SCHEDULE B

MEMORANDUM OF GCEK ALUMINI ASSOCIATION

1) NAME :- Government College of Engineering Karad Alumni Association
2) OFFICE:- The registered office of the society shall be at Government College of engineering ,
Karad 415124, Dist. Satara
3) AIMS AND OBJECTIVE
The objectives of the association are all OR any one of followinga) To promote the science and art of engineering in all their aspects and to provide its members the means of
mutual helpfulness and rational reception.
b) To suggest improvements for required education and training to person preparing for the profession of
engineering or those already engaged in the profession.
c)

To establish liaison between the ex-students of Govt. College of Engineering. Karad and college (Govt.
College of Engineering Karad)

d) To establish and enhance the interaction between Government College of Engineering, Karad and various
Industries, Government. Semi Government and Non-Government Technical organization in the country
and abroad
e)

To do such acts deeds. Matters and things as are incidental or conducive to attainment of any of the
above objectives.

f)

To search for and utilize the potential for the vocational training and suitable placement for the student of
Government College of Engineering. Karad.

g)

To establish interaction with the industries and other technical organisation for getting feedback of the
pass out student of Government College of Engineering. Karad.

h)

To get the expert advice and help for the desired requirements in laboratories, library department and
curricular and co. curricular activities of Government College of Engineering, Karad.

i)

To increase; the Knowledge & Competency,Industry Exposure,Career opportunities,Career Development

mentoring , R&D collaboration for students

j)

To help the institute for framing Company specific co-curriculum, R & D Support, Subject Matter
Expertise, Resource Training, Cultural sharing and also provide funding through Corporate social
responsibility(CSR)

k) To help the institute for Revenue generation by providing fund raising opportunities, promote student
skill interest, resolve location constraints, promote branding by thick interaction with R&D organisations.

(Prof. Kumthekar M. B.)

Secretary

(Prof. Sheity P.C.)

Treasurer

(Dr. Gandhe V. B.)

President

l)

To establish library, study center and various laboratories for the engineering students.

m) To construct hostels for needy, economically weaker section, backward classes and trainee hostel.
n) To arrange programmes, competitions for development of arts, science, culture, literature and value
education.
o) To do all kinds of acts which are just, proper and necessary for fulfilling objects and aims of the
organization.

04) THE EXECUTIVE COUNCIL :The names, address, occupations and designations of members of the First Executive Council to whom by rule
of the federation the management of its affairs is entrusted are as given below

(Prof. Kumthekar M. B.)

Secretary

(Prof. Sheity P.C.)

Treasurer

(Dr. Gandhe V. B.)

President

SCHEDULE C
GCEK ALUMNI ASSOCIATION
RULES AND REGULATIONS
1) DEFINITIONS OF WORDS USED IN RULES AND REGULATIONS :
A) ASSOCIATION: - The Society herein means the GCEK ALUMNI ASSOCIATION
B) MEMBER: - The names of persons included in the application form of the Society
Registration or then include Rule No. 4 will be called as the members of the Society.
C) EXECUTIVE COUNCIL: - Will be the members elected as per Rule. It includes President,
Vice President, Secretary, Joint Secretary, Treasurer or others elected so as to carry the work
of the society as per Acts Rules etc.
D) MANAGING BOARD: - Means the Board of Trustees of the Association as elected by the
Rules of The Association.
E) PRESIDENT: - Means the President the Executive Council.
F) ACT: - Means Society Registration Act, 1860.
G) SCHEDULE: - Means Schedules in the Society Registration (Maharashtra) Rules. 1971.
H) TRUST ACT: - Means Bombay Public Trust Act, 1950.
02) AREA OF OPERATION: - The working area of the Association will be INDIA.

03) ACCOUNTING YEAR: - The accounting year will be 1st April To 31st March.

04) MEMBERSHIP: - The Association shall consist of

A) Life Member
B) Honorary Member
Both Life members and Honorary Members shall have the right to vote at the meetings of the
association to hold office, to serve, or otherwise to determine the policy of the association.

(Prof. Kumthekar M. B.)

Secretary

(Prof. Sheity P.C.)

Treasurer

(Dr. Gandhe V. B.)

President

A person who fulfils any one or more of the following criteria shall be a member of the
association. However the Executive Council may have absolute discretion to reject any application
without giving any reasons.
01) A person who is an ex Student of the Govt. College of Engineering, Karad 415124 Dist Satara.

02) A Life Member shall pay subscription Rs 500/- as Life membership fee as all time expenses fee. No
fees shall be charged for Honorary member.
03) The regular teaching staff member of Govt. College of Engineering, Karad shall be the Honorary
member.
04) Every Life Member and Honorary Member shall be entitled to A) Attend and participate in symposia, conference, exhibitions, etc. organized by the association,
B) Receive free of charge a copy of the official publication of the association,
05) Association shall not make any immovable property of its own.

05) CANCELLATION OF MEMBERSHIP ;1) A Life Member who intents to resign from membership of the Association shall submit, to the
Secretary, written notice in that behalf & the same will be put up for approval in the council
meeting which will be held immediately after the receipt of the notice. No Life Member shall on
resignation be entitled to a refund or remission wholly or partly of the admission fees or the
subscription paid.
2) The council shall be empowered to terminate membership of a person under following conditions
A) If he resigns by giving notice as provided in rule 1 above.
B) If he is adjusted insolvent or of unsound mind or convicted of an offence which, in the
opinion of the council, involves moral turpitude.
C) If he is found guilty which in the opinion of the Council renders him unfit to be a member of
the Association.

(Prof. Kumthekar M. B.)

Secretary

(Prof. Sheity P.C.)

Treasurer

(Dr. Gandhe V. B.)

President

D) The Honorary membership shall stand cancelled automatically on transfer,

retirement, termination or resignation of the honorary member from the College.

06) GENERAL MEETING , ITS POWER AND DUTIES :-

01) General Meeting:A) General Meting shall be held once in 4 year. ( 2nd Saturday & Sunday of December)
B) All the decisions shall be taken by simple majority of those present. In case of equality of
votes the president conducting the meeting shall have a casting vote in addition to the vote to
which he may be entitled as a member.
C) The President of the Executive Council shall be the President of the General Meeting of
The Association .
02) Power and Duties of General Body:A) To appoint one or more auditors to examine the income and expenditure and accounts of the
Society, to fix the remuneration for their work, to take note of their report and to discuss
the same and if necessary to offer suggestions in that connection.
B) To accept the annual Balance Sheet prepared by the Executive Council.
C) To receive a report on the working of the Society to discuss the same and if deems fit make
suggestions.
D) If desirable in the interest of the Society to merge this Society into any other Society or to
incorporate any other into this Society.
E) To transact any other business with the permission of the President.
07) QUORUM AND NOTICE FOR THE GENERAL MEETING :01) The quorum of the meeting of the general body will be 1/5 of the total number of the members of
that body. The President will adjourn & postpone any meeting if the quorum is not there, to any
other date time & place as he finds convenient.
02) No quorum will be necessary for a meeting once adjourned. No business however can be taken up
at such adjourned meeting if the same was not included in the agenda of business of the original
meeting.

(Prof. Kumthekar M. B.)

Secretary

(Prof. Sheity P.C.)

Treasurer

(Dr. Gandhe V. B.)

President

03) Notice convening the meeting of the general body shall be sent under certificate of posting on the
registered address to the member of the general body along with the agenda of business to be
transacted at least 10 days before the date of meeting. Non receipt of any such notice by any
member due to unforeseen circumstances, reason beyond the control, shall not invalidate the
proceedings of the meeting on that account alone.
08) SPECIAL GENERAL MEETING ;Upon the receipt of requisition signed by more than at least 50% of members of the executive
council or at least 50% member of the General Body, the Special general meeting will be called. All
rules and working will be as per General Body meeting
09) EXECUTIVE COUNCIL :The business of the association shall be managed by an Executive Council which shall consist of
the following :(A) PRESIDENT
(D) JOINT SECRETARY

(B) VICE PRESIDENT

(E) TREASURER

(C) SECRETARY
(F) MEMBERS (6 Nos.)

01) An office-bearer shall not ordinary hold more than one office. Under special circumstances, the
Council may permit an office bearer other than the President to hold another office but he shall
have only one vote in the council.
02) The council shall at its meeting on 3rd Sat. of July every year elect from amongst the members of
the Executive Council to fill up any vacancies caused by the retirement of the office - bearers.
Nomination for such vacancies shall be invited from members of the Executive Council about one
month before the date fixed for the election.
03) There shall be one statutory meeting in a year to be held on 3rd Saturday of July for preparing the
agenda for the next Annual General Meeting.
04) The term of the Executive council shall be 4 (four) years until a new Executive Council is elected
the previous Executive Council shall hold office.
05) The retiring members will be eligible for re-election.
06) The association will have a Managing Board to run day to day affairs of the Association. Its
duration shall be four year from the date of nomination by Executive Council.
The Controlling of the association shall be managed by an Executive council which shall
consist of -11 members
1) President & Vice President
2) Secretary & Joint Secretary
3) Treasurer
(Prof. Kumthekar M. B.)
Secretary

(Prof. Sheity P.C.)

Treasurer

(Dr. Gandhe V. B.)

President

4) 6 Members
The Executive Council members are conferred as permanent members of the association, which
are founders of this association. If any vacancy occurs it should be filled by the Executive council from
members of any type, of the Association, till next election
01) Principal Govt. College of Engineering, Karad is President of executive council by virtue of his
position.(Ex-Officio). Any well known distinguish life member of the association preferably from
industry will be the president of executive council.
02) President of Executive Council shall be president of Managing Board.
03) Meeting of Executive Council shall be presided over by the president of Managing Board and notice
of this meeting be issued before seven clear days of meeting and quorum shall be of one third
members.
04) Two third members of Executive Council can demand special general meeting of council in writing
such meeting be called with in 15 days of such demands.
05) President can call meeting of Executive Council as and when he requires, issuing notice detailed
above.
06) If President observes behavior of any member of association against the interest of association he
will ask written explanation from such member about it and shall call a meeting of the Executive
Council, to consider written explanation of such member, and proofs, if two third members vote
against such member he shall cease to be a member of Executive Council and also of the
association.
07) Any member not attending consecutive three meetings without previous intimation shall cease to
be a member of the council.
08) The power and work of council is to guide Managing Board.
09) T & P officer of Govt. College of Engineering, Karad shall be the secretary by virtue of his
position, The secretary of the association should be life member of the association and
preferably faculty working in this institute. If no faculty of this institute is available and/or
interested in working as a secretary then the secretary shall be any life member of the
association.
10) One of the Honorary member shall be nominated as Treasurer by the President. The treasurer of
the association should be alumnus of this institute and preferably faculty working in this institute.
If no faculty of this institution is available and/or interested in working as a treasurer then the
treasurer shall be any life member nominated by the President. .
11) Other members of Executive Council shall be elected by the Life members from amongst the Life
members in General body meeting through election process.
12) The tenure of President, Secretary & Treasurer shall be 4 years or till they are on the regular
establishment of Govt. College of Engineering Karad.
13) Principal of the institute and TPO shall be special invitee for the executive council meeting.

(Prof. Kumthekar M. B.)

Secretary

(Prof. Sheity P.C.)

Treasurer

(Dr. Gandhe V. B.)

President

10) MANAGING BOARD :The day to day business of the association shall be managed by the Managing Board which
will consist of following nominated 6 members.
A) President
B) Secretary
C) Treasurer
D) Three Executive Council Members

11) OFFICE BEARERS OF THE EXECUTIVE COUNCIL AND THEIR DUTIES :A) PRESIDENT:01) To conduct and remain as a president of the General Meeting and the Executive Council
Meeting & Managing Board.
02) In case of equality of the voting the resulting vote will be of President in addition to his
regular vote.
03) To watch, conduct and keep control on the day to day working of the Society.
B) SECRETARY:The Secretary shall be responsible for further progress of the Society by various measure and
efforts. The duties of Secretary shall be as follows and as mentioned elsewhere in the Rules.
01) To send the notice and agenda of business etc. of the meeting of General Body, Executive
Council or any other similar occasional bodies to the members, attending & concerned
with such meeting & to take the steps to effectuate the resolutions passed in the meeting,
02) All the documents, deeds, registers, paper and other records of the Association will be in
the safe custody of the Secretary.
03) To carry on all correspondence on behalf of the Association.
04) To make arrangement for executing and securing execution of all deeds contract or
documents as approved by the Executive Council concerning all transaction about the
immovable or movable properties of the Association.

(Prof. Kumthekar M. B.)

Secretary

(Prof. Sheity P.C.)

Treasurer

(Dr. Gandhe V. B.)

President

05) To attend and appear on behalf of the Association wherever necessary.

06) To carry out consistently all the various activities and projects for the achievement of the
object of the Association.
07) To get to the work of various establishment under the Association carried out in
conformity with its aims and objects.

C) TREASURER :01) To collect all the amount on behalf of the Association and deposit in bank as per the
instructions of the Executive Council.
02) To spend amounts from the association funds for the work of the Association as sanctioned by
Executive Council.
03) To keep in hand a sum up to Rs. 5000/- only at any time for the Association.
04) To make available all necessary records required to the auditor appointed.
12) QUORUM AND NOTICE OF THE EXECUTIVE COUNCIL:01) The quorum for a meeting of the Executive Council shall be at least 1/3 members of the total number
of the Executive Council. No business shall be transacted unless such a quorum is present. If however
such a quorum will be necessary for the holding the meeting next thereafter. The President shall be
empowered to adjourn any meeting for want of quorum.
02) The date, time & place of a meeting of Executive Council shall be fixed by the Secretary should
accordingly call a meeting of the Executive Council by giving seven (7) clear days notice either in
person or by post of the meeting along with the agenda of business.
03) Generally to do all such other things as may be deemed by the Executive Council to be incidental or
conductive to the attainment of all or any of the above objectives.
1 3) BANK ACCOUNTS :The Society's fund will be deposited in Bank, sanctioned by the Executive Council. Bank Account
will be operated jointly by President and Treasurer (Two at a time). Account shall be in Bank of
Maharashtra, Saidapur Branch, Karad
14) LIST OF THE MEMBERS:01) The list of the members sanctioned by the Executive Council as per Rule No. 4 will be kept in
Schedule No.6

(Prof. Kumthekar M. B.)

Secretary

(Prof. Sheity P.C.)

Treasurer

(Dr. Gandhe V. B.)

President

02) The list of the members from the Executive Council as required will be kept in Schedule No.2.
The list of the above said will be delivered to the Asstt. Society Registrar without fail every year.
15) CHANGE IN THE RULES ETC. :The Executive Council is empowered to make any further new Rules, in addition to these rules or to
remove any other technical flaw or legal defects, to amend the current rules enforce to alter the same or to
make changes their in or to cancel them and their authority in this respect shall be final and overriding,
provided that any resolution made under the authority of this rule by the Executive Council under the
power given by this rule shall be placed for an approval before the meeting of the general body of the
Association.
Similarly all the new rules and the amended, altered, changed or cancelled rules, made by
Executive council under the power given by this rule shall be placed for a approval before the general
body of the Association.
16) CHANGE IN NAME AND OBJECTIVES OF THE ASSOCIATION :
Procedure will be same as laid down under section 12 or 12-A of the Societys Registration Act.
17) DISSOLUTION OF THE ASSOCIATION :
The Association may be wound up Immediately or any Appointed Day if at any special meeting
of General Body convinced to consider the dissolution of the Society and 3/4 number of the members
present at a meeting, vote in favor of the same.
If upon winding up of the Association there remains after satisfaction of all debts and liabilities
any property of cash the same shall not be distributed among the members of the Society, but shall be
given to dispute, be solved in accordance with the direction and order of the principle court of original
civil jurisdiction of the District in which the office of the association is situated.
The dissolution will be accordingly to the society Act. 1860 Section No. 13 and 14.

CERTIFICATE
This is to certify that the above is the True Copy of the Rules and Regulation of

(Prof. Kumthekar M. B.)

Secretary

(Prof. Sheity P.C.)

Treasurer

(Dr. Gandhe V. B.)

President

GOVERNMENT COLLEGE OF ENEINEERING, KARAD ALUMNI ASSOCIATION

and are correct.

(Prof. Kumthekar M. B.)

Secretary

(Prof. Sheity P.C.)

Treasurer

(Dr. Gandhe V. B.)

President