PGPM 11 - Principles & Practices of Management

Post Graduate Program in Project Management
Assignment PGPM 11 (Principles & Practices of Management)
Assignment: PGPM 11
Principles & Practices of
Management
Submitted By
Harmeet Singh
Registration No
216-02-31-12603-2172
Submitted to
School Of Distance Education

National Institute of Construction
Management & Research Centre
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Registration no.: 11111111

Assignment Title:
Your company has bagged a lucrative contract to construct a housing colony for an
Industrial Group to be located in Western Maharashtra in coastal belt. You as a
Project Manager have been asked by the company to evolve organization structure
with the following conditions;
Organization should be as lean and thin as possible with bare minimum of
personnel on company roll up to Junior Engineer level.
All supervisor to down below will be temporary for project duration only to
be recruited locally from 100 km radius
Suggest & discuss an organization structure denoting responsibility, authority,
communication control for all facts of construction work & management function as
visualized by you.
Housing Colony consists of 10 bungalows for senior executives, 20 apartments in
five buildings, 100 dwellings for white collar workers and 300 dwellings for blue
collared workers.
Colony will have marker and entertainment complex.
Table of Contents
Scope of Work / Overview..................................................................................... 4
1.
1.1.
Project Deliverables& Scope of Work...................................................................4

Functions........................................................................................................... 5
2.
2.1.
Planning......................................................................................................... 5
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2.2.
Organizing...................................................................................................... 5
2.3.
Staffing.......................................................................................................... 6
2.4.
Leading.......................................................................................................... 7
2.5.
Controlling..................................................................................................... 7
3.
Input / Communication requirement and flow.........................................................10
3.1.
Document Control.......................................................................................... 11
3.2.
Owner Representation Plan.............................................................................. 11
4.
Authority to carry out functions...........................................................................12
4.1.
Department details and responsibility................................................................13
4.1.1.
Planning department................................................................................... 13
4.1.2.
Construction and finishing department...........................................................13
4.1.3.
Procurement & Store Department..................................................................14
4.1.4.
Quality Engineer department........................................................................14
4.1.5.
Quantity Surveying Department....................................................................15
4.1.6.
Billing Department...................................................................................... 15
4.1.7.
Services Department.................................................................................... 15
4.1.8.
Safety and Health department.......................................................................16
4.1.9.
Administration department...........................................................................16
Recommendations............................................................................................. 17
5.
Roles and Responsibilities................................................................................ 19
5.1.
5.1.1.
Owners Team............................................................................................ 19
5.1.2.
Contractors Team...................................................................................... 19
6.
1.
Bibliography / Readings...................................................................................... 27
Scope of Work / Overview

Our company have secured a very good contract to build housing colony for an
industrial Group. Project is going to be executed in Western Maharashtra in a coastal
belt.
Company has asked me to evolve organization structure with following conditions:
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Organization should be as lean and thin as possible with bare minimum of

personnel on company role up to junior engineer level.
All supervisors to down below will be temporary for project duration only to be
recruited locally from 100km radius.
As a project manager I need to suggest and discuss an organization structure denoting
responsibility, authority, communication control for all facets of construction work
and management functions as visualized by me.
1.1.Project Deliverables& Scope of Work

Projects consist of:
Housing colony of 10 Bungalows for senior executives,
20 Apartments in Five Buildings,
100 dwellings for white collar workers,
300 dwellings for blue collared workers.
Colony will have market & entertainment complex.
Scope of works includes apart from civil work, complete MEP work & interior fit
out. Internal Roads & Landscaping work is also forms the part of works.
2.
Functions
The functions of manager provide a useful structure for organizing management
knowledge. Usually functions can be defined in classification of planning, organizing,
staffing, leading and controlling.
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2.1.Planning
Planning involves selecting the missions and objectives as well as the actions to
achieve then. It requires decision making, which means choosing a future course of
action from among alternatives. Planning and controlling are closely interrelated.
There are many types of plans, such as missions or purposes, objectives or goals,
strategies, policies, procedure, rules, program and budget. After bagging this large
scale project an integrated planning is required to complete this project successfully.
Phase wise planning plays an important role to achieve target successfully. Entire
project will be sub divided in to sub project and also it will be further subdivided
zone wise to facilitate work. Short range plan must be co-ordinate with long period
plan.
Objectives are end points towards which activities are aimed. Objectives are
verifiable if it is possible, at the end of the period, to determine they have been
accomplished. Objectives form a hierarchy, starting from corporate missions or
purposes going down to individual goals. Managers can best determine the number
of objectives they should realistically set for themselves by analyzing the nature of
the jobs and how much they can do themselves and how much the relative
importance of each of their goal.
Without planning, it is not possible to achieve the desire goals. Planning involves the
formulation of what is to be done, how, when and where it is to be done and who is
to do it and then to evaluate and result. As it is preliminary activity, planning results
in the development of framework within which co-coordinating, motivating and
controlling can be undertaken.
2.2.Organizing
Another function of the management is to organize the business. Proper and sound
organization is the bases of success of every industry and manages. It is often said
that good people can make any organization pattern work. However there can be no
doubt that people can work together most effectively if they have a clear
understanding of their role in the organization and the way their roles relate with
their co-workers.
The purpose of organizing is to aid in making objectives meaningful and to
contribute to organizational efficiency. An organizational structure is effective, if it
is to aid the accomplishment of enterprise objectives with a minimum of unsought
consequences or costs and it is enables individuals to contribute to enterprise
objectives. The basic cause of organization structure is the limitation of span of
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management. The span of management refers to the number of people, a manager

can effectively supervise. A wide span of management results in few organizational
levels, and a narrow span results in much level. There is no definite number of
people a manager can always effectively supervise; the number depends on several
underlying factors. These include the degree of training of sub ordinates that is
required and is possessed the clarity of plans, the use of objective standards, the rate
of change, the effectiveness of communication techniques, the amount of personal
contact needed, and the level of organization.
The step in organizing include formulating objectives and supportive objectives,
policies and plans to achieve the ends, identifying activities, grouping these
activities, delegating authority and co-coordinating authority as well as information
relationships.
2.3.Staffing
Staffing means filling positions in the organization structure. It involves identifying
work-force requirements, making inventory of the people resume and recruiting,
selecting, placing promoting, apprising, planning the careers, compensating and
training people.
In the system approach of staffing, enterprise and organization plans become
important input for staffing tasks. The number and quality of managers required to
carry out crucial tasks depend on many different factors. One major step in staffing
is to determine the people available by making a management inventory, which can
be done in the form of an inventory chart.
Good results can be achieved through a systematic approach to manager
development and training. On the job training includes planned progression, job
rotation, creation of' assistant to' position, temporary promotions, use of committees
and junior boards. Manager development may include a variety of internal and
external training programs. The selection process may include interviews various
tests and the use of assessment centers to avoid dissatisfaction and employee
turnover, companies must ensure that new employees are introduced to and
integrated with other persons in the organization.
2.4.Leading
Leading is the process of influencing people so that they will contribute to
organization and group goals. While working toward goes, a manager must take into
account the dignity of the person. Motivation is not a single concept, rather it
pertains to various drives but it is more to blend them properly so as sustain group
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performance and satisfaction, desires, needs, wishes and other force. Manager
motivate by providing an environment that induces organization members to
contribute.
Leadership is an interpersonal influence process among a group of people organized
formally or informally, for purposes of meeting and maintaining certain group
values and interests. One or more persons in the group may assume the role of
influencing the group activities and attitudes while the others follow. Those who
assume the leadership role exercise influence power and sometimes even authority
over follower in those areas in which the groups interests are involved.
In relation to their followers in the group, leader performs several roles. They
assemble their followers into a coherent unit. They set up clarity and enforce group
goals, values and norms. They activate and control group tasks and channel group
energies into meaningful directions. Good leaders are both task oriented and people
oriented. They seek to direct group activities toward high productivity and
satisfaction. Task orientation involves defining group goals and standers,
establishing task structures, assigning role and duties to followers.
2.5.Controlling
The managerial function of controlling is the measurement and correction of
performance in order to ensure that enterprise objectives and the plans devised to
attain them are being accomplished. It is function of every manager, from president
to supervisor.
Control techniques and systems are basically the same regardless of what being
controlled. Where it is found and whenever is being controlled, the basic control
process involve three steps
Establishing standers
Measuring performance against these standards and
Correcting variations from standers and plans.
There are different kinds of standards and all should point out simple feedback
system similar to a common household thermostat. However no matter how quickly
information is available on what is occurring. There are unavoidable delays in
analyzing deviations, developing plans for taking corrective action and
implementing these programs. In order to overcome these time lags in control, it is
suggested that manager utilize a feed forward control approach and not rely on
single feedback alone.
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Overall controls are financial, one of which is profit and loss control. Another is
exercise of control through calculating and comparing return on investment. This
approach is based on the idea that profit should be considered not as an absolute
measure but as a return on the capital employed in a business or a segment of it. The
management audit has also been used as a control device. Now a days computers
are extensively used, their impact on managers at various organizational levels
differs, as some managers still resist on their use.
If controls are to work, they must be specially tailored to plans and positions, to
individual managers, and to the needs for efficiency and effectiveness. To be
effective, control also should be designed to point up exceptions at critical pints, to
be objective, to be flexible, to fit the organization culture, to be economical, and to
lead to corrective action.
All above mentioned functions manager should know, they should also know the
three basic terms and should properly deal with those terms. These three terms are
Responsibility
Authority and
Delegating authority.
Above discussed are the main functions of management procedure, but looking
towards our project we have to use during completion of our goal.
Key Functions to be carried out

Here are the list of functions which we have to perform in site or goal completion:
Planning of entire project scope
Coordination with clients, consultants, sub-contractors
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Estimation work
Plot cleaning
Site Mobilization
o Site establishment
o Labor colony development
o Mobilization of Plant & machinery
Construction work
o Shell & core
o Finishing and interior work
Services work- Plumbing, electrical , fire fighting
Billing work
Landscaping work
Quality control work
Safety work
Cleaning and handover work
Store and material stacking work
Administrative work
3.
Input / Communication requirement and flow

Communication
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Communication is important for the internal functioning of the organization and for
interaction with external environment. Communication is the transfer of information
from a sender to a receiver, with the information being understood by the receiver. The
receiver decodes the messages and gains an understanding of what the sender wants to
communicate. Thus in turn may results in some changes or action.
Purpose of communication
Communication is essential for the internal functioning of enterprise because it
integrates the managerial function. Especially communication is required.
To establish and determine the goals of an enterprise
To develop plans for their achievement
To organize human and other resources in the most effective and efficient way.
To select develop and apprise members of the organization
To lead, direct and motivate and create a climate in which people want to
contribute
In an organization managers should have the information necessary for doing a good
job. The information may flow not only upward or downward in the organization
structure but also horizontally or diagonally. Communication can be in written form,
but more information is communicated orally. In addition people communicate
through gesture and facial expression.
Barriers and breakdowns in the communication process hinder communication.
Recognizing these barriers and listening facilitate not only understanding but also
managing. Electronic media can improve communication as by teleconferencing and
application of computers, two of many approaches to handling the increasing amount
of information in organizations and coping with the trend of globalization.
Flow of communication
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3.1. Document Control

Contractor will accept the (Owners Engineers) OEs standard document filing and
numbering system to maintain organization of submittals. This system will be used
to identify and file project documents. The standard document filing and numbering
system may be adjusted for project requirements, as mutually agreed between
Contractor and the Owners Project Manager.
Contractors Project Managers, the Owners Project Manager, shall ensure that all
project documents are properly numbered and filed. All project documents shall be
identified by the standard file number. Contractor may adopt the OEs system to
organize and track internal project documentation once it is available for review.
The Owners Project Manager shall ensure that a review of the projects official file
system, process, and procedures is performed quarterly. Manager shall be notified of
the results of the review.
3.2. Owner Representation Plan

Senior Project Manager will make monthly project status presentations to the
Operations Committee headed by the Project Director.
The Project Manager will provide the basis for these reports through consistent
reporting from the Project Controls Engineer. Support will be received by the OE
Project Manager along with other key members of the project management team as
is necessary to explain progress and/or issues with design, schedule, procurement,
permitting/licensing, construction, safety, and project financials.
The meetings will be held in Site offices on the second Tuesday of every month and
will be limited to a one-half day meeting. The agenda for each meeting will be
issued to the Operations Committee members on the day prior to the meeting. Each
meeting will be followed by a tour of the facility to provide an overview of the
progress of the project.
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4.
Authority to carry out functions

Each and every entity in organization level or structure has got to perform all the
function stated above in daily work out for successful completion of the project. Either
knowingly or unknowingly while executing any activity in project. They will be given
adequate knowledge to what to do, when to do, who is to perform what and the
responsibility, also authority hold the particular person for the exact task handed.
Problem encounter and any deviation for schedule project should be follow through
proper channel and as quickly as possible. Any communication should flow not only
downward or upward in the organization structure but also horizontally and
diagonally. For this type of communication daily or weekly basis meeting as possible
to respective level should be conducted. Basically the organization structure has been
divided into two team to make project grand success with the help of managers
valuable guidance.
For this project organization structure shows the main flow of information and
responsibility and reporting system of each person is already explained.
Daily report should be generated on site and it shall be submitted to head office
immediately if possible on the same day. This report will be help in to monitor the
project closely and controlling the project for its deviation can be solved by proper
decision or action. This action or decision may or may not involve financial condition,
also re-planning the activities and rescheduling of project to avoid upcoming risk can
be easily possible with the data available in means of the daily reports. Daily report
plays crucial role in handling the project risk and also helps in completing the project
in time by avoiding the deviation occurring during project.
Communication should be maintained properly at all levels. Both teams should have
information of both the project and knowledge with all daily activities of both the
projects such that communication also is carried out in horizontal and diagonal in the
organization structure. Responsibility and authority of each entity in the organization
structure should be well defined before work to be carried out the entity. Finance
should not be barrier on site for proceeding of work, this should be seen by head
office with keen interest to avoid project delay and indirect cost can be controlled by
not keeping men and machinery ideal.
Critical activities in project should distinct and proper monitoring and control should
be obtained on them. Key date and target shall be estimated for these critical activities,
as any deviation for this may cause severe financial loses, directly and indirectly by
this project to company. Each person in the organization structure must be made
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continuous aware of this activities and tight up their knuckle down to this activities.
Motivation ought to provide by different means at different phase of the project to
each entity of the organization structure.
4.1. Department details and responsibility

Site organization is very important component of site management. Depending upon
the nature of work, category of work, size and stages of completion of work organize
site staffing in appropriate manner is very important.
Due to there is a involvement of much more agencies like client, consultant,
subcontractor vendor/ supplier, local authorities, traffic problems on highway we
need proper co-ordination, involvement good understanding amongst all project
team.
Project manager: as shown in the organization chart project manager is the leader for
all activities and effective communication system. Resident engineer is reporting to
the project manager
Following different department works under supervision of resident engineer
4.1.1. Planning department

Responsibility
Plan each and every activity as per time limit given by the client. Preparing bar
chart, material schedule, making labor schedule, preparing plant, machinery
schedule, achieving better quality in minimum cost is the main aim of this
department.
Personal structure and reporting system
Sr. planning engineers is the responsible for the work of this department. Jr
Planning engineers also appointed for helping planning engineer and prepare
basic design plans, ideas and reports to Sr planning engineer.
4.1.2. Construction and finishing department

Responsibility
Execution of work as per drawings, plans and specifications is main work of
execution department. In this department Sr. Execution engineer and gang of
junior engineers are appointed.
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In execution department junior engineer, supervisor under inspection of senior
execution engineer does checking of work progressing on site. Senior engineer
reports to RCC and finishing manager.
4.1.3. Procurement & Store Department

Responsibility
Inspection of material and goods coming on site, intimate or instruct to respective
department(material order) by maintaining material inward, outward registers
making GRN, storing and housing all material on site in proper place as per the
site condition and handover material to contractor as per their requirement,
keeping their records is the main work of store department.
Purchase officer is heading the department. Store manager is reporting to
purchase officer. Store keeper and assistant store keeper will keep track of all
material used and reporting to store manager.
4.1.4. Quality Engineer department

Responsibility
Checking of all material coming to site and testing as per requirement (lab test).
Making and verifying mix design of material going to use for site execution,
inspection and checking of all activities of execution work regarding quality
norms and condition, testing of work executed like sample testing (cube testing)
nondestructive testing making of audit report maintaining material testing, mix
design, concrete testing, audit test resister on site is the main work of this
department.
Quality engineer is the head of this department, junior engineer and quality
assistants will help to quality engineer.
4.1.5. Quantity Surveying Department

Responsibility
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Checking of all drawing and specification regarding site, estimating and

surveying quantity of each work activity separately, calculating material required,
quantity, labor required for each and every activity is the work of this department.
Quantity estimation engineer is the head of this department; junior engineer will
help to estimation engineer. All basic plans and calculation junior engineer will
make and report to senior engineer under supervision of estimation engineer.
4.1.6. Billing Department

Responsibility
Checking of all bills quoted by sub-contractor or contractor(R A bills or final
bills) as per their site executed work. Making of payment of sub-contractors is the
main works of billing department.
Keeping total money expenditure regarding site, checking of departmental labor
bill, making payment of all site office related staff and helper is the main work of
account department.
Personal structure and security system
Billing engineer is the head of this department; junior billing engineer will help to
billing engineer. All bills primarily checking with execution engineer making
changes as per requirement by junior engineers.
4.1.7. Services Department

Responsibility
Our site is huge type of construction therefore there is requirement of number of
services delay due to absence of any services is very dangerous. Arrangement of
electrical supply, water supply, making and repairing of any construction
equipment and machinery, electrical equipment is the main work of this
department.
Personal structure and security system
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Quantity in this department all types of skilled labor and supervisor like plumber,
electrician, mechanic, welder is working under supervision of junior engineer and
junior engineer are directly report to the services engineer
4.1.8. Safety and Health department

Responsibility
Making safety working environment, safety for all workers and stuff, improving
and applying all safety instructions on site is the main work of this department.
Cleaning of site office, maintenance, cleaning of labor camp periodically, making
arrangement of potable water, and good latrine and WC facility on site is main
work of the health department.
Safety engineers and junior safety engineer's work as per site condition and safety
supervisor help junior engineer.
4.1.9. Administration department

Responsibility
Supervision and arrange all site office requirement facilities, supervision of site
security guards, checking their registers, keeping site office inward and outward is
the main work of this department. Admin in charge and there will be other staffs
are doing this job.
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5.
Recommendations
Management of the project will be implemented through an integrated project team
comprising personnel from three organizations as follows:
Owner / Employer
Engineers / Consultants
Contractor
It is considered that project team members from the Contractor and Engineers will be
full-time whilst the owners representative(s) may be full-time or part-time.
In order to achieve successful project completion, other specialist personnel or
organizations may supplement the project team on an as-required basis.
The project team will be located in a dedicated project office at the site
The Project is divided into the six sectors namely Sector I , II, III, IV, V & VI
Sector I 10 Bungalow for the senior executives.
Sector II 20 Apartment in five building.
Sector III 100 Dwellings for the white color workers.
Sector IV 300 Dwellings for the Blue color workers.
Sector V Market & Entertainment Complex.
Sector VI Roads & landscaping work.
Manpower availability & disbursement in the proximity of the construction site should
be analyzed. Skilled and unskilled workers belonging to different categories mainly
mason, shuttering carpenters, steel fixers, finishing carpenters, plumbers, electrician,
painters, carpenters, Ducting workers & helpers are to be recruited locally.
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Requirement of personnel for successful execution of the Project
Sr. No
Job Title
No
Project Manager
Project Coordinator
Construction Managers- Civil
Construction Manager- MEP
Project Engineer- Civil
Project Engineer- Electrical
Project Engineer- HVAC
Project Engineer- Plumbing & Fire Fighting
Quantity Surveyors
10
Cost Control
11
Planning Engineer
12
Quality Assurance & Quality Control Engineer
13
Health & Safety Engineers & Inspectors
14
Procurement & Material Control Staff
15
Site Engineer- Civil
16
Site Engineer- MEP
17
Supervisors
38
18
Administrative Staff/Secretary/Clerks
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5.1. Roles and Responsibilities

The following section is a summary description of the key project team members
roles and responsibilities
5.1.1. Owners Team

Project Manager
Provides senior management support and guidance to the project team.
Audits and reviews project delivery.
Reports progress and significant issues to senior management.
Principal point of contact and prime responsibility for managing major project
interfaces.
Ensures agreed support services are provided to the project as required.
Audits and reviews project safety and environmental performance for
compliance.
Team will consists of small team consists of Discipline Engineers
Engineering, Architect & Interior Design
Engineering Consultant (OE) firm appointed by the Owner will check &
approved the shop drawings for the construction.
All Material submittal & approval will be done by the Engineer.
Architect & Interior Design firm is appointed by Owner; they are responsible
for complete project architectural & interior design work including external
landscaping work.
5.1.2. Contractors Team

Project Manager
Manages the implementation phase of the project, including resourcing,
detailed scheduling, methodology, work packaging and sub-contracting.
Ensures relevant management plans are prepared and implemented.
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Responsible for overall execution of the project within the given time, assured
quality & budget constraints.
Oversees and reviews progress of the work on a daily basis.
Manages and reviews safety and environmental performance on a daily basis.
Reports on progress, all aspects of project delivery (including time and cost),
project issues, and incidents to the higher management.
Manages contractual issues.
Manage industrial relations on the project site.
Negotiation & purchase of the major materials & finalizing them according to
the requirement of the client.
Ensures the personnel under his control are adequately experience or trained to
enable them to carry out their duties.
Ensures timely submission of monthly interim bills and follow up their
certification and payment.
Attending the meeting with the client and evaluate the progress of the site
activities.
Project coordinator
Implements and oversees the works on a daily basis.
Prepares and monitors detailed resource plans and schedules.
Requisitions, allocates and maintains resources.
Determines, in collusion with the Construction Manager, work packaging and
methodology.
Implements and audits all safety, environmental and quality requirements for
the work.
Manages sub-contractors.
Coordination with the internal department in connection with execution of the
project.
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Ensures all quantities for completed work are verified and recorded
Reports on all aspects of site progress, site issues and incidents to the
Construction Manager
Manages daily site industrial relations
Construction Manager Civil & MEP

Champions the project.
Overall responsibility for delivery of the project and agreed project outcomes.
Provides leadership and direction to the project team.
Manages all aspects of the project in accordance with agreed delivery criteria,
policies, management plans and constraints.
Performs a pivotal role in determining in collaboration with senior members of
the project team, the overall direction and delivery strategy for the project.
Directs the Projects Engineers, Site Engineers & Supervisors to ensure
construction works are progressed efficiently & cost effectively.
Establishes and manages the project control system for the project.
Audits and reviews all aspects of project performance.
Conducts regular project progress and review meetings with the project team.
Delegates duties and monitors performance of the project team.
Manages, in collaboration with the Design Manger, engineering and technical
requirements during the implementation phase.
Reports on all aspects of project delivery, project issues and incidents to senior
management.
Assist the project manager & coordinator in all decision making about all site
related matters.
Review field related coordination issues and direct resolutions for the
implementation.
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Project Engineers- Civil, Mechanical, Electrical

Provides day to day support to the Construction Manager principally for project
control, reporting, contract administration, invoicing and payment.
Study the drawings and specification to understand the project requirement and
sequence of works.
Check the material requirement and submit to the construction manager &
Project managers approval.
Asses the manpower requirements and inform the construction manager
accordingly.
Supervise the material usage at site and control wastage.
Collect and record project data and information to enable accurate cost and
time reporting and forecasting.
Participates in audit and review of project delivery.
Coordination of project consultants and external service providers.
Ensures that persons under his control are having enough experience to carry
out the site works.
Ensure that corrective action is taken where require to meet budget quality and
standards.
Quantity Surveyors
Tender Evaluation and preparation of tender evaluation reports recommending
the prospective subcontractor.
Check the contract document prior to signature of the Managing Director.
Prepare the forecast of rate of spend giving dates & amounts.
Coordinates with engineers on expenditure of prime cost sum.
Prepare financial reports at the time interim valuation.
Prepare claims for increase in cost of labor, material etc.
Measure project and value at the contract rates.
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Cost Controls Engineer

The Project Controls Engineer will be responsible for overall project cost
control and high level scheduling of the project.
Proving Cost Engineering Cost Codes to various task & project deliverable- To
provide unique numbers for tracking expenses.
Preparing Monthly Cost Status Reports and Project Forecast Reviews - To
generate a monthly report of a projects cost status and financial performance
against budget, through a common database of budget, expense to-date and
forecast cost, that is reviewed and agreed by Finance and Accounting
Department, Project Controls Services Department and Operations.
To provide a method for the maintenance of the budget at current status, by
incorporating all changes to the original budget.
Planning Engineer
Coordination with concerned departments for timely approval of various
materials involved.
Compiling the tender and master programs and obtaining approval from clients.
Monitoring and updating the master programs.
Identify deviations and problematic areas in project.
Analyze the updated and highlighting the areas of concern and slippages.
Recommending the solution for the areas of concern and slippages.
Updating manpower actual v/s Planned.
Preparing of weekly and monthly progress reports
Validate time extension
Coordinate day to day activities with project manager & construction manager
to ensure timely handover of the projects.
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Accumulating and compiled data to prepare the update of the project, progresscurves, performance reports, resource, manpower
Close out report and Historical data preparation
Quality Assurance & Quality Control Engineer

To ensure that works carried out is according to the specifications.
To ensure full compliance of works with the related quality procedures.
To provide necessary training to the side engineers & supervisors for various
activities.
To advise the site engineers of all specific requirements related quality and
make sure that he is aware of the quality works.
Responsible for snagging and de-snagging activities.
Coordinating with the management representative in the measurement analysis
and improvement of the quality management system.
Coordinate all receipt inspections.
Verify that the quality related site activities are in accordance with the
applicable codes & standards.
Assures all technical documents relative to site quality control are current
status.
Health & Safety Engineers & Inspectors

Responsible for overall implementation of the safety policy of the company at
site.
Gathers information about health and safety through visit of activities.
Checks that the workers carry out and enforce the conditions set by the health
& safety matters.
Monitors contractors and workers awareness of safety manners.
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Verifies the inspections of machinery and equipment used on site is in

accordance with regulation.
Checks that the accidents have been reported and registered and measures have
been implemented to prevent reoccurrence of the same in future.
Ascertains the existence of work permits in dangerous places or use of
hazardous equipment.
Conduct the tool box talks & training programmes on site for workers so they
are familiar with safe work environment and practices.
The site safety program will be administered by the Project Safety Engineer,
who will advise whenever site personnel and construction workers are not
following the requirements of the program, especially as they relate to OSHA
safety regulations.
Project Manager will work closely with the Safety Manager to ensure that all
company policies are followed while contractors are on site.
Procurement & Materials Control Staff

Project procurement control is essential. Completing a project on time and
within budget requires careful attention to materials contracting and
procurement activities. Detailed engineering design depends on the prompt
selection of equipment and schedule certainty relies on timely material
purchase orders and subcontract selection. Continued support after contract
award includes control and monitoring of costs.
Internal materials contracting and procurement will be managed the Purchasing
Department.
Purchase of the approved and quality construction products and goods and
keeping track on all the materials.
Keeping a proper record of the material issued to the site and prepare inventory
Verification of inventory computation by comparing them to physical counts of
stock, investigate discrepancies or adjust errors.
Site Engineers
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To carry out all the activities as per the drawings & specifications with all
quality standards.
Execution of activities as per the program and highlighting delay if any at right
time.
Highlighting drawing discrepancies to Project Engineers.
Leading a team of supervisors to carry out their duties and responsibilities.
Ensuring optimum utilization of manpower and material.
Ensure safety of construction work.
Supervision of execution of works.
Supervisors
Supervisors will be responsible for the activities and will ensure that completed
work will only be released if it is of the required quality and as per the related
specification and drawings.
Provides day to day support to the site Engineer principally for project control,
Labor report, work competed, Material order.
Giving instruction to team of skilled & unskilled workers.
To ensure that Gang leader is aware of the job requirements and that they have
enough information to carry out their duties properly.
Supervision of execution of works.
Engineering Services Department

Engineering Manager will be responsible for the activities performed by the
engineering team providing engineering services for project work.
Engineering team will do all calculation & design check as per the tender
drawings, preparation of Shop drawings for Clients Engineer Approval.
The Engineering Manager will oversee the day to day activities in the design
office he will report directly to the Construction Manager. Reporting to the OE
Page No. 26
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Project Engineering Manager will be discipline engineering leads, including

preparation of as build upon completion of work
6.
Bibliography / Readings
Koontz H &Weihrich H. Management (11th) A global perspective, Tata
Mcgrow Hill publications
Management in organization- NICMAR text book
Economics and
(NiraliPrakashan)
management
in
Page No. 27
engineering-
Pathak
Prepared By :
111111
civil

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Post Graduate Program in Project Management

Assignment PGPM 11 (Principles & Practices of Management)

School Of Distance Education

Registration no.: 11111111

Post Graduate Program in Project Management

Project Deliverables& Scope of Work...................................................................4

Registration no.: 11111111

Post Graduate Program in Project Management

Input / Communication requirement and flow.........................................................10

Owner Representation Plan.............................................................................. 11

Authority to carry out functions...........................................................................12

Department details and responsibility................................................................13

Construction and finishing department...........................................................13

Procurement & Store Department..................................................................14

Quality Engineer department........................................................................14

Quantity Surveying Department....................................................................15

Safety and Health department.......................................................................16

Roles and Responsibilities................................................................................ 19

Scope of Work / Overview

Registration no.: 11111111

Post Graduate Program in Project Management

Organization should be as lean and thin as possible with bare minimum of

1.1.Project Deliverables& Scope of Work

Registration no.: 11111111

Post Graduate Program in Project Management

Registration no.: 11111111

Post Graduate Program in Project Management

management. The span of management refers to the number of people, a manager

Registration no.: 11111111

Post Graduate Program in Project Management

Registration no.: 11111111

Post Graduate Program in Project Management

Key Functions to be carried out

Registration no.: 11111111

Post Graduate Program in Project Management

Input / Communication requirement and flow

Registration no.: 11111111

Post Graduate Program in Project Management

Registration no.: 11111111

Post Graduate Program in Project Management

3.1. Document Control

3.2. Owner Representation Plan

Registration no.: 11111111

Post Graduate Program in Project Management

Authority to carry out functions

Registration no.: 11111111

Post Graduate Program in Project Management

4.1. Department details and responsibility

4.1.1. Planning department

4.1.2. Construction and finishing department

Registration no.: 11111111

Post Graduate Program in Project Management

Personal structure and reporting system

4.1.3. Procurement & Store Department

4.1.4. Quality Engineer department

4.1.5. Quantity Surveying Department

Registration no.: 11111111

Post Graduate Program in Project Management

Checking of all drawing and specification regarding site, estimating and

4.1.6. Billing Department

4.1.7. Services Department

Personal structure and security system

Registration no.: 11111111

Post Graduate Program in Project Management

PGPM 11 - Principles & Practices of Management

PGPM 11 - Principles & Practices of Management