Form 137 For SHS 201610

Form 137 for
SHS
SED and ICTS
Purpose of the Form

Form 137 is known as the
Learners Permanent Record

It contains the following:
Learners
profile
Historical
academic and
co-curricular
record
(DO 54, s. 2016)
DEPARTMENT OF EDUCATION
Purpose of the Form
Needed
for transferring
for transitioning
for applications
(ex: scholarship)
(DO 54, s. 2016)

Our Considerations
Form 137 for SHS should
Be simple and easy to
use (not a burden to
teachers)
Indicate the eligibility of
the learner for SHS
Indicate the track/strand
and subjects (core,
applied, specialized)
Show historical academic
record per semester and
the grades per quarter
(as in DO 8, s. 2015)
Be flexible enough in
case student transfers to
another track or another
school
Be able to monitor
student progress and
subjects taken (including
remediation)
Be professional looking if
it is to be used to apply
for jobs, colleges, or
further training
What has been done

STAR
T
Asked feedback from:

ICTS BLD
PRD SHS Teachers
Created a draft based on old

Form 137A (2014 version)
Edited the draft

Made it into a working
electronic copy
Revised the draft based
on suggestions
Revised the draft based
on feedback
Presented draft to ProgCom

Asked feedback on new draft
from SHS teachers
Features
Schools are provided with 2 options:
Print it out and fill it up manually
(current practice)
Use it as an electronic copy
Features
Divided into 3 sections:
Features
No more school logo/seal. Only the
official DepEd logo and seal will be used
Current practice:
Every school prints out a Form 137 with their
school logo and seal. If a student transfers to
another school, this form is stapled to a new
Form 137 from the new school.
Rationale:
One official form will be used.
If a student transfers schools, the new school will
continue filling up the original form.
Features
Parents names, occupation, home address

are removed from learners information
Rationale:
Parents names are not necessary (they are of age);
Parents occupation and home address are not good
identifiers because it can change
Features
Learners eligibility for SHS is shown

Rationale:
It should be noted that not only JHS completers or
graduates are eligible for SHS
10
Features
To address transfers:
Name of school, school ID,
track/strand are asked each
semester
Rationale:
To show the history of the
transfers made by the student
using only one form.
11
Features
Additional rows were added under Learning Areas/Subjects
Rationale:
To accommodate other subjects that the student has to take like CAT
12
Features
Shows the Remedial Class Marks and the Recomputed Final Grade
Rationale:
Instead of a separate sheet being stapled to the form (which can get lost),
teachers can already write these on the form itself
13
Features
Space for the name of Checker
Rationale:
Idea came from school samples.
Schools conduct a checking of
forms to make sure that all
information in the form are
correct. It adds validity to the
form.
14
Features
Attendance was removed
Rationale:
To remove unnecessary additional items that teachers need to
write/encode. Report on attendance is already found in Form 138
(Report Card)
15
Features
Track/Strand Accomplished and space for School

Seal can be found at the back
Rationale:
The Track/Strand Accomplished shows what the
student finished in SHS (esp if student shifted to
another track or strand during a sem)
The space for the school seal is for the schools to
know where to place the seal when they certify the
form
16
Features
Note includes instructions for any erasures or
alterations and instructions for the school in case a
student transfers and when a student graduates
Rationale:
To address concerns that teachers have to rewrite the
form when they accidentally make mistakes
To guide the schools in what to do when a student
transfers or graduates from school
17
Features
A list of subjects are provided as
Annex
Rationale:
This serves as a quick look for
teachers to check what subjects
the student still needs to take up
They can opt not to print this.
18
Features
Space for subject substitutions and other

subjects are found in the Annex
Rationale:
To accommodate schools who have approved
subject substitutions
19
FEATURES OF THE
E-COPY
20
Features of the e-copy

Name is automatically added to all pages
Page 1
Page 2
Annex
Choosing a semester
automatically shows the
corresponding quarter
21

Choosing the type of subject (core, applied, specialized)
will enable a drop-down list showing only the subjects
under it
22

Teachers can type
in the Specialized
Subjects in the
Annex and it will
appear in the dropdown list
Same goes with the
subject
substitutions and
other subjects
23

Automatic computation of the Semester Final Grade and the Gen Ave for
the Semester; Corresponding Action Taken appears
Automatically computes for the SHS Gen Ave (of the 4 semesters)
24
If a student needed to take remedial classes, the Recomputed Final Grade

is automatically used to compute for the Gen Ave for the Sem
25

If the student passed a
subject, it is automatically
checked in the Annex (if failed,
it doesnt put a check)
PE and Health will only be
checked if student passed 4
sems
26
DIFFERENT
SCENARIOS
27
Scenarios
Scenario 1:
Student finishes SHS in one school (no transfer)
Student advances
to Gr 12
1 original (to student)

Grade 11
Teacher
Adviser
fills up the
form
Grade 12
Teacher
Adviser
continues
filling up the
form
Student
Graduates
2 certified
true copies
School
Division
28
Scenarios
Scenario 2:
Student transfers to another school
Originating
School
sends
original form
to Receiving
School
Receiving
School
continues
filling up the
original form
1 certified
true copy
29
Scenarios
Scenario 3:
Student graduates and requests for additional
copies of the form
School
gives original
form to
Graduate
Requests for
more copies
of the form
School
Gives certified true copy

with school seal and School
Heads signature
1 certified
true copy
30
About the Developer

SED and ICTS would like to acknowledge the efforts of
MR. JOSE BARBA

JHS/SHS Teacher
Mati School of Arts and Trades
Davao Oriental
He is instrumental in crafting the Electronic Class Record and

the Electronic Form 137 for SHS with us.
31

Form 137 For SHS 201610

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Form 137 For SHS 201610

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Formate disponibile

Form 137 for

Purpose of the Form

Learners Permanent Record

Purpose of the Form

(DO 54, s. 2016)

What has been done

Asked feedback from:

Created a draft based on old

Edited the draft

Presented draft to ProgCom

Parents names, occupation, home address

Learners eligibility for SHS is shown

Track/Strand Accomplished and space for School

Space for subject substitutions and other

Features of the e-copy

Features of the e-copy

Features of the e-copy

Features of the e-copy

Features of the e-copy

If a student needed to take remedial classes, the Recomputed Final Grade

Features of the e-copy

1 original (to student)

Gives certified true copy

About the Developer

MR. JOSE BARBA

He is instrumental in crafting the Electronic Class Record and

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