method 34

3.2.2.2 Evaluation of forms 34
3.2.3 System Analysis.. 35
3.2.4 System Design. 36
3.2.5 Implementation. 36
3.2.6 Testing.. 36
3.2.7 Maintenance. 37
3.3

Analysis of the Present Mobilization System 37

3.3.1 The Organization and Its Environment 38

3.4

Problems of the Existing System. 38

3.5

Techniques Used in the Study of the Current System 39

3.5.1 The Interview Method.. 40

3.5.2 Observation Method 40
3.5.3 Document Examination. 41
3.6

Expectation of the New System. 41

3.7

Dataflow Diagram of the Present System.. 42

CHAPTER FOUR.. 45
4.0

SYSTEM DESIGN AND IMPLEMENTATION.... 45

4.1

Introduction.. 45

4.2

Objectives of the New System 45

4.3

System Design 46

4.4

Program Design 47

4.5

General Flowchart of the Proposed System 49

4.6

Program Specification Flowchart. 50

4.6.1 Program Module Flowcharts 50

4.6.2 Program Modules 55
4.7

Database Specification 56

4.8

Data Dictionary.. 56

4.9

Input/Output Design. 59

4.9.1 Input Specifications and Design.. 60

4.9.2 Output Specifications 63
4.10 Choice of Programming Language. 68
4.11 Program Documentation and Implementation. 69
4.11.1 System Implementation. 69
4.11.2 Hardware and Operating System Requirement 69
4.11.3 Software Specifications.. 69
4.11.4 Requirements for Processor 70
4.11.5 RAM Size 70
4.11.6 Disk Space . 70

4.11.7 Run/Operate the Software 71

4.11.8 Detailed Implementation Plans 71
4.11.9 Changeover. 71
4.11.10 File Conversion. 71
4.11.11 Training of Operators and Users.. 72
CHAPTER FIVE 73
5.0

SUMMARY, CONCLUSION AND RECOMMENDATIONS. 73

5.1

Summary.. 73

5.2

Conclusion 75

5.3

Recommendations 76

REFERENCES 77
APPENDIX 79

CHAPTER ONE

1.0

INTRODUCTION

1.1

Background of study

The National Youth Service Corps (NYSC) scheme was created in a bid to
reconstruct, reconcile and rebuild the country after the Nigerian Civil war. The
unfortunate antecedents in our national history gave impetus to the establishment
of the National Youth Service Corps by decree No.24 of 22nd May 1973 which
stated that the NYSC is being established with a view to the proper encouragement
and development of common ties among the youths of Nigeria and the promotion
of national unity.
The National Youth Service Corps (NYSC) is an organization set up by the
Nigerian government to involve the country's graduates in the development of the
country. There is no military conscription in Nigeria, but since 1973 graduates of
universities and later Polytechnics have been required to take part in the National
Youth Service Corps (NYSC) program for one year. This is known as national
service year. Corps members are expected to mix with people of other tribes, social
and family backgrounds, to learn the culture of the indigenes in the place they are
posted to. This action is aimed to bring about unity in the country and to help
youths appreciate other ethnic groups.
Nigeria currently consists of 36 states and a federal capital territory in Abuja.
Nigeria is made of more than 250 ethnic nationalities. In view of these, the NYSC
scheme ensures that every potential corps members are posted to states other than

their states of origin and away from their geographical, ethnic and cultural
background in other to integrate with other ethnic group in the country.
This NYSC posting strategy ensures national integration as the corps members
learn lifestyles different from the ones they are used to. The NYSC scheme also
instills discipline and the spirit of selfless service and self reliance on the youths
that took part in the program.
The program has also helped in creating entry level jobs for lots of Nigerian
youths. An NYSC forum dedicated to the NYSC members was recently built to
bridge the gap amongst members serving across Nigeria and also an avenue for
corpers to share job information and career resources as well as getting loans from
the National Directorate of Employment.
A typical NYSC year program is divided into four phases. They are the NYSC
orientation program, primary assignment, community development service (CDS)
and winding-up program.
Formally, the program comprised of two NYSC batches of corps members, namely
batch A and batch B. However, with so many graduates waiting for NYSC call up,
NYSC now have three batches, batch A, batch B, and batch C. The NYSC
programmes runs for a period of about 12 months and during this period, graduates
of Universities and Polytechnic are deployed to serve in states that are not their
state of origin.
Until recently, the posting of graduated students of higher institution was done
manually and this have had some negative effects on the coppers.
This results in inaccuracy and slow processing. The data that is being manipulated
must be reliable and this requires a reliable system.
Due to the present trend of information technology, it is of importance that the
posting system should be automated, so as to enhance adequate service delivering.

By so doing it will support operations, management and decision making for the
scheme in achieving her set goal.
This intensifies the need to provide a sophisticated machine that will help in the
processing for convenience. With the aid of the computer system retrieval and
editing and of documents and all problems of the manual processing will be a thing
of the past.
This project is mainly depended on the use of Information and Communication
Technology (ICT) facilities e.g Computer and the Information Systems which will
help to control the performance of the scheme.

1.2

Statement of the Problem

Nigerian universities and polytechnics are presently producing thousands of

graduates every year. After graduation, most students waste extra year before they
go for service. NYSC presently using manual system in their data processing; this
involves the use of people, pens and papers in records keeping, with a little
automation added to it. This method of data processing reveals a number of
problems which includes:
Records to be kept in are often too large, diversified and complex to be
processed manually.
Most often some names are omitted as a result of manual processing
Statistics of yearly NYSC members are hardly correct as a result of manual
calculations
Students are made to contend with missing their service year as a result of
no call-up letter.

 The posting system is characterized by corruption. The officials has the right
to determine postings to states which gives them access to charge for posting
graduates to their choice state thereby violating the objectives of the scheme.
The manual system makes retrieval of stored information very slow and
difficult.
Usually duty is labour intensities and time consuming. This is because the
volume of data on which task are performed is relatively very large.
There may be omission of information
There may also be loss of vital information

1.3

Objectives of the Study

The objective of this project is to design a system which will:

Design and implement a central database system that would serve as NYSC
database, which will contain information of all the graduates that qualified
youth service corps.
To generate students call up letters automatically.
To efficiently and effectively post qualified students.
Provide a reliable solution to mobilization system that will be corruption
free.
Gives schools easy access to uploading the information of their graduates for
mobilization as the schools will use the portal to upload their information
rather than forwarding all information to the NYSC office.
Maintain a reliable database for storage of graduates and schools records
and update as the need arises.

 Restrict unauthorized access to the graduates and schools records, as well as

NYSC administrators records.

1.4

Significance of the Study

The project work will help in a good number of ways to ease the delay in manual
method of posting system. The program developed will help NYSC management to
achieve efficient Information Management System. There are many other
advantages, and some of them are listed below.
1. It saves time during compilation of lists for mobilization as the work is
shared by registered schools rather than leaving the whole data entry work
for the NYSC admin units.
2. Database for registrations, restrictions, print outs and global configuration
settings is maintained.
3. Information retrieval is very fast and delays can be avoided.
4. It allows easy access to stored information.
5. It provides a medium for the NYSC unit to communicate with schools on
receipt of the files, assessment of their files, updates, etc.
6. It helps in reducing the costs such as labor, inventory and stationery.
7. Generation of accurate results/information on transactions is ensured.
8. It guarantees the students unshared access to their individual records in the
form of call up letters.

1.5

Scope of the Study

This project work will be divided in three modules: the NYSC unit module, the
school module and the student module.
The NYSC unit will be in charge of creating accounts for schools on requests and
deleting schools accounts when the need arises. They receive mails from schools
on compiled lists sent and attend to the mails. Also, the will be in charge of setting
global configurations as in the current batch for service, the minimum and
maximum number of graduates a school can send at one time, restriction of access
to the NYSC central database, etc.
On the other hand, the school will upload lists of graduates who qualify for
mobilization to the NYSC database which the NYSC unit in turn attends to. The
schools also has the permission to view and print the master list of graduates
accepted by the NYSC unit.
The graduates modules allows the graduates to login with scratch card details and
registration numbers and check and print their call up letters.
Each of these modules is protected to hinder unauthorized access.

1.6

Definition of Technical Terms

NYSC: National Youth Service Corps

Orientation: NYSC corps members are camped for three weeks in an NYSC
orientation camp where they live a military like regimented life.
CDS: Community Development Service
Passing out: Passing out ceremony is the last stage of the NYSC scheme. This

consists of one or two weeks of events, which ends with a passing out parade.
Databases: A systematically arranged collection of computer data, structured so
that it can be automatically retrieved or manipulated. It is also called databank.
Database Table(s): It is a collection rows and columns where in the database
which are used for logical data storage and retrieval in the database.
Database Management System (DBMS): This is the software that performs the
task of database management.
Transaction: This is a group of operation (database operations) that must be
executed as one.
Encapsulation: This is the concept of hiding specific behavior and attributes from
a user.
Class: This is the prototype from where an object can be created.
Object: This is an instance of a class that which has both attributes and behaviors.
Inheritance: This is the one of the features of Object Oriented Programming
(OOP) that gives it the capabilities or properties of a class.
Entity: This is an object with a set of properties that makes it easily identifiable.
Attributes: There are the properties of an entity. They provide information about
and entity and also differentiate one entity from anther.
Relationship: This refers to the association among entities.
Entity Relationship Diagram: This is the pictorial representation of a database. It
lists the various components of a database and depicts the relationships between
components in the database.

Programming Language: This is the language used to give instructions to the

computer.
Structure Query Language (SQL): This is a very high level programming
language that is used to query the database
Computer Program: This is a set of instruction that guides the computer on the
action to perform.
Flowchart: This is graphical representation of step by step by which computer
can follow to execute a task.
Information: Information can be defined as the process of gathering, transmitting,
receiving, storing and retrieving data or several items put together to convey a
desired message.
Information System: It is a collection of procedures, people, instructions and
equipment to produce information in a useful form.
Technology:

It

is

study

of

techniques

or

process

of

mobilizing

Resource (such as information) for accomplishing objectives that benefits man and
his environment.
Computer Network: Computer Network is a system that connects two or more
computers together using a communication link.
File Transfer: Any kind of computer file can be sent via the Internet from one
Internet user to another. Table of accounts on spreadsheets, design by a graphic
artists, music sound files etc, can all be exchanged in this way.
Programmer: Someone who can read, understand one or two programming(s) and
has the ability to develop software applications using some programming
languages.

Application Programming Interface (API): This is a class library that provides a

collection of classes which the programmer may take advantage of when
programming.
Method: This is a data member of a class which is used by the objects of such
class for performing its actions.

CHAPTER TWO

2.0

LITERATURE REVIEW

2.1

An Overview of Nigeria Youth Service Corps Scheme

The national youth service corps (NYSC) scheme was established by the then
head of state, general Yakubu Gowon in Nigeria on 22nd of May, 1973. By the
year 2000, years after the decree enabling its establishment was promulgated,
a large and diverse segment of the Nigerian population as well as notable
people

around

the world, commended its establishment and eulogized its

operations and achievement, especially its momentous role in promoting

national unity, integration and rapid economic development of Nigeria. The
Nigerias former head of state general Yakubu Gowon, who promulgated the
NYSC decree in 1973, recalled that the scheme which some ill motivated
persons tried to write off at inception, has since grown to such a level of
national importance and acceptance to the extent that no one can today
speaks of national unity, or rural development, without mentioning the
NYSC. Also speaking during a public lecture organized in Abuja on June
4,1998, to mark the silver jubilee of the scheme ,the first chairman of the
NYSC, Professor Adebajo Adedji ,likened the rapid development of the
programme to the biblical grain

of the mustard

seed

planted in 1973,that

has become a huge in 1998: said he: in spite of all the odds, the NYSC
scheme has not only remained intact ,but has also prospered and expanded
considerably,

almost

expressing identical

occasion ,an ex-corps member, Dr Lanrere

sentiments

during

the

same

VI Bamidele, of the department

of theatre Arts ,university of Ibadan, observed that the scheme has become a

household

name in Nigeria today .In his words : there is no aspect of the

Nigeria social, cultural and economic life that the NYSC has not been
touched, or has not contributed meaningfully. It has become a household
name in the educational sector that one can say that if it is for the sector
alone, the NYSC shall continue to be relevant as long as the resources
could maintain it. Another ex-corps member, Dr. Goodwill Ogbogodo of the
university of Benin, see the NYSC as one of the best programmes that have
being introduced to this country. In the same vein the sixth director General
Hafiz Momoh, in his preface to NYSC: twenty years of national service, observed
that the scheme has impacted positively on various aspects of our national life.
According to him the NYSC has come to acclaimed as one of the most effective
and successful instrument in our continuing efforts at achieving a humane
and egalitarian society based on mutual understanding, trust, tolerance and a
common vision of our national destiny. In her formal statement on January
15, 1996, the minister of youth and sports in the Gambia, Mrs. Aminah
Faal- Sonko, said, that members of the Gambian study team that visited
America, Europe, the middle East and a number of African countries in search
of a model youth service scheme for the Gambia, were anonymous in their
report that the NYSC in Nigeria is the best organized youth service program in the
world. According to Brig Gen, Yusuf Bomoi, in accordance with the decree
51 of June 1993 only successfully graduated candidates in the various
certificate / diploma or degree examinations are qualified to be called-up for
service in the NYSC scheme. Only such candidates are qualified to collect
their call up letters from the student affairs officers to their respective
institutions. All prospective corps members are issued with call-up letters on
graduation from their respective institutions. The letter informs them of their

orientation venues and the date they should register for National NYSC orientation
camps.

2.2

Operation of the NYSC Scheme

The decree set up a National Directorate comprising a chairman, the DirectorGeneral, representatives of committees of vice chancellors, rectors, the armed
forces, police, the Nigeria employers consultative association and time special
members. The Directorate is the governing and policy making body of the
National Youth Services Corps. The Director General is the chief Executive of the
scheme while the coordinator is in charge of the state secretariat. The Decree also
provides for the establishment of a Governing Board in each state of the
federation. The state Governing Board has a statutory responsibility to assist
the Directorate in the smooth operation of the scheme in the state. The Decree
also established local governing committees and State Zonal Officers to assist
in the operation of the scheme at the grassroots levels.

2.3

Phases of the NYSC Programme

The four phase programmes of national youth of the national youth service
corps is as follows:

Mobilization
Orientation
Primary Assignment/Community Development Service
Passing out

2.3.1 Mobilization

This entails collections and collation of data on all prospective corps

members from the various corps producing institution nation-wide whose
graduates qualify for enlistment into the scheme. Nigeria graduates from
foreign institution report directly to the directorate headquarters Abuja, for
the evaluation of their certificate preparatory to deployment.
Foreign- trained graduates should note that only national who graduated
before they turned 30 are eligible to serve irrespective of their age on arrival in
Nigeria, it is age at graduation for the first degree that matters.

2.3.2 Orientation Programme

The orientation programme provides the first venue for affecting the desired
change of attitude, as participants receive training in preparation for their next
assignment of selfless and patriotic service to their fatherland. The purpose
of the course is also to introduce corps members to and familiarize them
with the ideas of the youth corps scheme. It is compulsory for every participant to
be inducted through orientation training before service; nobody joins the
orientation prior to service.

2.3.3 Primary Assignment

2.3.3.1 Posting
The national youth service corps takes care to avoid posting that result in wastage
of human resources. Corps members are therefore, as much as possible; posted
to areas relevant to their discipline although sometimes national need may
override this consideration.

2.3.3.2 Reposting
Wrong posting or under utilization of corps members, when established is
corrected through reposting by the state NYSC secretariat.
2.3.3.3 Procedure for Relocation
A corps members seeking relocation away from his state of service shall
address an application to the director-general through the state through the state
of service attaching necessary documentary evidence to support or aid the
request. The state coordinator will forward the application to the directorgeneral with his comments. He is not to suppress the application either
recommended or not .A corps member who has applied for relocation and
except under unusual circumstances shall continue to serve at his duty
station if until necessary approved relocation is received from directorate.

2.3.4 Community Development Service (CDS)

In identifying with the current national objectives, the NYSC CDS has ventured
into agriculture thus several corps members who specialize in agriculture and
allied disciplines and who are same posted within the same locality are
organized to work in rotational schedules on the farms.
Furthermore, the generality of corps members are expected to undertake a
year round basis in addition to their primary assignment, at least one
community development project in their neighborhood, in groups. After the
consultation with the community people. Some suggested projects under the
year round community development programmes are as follows:

i.
ii.
iii.

Mass literacy: each one teaches one or funds the teaching one.
Technologies/scientific inventions and fabrications.
Organizing local people to take more interest in indigenous art, drama,

iv.

and music and dances.

Public health education,
preventive

and

immunization

curative

horticulture,

and

health

tree

care

delivery

planting-landscaping

environmental beautification.
Encourage by the success of the infrastructural construction. The management of
NYSC scheme has diversified into so me commercial ventures such as;
tailoring, printing, food production and processing. Cottage Industries, Using
Local Raw materials and Corps Manpower Resources.

2.3.5 Passing Out

2.3.5.1 Parade
During the last week of the service year corps member are organized into
groups to

evaluate

and

appraise the

service year their

suggestion,

recommendations and proposals are studied, analyzed and subsequent used as

basis to further improvement of the scheme. The service year is rounded off with
a passing out parade usually in the state capital, during which certificates of
national service are issued to corps members, and special honors conferred
on those corps members, whose performance during the year was outstanding
both within the state and national levels.
2.4 Orientation Process For Prospective (NYSC) Members
2.4.1 Orientation Course/Duration

The orientation course holds for three weeks (21) days usually from
Tuesday. Registration commences on the Tuesday, the camp opens and closes
usually the following day, Wednesday by 12 midnight. At the end of the course,
corps members are given posting letters to their various places of primary
assignment.
The orientation course is designed to achieve the following objectives of the
scheme:
(i)

To give the corps members a better understanding of the objectives

(ii)

of NYSC scheme and enable them to internalize its ideas.

To familiarize corps members with their new environment in their

(iii)
(iv)

political, cultural, social and economic settings.

To instill discipline in youths.
To instill in them the spirit of collective responsibility.

2.4.2 Registration
One year national service begins from the date one is being documented for
service at the NYSC orientation camp, the stages of registration is as follows:
Submission of call up letters (do not laminate the call up letter)
Presentation of your last institution ID card for screening.
Presentation of your original certificate/statement of results for screening.

After screening of the above you will be issued with the following:
State code number, which is exclusively yours.
A meal ticket (card)

 A file to house the call up letters, photocopies of your credentials and

other NYSC forms you are expected to complete.

2.4.3 Meal Tickets/Feeding

Corps members are centrally fed throughout the orientation period. Upon the
completion of registration, meal ticket are issued to corps members.

Corps

members are called upon to participate in cooking and serving of food on

platoon basis.

2.4.4 Accommodation on Camp

Accommodation is provided on the basis of first come, first serve. Note that it is
the duty of corps members to take proper care of their mattress, and ensure
that the hostels are clean throughout the period of the orientation course.

2.4.5 Orientation Broadcasting Service (OBS)

The OBS is the only recognized media outfit at the camp. This service is
designed for corps members where camp news, events and announcement are
relayed to them. The OBS functions are carried out by corps members.
Mostly by the mass communication and English graduates plus the graduates
from allied disciplines as well as those who have interest. Technicians are also very
much needed to facilitate the smooth running of the OBS.

2.4.6 Platoon and Platoon Activities

One of the major high points of the orientation course is the platoon and
inter-platoon activities. There are ten platoons on camp, platoon1 to 10.
Every corps member automatically belongs to one of these platoons. The
distribution into various platoons is done by the administrative officers at the
registration points based on the last digit of corps members registration number.
Activities on camp like physical training, early morning drills, and endurance
are carried out on platoon basis. So your platoon is your own clique.
Another interesting aspects of the course, is the inter platoon competitions.
Prizes are awarded to the best platoons platform in such activities as quiz
competition, cooking, competition, socials etc.

2.4.7 Kits Items/Mode of Dressing

Kits items are issued to every corps members during the registration. They include
the following:

ITEM
Khaki shirt/khaki trouser
Ceremonial cap
Crested NYSC vests
Belt
White physical exercise (PE) shorts

QUANTITY
1 pair
1
1
1
2

Jungle boots
White canvas shoes
White t shirts

1 pair
1 pair
2

2.4.8 Discipline
Discipline is the bedrock on which orderliness; progress of any individual,
community or nation is assured. Any act of indiscipline during the orientation and
indeed throughout the service year treated with appropriate sanction.

2.4.9 Security
Every camp resident has a responsibility to be vigilant and security
conscious. Corps members are

advised to take proper care of their

valuables. The NYSC management has no policy which offers replacements of

or compensation for lost items. The police have the primary duty to protect
life, property and ensure general security on the camp. Corps members are
advised to co-operate with the law enforcement officers.

2.4.10 ID Card
The importance of identity card cannot be overemphasized. It is a document which
each corps member must carry at all times. It must be produced on demand,
if lost; an official report must be made by the bearer to the camp director.
ID cards are however replaced on payment of a fee of 200naira and
submission of police reports, a court affidavit and an application letter.

2.4.11 Medical Care

24hrs medical care is provided on camp at the camp clinic manned by corps
doctor, nurses, pharmacists etc corps members are

warned

against

self

medication except if prescription is by personal physician.

2.4.12 Camp Market

At the orientation camp, there is the price monitoring committee charged
with the task of ensuring that traders sell quality products at reasonable prices
to the corps members.

2.4.13 Socials
The NYSC organized activities in which people meet for pleasure after the days
rigorous activities.

2.4.14 Posting
Deliberate efforts will be made to ensure that corps members are posted to places
relevant to their specific discipline and skill where their services are most
needed. It is however hoped that where this is not possible, the affected
corps member should show understanding and maturity in the spirit of national
service.

2.4.15 Relocation
This is the process by which corps members seek to leave one state for
another. This can only be approved on the grounds of ill health (given by a certified
medical practitioner) and in marriage cases.

2.4.16 Exeat
Corps members must obtain exeat before going out of camp. The camp director
gives exeat when necessary and such corps members should go out in their
NYSC uniform.

2.4.17 Corps Allowances

The account department takes care of corps members entitlement:
Transport allowance payable on arrival at the camp
Bicycle allowance (for members during orientation exercise)

2.4.18 Prominent Activities on Camping

They are as follows:

Military parades/drills.
Man O war activities.
Social activities (football, marching, volleyball)
Endurance trek.

2.5

Computer Systems and Other Related Concepts

The introduction of computer into information technology has massively improved

the information need of organization; the success of this machine is dependent on
the knowledge base. Therefore, one can be prompted to ask aloud what is a
computer. Funk (1980), defined a computer as an electronic device that can
perform automatically and at a high speed a sequence of logical operations
according to instructions given to it inform of a pre-arranged program.
Anigbogu (2000) defined a computer as an electronic device capable of accepting
data and instructions, processing the data based on the instructions to generate
results or output in such a manner that is yet to be equaled by any other known
machine to mankind.
Chimezie (1990) stated that Computers are looked upon as obedient servants who
are ever ready to free man from tedious procedures and produce results as
compared with human computing time.
Obilikwu (1995) described computer as a machine that is capable of accepting
input data, store and process the data based on instructions given by the computer
user and in this way produce expected results generally called output. These
definitions of computer would lead us to answer the question what is a
program?.
In his definition Obilikwu (1995), defined a program as a sequence of instructions
given to the computer to perform a specific operation.

From Encarta

Encyclopedia, computer program is a set of instructions that directs a computer to

perform some processing function or combination of functions. The above
definitions of computer clearly demonstrated the limitless area of operations of
computer in as much as such task is programmable. Computer is applicable in

virtually all areas of human endeavor ranging from Agriculture, Education,

Business, Sports, Entertainment, Medicine, Construction and Military etc.
French (1992), in his book titled computer Science fourth edition, he relates the
relevance of computer to management and stated that a company needs
information in which to base decisions concerning the current operations and
future plans. It requires the information to be timely and accurate. He then cited
the example of the use of computer in the area of management control to
production and stated production must be able to respond quickly to changes in
demand and other circumstances. To do so requires the provision of up to date
information this is accurate and timely.
Aluko (1991), stated that in virtually any job whether clerical, technical, business,
or professional; whether it is a banking, medicine, education etc. Computers are
useful tools and that computers are tools with which we calculate, measure,
assess, store, retrieve, regulate and

monitor information. Hence, the blood and

life wire of any system is information. A typical system (Education, Management

etc.) cannot survive without good management information system (MIS).
Management Information System (MIS) are information systems, typically
computer-based, that are used within an organization. The concept of Management
Information System is a complex variable although Murdick (1971), simplified it
when he said there is probably no more challenging and diversified subject than
management theory, system theory and computer science.
The information system (IS) has common data set on admission, admittance
regulations of different universities and admission procedures.
Computerization is a social process for providing access to and support for
computer equipment to be used in activities such as teaching, accounting, writing,

designing, circuits, file processing etc. Computerization entails social choices

about the levels of appropriate investment and control over equipment and
expertise, as well as choices of equipment.
Dunlop and Kling (1991), by the early 1990s, computing and telecommunications
accounted for half of the capital investments made by private firms. However,
paper (1980) Feigenbaum and McCorduck (1983) and Yourdon (1986) stated that
the most fervent advocates of computerization have argued that the actual pace of
computerization in schools, factories and homes is too slow.
Taylor (1980), classified computer-based education include both computer-assisted
instruction programs that interact with students in a dialogue and a broader array of
educational computer applications such as simulations or instruction in computer
programming. There is major national push for extended application of computerbased education at educational levels. For example, in the mid 1980s private
several colleges and Universities required all their freshmen students to buy a
specific kind of Micro-computers and others invested heavily in visions of wired
Campus.
Kling (1983) avers that computer-based education has been promoted with two
different underlying ideologies in all levels of education. Some educators argue
that computer- based instructional approaches can help fulfill the traditional values
of progressive education: the simulation of intellectual curiosity, initiative, and
democratic experiences. For examples, (1984) has argued that computerized
universities are qualitatively different than traditional universities: College students
with micro computers in their dorm rooms will be more stimulated to learn because
they will have easy access to instructional materials and more interesting problems
to solve.

Papert (1979), argues that in a new computer based school cultivate, students will
no longer simply be taught mathematics. These visions portray an enchanted social
order transformed by advanced computing technologies. Other advocates are a bit
less romantic, but not less enthusiastic.
For example Cole (1972), states because of the insatiable desire of students for
more and more information at a higher level of complexity and more sophisticated
level of utilization, more effective means of communication must be used.
Russell was also of the view that without a computer, effective handling of
Candidates records cannot be achieved effectively. According to him, The oxford
University has more than ninety- six thousand students records. No person would
precisely remember the details of these records. The computer is the most
possible application to retain an unlimited number of records with the utmost
current updating possibilities.
Kling and Suzanne (1988), argue that we have much to learn about future uses and
consequences of computerization by carefully examining past and present
experiences. Knowing fully well how the NYSC posting is being run (manually),
studying the past and present experiences energize the idea of computerization of
the board or the program.
Also, Kling, (1994) illustrates that systems being computerized offers exciting
possibilities of manipulating large amount of information rapidly with little effort
to enhance control, to create insights, to search for information, and to facilitate
cooperative work between people.

2.6

Record and Record Management

Records as defined by the American Heritage Dictionary (1980), and cited by

Onifade (2004), are information or data on a particular subject collected and
preserved, This definition implies that any processed or unprocessed datum that is
collected and kept for future use constitutes a record. (p.60)
Accordingly, there is a need for clearer and more general definition of the term
record before we can talk about records management. Records can easily be
defined by their attributes like business value, legal value, context, integrity,
persistence, authenticity, defined metadata, consistency, classification, and more.
These attributes separate records from other types of documents and information
objects. This leads to the following five step approach to define the term record:
A record is:
- Defined by its legal and business value,
- A stable, authoritative and consistent information object,
- Independent of its physical format,
- Made up of its contents enriched with context and descriptive information,
- Identified by a unique identifier and its classification.
The most widely accepted definition of records and records management are given
by the ISO standard 14589:
Record
Information created, received, and maintained as evidence and information by an
organisation or person, in pursuance of legal obligations or in the transaction of
business.
Records Management

Field of management responsible for the efficient and systematic control of the
creation, receipt, maintenance, use and disposition of records, including processes
for capturing and maintaining evidence of and information about business
activities and transactions in the form of records.
But different users have different interpretations of the terminology and what
records management is:
The archivist sees it as pre-preservation.
The public sector records manager sees it as result of a bureaucratic
process.
The chief compliance officer sees it as legal evidence of his business

activities.
The IT manager sees it as application of his ERP-solution.
The programmer sees it as structure and fields in his legacy application.
The database manager sees it as contents of tables.
The music fan sees it as the directory functionality of his LastFM records.

Records are documents or other items which:

contain recorded information;
are produced or received in the initiation, conduct or completion of an
activity;
are retained as evidence of that activity, or because they have other
informational value.
The recorded information may be in any form (e.g. text, image, sound) and the
records may be in any medium or format.

CHAPTER THREE

3.0

METHODOLOGY AND SYSTEM ANALYSIS

3.1

Introduction

A methodology is a system of methods used in a particular area of study. It is a

body of practices, procedures and rules used by those who work in a discipline or
engage in an enquiry. It is in other words, a set of working methods.
Methodology involves a process whereby the existing or current system is studied
to identify the information requirements. It is used to refer to a specific series of
steps or procedures which governs the analysis and design of a particular project. It
also includes the techniques and methods which are used to collect and analyze
information. The types of methodologies include:
Structured System Analysis and Design Methodology (SSADM)
Prototyping
Object Oriented Analysis and Design Methodology (OOADM)
Expert Systems

3.1.1 Structured Systems Analysis and Design Methods (SSADM)

Structured Systems Analysis and Design Methodology (SSADM) is an
integrated set of standards which guides the analysis and design of computer
systems. It is a set of manual and automated activities organized to reproducibly
accomplish a set of stated purposes on a computer.

Major Tools for SSADM

Logical Data Modelling
Data Flow Modelling
Entity Behaviour Modelling

3.1.2

Prototyping

This involves developing an incomplete version of the software to be produced.

The purpose of prototype is to allow users of the software to evaluate proposals of
the design of the eventual product by actually trying them out. The types of
prototyping include:
Throwaway prototyping
Evolutionary prototyping
Incremental prototyping

 Extreme prototyping
3.1.3

Object-Oriented Analysis and Design Methodology (OOADM)

OOADM is adapted from Michael Goras application in Database Management

System (DBMS). It can used to analyze problem requirements, design a solution to
the problem, and implement a solution in a programming language or database.
Two popular types of OOADM are:
Object Modeling Technique (OMT)

Unified Modeling Language (UML).

3.1.4 Expert Systems

An expert system is a knowledge based information system that uses its knowledge
about a specific, complex application area to act as an expert consultant to end
users.
The steps are encapsulated in the following steps:

Identify the problem and design the task

Acquire knowledge to solve the problem
Design the system- Knowledge rules, natural language interfaces,
inference engines and rule editors, heuristics search strategies, forward and

backward reasoning with rules

Build and test a prototype expert system
Operate the expert system

Maintain the expert system

In undertaking a research work of this magnitude, it is quite important to use

methodology that allows for more flexibility and thoroughness in research.
After due consideration of all the available methodologies, I decided on using the
Structured System Analysis and Design Methodology (SSADM). The use of this
methodology enables the researcher to thoroughly investigate and analyze the
present system in order to have an in-depth understanding of the system. This
helped in showing the weakness and strength of the present system, which helps
modeling a much better system that would be implemented.

3.2

Structured System Analysis and Design Methodology (SSADM)

Structured Systems Analysis and Design Methodology (SSADM) is a systems

approach to the analysis and design in information systems. This approach is
mainly designed for large scale information systems with high volume of business
events. SSADM is a waterfall method by which an information system design can
be arrived at.

This methodology involves breaking down the system process into the following
steps:

Problem identification

Feasibility studies
System Analysis
System Design
Implementation
Testing

Maintenance

3.2.1 Problem identification

This step involves stating the problem observed in the present system that needs to
be addressed. The researchers after having a view of the present system observed
the following problems inherent in its operation.

The manual national service posting system was tedious and tasking. It was
discovered that the process was slow and as such, graduates from different
institutions were not attended as expected. The system posed much task on
universities as they travel to Abuja to submit lists of students that qualify for the
national service at intervals. Also, it was observed that compiled lists were full of
errors.
3.2.2 Feasibility studies
The objective of the feasibility study phase is to identify its properties and to
access the environment thoroughly in order to determine the possibility in terms of
financial implications, economic implications and effects on operational procedure,
thus the following methods of information gathering:
3.2.2.1 Interview method
Due

to

the

need

for

collecting

adequate

reliable

and

authentic

information, the research embarks on a face to face conversation with relevant

school departments including the school NYSC unit at SOSC building, as well as
an extensive web research, to elicit necessary information pertaining to national
service mobilization.
3.2.2.2 Evaluation of forms

The researchers examined all the available forms pertaining to compilation of

NYSC lists, and publishing of mobilized candidates. These forms help the
researchers to know what the new system inputs and outputs would be. It also
helped the researcher to develop a suitable input form as well as suitable output
form.
The researcher after concluding the investigation of the present system, collecting
all relevant details that show all flaws, strengths and process of the existing system,
the following inferences were made:
- A new mobilization system is possible and better than the existing system.
- A central database could be developed to serve as a repository of records.
- NYSC posting system could be computerized thus, eliminate human error
during processing and also, delay.

3.2.3 System Analysis

This involves a thoroughly study of the present system to get basic factor and
knowledge of its modus operandi. After analyzing the present, the following facts
were established:

- Records of participating graduates are typed and compiled in a paper and

posted to the NYSC Headquarters at Abuja.
- The manual system of mobilization is slow, tedious and prone to human
error as human compilation cannot be relied on.
- Mobilization lists are published by a central NYSC unit for all the
participating institutions and distributed to schools.
- Call up letters for all participating graduates are also published by the same
central unit.

3.2.4 System Design

The new national service mobilization system should be user-friendly. In carrying
out the design for the new system, the researchers will first make an architectural
design after which a detailed design will be carried out. The architectural design
shows the modular breakdown of the new system, while the detailed design will
show the operational procedures of each module using flow charts.
3.2.5 Implementation

This phase involves putting into function all the practical design and getting the
new system into operation. The following would constitute the implementation of
the new system:
-

Staff training

- Change over procedure

- System testing

3.2.6 Testing
This step involves testing all the different modules of the new system to know if
they are working efficiently and effectively. Then, also testing the entire system as
a whole to be sure if it works harmoniously and efficiently too. The researchers
seeing the importance of program testing used and modular testing technique
described above. The new system was found effective and efficient precise in date
and information processing before it was certified okay for use.

3.2.7 Maintenance

The new system developed and its associated program will be reviewed from time
to time to evaluate its working condition to see if there is any need for
enhancement and corrective maintenance.

3.3

Analysis of the Present Mobilization System

The current system of national service mobilization uses paper based record
methods to manage information. . In this system, a great percentage of the
documents handled are hand written and paper-based, especially from the school
side of the system. The distribution of information and communication in general
is not fully automated. The analysis carried out covers the organization and its
environment, the mode of operations, weaknesses of the present paper-based
record system, high level model of the proposed solution and expectations of the
new system.

3.3.1 The Organization and Its Environment

The National Youth Service Corps scheme was created in a bid to reconstruct,
reconcile and rebuild the country after the Nigerian Civil war. The unfortunate
antecedents in our national history gave impetus to the establishment of the
National Youth Service Corps by decree No.24 of 22nd May 1973 which stated
that the NYSC is being established "with a view to the proper encouragement and
development of common ties among the youths of Nigeria and the promotion of
national unity".
As a developing country, Nigeria is further plagued by the problems attendant upon
a condition of under development, namely; poverty, mass illiteracy, acute shortage
of high skilled manpower (coupled with most uneven distribution of the skilled
people that are available), woefully inadequate socioeconomic infrastructural
facilities, housing, water and sewage facilities, road, healthcare services, and
effective communication system.

3.4

Problems of the Existing System

The manual system, which involves the manual entering of data and storage in
manual filing system is a tedious way of keeping and maintaining records, and
prone to a lot of problems. These problems include the following:

1.

Accessibility of records is difficult:

Since these records are manually computed by the school, it takes too long to
locate the required files in order to update them. Most times, a file can be

misplaced leading to loss of information.

2. Safety and security of files is inadequate:
At the end of lists compilation by the various universities involved in the
system, the list is sent to NYSC unit for verification and validation. In this
process, any alteration to the list, in the case of adding or removing names
might not be traced.
Again, the procedures for updating all files are not clearly defined and as
3.

such, mistakes are often made when entering data.

Since data is filed in several places under different labels, it is difficult to
obtain information from the files to generate reports.

3.5

Techniques Used in the Study of the Current System

The system investigation is actually carried out using some fact findings methods
and critically studying and analyzing the findings. The techniques for gathering
study fact presented below does not represent an exhaustive list of what is used but
it identify the major techniques used.

3.5.1 The Interview Method

Interviewing involves verbally questioning a number of persons from various

levels of an organization and taking of their responses. This involves a one-to-one
discussion with the people from whom the information will be obtained.
The interview remains the best way to obtain critical study facts. During the course
of the interview, questions about the criteria for selection and rejection of lists,
mobilizations standards, format of call up letter, contents of the mobilization list,
storage and retrieval methods were asked. General questions about the systems
inputs, outputs, files method procedures, data control and storage are also asked
and responses recorded.

3.5.2 Observation Method

This involves a process in which the system investigator see firsthand how people
in the system handle certain documents and how various practices and procedure
are followed under different conditions.
Prior to observation, the investigator should;
1. identify and define what it is that is going to be observed.
2. estimate the length of time the observation will require.
3. secure proper management approval to conduct the observation
Among some of the activities observed include the recording and compilation of
lists, sourcing of students information, etc.

3.5.3 Document Examination

This enable the analyst get firsthand knowledge of reports letters, policy statement,
and written procedures. This will help the analyst understand what is presently
done, how it is structured, what is not available and what is considered important.
Among some of the documents examined include the students registration form,
the departmental students record, and call up letters.

3.6

Expectation of the New System

Improvements to systems can be defined as changes that will result in worthwhile

benefits. It is expected that the new system will reduce at least by half (1/2) all the
problems encountered in the old system and at least improve on some, if not all the
shortcomings noticed in the old system.
The new system is expected to do the following:
i.

Full digitalization of NYSC records.

ii.

Reduce errors in inputs.

iii.

Speed up processes.

iv.

Streamline a process by eliminating unnecessary steps.

v.

Improve user satisfaction with the system.

vi.

Cuts costs to the barest minimum.

vii.

Improve on the security of data and information.

viii.

To increase data integrity and reliability due to a more secure and

reliable system.

3.7

Dataflow Diagram of the Present System

A flow diagram is an actual representation of the logic of the processes of the

system from input stage to output stage i.e. information flow of the basic ideas of
the proposed program as it passes from one stage to another. The first stage starts
with creations of school accounts which is the duty of the NYSC admin unit,
achieved by clicking on the Register School followed by clicking confirming the
registration. The details are then saved in the database for the school login.The
account created can be used by the school to login. An optional but necessary
change of login details is available for the school. After this state, the school can
then upload students by entering the details and uploading as required.
The uploaded lists from schools gets to the NYSC unit for approval. If a list is
approved, the school can print out its master list of approved students and then the
students can print their call up letters.

The dataflow diagram serves as the basic input and information flow (output) of
the new system.

Launch application

Login: Admin

Change login details

Register students

Login: School

Register school(s)
Save school details in database

Create admin settings

View registered school

Upload school Register

list
list in NYSC database
Notify NYSC unit

Post students to states randomly

Notify SchoolApprove/
unit
Disapprove school list

Is list approved?

Login: Students
Update students list database
LOG OUT: Admin and School

Print Call up letter

Fig 3.1 Overall Data Flow Diagram of the Proposed System

The proposed model for the national service posting system application will
constitute the basic concept of a computer based information system which
converts inputs to outputs using a computer to process the given input.

START

NYSC MODULE

-------Admin login
-------Attend Mails
-------Register Schools
-------Remove Schools
-------View Schools
-------Settings
-------Logout

SCHOOL MODULE

-------School login
-------Register students
-------View mails
-------View and print list
-------Settings
-------Logout

Fig 3.2 High Level Model of the Proposed System

CHAPTER FOUR

4.0

SYSTEM DESIGN AND IMPLEMENTATION

4.1

Introduction

A system is an organized collection of inter related subsystems with a collective

responsibility of meeting a goal. Dependent subsystems are regularly interacting
while independent group of components forming a unified whole work like standalone in achieving a specified task.
A system also defined as an organized or complex unitary whole. System analysis
is therefore the study of the systems processing including investigation of inputs
and outputs in order to find better, more economical and efficient means of
processing data (D.I. Cleland and W.R. King, 1975).

4.2

Objectives of the New System

The new proposed system is expected to provide computerized processes for

national service mobilization for National Youth Service Corps admin and the
school by doing the following:
i.

Ensuring a reliable mobilization system: The lists of the students will be

to a standard that can be relied on as the system will not deliver results that

ii.

are incorrect.
Ensuring timely delivery of results: The application will ensure that results
are delivered as soon as possible as the system does not support delays

iii.

found existing in the present system.

Ensuring an error and corruption free system: The state of posting is
automatically generated and so, there will be no room for manipulations of

iv.

states of postings.
Ensuring database maintenance for records: The application ensures

v.

connection of school records with the database and update thereof.

Ensuring Data Integrity: The application program ensures that each of the
administrators has a unique identity specified during login and has no access
to anothers account.

4.3

System Design

Conceptualizing a system design is done in two modeling phase:

i.

Data Modelling: This phase involves detecting the various data entities of
the system and analyzing its attributes and the relationship amongst the data

ii.

entities.
Function Modelling:

On the other hand, this phase describes how the

data entities are to be processed to achieve a desired solution on the path of

solving the identified problem.
The purpose of the system design is to effectively divide the overall problems into
small and more manageable problems that can be easily handled by separate
program modules. The separate program modules will later be integrated forming
the entire system. This design methodology is called Top-Down-Design. The
program modules that control the main logic of the system must rely on lower level
modules to perform subordinate tasks reliably.
A detailed design of the new system will guide work on implementation of the
system. The new system will be based on the development of a computerized
online posting system for National Youth Service Corps.

4.4

Program Design

The program design does the work of identification of all modules of its software
and the relationship that exists between them and also solution statement and
coding. The Top-Down-Design method of modular programming would be
adopted.
The Top-Down-Design therefore is a design process whereby a software designer
begins from a top most module to break the system into subsystems by taking each
system in turn and breaking them into program modules. The major idea in topdown-design is that the design must progress from the general purpose, each
program module being progressively designed. Modular programming is simply
the art of writing programs in independent modules, the central idea in modular
programming is to sub-divide the system into smaller units that are independently
testable and which can be integrated to accomplish the overall program objectives.

4.5

General Flowchart of the Proposed System

START

HOME PAGE

LOGIN TYPE
ADMIN LOGIN
DETAILS

SCHOOL

ADMIN

NOIS MATCH FOUND?

SCHOOL LOGIN
DETAILS

IS MATCH FOUND?
NO

YES

YES
PERFORM SCHOOL
FUNCTIONS

PERFORM ADMIN
FUNCTIONS

SAVE RESULTS TO
DATABASE

4.6

STOP

Program Specification Flowchart

Fig 4.1: General Flowchart of

the Proposed System

Program specification flowchart can be defined as a diagrammatic representation

that illustrates the sequence of operations to be performed to get the solution of a
problem. The flowchart is a means of visually presenting the flow of data through
an information processing, the operations performed within the system and the
sequence in which they are performed.
A program flowchart plays a vital role in programming of a problem and quite
helpful in understanding the logic complicated and lengthy problems. Once the
flowchart is drawn, it becomes easy to write the program in any high level
language.
The advantages of using a program specification flowchart are:
i.

Communication: Flowcharts are better way of communicating the logic of

ii.

a system to all concerned.

Effective Analysis: With the help of flowchart, problem can be analyzed in

iii.

more effective way.

Proper Documentation: Program flowcharts serve as a good program

iv.

documentation, which is needed for various purposes.

Efficient Coding: The flowcharts act as a guide or blueprint during the

v.

system analysis and program phase.

Proper Debugging:
The flowchart helps in debugging process.

vi.

Efficient Program Maintenance:

The

maintenance

of

operating

program becomes easy with the help of flowchart. It helps the programmer
to put efforts more efficiently on that part.
4.6.1 Program Module Flowcharts

START

INPUT SCHOOL DETAILS

NO

ARE ALL ENTRIES

MATCHED?
ARE THERE MAILS?
YES

VIEW MAIL
STORE SCHOOL DETAILS IN THE DATABASE

VALIDATE REQUEST
STOP

Fig 4.2: School Registration

ANY MORE MAILS?
NO

STOP

YES

YES
START
NO

ENTER SCHOOL CODE

Fig 4.3: School Lists Approval Requests

IS MATCH FOUND?

CONFIRM SCHOOL DETAILS

DELETE SCHOOL FROM DATABASE

STOP

START
NO
ENTER STUDENT DETAILS
YES

ARE ALL ENTRIES

MATCHED?

STORE STUDENT DETAILS IN THE DATABASE

ANY MORE
STUDENTS?

Fig 4.4: Remove School from database

IS THE NO OF STUDENTS WITHIN RANGE

SUBMIT LIST FOR APPROVAL

STOP

NO

YES

YES

NO

YES

Fig 4.5: Student Registration and List Upload

4.6.2 Program Modules
The proposed mobilization system will contain the following modules:

Welcome Page: This page provides a link for the NYSC administrator and the
university administrator to login.
Admin Login Page: This page provides fields for the login details of the NYSC
admin. The page ensures that the user (NYSC admin) has the right login details
before he can have access to the admin portal.
Admin Unit: The pages that make up this unit gives access to creation of school
accounts, approval of school lists, removal of school account and global
configuration settings such as the current batch, date of reporting to camp,
minimum number of names a school can upload, etc.
School Login Page: Once an account has been created for a school, the school can
login from this page to access the school portal. This page ensures that
unauthorized access to the portal is hindered.
School Unit: The pages that make up this unit gives access to creation of students
data, viewing of mails, viewing and printing of school lists and modification of
login details.

4.7

Database Specification

The database was designed with MYSQL using the developed data flow diagram.
The database contains information of the entities of the national service
mobilization system. It organizes and manages the information to obtain the report
required to support the application relational database where a common field
relates to different tables of data to each other.

4.8

Data Dictionary

In the database specification, the following database tables below are used.

Table 4.2: School inbox messages

COLUMN

DATA TYPE

NAME
Code

Character

Message
Time

varying
Text
Datetime

inbox
LENGTH

DESCRIPTION

School

code
Message contents
Date and time
message arrival

Table 4.3: Compiled Students List

list

identification

of

COLUMN

DATA TYPE

LENGTH

DESCRIPTION

NAME
Code

Character

Schoool ID number

Department

varying
Character

100

Student department

reg_no

varying
Character

20

Student reg no

Surname

varying
Character

20

Student surname

last_name

varying
Character

20

Student last name

other_name

varying
Character

20

Student other name

Sex
state_of_origin

varying
Integer
Integer

1
2

Student gender
State of origin

of

student
Date
of

of

1
1

student
Checks if list is sent
Checks
if
list
is

1
6

approved
State of Posting
Call up number

Dob
Sent
Approved
state_posted
callup_no

Date
Integer
Integer
Integer
Character

birth

varying

Table 4.4: School record list

COLUMN

DATA TYPE

school
LENGTH

DESCRIPTION

NAME
Name

Character

60

School code

Address
Category
Code

varying
Text
Integer
Character

1
3

Username

varying
Character

School address
School category
School
identification
code

20

School username

Password

varying
Character

20

School password

Date

varying
Date

Registration date

Table 4.5: NYSC Admin Login details

admin
LENGTH

COLUMN

DATA TYPE

DESCRIPTION

NAME
Username

Character

30

Primary

Password

varying
Character

30

table
Admin Login password

key

of

the

varying

Table 4.7: List approval requests

COLUMN

DATA TYPE

NAME
Id

Character
varying

requests
LENGTH
3

DESCRIPTION
School
code

identification

Name

Character

Date

varying
Datetime

4.9

100

Name

of

sending

institution
Date and time
request arrival

of

Input/Ouput Design

Data and storage is considered to be the heart of any information system. The
computer cannot accept data in human readable form, such as speech or a hand
written document. It is necessary therefore to present data to the computer in a way
which provides easy conversion into its own electronic pulse-based forms. This is
achieved by supplying data using input devices such as a keyboard, which converts
it into machine sensible form and also produces output through monitor and
printer.
4.9.1 Input Specifications and Design
The input to the new system is derived from students registration form and school
registration form. These forms contain relevant information concerning student and
school records. The inputs are then processed to obtain the desired outputs. The
input forms are designed as follows:

Welcome Page

Admin Login

School login

School registration

4.9.2 Output Specifications

The output design was based on the inputs. The report generated gives a
meaningful report to the management. The system designed generated the
following reports.
1.

Master mobilization sheet

2.

Call up letter

3.

List of schools

These outputs can be generated as soft copy.

Mobilization list

View Schools

Student registration confirmation

School compiled list

Admin mails

Call-up Letter

4.10 Choice of Programming Language

The core programming language used to develop this program was PHP. The
programming language was selected for the following reasons.
i.

PHP doesnt use a lot of the systems resources so it runs faster and doesnt
tend to slow other processes down. It is typically used as an Apache module,
written in C, so it loads and executes quickly. It works well with other
softwares and is quite fast.

ii.

PHP is also fairly stable and since it is open source, the PHP community
works together to fix any bugs. The community offers technical support and
continuously updates the code further expanding PHPs capabilities.

iii.

PHP offers many levels of security to prevent malicious attacks. These

security levels can be adjusted in the file.

iv.

Another key advantage of PHP is its connective abilities. PHP uses a

modular system of extensions to interface with a variety of libraries such as
graphics, XML, encryption, etc. In addition, programmers can extend PHP
by writing their own extensions and compiling them into the executable or
they can create their own executable and load it using PHPs dynamic
loading mechanism.

4.11 Program Documentation and Implementation

This section describes implementation requirements of the software, hardware,
operating systems and memory requirement for installation of the software as well
as detailed implementation arrangement.
4.11.1 System Implementation
The new system was implemented using PHP programming language. This is
because the programming language has the advantage of easy development,
flexibility and it has the ability of providing the developer/programmer with
possible hints and it produces a graphical user interface.
4.11.2 Hardware and Operating System Requirement
This is for the implementation of the web application software. For effective and
efficient functioning of the system, the following hardware and software
specifications are recommended.
4.11.3 Software Specifications
Minimum of the following Operating System
i.

Microsoft Windows XP Home and Professional Edition (Professional

Service Pack 2, 3) or any newer version of Microsoft Windows

ii.

PHP 5.2 or any newer version

iii.

MYSQL 5.4 or any newer version

iv.

Apache server 2.2 or any newer version

4.11.4 Requirements for Processor

The software requires a minimum of 600 MHZ Pentium processor. It is however
recommended that for optimum performance faster processors like 1.5GHZ
Pentium grade processor be used.
4.11.5 RAM Size
The minimum RAM requirement is 1GB but 4GB is recommended for flawless
execution. This is because all connection to the server will use memory on the
RAM for processing of request.
4.11.6 Disk Space
Your computer must have a minimum of 20GB of Hard disk space available. The
user may be able to make more space available by removing temporary files on
your computer, including temporary files created when you decompress some of
the software for installation

4.11.7 Run/Operate the Software

In order to run or operate this application software, be sure to pay careful attention
to the software requirements relative to the prerequisite programs listed earlier that
must be installed prior to proceeding installing the application.
4.11.8 Detailed Implementation Plans
The full implementation of this project is to eliminate the old manual system and
its deficiencies and run a full automated mobilization system to improve the
overall effectiveness and efficiency of the mobilization process.
4.11.9 Changeover
The kind of changeover to be implemented in this case is a direct changeover as
both the old process and new process cannot run concurrently. Hence detailed
planning must be effectively implemented to avoid a failed implementation.
4.11.10 File Conversion
File conversion plans must be prepared and arrangements made for parallel runs
before phasing out the old system. The files in the manual process should be input
into the new system database.
For this product software, I recommend a test-run on the process using test-data
which can be readily generated from previous result. This should be done at least

one month before the new mobilization session commences so that any error
noticed can be readily corrected before switching fully to the new system.
4.11.11 Training of Operators and Users
There is the need to train the potential users of this application (course advisers,
school ICT unit, students, NYSC admins) on the mode of operation of the new
system. The training of the officials will be based on their interaction with the
system. For example, the course adviser will be taught how to enter the records of
students that qualify for mobilization.
The software is designed to be more user friendly for easy access to all the user
and operators that have the administrative privileges/permissions.

CHAPTER FIVE

5.0

SUMMARY, CONCLUSION AND RECOMMENDATIONS

5.1

Summary

This project work on the design and implementation of National Youth Service
Corps posting system is designed to automate the processes involved in the
mobilization of prospective corps members to various states of the federation. The
design implements a system whereby a school uploads the list of the students who
qualify to be mobilized for the national service. The school also has access to view
and print the compiiled record of all the students mobilized for the school. Updates
of the progress of the work is communicated to the school via a mail box.
Eventually, the school can print the call up letter of its mobilized students.
On the other hand, the NYSC unit receives the list sent by the school and acts on it
(approve or disapprove). Once the list is approved, the school gets notified and the
school list is updated. Before a school can have access to the portal, it must first be
registered in the NYSC database by the NYSC admin. The unit also has acccess to
delete the record of schools, fo rinstance in the case when a school is closed down.

There is a feedback forum where the school can communicate with the NYSC unit
in the case of any problems encountered.
Generally, the application was developed

with the combination of PHP

programming and MYSQL database owing to the efficiency of the tools in terms of
ease of use and its security features.

5.2

Conclusion

The importance of the use of computer systems today cannot be overemphasized.

The academic unit should be the first to embrace this technology trends, being the
training unit.
The program was aimed to implement an easy to use system that can efficiently
manage the mobilization/posting system for the National Youth Service Corps. The
system developed was a result of the analysis and implementation of the data
derived from necessary academic unit concerned with national service mobilization
and interview from important persons.

5.3

Recommendations

Based on the achieved objective of this project and the experiences gained during
its designed and implementation, I wish to make the following recommendations
for future improvement.
Information Technology is an emerging technology, especially in this part of
the world. The use and applications are still being underutilized. The
students and staff of universities should be trained on the importance of the
integration of computer systems in our day to day activities, to make them
easy for us.
The national service administrators should computerize their mobilization
system for greater efficiency, neatness, and reliability. This will go a long
way to save the interested parties all the trouble that are associated with
manual mobilization, including errors and corruptions.
Finally, the interested parties should embrace the new system and try to
make it better.

REFERENCES

NYSC (undated) The Purpose of Community Development and the

Techniques for its Implementation. Orientation Lecture Series. NYSC
Directorate, Lagos.
Ejiogu, A. (2001). Challenges of Educating Nigerian Youths for the 21st Century.
In: Nwagwu N.A. et al. Current Issues in Educational Management in
Nigeria. A Publication of the Nigerian Association for Educational
Administration and Planning. Pp 424-430.
FRN (Federal Republic of Nigeria) (2004). National Policy on Education 4th
Edition. Federal Ministry of Education, Abuja.
Ekong, E.E. (2010). Rural Sociology: An Introduction and Analysis for
Rural Nigeria. (Third Edition). Dove Educational Publishers, Uyo, Nigeria.
Okogie, A.O. (1992). The Youth and the Catholic Church in Nigeria In: The Youth,
the Church and the State Akukwe and Ilozumba Eds. Catholic Youth
Organization of Nigeria, Enugu.

Onochie, S.N. (2008). Tertiary Education and Youth Empowerment Mass Media
Challenges. In: POFSA Journal of Arts Science and Technology Oko. 11:
160-166.
Adibe, M.O. (2003).Computer Literacy, Lagos: Brillace Nigeria limited.
Aneke, (2005). Concepts and Application Technology in Information Technology.
Enugu:Macmillian Nigeria plc.
Nosike, L.(2003),Internet Literacy. Lagos: Longman publication.
Sargeanuts, M J.(1993),Operational Research for Management. London: William
Heiman Ltd.
Abasiekong, E.M. (1980). Mass Participation. An Essential Element for Rural
Development in Developing Countries.
Adedoyin, S.F. (2005). Youth and Children Programming in Extension.
Agricultural Extension in Nigeria. S.F. Adedoyin (ed) Agricultural
Extension Society of Nigeria, ARMTI, Ilorin.
Fisher, K. (1993). Leading Self-Directed Work Teams: A Guide to
Developing New Team Leadership Skills. McGraw Hill Co., New York.
FMYD (Federal Ministry of Youth Development (2008). Nigerian Youth
Employment Action Plan (NIYEAP) 2009-2011. Abuja, Nigeria.

APPENDIX A (Program Codes)

ADMIN PAGE
Admin Login
<!DOCTYPE html>
<html>
<head>
<title>National Youth Service Corps</title>
<meta charset="UTF-8" />
<link rel="stylesheet" type="text/css" href="styles/style.css" />
<!--[if IE 6]><link rel="stylesheet" type="text/css" href="styles/ie6.css" /><!
[endif]-->
</head>
<body>
<div id="page">
<div id="header">
<div id="section">
<div id="head">NYSC Posting System</div>
</div>
</div>
<div id="content">
<div>
<h3>Admin Login</h3>
<center>

<form action="index.php" method="post">

<table width="60%" border="0" cellspacing="4" cellpadding="4">
<tr>
<td>
</td>
</tr>
<tr>
<td>
Username:<br>
<input type="text" maxlength="20" name="username" value="">
</td>
</tr>
<tr>
<td>
Password:<br>
<input type="password" name="password" maxlength="20" value="">
</td>
</tr>
<tr>
<td>
<input type="submit" name="submit" value="Login" class="submit">
</td>
</tr>

</table>
</form>
</center>
</div>
</div>
<div id="footer">
<div>
<div id="connect"><a href="https://www.facebook.com/pages/NYSC-2014Service-Year/321789484526089"
target="_blank"><img
src="images/iconfacebook.gif"
alt=""
/></a>
<a
href="https://twitter.com/NYSCAbuja"
target="_blank"><img
src="images/icon-twitter.gif"
alt=""
/></a>
<a
href="https://youtube.com" target="_blank"><img src="images/icon-youtube.gif"
alt="" /></a> </div>
<div class="section" style="color:#FFF; text-align:right; font:20px Georgia,
'Times New Roman', Times, serif">
Okele Sunday Peter - 20091666676
</div>
</div>
</div>
</div>
</body>
</html>

Home
<!DOCTYPE html>

<html>
<head>
<title>National Youth Service Corps</title>
<meta charset="UTF-8" />
<link rel="stylesheet" type="text/css" href="styles/style.css" />
<!--[if IE 6]><link rel="stylesheet" type="text/css" href="styles/ie6.css" /><!
[endif]-->
</head>
<body>
<div id="page">
<div id="header">
<div id="section">
<div id="head">NYSC Posting System</div>
<span><br><a href="logout.php" style="font:20px
Andalus">Logout</a></span><br />
</div>
<ul>
<li class="current"><a href="home.php">Home</a></li>
<li><a href="mail.php">Requests</a></li>
<li><a href="add.php">Add School</a></li>
<li><a href="remove.php">Remove School</a></li>
<li><a href="viewschools.php">View Schools</a></li>
<li><a href="complaints.php">Complaints</a></li>
</ul>
<div id="tagline" style="margin-top:0;">
<div>
<h4>NYSC Posting System</h4>
<p style="font-family:Georgia, 'Times New Roman', Times, serif">&clubs;
Okele Sunday Peter<br>&clubs; 20091666676<br>&clubs; Information Mgt.
Technology</p>
</div>
</div>
</div>
<div id="content">
<div id="home">
<div>
<h1>Welcome!</h1>
<p>The NYSC scheme was created in a bid to reconstruct, reconcile and
rebuild the country after the Nigerian Civil war. The unfortunate antecedents in our
national history gave impetus to the establishment of the National Youth Service

Corps by decree No.24 of 22nd May 1973 which stated that the NYSC is being
established "with a view to the proper encouragement and development of
common ties among the youths of Nigeria and the promotion of national
unity".</p>
<p>
As a developing country, Nigeria is further plagued by the problems attendant upon
a condition of under development, namely; poverty. mass illiteracy, acute shortage
of high skilled manpower (coupled with most uneven distribution of the skilled
people that are available), woefully inadequate socioeconomic infrastructural
facilities, housing. Water and sewage facilities, road, healthcare services, and
effective communication system...<a href="http://www.nysc.gov.ng" title="Read
More" target="_blank">Read More</a>
</p>
</div>
</div>
</div>
<div id="footer">
<div>
<div id="connect"><a href="https://www.facebook.com/pages/NYSC-2014Service-Year/321789484526089" target="_blank"><img src="images/iconfacebook.gif" alt="" /></a> <a href="https://twitter.com/NYSCAbuja"
target="_blank"><img src="images/icon-twitter.gif" alt="" /></a> <a
href="https://youtube.com" target="_blank"><img src="images/icon-youtube.gif"
alt="" /></a> </div>
<div class="section" style="color:#FFF; text-align:right; font:20px Georgia,
'Times New Roman', Times, serif">
Okele Sunday Peter - 20091666676
</div>
</div>
</div>
</div>
</body>
</html>
Request Page
<!DOCTYPE html>
<html>

<head>
<title>National Youth Service Corps</title>
<meta charset="UTF-8" />
<link rel="stylesheet" type="text/css" href="styles/style.css" />
<!--[if IE 6]><link rel="stylesheet" type="text/css" href="styles/ie6.css" /><!
[endif]-->
</head>
<body>
<div id="page">
<div id="header">
<div id="section">
<div id="head">NYSC Posting System</div>
<span><br><a
Andalus">Logout</a></span><br />

href="logout.php"

</div>
<ul>
<li><a href="home.php">Home</a></li>
<li class="current"><a href="mail.php">Requests</a></li>
<li><a href="add.php">Add School</a></li>
<li><a href="remove.php">Remove School</a></li>
<li><a href="viewschools.php">View Schools</a></li>
<li><a href="complaints.php">Complaints</a></li>
</ul>

style="font:20px

</div>
<div id="content">
<div>
<h3>School Lists</h3>

There are no mails to attend to. Thank you!

</div>
</div>
<div id="footer">
<div>
<div id="connect"><a href="https://www.facebook.com/pages/NYSC-2014Service-Year/321789484526089"
target="_blank"><img
src="images/iconfacebook.gif"
alt=""
/></a>
<a
href="https://twitter.com/NYSCAbuja"
target="_blank"><img
src="images/icon-twitter.gif"
alt=""
/></a>
<a
href="https://youtube.com" target="_blank"><img src="images/icon-youtube.gif"
alt="" /></a> </div>
<div class="section" style="color:#FFF; text-align:right; font:20px Georgia,
'Times New Roman', Times, serif">
Okele Sunday Peter - 20091666676
</div>
</div>
</div>
</div>
</body>
</html>

Add School

<!DOCTYPE html>
<html>
<head>
<title>National Youth Service Corps</title>
<meta charset="UTF-8" />
<link rel="stylesheet" type="text/css" href="styles/style.css" />
<!--[if IE 6]><link rel="stylesheet" type="text/css" href="styles/ie6.css" /><!
[endif]-->
</head>
<body>
<div id="page">
<div id="header">
<div id="section">
<div id="head">NYSC Posting System</div>

<span><br><a
Andalus">Logout</a></span><br />

href="logout.php"

style="font:20px

</div>
<ul>
<li><a href="home.php">Home</a></li>
<li><a href="mail.php">Requests</a></li>
<li class="current"><a href="add.php">Add School</a></li>
<li><a href="remove.php">Remove School</a></li>
<li><a href="viewschools.php">View Schools</a></li>
<li><a href="complaints.php">Complaints</a></li>
</ul>
</div>
<div id="content">
<div>
<h3>Create School Account</h3>
<center>
<form action="add.php" method="post">
<table
width="60%"
border="0"
style="width:60%; border-style:none;">
<tr>
<td colspan="3">
<hr>
</td>

cellspacing="4"

cellpadding="4"

</tr>
<tr>
<td>School Name:<br>
<input type="text" name="name" maxlength="60" value="" />
</td>
</tr>
<tr>
<td>Address:<br>
<textarea name="address"></textarea>
</td>
</tr>
<tr>
<td>Category:<br>
<select name='category'><option value='0'>Select</option><option
value='1'>University</option><option value='2'>Polytechnic</option></select>
</td>
</tr>
<tr>
<td>Assign Code:<br>
<input type="text" name="code" maxlength="3" value="" /></td>
</tr>
<tr>
<td>Username:<br>

<input type="text" name="username" maxlength="20" value="" /></td>

</tr>
<tr>
<td width="32%"><input class="submit" name="submit" type="submit"
value="Submit Data" style="width:120px; height:50px; font-size:16px;
cursor:pointer" /></td>
</tr>
</table>
</form>
</center>

</div>
</div>
<div id="footer">
<div>
<div id="connect"><a href="https://www.facebook.com/pages/NYSC-2014Service-Year/321789484526089"
target="_blank"><img
src="images/iconfacebook.gif"
alt=""
/></a>
<a
href="https://twitter.com/NYSCAbuja"
target="_blank"><img
src="images/icon-twitter.gif"
alt=""
/></a>
<a
href="https://youtube.com" target="_blank"><img src="images/icon-youtube.gif"
alt="" /></a> </div>
<div class="section" style="color:#FFF; text-align:right; font:20px Georgia,
'Times New Roman', Times, serif">
Okele Sunday Peter - 20091666676
</div>

</div>
</div>
</div>
</body>
</html>

Remove School
<!DOCTYPE html>
<html>
<head>
<title>National Youth Service Corps</title>
<meta charset="UTF-8" />
<link rel="stylesheet" type="text/css" href="styles/style.css" />
<!--[if IE 6]><link rel="stylesheet" type="text/css" href="styles/ie6.css" /><!
[endif]-->
</head>
<body>
<div id="page">
<div id="header">
<div id="section">
<div id="head">NYSC Posting System</div>

<span><br><a
Andalus">Logout</a></span><br />

href="logout.php"

style="font:20px

</div>
<ul>
<li><a href="home.php">Home</a></li>
<li><a href="mail.php">Requests</a></li>
<li><a href="add.php">Add School</a></li>
<li class="current"><a href="remove.php">Remove School</a></li>
<li><a href="viewschools.php">View Schools</a></li>
<li><a href="complaints.php">Complaints</a></li>
</ul>
</div>
<div id="content">
<div>
<h3>Delete School Account from Database</h3>
<center>
<form action="remove.php" method="post">
<table
width="60%"
border="0"
style="width:60%; border-style:none;">
<tr>
<td>
<hr width="70%" align="left">
</td>

cellspacing="4"

cellpadding="4"

</tr>
<tr>
<td>School Code:<br>
<input name="code" type="text" maxlength="3" value="" />
</td>
</tr>
<tr>
<td width="15%">&nbsp;<br>
<input class="submit" name="submit" type="submit" value="Submit
School"
style="width:120px;
margin:0;
height:50px;
font-size:16px;
cursor:pointer" />
</td>
</tr>
</table>
</form>
</center>
</div>
</div>
<div id="footer">
<div>
<div id="connect"><a href="https://www.facebook.com/pages/NYSC-2014Service-Year/321789484526089"
target="_blank"><img
src="images/iconfacebook.gif"
alt=""
/></a>
<a
href="https://twitter.com/NYSCAbuja"
target="_blank"><img
src="images/icon-twitter.gif"
alt=""
/></a>
<a

href="https://youtube.com" target="_blank"><img src="images/icon-youtube.gif"

alt="" /></a> </div>
<div class="section" style="color:#FFF; text-align:right; font:20px Georgia,
'Times New Roman', Times, serif">
Okele Sunday Peter - 20091666676
</div>
</div>
</div>
</div>
</body>
</html>

View Schools
<!DOCTYPE html>
<html>
<head>
<title>National Youth Service Corps</title>
<meta charset="UTF-8" />
<link rel="stylesheet" type="text/css" href="styles/style.css" />
<!--[if IE 6]><link rel="stylesheet" type="text/css" href="styles/ie6.css" /><!
[endif]-->
</head>
<body>
<div id="page">

<div id="header">
<div id="section">
<div id="head">NYSC Posting System</div>
<span><br><a
Andalus">Logout</a></span><br />

href="logout.php"

style="font:20px

</div>
<ul>
<li><a href="home.php">Home</a></li>
<li><a href="mail.php">Requests</a></li>
<li><a href="add.php">Add School</a></li>
<li><a href="remove.php">Remove School</a></li>
<li class="current"><a href="viewschools.php">View Schools</a></li>
<li><a href="complaints.php">Complaints</a></li>
</ul>
</div>
<div id="content">
<div>
<h3>School Record Database</h3>
<table width='100%' cellpadding='0' cellspacing='0'>
<thead>
<tr>
<th width='5%' align='center'>SN</th>
<th width='10%' align='center'>CODE</th>

<th width='35%'>NAME</th>
<th width='35%'>ADDRESS</th>
<th width='15%'>CREATED</th>
</tr>
</thead>
<tbody>

<tr class='light'
>
<td width='5%' align='center' valign='top'>1</td>
<td width='10%' valign='top'>FUW</td>
<td width='35%' valign='top'>Federal University Of
Technology</td>
<td width='35%' valign='top'>Mmm</td>
<td width='15%' valign='top' align='center'>28-092014</td>
</tr>

<tr class='dark'
>
<td width='5%' align='center' valign='top'>2</td>
<td width='10%' valign='top'>ILO</td>
<td width='35%' valign='top'>University Of Illorin</td>
<td width='35%' valign='top'>Uniillorin</td>

<td width='15%' valign='top' align='center'>28-102014</td>

</tr>

<tr class='light'
>
<td width='5%' align='center' valign='top'>3</td>
<td width='10%' valign='top'>NEK</td>
<td width='35%' valign='top'>Federal Polytechnic
Nekede</td>
<td width='35%' valign='top'>Nekede</td>
<td width='15%' valign='top' align='center'>28-102014</td>
</tr>

<tr class='dark'
>
<td width='5%' align='center' valign='top'>4</td>
<td width='10%' valign='top'>UNP</td>
<td

width='35%'

valign='top'>University

Of

Portharcourt</td>
<td width='35%' valign='top'>NO 2 sunday district</td>
<td width='15%' valign='top' align='center'>22-102014</td>
</tr>

</tbody>
</table>
</center>

</div>
</div>
</div>

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target="_blank"><img
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/></a>
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href="https://twitter.com/NYSCAbuja"
target="_blank"><img
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/></a>
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href="https://youtube.com" target="_blank"><img src="images/icon-youtube.gif"
alt="" /></a> </div>
<div class="section" style="color:#FFF; text-align:right; font:20px Georgia,
'Times New Roman', Times, serif">
Okele Sunday Peter - 20091666676
</div>
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</div>
</body>
</html>

School Complaints
<!DOCTYPE html>
<html>
<head>
<title>National Youth Service Corps</title>
<meta charset="UTF-8" />
<link rel="stylesheet" type="text/css" href="styles/style.css" />
<!--[if IE 6]><link rel="stylesheet" type="text/css" href="styles/ie6.css" /><!
[endif]-->
</head>
<body>
<div id="page">
<div id="header">
<div id="section">
<div id="head">NYSC Posting System</div>

<span><br><a
Andalus">Logout</a></span><br />

href="logout.php"

style="font:20px

</div>
<ul>
<li><a href="home.php">Home</a></li>
<li><a href="mail.php">Requests</a></li>
<li><a href="add.php">Add School</a></li>
<li><a href="remove.php">Remove School</a></li>
<li><a href="viewschools.php">View Schools</a></li>
<li class="current"><a href="complaints.php">Complaints</a></li>
</ul>
</div>
<div id="content" style="width:1100px">
<div style="width:1000px">
<h3>School Complaints</h3>

There are no complaints to attend to. Thank you!

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<div>

<div id="connect"><a href="https://www.facebook.com/pages/NYSC-2014Service-Year/321789484526089"

target="_blank"><img
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alt=""
/></a>
<a
href="https://twitter.com/NYSCAbuja"
target="_blank"><img
src="images/icon-twitter.gif"
alt=""
/></a>
<a
href="https://youtube.com" target="_blank"><img src="images/icon-youtube.gif"
alt="" /></a> </div>
<div class="section" style="color:#FFF; text-align:right; font:20px Georgia,
'Times New Roman', Times, serif">
Okele Sunday Peter - 20091666676
</div>
</div>
</div>
</div>
</body>
</html>

School Login
<!DOCTYPE html>
<html>
<head>
<title>National Youth Service Corps</title>
<meta charset="UTF-8" />
<link rel="stylesheet" type="text/css" href="styles/style.css" />
<!--[if IE 6]><link rel="stylesheet" type="text/css" href="styles/ie6.css" /><!
[endif]-->

</head>
<body>
<div id="page">
<div id="header">
<div id="section">
<div id="head">NYSC Posting System</div>
</div>
</div>
<div id="content">
<div>
<h3>School Login</h3>
<center>
<form action="index.php" method="post">
<table width="60%" border="0" cellspacing="4" cellpadding="4">
<tr>
<td>
</td>
</tr>
<tr>
<td>
Username:<br>
<input type="text" maxlength="20" name="username" value="">
</td>

</tr>
<tr>
<td>
Password:<br>
<input type="password" name="password" maxlength="20" value="">
</td>
</tr>
<tr>
<td>
<input type="submit" name="submit" value="Login" class="submit">
</td>
</tr>
</table>
</form>
</center>

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<div id="connect"><a href="https://www.facebook.com/pages/NYSC-2014Service-Year/321789484526089"
target="_blank"><img
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facebook.gif"
alt=""
/></a>
<a
href="https://twitter.com/NYSCAbuja"
target="_blank"><img
src="images/icon-twitter.gif"
alt=""
/></a>
<a
href="https://youtube.com" target="_blank"><img src="images/icon-youtube.gif"
alt="" /></a> </div>
<div class="section" style="color:#FFF; text-align:right; font:20px Georgia,
'Times New Roman', Times, serif">
Okele Sunday Peter - 20091666676
</div>
</div>
</div>
</div>
</body>
</html>

Notifications
<!DOCTYPE html>
<html>
<head>
<title>National Youth Service Corps</title>
<meta charset="UTF-8" />
<link rel="stylesheet" type="text/css" href="styles/style.css" />
<!--[if IE 6]><link rel="stylesheet" type="text/css" href="styles/ie6.css" /><!
[endif]-->
</head>

<body>
<div id="page">
<div id="header">
<div id="section">
<div id="head">NYSC Posting System</div>
<span><br><a
Andalus">Logout</a></span><br />

href="logout.php"

style="font:20px

</div>
<ul>
<li><a href="home.php">Home</a></li>
<li class="current"><a href="mail.php">Notifications</a></li>
<li><a href="upload.php">School List</a></li>
<li><a href="complaints.php">Complaints</a></li>
<li><a href="list.php" target="_blank">View List</a></li>
<li><a href="settings.php">Settings</a></li>
<li><a href="callup.php">Print Callup</a></li>
</ul>
</div>
<div id="content">
<div>
<h3>Notifications</h3>
<center>

<table width='100%' border='1' cellpadding='0' cellspacing='0'>

<thead>
<tr>
<th width='5%' align='center'>SN</th>
<th width='20%'>Date Received</th>
<th width='75%'>Message</th>
</tr>
</thead>
<tbody>

<tr class='light'
>
<td width='5%' align='center' valign='top'>1</td>
<td width='20%' valign='top'>28-10-2014</td>
<td width='75%' valign='top'>Your list was rejected by the NYSC
authority. Ensure your list has no error in it and the range of names are met</td>
</tr>

<tr class='dark'
>
<td width='5%' align='center' valign='top'>2</td>
<td width='20%' valign='top'>28-10-2014</td>

<td width='75%' valign='top'><strong>Reply - Complaint:

</strong><br>Wse4dr5ftg6hyu8j9ikol0p</td>
</tr>

<tr class='light'
>
<td width='5%' align='center' valign='top'>3</td>
<td width='20%' valign='top'>28-10-2014</td>
<td width='75%' valign='top'>Your complaint has reached the NYSC
unit</td>
</tr>

<tr class='dark'
>
<td width='5%' align='center' valign='top'>4</td>
<td width='20%' valign='top'>28-10-2014</td>
<td width='75%' valign='top'>Your list has been sent to the NYSC unit for
verification and further actions</td>
</tr>

<tr class='light'
>
<td width='5%' align='center' valign='top'>5</td>
<td width='20%' valign='top'>28-10-2014</td>

<td width='75%' valign='top'>An account has been created for you.</td>

</tr>

</tbody>
</table>

</center>

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</div>
<div id="footer">
<div>
<div id="connect"><a href="https://www.facebook.com/pages/NYSC-2014Service-Year/321789484526089"
target="_blank"><img
src="images/iconfacebook.gif"
alt=""
/></a>
<a
href="https://twitter.com/NYSCAbuja"
target="_blank"><img
src="images/icon-twitter.gif"
alt=""
/></a>
<a
href="https://youtube.com" target="_blank"><img src="images/icon-youtube.gif"
alt="" /></a> </div>
<div class="section" style="color:#FFF; text-align:right; font:20px Georgia,
'Times New Roman', Times, serif">
Okele Sunday Peter - 20091666676
</div>
</div>
</div>
</div>

</body>
</html>

School List
<!DOCTYPE html>
<html>
<head>
<title>National Youth Service Corps</title>
<meta charset="UTF-8" />
<link rel="stylesheet" type="text/css" href="styles/style.css" />
<!--[if IE 6]><link rel="stylesheet" type="text/css" href="styles/ie6.css" /><!
[endif]-->
</head>
<body>
<div id="page">
<div id="header">
<div id="section">
<div id="head">NYSC Posting System</div>
<span><br><a
Andalus">Logout</a></span><br />

href="logout.php"

</div>
<ul>
<li><a href="home.php">Home</a></li>

style="font:20px

<li><a href="mail.php">Notifications</a></li>
<li class="current"><a href="upload.php">School List</a></li>
<li><a href="complaints.php">Complaints</a></li>
<li><a href="list.php" target="_blank">View List</a></li>
<li><a href="settings.php">Settings</a></li>
<li><a href="callup.php">Print Callup</a></li>
</ul>
</div>
<div id="content">
<div>
<h3>Upload Students' Data</h3>
<center>
<form action="upload.php" method="post">
<table border="0" cellspacing="4" cellpadding="4" style="width:100%; borderstyle:none; font-weight:bold">
<tr>
<td width="85%" valign="top">
<span class="out" style="font:18px Georgia, 'Times New Roman', Times,
serif">
</span>
</td>
</tr>
</table>

<table border="0" cellspacing="4" cellpadding="4" style="width:100%; borderstyle:none; font-weight:bold">

<tr>
<td width="12%">Surname:</td>
<td width="32%"><input type="text" name="firstname" maxlength="30"
value="" /></td>
<td width="46%">
</td>
</tr>
<tr>
<td width="12%">First name:</td>
<td width="32%">
<input type="text" name="lastname" maxlength="30" value="" />
</td>
<td width="46%">
</td>
</tr>
<tr>
<td width="12%">Other name(s):</td>
<td width="32%">
<input type="text" name="othername" maxlength="30" value="" />
</td>

<td width="46%">
</td>
</tr>
<tr>
<td width="12%">Reg. No.:</td>
<td width="32%">
<input type="text" name="regno" maxlength="30" value="" />
</td>
<td width="46%">
</td>
</tr>
<tr>
<td width="12%">Department:</td>
<td width="32%">
<input type="text" name="department" maxlength="100" value="" />
</td>
<td width="46%">
</td>
</tr>
<tr>
<td>State of Origin:</td>
<td>

<select name='state'><option value='0'>Select State</option><option

value='1'>ABIA</option><option
value='2'>ADAMAWA</option><option
value='3'>AKWAIBOM</option><option
value='4'>ANAMBRA</option><option
value='5'>BAUCHI</option><option
value='6'>BAYELSA</option><option
value='7'>BENUE</option><option
value='8'>BORNO</option><option value='9'>CROSSRIVER</option><option
value='10'>DELTA</option><option
value='11'>EBONYI</option><option
value='12'>EDO</option><option
value='13'>EKITI</option><option
value='14'>ENUGU</option><option
value='15'>GOMBE</option><option
value='16'>IMO</option><option
value='17'>JIGAWA</option><option
value='18'>KADUNA</option><option
value='19'>KANO</option><option
value='20'>KATSINA</option><option
value='21'>KEBBI</option><option
value='22'>KOGI</option><option
value='23'>KWARA</option><option
value='24'>LAGOS</option><option value='25'>NASARAWA</option><option
value='26'>NIGER</option><option
value='27'>OGUN</option><option
value='28'>ONDO</option><option
value='29'>OSUN</option><option
value='30'>OYO</option><option
value='31'>PLATEAU</option><option
value='32'>RIVERS</option><option
value='33'>SOKOTO</option><option
value='34'>TARABA</option><option
value='35'>YOBE</option><option
value='36'>ZAMFARA</option><option
value='37'>FCTABUJA</option></select> </td>
<td>
</td>
</tr>
<tr>
<td>Sex:</td>
<td>
<select name='sex'><option value='0'>Select Gender</option><option
value='1'>Male</option><option value='2'>Female</option></select> </td>
<td>

</td>
</tr>
<tr>
<td>Date of birth:</td>
<td>
<select name="day" style="width:80px;">
<option value="0">Day</option>
<option value='1'>1</option>
<option value='2'>2</option>
<option value='3'>3</option>
<option value='4'>4</option>
<option value='5'>5</option>
<option value='6'>6</option>
<option value='7'>7</option>
<option value='8'>8</option>
<option value='9'>9</option>
<option value='10'>10</option>
<option value='11'>11</option>
<option value='12'>12</option>
<option value='13'>13</option>
<option value='14'>14</option>
<option value='15'>15</option>
<option value='16'>16</option>

<option value='17'>17</option>
<option value='18'>18</option>
<option value='19'>19</option>
<option value='20'>20</option>
<option value='21'>21</option>
<option value='22'>22</option>
<option value='23'>23</option>
<option value='24'>24</option>
<option value='25'>25</option>
<option value='26'>26</option>
<option value='27'>27</option>
<option value='28'>28</option>
<option value='29'>29</option>
<option value='30'>30</option>
<option value='31'>31</option>
</select>

<select
name='month'
style='width:150px;'><option
value='0'>Month</option><option
value='1'>January</option><option
value='2'>February</option><option
value='3'>March</option><option
value='4'>April</option><option
value='5'>May</option><option
value='6'>June</option><option
value='7'>July</option><option
value='8'>August</option><option
value='9'>September</option><option
value='10'>October</option><option
value='11'>November</option><option
value='12'>December</option></select>

<select name="year" style="width:86px;">

<option value="0">Year</option>
<option value='1980'>1980</option>
<option value='1981'>1981</option>
<option value='1982'>1982</option>
<option value='1983'>1983</option>
<option value='1984'>1984</option>
<option value='1985'>1985</option>
<option value='1986'>1986</option>
<option value='1987'>1987</option>
<option value='1988'>1988</option>
<option value='1989'>1989</option>
<option value='1990'>1990</option>
<option value='1991'>1991</option>
<option value='1992'>1992</option>
<option value='1993'>1993</option>
<option value='1994'>1994</option>
<option value='1995'>1995</option>
<option value='1996'>1996</option>
<option value='1997'>1997</option>
<option value='1998'>1998</option>
<option value='1999'>1999</option>
<option value='2000'>2000</option>

<option value='2001'>2001</option>
<option value='2002'>2002</option>
<option value='2003'>2003</option>
<option value='2004'>2004</option>
<option value='2005'>2005</option>
<option value='2006'>2006</option>
<option value='2007'>2007</option>
<option value='2008'>2008</option>
<option value='2009'>2009</option>
<option value='2010'>2010</option>
</select>
</td>
<td>
</td>
</tr>
<tr>
<td width="12%">&nbsp;</td>
<td width="32%">
<input name="submit" class="submit" type="submit" value="Submit Data"
style="width:120px; height:50px; font-size:16px; cursor:pointer" />
<input type="submit" name="submit" class="submit" value="Send List"
style="width:120px; height:50px; font-size:16px; cursor:pointer;" />
</td>

<td width="46%">&nbsp;</td>
</tr>
</table>
</form>
</center>

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</div>
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<div>
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target="_blank"><img
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alt=""
/></a>
<a
href="https://twitter.com/NYSCAbuja"
target="_blank"><img
src="images/icon-twitter.gif"
alt=""
/></a>
<a
href="https://youtube.com" target="_blank"><img src="images/icon-youtube.gif"
alt="" /></a> </div>
<div class="section" style="color:#FFF; text-align:right; font:20px Georgia,
'Times New Roman', Times, serif">
Okele Sunday Peter - 20091666676
</div>
</div>
</div>
</div>
</body>
</html>

Complaints
<!DOCTYPE html>
<html>
<head>
<title>National Youth Service Corps</title>
<meta charset="UTF-8" />
<link rel="stylesheet" type="text/css" href="styles/style.css" />
<!--[if IE 6]><link rel="stylesheet" type="text/css" href="styles/ie6.css" /><!
[endif]-->
</head>
<body>
<div id="page">
<div id="header">
<div id="section">
<div id="head">NYSC Posting System</div>
<span><br><a
Andalus">Logout</a></span><br />

href="logout.php"

</div>
<ul>
<li><a href="home.php">Home</a></li>
<li><a href="mail.php">Notifications</a></li>
<li><a href="upload.php">School List</a></li>

style="font:20px

<li class="current"><a href="complaints.php">Complaints</a></li>

<li><a href="list.php" target="_blank">View List</a></li>
<li><a href="settings.php">Settings</a></li>
<li><a href="callup.php">Print Callup</a></li>
</ul>
</div>
<div id="content">
<div>
<h3>Feedback Forum</h3>
<center>
<form action="complaints.php" method="post">
<table
width="50%"
border="0"
cellspacing="4"
style="width:50%; font:16px Verdana, Geneva, sans-serif;">
<tr>
<td>
</td>
</tr>
<tr>
<td>
Subject:<br>
<input type="text" maxlength="30" name="subject" value="">
</td>
</tr>

cellpadding="4"

<tr>
<td>
Message:<br>
<textarea name="message" style="border:1px solid #999; min-height:100px;
max-height:100px;"></textarea>
</td>
</tr>
<tr>
<td>
<input type="submit" name="submit" class="submit" value="Send">
</td>
</tr>
</table>
</form>
</center>

</div>
</div>
<div id="footer">
<div>
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target="_blank"><img
src="images/iconfacebook.gif"
alt=""
/></a>
<a
href="https://twitter.com/NYSCAbuja"
target="_blank"><img
src="images/icon-twitter.gif"
alt=""
/></a>
<a

href="https://youtube.com" target="_blank"><img src="images/icon-youtube.gif"

alt="" /></a> </div>
<div class="section" style="color:#FFF; text-align:right; font:20px Georgia,
'Times New Roman', Times, serif">
Okele Sunday Peter - 20091666676
</div>
</div>
</div>
</div>
</body>
</html>

View List
<!DOCTYPE html>
<html>
<head>
<title>National Youth Service Corps</title>
<meta charset="UTF-8" />
<link rel="stylesheet" type="text/css" href="styles/style.css" />
<!--[if IE 6]><link rel="stylesheet" type="text/css" href="styles/ie6.css" /><!
[endif]-->
</head>
<body>
<div id="page">

<div id="content" style="width:98%">

<div style="width:99%">
<center>
<div style="margin:10px; border:0px solid #CCC;">
There are no records to view. Thank you!

</tbody>
</table>
<!--<div style="text-align:right">
<a
href="#"
onclick="window.print()
width="50" /></a>

"><img

src="images/print3.png"

</div>-->
</div>
</center>

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</div>
<div id="footer">
<div>
<div id="connect"><a href="https://www.facebook.com/pages/NYSC-2014Service-Year/321789484526089"
target="_blank"><img
src="images/iconfacebook.gif"
alt=""
/></a>
<a
href="https://twitter.com/NYSCAbuja"

target="_blank"><img
src="images/icon-twitter.gif"
alt=""
/></a>
<a
href="https://youtube.com" target="_blank"><img src="images/icon-youtube.gif"
alt="" /></a> </div>
<div class="section" style="color:#FFF; text-align:right; font:20px Georgia,
'Times New Roman', Times, serif">
Okele Sunday Peter - 20091666676
</div>
</div>
</div>
</div>
</body>
</html>
Settings
<!DOCTYPE html>
<html>
<head>
<title>National Youth Service Corps</title>
<meta charset="UTF-8" />
<link rel="stylesheet" type="text/css" href="styles/style.css" />
<!--[if IE 6]><link rel="stylesheet" type="text/css" href="styles/ie6.css" /><!
[endif]-->
</head>
<body>
<div id="page">

<div id="header">
<div id="section">
<div id="head">NYSC Posting System</div>
<span><br><a
Andalus">Logout</a></span><br />

href="logout.php"

style="font:20px

</div>
<ul>
<li><a href="home.php">Home</a></li>
<li><a href="mail.php">Notifications</a></li>
<li><a href="upload.php">School List</a></li>
<li><a href="complaints.php">Complaints</a></li>
<li><a href="list.php" target="_blank">View List</a></li>
<li class="current"><a href="settings.php">Settings</a></li>
<li><a href="callup.php">Print Callup</a></li>
</ul>
</div>
<div id="content">
<div>
<h3>Login Configurations</h3>
<center>
<form action="settings.php" method="post">
<table
width="60%"
border="0"
style="width:60%; border-style:none;">

cellspacing="4"

cellpadding="4"

<tr>
<td colspan="3">
<hr>
</td>
</tr>
<tr>
<td>Old username:<br>
<input
type="text"
style="color:#09F" />

disabled

maxlength="20"

value="uniillorin"

</td>
</tr>
<tr>
<td>Enter new username:<br>
<input type="text" name="username" maxlength="20" value=""
/></td>
</tr>
<tr>
<td>Old password:<br>
<input
type="text"
style="color:#09F" /></td>

disabled

</tr>
<tr>
<td>Enter new password:<br>

maxlength="20"

value="uniillorin"

<input type="password" name="password" maxlength="20" value=""

/></td>
</tr>
<tr>
<td>Repeat password:<br>
<input
type="password"
value="" /></td>

name="passwordagain"

maxlength="20"

</tr>
<tr>
<td width="32%"><input class="submit" name="submit" type="submit"
value="Submit Data" style="width:120px; height:50px; font-size:16px;
cursor:pointer" /></td>
</tr>
</table>
</form>
</center>

</div>
</div>
<div id="footer">
<div>
<div id="connect"><a href="https://www.facebook.com/pages/NYSC-2014Service-Year/321789484526089"
target="_blank"><img
src="images/iconfacebook.gif"
alt=""
/></a>
<a
href="https://twitter.com/NYSCAbuja"
target="_blank"><img
src="images/icon-twitter.gif"
alt=""
/></a>
<a

href="https://youtube.com" target="_blank"><img src="images/icon-youtube.gif"

alt="" /></a> </div>
<div class="section" style="color:#FFF; text-align:right; font:20px Georgia,
'Times New Roman', Times, serif">
Okele Sunday Peter - 20091666676
</div>
</div>
</div>
</div>
</body>
</html>

Print Callup
<!DOCTYPE html>
<html>
<head>
<title>National Youth Service Corps</title>
<meta charset="UTF-8" />
<link rel="stylesheet" type="text/css" href="styles/style.css" />
<!--[if IE 6]><link rel="stylesheet" type="text/css" href="styles/ie6.css" /><!
[endif]-->
</head>
<body>

<div id="page">
<div id="header">
<div id="section">
<div id="head">NYSC Posting System</div>
<span><br><a
Andalus">Logout</a></span><br />

href="logout.php"

style="font:20px

</div>
<ul>
<li><a href="home.php">Home</a></li>
<li><a href="mail.php">Notifications</a></li>
<li><a href="upload.php">School List</a></li>
<li><a href="complaints.php">Complaints</a></li>
<li><a href="list.php" target="_blank">View List</a></li>
<li><a href="settings.php">Settings</a></li>
<li class="current"><a href="callup.php">Print Callup</a></li>
</ul>
</div>
<div id="content">
<div>
<h3>Call-up Letter Processing</h3>
<center>
<form action="callup.php" method="post">

<table
width="60%"
border="0"
style="width:60%; border-style:none;">

cellspacing="4"

cellpadding="4"

<tr>
<td colspan="3">
<hr>
</td>
</tr>
<tr>
<td>Enter school registration number:<br>
<input type="text" name="regno" maxlength="20" value="" /></td>
</tr>
<tr>
<td width="32%"><input class="submit" name="submit" type="submit"
value="Submit Data" style="width:120px; height:50px; font-size:16px;
cursor:pointer" /></td>
</tr>
</table>
</form>
</center>

</div>
</div>
<div id="footer">
<div>

<div id="connect"><a href="https://www.facebook.com/pages/NYSC-2014Service-Year/321789484526089"

target="_blank"><img
src="images/iconfacebook.gif"
alt=""
/></a>
<a
href="https://twitter.com/NYSCAbuja"
target="_blank"><img
src="images/icon-twitter.gif"
alt=""
/></a>
<a
href="https://youtube.com" target="_blank"><img src="images/icon-youtube.gif"
alt="" /></a> </div>
<div class="section" style="color:#FFF; text-align:right; font:20px Georgia,
'Times New Roman', Times, serif">
Okele Sunday Peter - 20091666676
</div>
</div>
</div>
</div>
</body>
</html>

APPENDIX B (Interface)
Welcome Page

Admin Login

School login

Mobilization list

View Schools

Student registration confirmation

School compiled list

Admin mails

Call-up Letter