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Policy No.

Name of Policy Total Pages


1. Policy on Religion, Cast, Regional, Sexual, Racial Harassment
2. Policy/02 Grievance policy and Procedure 03
3. Policy/03 Policy Of Equal Opportunities (No discrimination)
4. Policy/04 Discipline Action policy and Procedure
5. Policy/05 HIV/AIDS Policy
6. Policy/06 Policy On Honest Work Practice (Anti Bribery Policy)
7. Policy/07 Ethical Trading Policy
8. Policy/08 Collective Bargaining policy
9. Policy/09 OHS Policy
Social Committee:
It covers sample copy of social committee list of members as well as agenda covering details. All social committee is
listed below;
List of social committee
1 Grievance Committee
3. Harassment Committee
5. Quality Control Committee
6. Safety Committee
7.Works Committee
1. F/OHS/01 Waste/Used oil Control Monitoring Report
2. F/OHS/02 Evaluation of impacts
3. F/OHS/03 Initial EMS Review Of Prioritization Of Significant Aspect Its Impact Feasibility Analysis
4. F/OHS/04 EMP Progress Monitoring Report
5. F/OHS/05 Near Miss Report Near Miss Report
6. F/OHS/06 Investigation report
7. F/OHS/07 Safety inspection check list
8. F/OHS/08 Work Permit Report
9. F/OHS/09 Location List of Fire Extinguishers
10. F/OHS/10 List of Chain Pulley Blocks ,lifts, Pressure Vessel
11. F/OHS/11 First aid box Check List
12. F/OHS/12 Fire fighting checklist
13. F/OHS/13 Fire hydrant Check list
14. F/OHS/14 PPE Preventive maintenance Check point
15. F/OHS/15 Eye wash/Shower Check List
16. F/OHS/16 Vehicle Check point
17. F/PUR/1 Purchase Order
18. F/PUR/2 Indent & Incoming Inspection Record
19. F/PUR/3 Approved Vendor List cum Open Purchase Order
20. F/PUR/4 Supplier Registration form
21. F/PUR/5 Open Purchase Order
22. F/SYS/01 Master list and Distribution list of Document
23. F/SYS/02 Change Note
24. F/SYS/03 Calibration Status Of Instruments/Equipment
25. F/SYS/04 Master list of Records
26. F/SYS/05 Quality ,Safety Objective & Target
27. F/SYS/06 Audit Plan/Schedule
28. F/SYS/07 Internal Audit Non Conformity Record
29. F/SYS/08 Clausewise Documentwise Audit Review Report QMS
30. F/SYS/09 Clausewise Documentwise Audit Review Report OHS
31. F/SYS/10 Continual Improvement Plan
32. F/SYS/11 Corrective Action Report
33. F/SYS/12 Preventive Action Report
34. F/SYS/13 Scrap Yard Monitoring Report
35. F/SYS/14 List of Licenses / Certificates
36. F/SYS/15 Housekeeping Checking Report
37. F/SYS/16 Earth Pit Maintenance Report
38. F/SYS/17 Grievance handling records
39. F/TRG/1 Training Calendar
40. F/TRG/2 Training Need cum Records Sheet
41. F/TRG/3 Induction Training Report
42. F/TRG/4 Job Description & Specification
43. F/TRG/5 Skill Matrix

6. Standard Operating Procdures (10 SOPs)


It covers sample copy of work instructions to link with operating work and social accountability
issues in the organization. It takes care of all such issues and used as a training guide as well as to establish control
and make system in the organization to meet the SA 8000 system. The
samples given are as a guide and not compulsory to follow and organization is free to change the same to suit own
requirements.
List of SOPs
SOP No. Name of SOP
1. SOP/OHS/01 Handling, Storage And Disposal
2. SOP/OHS/02 Mock Drill
3. SOP/OHS/03 Safety And Security
4. SOP/OHS/04 Accident Reporting, Investigation And Analysis
5. SOP/OHS/05 General Follow Up
6. SOP/OHS/06 Maintenance Activities
7. SOP/OHS/07 Unloading, Handling And Storage Of Petroleum And Gas
8. SOP/OHS/08 Elimination Of Risk Of Accident During Operation Of Pressure Vessel
9. SOP/OHS/09 Stores
10. SOP/OHS/10 Emergency Plant Shutdown
Procedure for dealing with children & juvenile labor
To meet the requirement of SA 8000 standard and the guide about how to deal with situation of children and juvenile
labor in the company.
2. Reviewing procedure for complaint and discipline
Reviewing procedure for complaint and discipline
To examine and give complaint about the implementation of discipline on employee and to protect the employees
right as regulated by laws about exposing and complaining.
3. Training procedure of social responsibilities
Training procedure of social responsibilities
To ensure that the whole staffs are trained about Social Duty, especially about safety at work, know how to deal with
problems at work and to meet the requirement of SA 8000: standard.
4. Procedure for evaluating and managing the suppliers
PROCEDURE FOR EVALUATING AND MANAGING THE SUPPLIERS
To Evaluate and select the supplier that is suitable with the standard SA 8000
5. Non-discrimination regulation
Non-discrimination regulation
To create an equal working environment in the company and among employees and to meet the requirement of SA
8000 standard
6. Regulation about responding to emergency situations
Regulation about responding to emergency situations
1. Break-down that may happen includes: fire and explosion, food poisoning, wall collapsing and so on.
7. Regulation about fire protection & prevention
Regulation about fire protection & prevention
1. Fire protection and prevention is the responsibility of all the people in the company, including customers who come
to the company.
8. Regulation about using machines and equipments
Regulation about using machines and equipments
I/ General regulations:
9. Electricity safety regulation
Electricity safety regulation
1. Only the employees being trained about technology and electricity safe are allowed to repair, assemble, open and
close the electricity equipments.
10. Labor hygiene regulation
Labor hygiene regulation
1. During working time, the employees must fully wear work protectors and tools distributed by the company.
11. Labor safety regulation
Labor safety regulation
1 The employees are equipped with working protectors as well as suitable tools used in working. They must use them
correctly and be fully equipped.

12. Company H&S responsibilities


Company H&S responsibilities
1 The General Director is responsible for examining, supervising and making the employees to follow the regulation
about Labor safety and Hygiene mentioned in this form.
1. Management Systems
. Is there a defined and documented SA policy (in local language also)?
2. Remuneration
. Are minimum wages as per regulation paid?
3. Working hours
. The company exceeds 8 hour duty per day per head.
4. Disciplinary practices
. Are standing orders available?
5. Discrimination Audit
. Whether equal pay for equal work is given?
6. Freedom Of Association And Right To Collective Bargaining
Freedom Of Association And Right To Collective Bargaining Audit Checklist
7. Health and Safety Audit
. Check the list of chemicals and their MSDS.
8. Audit checklist of Forced and Compulsory Labor
. Compulsory deposit of money to be employed in the job is not allowed.
9. Child labor audit
. Check the age proof of the persons working in the organization.[Age should be above 15 years]
Purpose and scope of SA 8000
This standard specifies requirements for social accountability to enable a company to:
2. Requirements of child labor
The company shall not engage in or support the use of child labor as defined above.
3. Requirements of Forced labor
The company shall not engage in or support the use of forced labor, nor shall personnel be required to lodge
deposits or identity papers upon commencing employment with the company.
4. Requirements of health and safety
1. The company, bearing in mind the prevailing knowledge of the industry and of any specific hazards, shall provide a
safe and healthy working environment and shall take adequate steps to prevent accidents and injury to health arising
out of, associated with or occurring in the course of []
5. Discrimination rules in SA 8000
The company shall not engage in or support discrimination in hiring, remuneration, access to training, promotion,
termination or retirement based on race, caste, national origin, religion, disability, gender, sexual orientation, union
membership, political affiliation, or age.
6. Freedom of association & right to collective bargaining
Freedom of association & right to collective bargaining
1. The company shall respect the right of all personnel to form and join trade unions of their choice and to bargain
collectively.
7. Disciplinary practices in SA 8000
The company shall not engage in or support the use of corporal punishment, mental or physical coercion, and verbal
abuse.
8. Rules of working hours
The company shall comply with applicable laws and industry standards on working
hours. The normal workweek shall be as defined by law but shall not on a regular basis exceed 48 hours. Personnel
shall be provided with at least one day off in every seven-day period. All overtime []
9. Remuneration rules
The company shall ensure that wages paid for a standard working week shall always meet at least legal or industry
minimum standards and shall be sufficient to meet basic needs of personnel and to provide some discretionary
income.
10. SA 8000 policies
Top management shall define the companys policy for social accountability and labor conditions to ensure that it:
11. Management Review of SA 8000
Top management shall periodically review the adequacy, suitability, and continuing effectiveness of the companys
policy, procedures and performance results vis-a-vis the requirements of this standard and other requirements to
which the company subscribes. System amendments and improvements shall be implemented where appropriate.

12. Management Representative of SA 8000


The company shall appoint a senior management representative who, irrespective of other responsibilities, shall
ensure that the requirements of this standard are met.
13. Planning and Implementation of SA 8000
The company shall ensure that the requirements of this standard are understood and implemented at all levels of the
organization; methods shall include, but are not limited to:
14. Control of Suppliers/Subcontractors and Sub-Suppliers
The company shall establish and maintain appropriate procedures to evaluate and select suppliers/subcontractors
(and, where appropriate, sub-suppliers) based on their ability to meet the requirements of this standard.
15. Addressing Concerns and Taking Corrective Action
The company shall investigate, address, and respond to the concerns of employees and other interested parties with
regard to conformance/non-conformance with the companys policy and/or the requirements of this standard; the
company shall refrain from disciplining, dismissing or otherwise discriminating against any employee for providing
information concerning observance of the standard.
16. Outside Communication in SA 8000
The company shall establish and maintain procedures to communicate regularly to all interested parties data and
other information regarding performance against the requirements of this document, including, but not limited to, the
results of management reviews and monitoring activities.
17. Access for Verification in SA 8000
Where required by contract, the company shall provide reasonable information and access to interested parties
seeking to verify conformance to the requirements of this standard; where further required by contract, similar
information and access shall also be afforded by the companys suppliers and subcontractors through the
incorporation of such a requirement in the companys purchasing []
18. Records management in SA 8000
The company shall maintain appropriate records to demonstrate conformance to the requirements of this standard.
Document No.

SM

SA 8000 Document Matrix


Document Name
SA 8000
Clause
Nos.

Social Manual

4.9.4

Social Accountability
Requirements
Child Labour
Forced and Compulsory
Labour
Health and Safety
Freedom of Association &
Right to collective
Bargaining
Discrimination
Disciplinary Practices
Working Hours
Social Accountability
Requirements
Social Accountability
Requirements
Social Accountability
Requirements
Social Accountability
Requirements
Management Review

4.9.5

Planning and Implementation

4.9.6
4.9.7

interpretative guidance
Control of
Suppliers/Subcontractors and
SubSuppliers

Policy/
Policy/02

Policy
Policy

Policy/03
Policy/04

Policy
Policy

Policy/05
Policy/06
Policy/07
SM

Policy
Policy
Policy
Social Manual

SM

Social Manual

SM

Social Manual

SM

Social Manual

PRO/SYS/
PRO/SYS/05
SM
E/SYS/02/PUR

Procedure for
management
review
Procedure for
training
Social Manual
Process approach
for
Purchasing

Clause

4.1

PRO/SYS/06
PRO/SYS/07
PRO/SYS/04
PRO/SYS/03

Procedure For
Corrective &
Preventive Action
Procedure For
Control Of Supplies

4.9.8

Procedure For
Internal Audit
Procedure For
Control of Record

4.9.10

Addressing Concerns and


Taking Corrective
Action
Outside Communication and
Stakeholder
Engagement
Access for Verification

4.9.11

Controls of records

4.9.9