Government of Nepal

Strengthening the National Rural Transport Program

(SNRTP)
Project Management Unit (PMU), Hetauda

A Proposal for Effective Implementation of RuTIMS

APRIL 2016

A Proposal for Effective Implementation of RuTIMS

Contents
RATIONALE:................................................................................................................. 1
OBJECTIVE:................................................................................................................. 2
SCOPE:....................................................................................................................... 2
EXPECTED OUTCOME:................................................................................................ 2
STRATEGY FOR EFFECTIVENESS:...............................................................................2
ACTION PLAN AND RESPONSSIBILITIES:......................................................................3
METHODOLOGY:.......................................................................................................... 4
BUDGET ESTIMATION:................................................................................................. 5
CONCLUSION:............................................................................................................. 5

LIST OF FIGURES
Figure 1: DRCN of Bardiya district construction status...............................................1
Figure 2: DRCN status of Arghakhachi........................................................................3
Figure 3: DRCN of Dhanusa with road inventory.........................................................4

LIST OF TABLES
Table 1: Action Plan.................................................................................................... 3
Table 2: Details of training.......................................................................................... 4
Table 3: Budget
Estimation
7

A Proposal for Effective Implementation of RuTIMS

1.0 RATIONALE:
Rural Transportation Information Management System (RuTIMS) was primarily developed
previously during RAIDP in 2068-69 BS..It is currently being supported technically and
financially from SNRTP for its implementation, with technical assistance from ILO.
It is developed as a rural road related complete asset management tool for planning and
management. It can be widely used at various levels . The countrys prosperity is measured by
not merely from the road density developed within the country, rather its seviceability year
around. A bitter fact is investment on the rural transport sector is always on a piecemeal
distribution under the influence of powerful groups, and the result is negative. A planned asset
management is generally lacking. In this context RuTIMS is envisioned as a scientific planning
tool for rural road transport infrastructure of Nepal.
At least one or two trainings in all the districts has been completed by RuTIMS System
Engineers. DRMEs, DRMSEs and some DDC/DTO technicians participated in the trainings for
creating road network-GIS shapefiles, uploading and updating road inventories, preparing
ARMP. Some districts have uploaded contract management related information as well. In most
of the districts it is well observed that DDC/DTO technicians are not uploading and updating
information in RuTIMS. As this software is being developed for the planning and management of
rural roads being implemented under the technical assistance of DoLIDAR, it is important that
the use and dissemination of database must be well internalized by the DDC/DTO. If now and
again, it is not given high priority the implementation story of tools developed in the past cant
be ignored.
Thus for the effective use of RuTIMS, there is a need for the capacity development of
DDC/DTO technicians, irrespective of the different projects under operation. The sustainability
of RuTIMS completely depends upon the capacity and ownership gained by them. To achieve
this, it is high time to conduct an orientation workshop for LDO and DTO Chief and capacity
development training for the DDC/DTO technicians.

Figure 1: DRCN of Bardiya district construction status

A Proposal for Effective Implementation of RuTIMS

2.0 OBJECTIVE:
1.
2.
3.
4.

To make aware about the importance and usefulness of RuTIMS to DDC/DTO,.

To motivate and train DDC/DTO technicians for the use of RuTIMS
To upgrade RuTIMS as an essential planning tool for DDC/DTO
To incorporate RuTIMS in MCPM.

3.0 SCOPE:
1. Orientation on usefulness of RuTIMS for the planning and management of rural roads
2. Extensive training on RuTIMS, which includes
a. data capturing through GPS,
b. creating GIS shape file of road network,
c. uploading and updating road inventories,
d. preparing ARMP and
e. adding and updating contract management information
3. Upgrade RuTIMS to accommodate and fulfill all the requirements of contract management
4. Include MYRMP.

4.0 EXPECTED OUTCOME:

LDO and DTO Chief know the importance and use of RuTIMS
DTO Engineers and Technicians create shape file, upload inventory, generate ARMP and
update contract databases in RuTIMS.

5.0 STRATEGY FOR EFFECTIVENESS:

It is noticed that LDOs and DTO Chiefs are unaware with RuTIMS and its importance.Thus they
must get orientation on RuTIMS and its application such as generation of ARMP, condition
survey of road with all basic information on regular update in a finger tip along with the contract
management system including contract information such as BoQ, work programme, physical
progress, IPCs, variations, time extension, bank guarantee and financial progress.
Trainings organized are not becoming effective as DRME and DRMSE are only working
independently with RuTIMS. Now the time has come and without delay trainings should be
organized for the DDC/DTO Engineers/Technicians, who can independently operate and use in
absence of DRME/DRMSE after the completion of strengthening the National Rural Transport
Programme(SNRTP). The capacity development to the assigned focal person with one
additional staff will be a strategy to make them fully responsible. This will help the SNRTP to
organize further additional training in district where assigned focal person will lead the process
and transfer knowledge gradually to all the technical personnel and computer operators as
well. .

A Proposal for Effective Implementation of RuTIMS

Figure 2: DRCN status of Arghakhachi

The multiyear road maintenance plan (MYRMP) has been prepared in Excel Worksheet which
need to be introduced in RuTIMS for wider use. It needs to be linked with two year data
available in RuTIMS of each district and generation of MYRMP through RuTIMS. Similarly, the
server of RuTIMS software is available with software developer and the availability for the
contract date is available up to 2072 which need to have various number of years in RuTIMS to
update all contract of SNRTP as well as validation of contract management module.

6.0 ACTION PLAN AND RESPONSSIBILITIES:

S
N

Description

Assignment of focal
person and two
supporting staffs.
Installation of internet
connection- preferably
1 MBps
Orientation for
LDO/DTO Chief and
Trainings for
Engineers/Technicians
Include MYRMP in
RuTIMS
Upgrade RuTIMS to
incorporate contract
management system.

4
5

Baisakh
II
III

Jestha

IV

II

III

Responsibilities
IV
DDC/DTO

DDC/DTO

PMU

CPCU/Developer
CPCU/Developer

Table 1: Action Plan

Focal person: Preferably engineer

A Proposal for Effective Implementation of RuTIMS

Two Supporting staffs: Preferably sub - engineer and computer operator

7.0 METHODOLOGY:
The orientation to LDO and DTO Chief cover the broader use of RuTIMS and illustration of the
way it can be treated as planning/monitoring tools.
The training for DTO Engineers/Technicians focuses on use of GPS, tracking road network with
GPS, creating shape file, uploading shape file, preparation of ARMP and contract management
databases.

Figure 3: DRCN of Dhanusa with road inventory

The orientation/ training be carried out in four clusters as follows:
Nuwakot: Sindhupalchok, Rasuwa, Dhading and Nuwakot,
Makwanpur: Parsa, Bara, Rautahat,Makwanpur, Sarlahi
Janakpur: , Mahottari, Dhanusha, Siraha, Saptari, Udaypur
Hile : Sankhuwasabha, Tehrathum, Bhojpur
Days
Day I: First
Half
Day I: Second
Half
DayII-First Half
Day II- Second
Half
Day III-First
Half
Day III-Second

Activities
Orientation on
RuTIMS
Shape files Creation
of Road on QGIS
Road Network and
Inventory in RuTIMS
ARMP Preparation in
RuTIMS
Contract
Management
Information Update
Maps and Utilities in

Participants
LDO, DTO Chiefs, Focal
Persons and Sub Engineers
Focal Persons (Engineers
and Sub-Engineers from
Districts)

Remarks
Informatory Session
Practice Sessions

A Proposal for Effective Implementation of RuTIMS

Half

RuTIMS
Table 2: Details of training

Each trainings shall be of three days. First half of the first day will be orientation of RuTIMS for
LDO, DTO chiefs and all other participants. The remaining two and half days is allocated for the
training to DTO Engineer and supporting staffs.
PMU Chief, SRRME, RuTIMS Engineer and a selected DRME, competent on RuTIMS, will
serve as training resource persons. An outline of the schedule of trainings in each clusters is
as follows.

8.0 BUDGET ESTIMATION:

SN

Description

No.

Duration

Rate NRs

Subsistence Allowance
-LDO and DTO Chiefs
Subsistence Allowance
Focal person and
Supporting staff
Resource Person
Lodging and Fooding
Hall and Multi Media
Stationary
Total

34

500

51

500

2
194
3
68

3X3
1
3
1

1,000
2,000
2,500
100

3
4
5
6

AmountRemark
NRs.
s
1,70,000.00
76,500.00

18,000.00
388,000.00
22,500.00
6,800.00
6,81,800.00

9.0 CONCLUSION:
After the aforementioned actions being carried out DDC/DTO realizes the importance of
RuTIMS and shall be able to use for the planning, monitoring and management of rural roads.
The capacity development of the focal person, supporting staffs shall be enhanced so that the
RuTIMS shall continue work even in the absence of DRME and DRMSE. Furthermore, if it could
be incorporated in MCPM, it would get high priority in execution.