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Vendor Document Requirement Listing (VDRL)

Document Type Code Key:


A
B
C
D
E
F
G
H
J
K
L
M
N
P

Master Data Schedule


Commercial Data
Drawings
System Diagrams/Schematics
Data Sheets/Specifications
Schedules/Listings
Calculations
Performance Data
Welding & Materials Engineering Data
Certification Data
Quality Assurance
HSE Data
Installation/Spares & Maintenance Data
Post Manufacturing Procedures

Minimal document attributes:

Vendor Document Number


Project Document Number
Vendor Revision Code
Project Revision
Issue Code
Status
Discipline and Doc type Code
Document Title
Issue Date
ID/signature of originator, checker and approver
Purchase order number
Official name of Vendor and/or sub-vendor company
The item/tag number or equipment number

General Instructions to Vendors:


All documents shall be supplied in English and free of copyrights prohibiting use within PROJECT. All units of
measure shall be in SI.
All documents that have been marked in this VDRL have to be submitted electronically.
If In Data Book is marked for any document, the Vendor shall include all documents marked as In Data
Book.
Date 1st Review is noted as weeks after or before one of the following milestones
The Contractors or Vendor submittal requirements will be denoted on the VDRL as follows with regard to
documentation listed on the VDRL. Usage of such symbols can clearly be seen on the VDRL.
A=
P=
T=
D=
Q=
U=
E=
C=
S=

Date receiving Approval of Drawings


Date of purchase order
Date of Test
Date of Dispatch
Date of process
Use of procedure
Final inspection
Date of Call Off
Date of Shipment

(e.g. A+1 = 1 week after Approval)


P + X =X weeks after purchase order or Loi
T + -X =X weeks after or prior test
D + - X =X weeks after or prior to dispatch
Q X =X weeks prior to manuf./job process
U X =X weeks prior to use of procedure
E + X =X weeks after final inspection
C + X =X weeks after Call Off
(e.g. S-1 = 1 week before Shipment)

REVIEW CLASS
O
=
Review at Purchasers Office
S
=
Review by Inspector at Vendors Works
I
=
Submit to Purchasers Office for Information Only
A
=
Review by Audit at Vendors Works
R
=
Review by Engineering at Vendors Works
F
=
Certified Document to be sent to site with Materials
J
=
Incorporate Certified Issue in J01
K
=
Incorporate Certified Issue in K01
H
=
Document shall be retained in safe custody by Vendors.
Required documentation submission points will be indicated on the VDRL by a period in weeks or days from a
specific point of time, e.g. P. + 4 = four weeks after receipt of Purchase Order; D 2 = two weeks prior to
shipment; T - 1 = one week prior to test date, etc., for submissions during design/manufacture.
Documents marked With Bid or For Review shall be submitted electronically in .pdf (Adobe Acrobat)
format. Documents marked As-Built or In Data Book shall be submitted electronically in .pdf and as native
file format, preferably MS Office, AutoCAD and PDMS (if used). Documents marked In Data Book shall
also be submitted in paper format.

Vendor Document Requirement Listing (VDRL)


Equipment No.

As per Data Sheets

Requisition No.:

GFR-06-PDFEED-LA-7880-00009-0000-8C

Declaration by Vendor: In the event of a Purchase Order being awarded, we confirm that the VDRL documentation
shall be provided by the dates indicated.

Vendor Signature

CODE

Name

DOCUMENT DESCRIPTION
MR AND SPECIFICATION FOR
PIPELINE PIG TRAPS

WITH
BID

Date
FIRST
ISSUE

DATE
REQD

NO OF COPIES
REQUIRED

FINAL ISSUE
No of Hard
Copies

ASREVIEW
BUILT CLASS

Electronic
Copy

IN DATA
BOOK

K01/A01

MASTER DATA SCHEDULE


A01

Vendor Master Data Schedule


(VMDS)

P+2

YES

COMMERCIAL DATA
B01 Fabrication/Production Schedule

P+2

B02 Sub-Order Schedule


Weekly Progress/Monthly
B03
Progress Reports
B04 Company Profile

P+2

B05 Customer List

B06 Certificate of Origin

YES

B07 Certificate of Compliance


Exceptions to Codes &
B08
Specifications

YES

YES

DRAWINGS
C01 General Arrangements
Foundation Loading Diagrams &
C02
Support Details
C03 Detail Drawings
Exploded View/Cross Sectional
C04
Drawings
C05 Mechanical Seal Detail Drawings

P+2

YES

P+2

YES

P+2

YES

P+2

YES

C06 Panel Cabinet Layouts


C07 Electrical/Instrument Layouts
C08 Instrument Outline Drawings
C09 Insulation/Lining Details
C10 Isometric Drawings

SYSTEM DIAGRAMS/SCHEMATICS
D01
D02
D03
D04
D05
D06

Process/Utility Flow Schemes


(PFS/UFS) & Heat Mass Balance
Process/Utility Engineering Flow
Schemes (PEFS/UEFS)
Electrical Single Line Diagrams
(SLDs)
Instrument/Electrical Logic
Diagrams
Control Philosophy & Block
Diagrams
Electrical Schematic Diagrams

Vendor Document Requirement Listing (VDRL)


D07
D08
D09
D10
D11
D12
D13
D14
D15
D16

Internal Wiring Diagrams


(Connection Diagrams)
Interconnection Diagrams
Instrument Termination & HookUp Details
Terminal Block Diagrams
Electrical Termination & Hook-Up
Details
Loop Diagrams
Hydraulic & Pneumatic
Schematics
Interface Drawings Input/Output
Power Supplies
Cause & Effect Diagrams
Visual Display Unit (VDU)
Graphics

DATA SHEETS/SPECIFICATIONS
E01 Weight Data Sheets

YES

E02 Equipment Data Sheets

P+2

YES

E03 Instrument Data Sheets


E04 Noise Level Data Sheets
Mechanical Alignment Data
E05
Sheets
E06 Valve Data Sheets
E07 Electrical Data Sheets
E08 Functional design Specification

SCHEDULES/LISTINGS
F01 Instrument Schedule
F02 Cable Schedule
F03 Load/Motor Schedule
F04 Distribution Board Schedule
F05 Input/Output Schedule/ Bit Maps
F06 Bolt Schedule
F07 Lubrication Schedule
F08 Terminal Point Schedule
F09 Transit Schedule
F10 Utilities Schedule
F11 Erection Fastener Schedule
F12 Bill of Materials/Equipment List
F13 Piping Line List
F14 Trace Heating Schedule
Schedule of Pressure Safety
F15
Valves (PSVs)
F16 Schedule of Pressure Vessels
Schedule of Runway Beams &
F17
Lifting Appliances
Schedule of Electrical Equipment
F18
in Hazardous Areas
Schedule of Ingress Protection
F19
(IP) Rated Equipment

Vendor Document Requirement Listing (VDRL)


CALCULATIONS
Pressure Vessel/Tank
Mechanical Strength Calculations
G01
(incl. Pulsation Dampers, Filters
etc.)
G02 Process/Utility Calculations

P+2

YES

P+2

YES

P+2

YES

P+2

YES

G03 Structural Steel Calculations


G04 Foundation Support Calculations
G05 System Head Loss Calculations
Lateral Critical Speed
G06
Calculations
Torsional Critical Speed
G07
Calculations
G08 Bearing Life Calculations
G09 Thrust Bearing Size Calculations
G10 Heat Emission Calculations
Reliability, Availability & Safety
G11
Integrity Level (SIL) Calculations
G12 Hydraulic Calculations
Exchanger Thermal Rating
G13
Calculations
G14 Instrument Calculations
Acoustic Enclosure Ventilation
G15
System Calculations
G16 Exhaust Duct Calculations
G17 Coupling Selection Calculations
Lube & Seal Oil System
G18
Calculations
G19 Anti-Surge Valve Sizing
Rotor/Shaft System Imbalance
G20
Response Analysis
G21 Piping Stress Analysis
Failure Mode & Effects Analysis
G22
(FMEA)
G23 Finite Element Analysis
G24 Nozzle Loads & Movements
Externally Applied Loadings
G25
Calculations (incl. Seismic)
Gaseous (Inergen)/Water Mist
G26 Fire Extinguishant flow, pressure
& time design Calculations
G27 Electrical Calculations

PERFORMANCE DATA
Electrical Protection Curves &
H01
Relay Characteristics
Current, Potential & Power
H02
Transformer Curves
H03 Motor Performance Curves
H04 Lighting Performance Data
Battery Charge/ Discharge
H05
Curves
H06 Power System Analysis Data
Electrical Generator Performance
H07
Curves
H08 Combustion Gas Turbine

Vendor Document Requirement Listing (VDRL)


Performance Curves
H09 Compressor Performance Curves
Centrifugal Pump Performance
H10
Curves
H11 Rotary Pump Curves
Reciprocating Pump Performance
H12
Curves
H13 Fan Performance Curves
H14 Engine Performance Curves
H15 Speed/Torque Starting Curves
H16 Crane Load/Radius Curves
H17 Computer System Manuals
H18 Catalogue Data

WELDING & MATERIALS ENGINEERING DATA


Weld Location & NDE Plans
J01 (including weld repairs & casting
defects)
Welding Procedure Specifications
J02 (WPS) & Qualification Records
(WPQR)
Non Destructive Examination
J03
(NDE) Procedures
Surface Preparation & Coating
J04
Specification
Forming & Heat Treatment
J05
Procedures
Hydrostatic/Pneumatic Test
J06
Procedures
J07 Corrosion Testing Procedures

YES

P+2

YES

P+2

YES

P+2

YES

P+2

YES

P+2

YES

P+2

YES

YES

CERTIFICATION DATA
K01 Type Approval Certificates
K02 Hazardous Area Certificates
Performance Test Results (all
K03
disciplines)
K04 Factory Acceptance Test Reports
K05 Vibration Reports
K06 Noise Reports
K07 Weight Reports/Certificates

Q+2

K08 Dimensional Control Reports

Q+2

K09 Material Test Certificates

D-2

YES

K10 NACE Requirements

D-2

YES

Q-2

Q-2

Q+2

T+2

YES

T+2

YES

T+2

YES

YES

YES

K11 Welder Qualification Certificates


NDE Operator Qualification
K12
Certificates
Pre-Production Qualification &
K13
Production Test Results
K14 Heat Treatment Records
NDE Records (Visual,
K15 Radiography, DPI, MPI, Eddy
Current etc.)
K16 Material Traceability Records
K17 Calibration Certificates
K18 Pressure Test Certificates

T
T+2

Vendor Document Requirement Listing (VDRL)


K19 Leak Test Certificates

T+2

K20 Proof Load Test Certificates


Coating/Insulation Reports &
K21
Compliance Certificates
K22 Cable Record Cards
K23 Nameplate Rubbing/Photo
Approved Concessions &
K24
Concessions Register
Inspection Release Certificates
K25
(Principal/Purchaser)
Inspection/Survey Reports
K26 (Certifying Authority, Regulatory
Authority, etc.)
Non Conformance Reports
K27
(Principal/Purchaser)
Non Acceptance Reports
K28 (Certifying Authority, Regulatory
Authority, etc.)
K29 Technical Passport Contents List

YES

T+2

YES

Q-2

YES

E+2

YES

E+2

YES

E+2

YES

K30 Technical Passport


K31 Certificate of Conformity
Permit to use foreign made
K32
hazardous equipment
Electromagnetic Compatability
K33
(EMC) Declaration of Conformity

QUALITY ASSURANCE AND CONTROL


L01 Quality Manual

L02 Quality Plan


Quality Control Plan (Inspection &
L03
Test Plan)
Quality Management
Accreditation (including any
L04
manufacturing licenses held by
Vendor, e.g. API, ASME etc.)
L05 Audit Schedule
Audit Reports (incl. Quality
L06
Assessments)
L07 Corrective Action Reports

P+2

YES

P+2

YES

HSE DATA
M01

Material Safety Data Sheets


(MSDS)

M02 Emissions to Atmosphere Data


Safety & Environmental
Evaluation
M04 Safety Standards
M03

M05 HAZOP Reports


M06 Project Safety Plan
M07 Safety Management System
Environmental Management
M08
System

INSTALLATION AND OPERATING MANUAL (IOM)


Installation, Commissioning,
N01 Operating & Maintenance
Manuals Contents List

Vendor Document Requirement Listing (VDRL)


Installation, Commissioning,
N02 Operating & Maintenance
Manuals
N03 Special Tools List
Spare Parts & Interchangeability
N04
Record (SPIR) Schedule
N05 Training Data
Document to Tag Relationship;
N06 Equipment Register & Tag
Register

P+2

YES

P+2

YES

P+2

YES

POST MANUFACTURING PROCEDURES


P01
P02
P03
P04
P05

P06
P07
P08

Functional & Performance Test


Procedures
Flushing Procedures
Weight Control/Weighing
Procedures
Lifting Procedures
Pre-commissioning /
Commissioning Procedures
Preparation for Shipping with
Recommended Handling,
Storage & Preservation
Procedures
Leak Test Procedures
Erection & Installation
Procedures

P+2

YES

P+2

YES

P+2

YES

P+2

YES

P+2

YES

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