EVSTool

This logbook was drafted by the participants
of the Training Course Bringing Additional Value to

our EVS Project, organized by Solidarity Tracks
Organization, based in Lefkas, Greece, and
supported by European Commission's Youth in
Action Programme and the Greek Youth and
Lifelong LearningFoundation. Our main aim was
to help you, to follow, to evaluate and to keep
track of your project.
Feel free to personalize it, starting from creating
your own cover and binding it with threads.
While you are using it, you can draw, you can
change the order of the pages, you can add
pictures, collages, you can express yourself in
any ways you find it helpful.
Above all, we hope you will enjoy the process and
create something close to your heart!
We wish you a successful "EVS" project.
Yours Sincerely,
Mohamed Chaabouni
Project coordinator at Solidarity Tracks
This project has been funded with support from the European Commission.
This publication reflects the views only of the author, and the Commission
cannot be held responsible for any use which may be made of the information
contained therein.........................................................................................
Education and Culture DG
Youth in Action Programme
nteer,
Dear volu
EVS EVS EVS EVS EVS EVS
Youth
Youth
Use the corner of each page to draw

an
emoticon and create your own anim
ation that
shows your feelings during the EVS
project.
Youth
Lets start with you! In the core of the sun

you can add your picture or draw any symbol
that identifies you. How about using the
rays to include more elements that
are part of who you are.
Details of my project
Name of my EVS project
My volunteering will last
Descrip
tion of
my proj
ect in k
What do I know ab
eywords
out my host organi
zation:
Youth
Reference number of my project
Sending Organization
Hosting Organization
Coordinator
Services
Other
urance
AXA ins
Embassy
ce
Ambulan
Police
artment
Fire Dep
Bank
ice
Post Off
Mentor
Volunteers NGO Staff
National agency
Local Community
Friends
EVS contacts
Youth
My new adress
Contacts
Youth
A tree is a great example showing ones identity. It has a visible part on the
surface and a hidden part below it. Think of who you are at this preparation
stage of your project and write down your visible (physical features, tastes
in arts, music, movies, dressing, games, cooking, etc) in the tree and invisible
characteristics (body language, fears, habits, gender roles, handling emotions,
social/personal relationships, work style, etc) in the roots
Prepare yourself-be prepared
Health
Pre Departure Meetin

g
ta for AXA
Personal da
Insurance
Signing the
Card
EU Health
munization
Vaccines/im
Medicine
longings
Hygiene be
ns
prescriptio
Translated
organized by the send

organization
ing
Prac
tical
t
eemen
r
g
A
ty
Activi
n
i
ement
v
l
o
v
n
I
ption
conce
g the
Signin
ent
agreem
Have a
arra
geme
elect
nts
r
o
conv
nic d
erte
e
vices
,
the w rs, cloth
e
eath
s fit
er co
t
souv
nditi ing
enirs
pres
o
, dic
ns,
enta
tiona
tion
r
i
e
of co
s,
untr
y
,
Pack
NGO
W
isely
Copy
Use this checklist to prepare yourself.
ic
atio
Ide
n
ntit
y Ca
Pas
spo
rd
EU
rt/
d
V
riv
isa
Eur
ope ing lic
enc
an Y
e
out
hC
ard
ntif
Youth
Ide
54
Prepare yourself-be prepared

unication
Active comm
ion
g Organizat
with Sendin
n
Organizatio
and Hosting
elp with
if needed H
rangements
r
a
l
e
v
a
r
t
e
th
Discover your host country
Finis
h
ngem work an
d
ents
at h
pay
om
bil
auth ls, make e
oriz
Don
atio
t fo
ns
rget
your
t
self
o giv
enou
e
gh t
ime
arra
Use this checklist to prepare yourself.
out
your how to
man
ba
and
age
cred nk acco
unt
it ca
rds
abro
ad
Youth
Find
e
Ind
g
in
S
kills in a new envi

s
g
ro
rin
nm
ha
e
pendent
New Experie
nce
s
Youth
nt
Motivate yourself
7
Youth
Welcome home letter
Think of how you see yourself after you finished your voluntary service.
Write yourself a letter welcoming you back home.
Home
NGO
Local community
Europe
Culture
So, now you are here. Its your new environment. Do you
find any differences between your home and the new
place? Write the differences in the arrows.
Timetable of the NGO

My Hosting Organisation
Now it is time to find out more about the facts which will determine your project. It will be easier for you to plan your project activities:
10
- the place and people - goals - vision - past projects; - working methodology - ongoing activities of NGO at the moment; - activity timetable of the NGO & local community
Now you know the information you gathered. Can you find any common missions, visions and values with your NGO? Identify them and write them down in this table.
Values
Vision
Mission
Me
Common
NGO
Youth
11
Think of who you are at this beginning stage of your project and write down
your visible (physical features, tastes in arts, music, movies, dressing, games,
cooking, etc) in the tree and invisible characteristics (body language, fears,
habits, gender roles, handling emotions, social/personal relationships,
work style, etc) in the roots
ce
je
s
yi
o
pr
th
e
tN
ted in
teres
e be in
ryon
uld eve
sho
Why
Wha
t are
the ai
ms an
d obje
ctives
hi
ch
is
th
it?
of the
projec
t?
et
ho
do
gy
go
in
to
Youth
lo
ry
a
ss
12
Now its time to plan

your project.
fo
llo
w?
How am I going to monitor and evaluate my project?
What I can Share
Person
13
Youth
During your EVS you will meet many interesting people.

Think who they are and write what you can share with
them to help you achieve your goals
Now, lets take a look around


Youth
Me
14
Fill in the circles below. Your name is in the central

circle and in the other circles are the names of the
people around you. Write the names of the people in
the circles in a way that the people who are closer to
you are in the circles closer to the centre and opposite.
Monthly timetable
Sunday
Monday
Tuesday
Wednesday
Year:________ Monh: ___________
Thursday
Use this timetable to write down all the activities that are happening in the hosting organisation and in the local community in Each month.
Friday
Saturday
1. Analyzing My Needs: Why is this activity Necessary?

Why should everyone be interested in it?
2. Priorities and Values: By Who? (NGO, Local Authorities, etc)
3. Defining the aims and Objectives: What for?
4. Strategy and Methodology How?
5. Planning the Activities: What? When? Where?
6. Implementing the activity With what? With whom?

When? Where? How?
In case there are specific things to be organized in different

stages of the activities, go through this process again.
Its time to plan the individual activities

you are going to do during your EVS
in order to achieve the goals of your project.
Add extra pages to answer the questions.
For each new activity go through this planning
process again, with new pages you add.
16
Youth
Planning Activities During My EVS Project
of you. Feel free to use these two sections to

track down and collect you memories from
the different activities and holidays
not related to your project!
Socializing Getting Acquainted with members

of the local community
Exploring and experiencing the local possibilities
Personal development and Hobbies
Household activities shopping, cleaning, cooking
Others
Your free time will be now unfolded in front
17
Youth
Daily Spare Time
Youth
ot
ting
e
e
m
-
Tr
llin
g
ave
- discovering the country
eer
olunt
her v
he c
s in t
ounty
Joining Regional Events
Holidays
18
Youthpass
My EVS
activities
Here You can add your

activities (long term,
workshops, administrative
work, leisure time, etc.)
Description of
the activities
Specific tasks
Key Competences
Short description of the activity

using the Planning Activities
During My EVS Project section
List of specific tasks and

responsibilities you had during
the project
Which of the 8 key

competences have you
achieved during each activity
ing
par
pre ining
la
exp ing
guid
Communication in
foreign languages
Sense of initiative
and entrepreneurship
19
Comments Impressions
Any additional comments or
feelings you have?
Youth
20
Think of who you are at this final stage of your project and write down your
visible (physical features, tastes in arts, music, movies, dressing, games,
cooking, etc) in the tree and invisible characteristics (body language, fears,
habits, gender roles, handling emotions, social/personal relationships,
work style, etc) in the roots
your project.
Think about:
Achievements at the end

Spending time with people close to you
Youthpass
Packing a bag with memories
Buying presents
Getting a reference letter from your Hosting Organisation
Write down objectives for the time after EVS:
Concentrate on:
allies
resources
time
excuses
risks
risk management
Youth
Soon you will complete
21
Follow Up
- read welcome back letter;

- keep in mind your objectives you planned to do when youre
home
- keep contact with sending and hosting organization
- continue to be in touch with friends, community in Host NGO
and community
- promote EVS among friends, community, NGOs
- continue volunteering, being active in the NGO field
Suggestions
22
Youth
Home
Youth
Add as many pages you like

to complete your booklet
23

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This logbook was drafted by the participants

of the Training Course Bringing Additional Value to

Education and Culture DG

Youth in Action Programme

EVS EVS EVS EVS EVS EVS

Education and Culture DG

Youth in Action Programme

EVS EVS EVS EVS EVS EVS

Education and Culture DG

Use the corner of each page to draw

Lets start with you! In the core of the sun

Youth in Action Programme

Name of my EVS project

My volunteering will last

out my host organi

EVS EVS EVS EVS EVS EVS

Reference number of my project

Youth in Action Programme

Education and Culture DG

EVS EVS EVS EVS EVS EVS

Youth in Action Programme

Education and Culture DG

EVS EVS EVS EVS EVS EVS

Youth in Action Programme

Prepare yourself-be prepared

Pre Departure Meetin

organized by the send

Use this checklist to prepare yourself.

Education and Culture DG

EVS EVS EVS EVS EVS EVS

Youth in Action Programme

Prepare yourself-be prepared

Discover your host country

Use this checklist to prepare yourself.

EVS EVS EVS EVS EVS EVS

Youth in Action Programme

kills in a new envi

EVS EVS EVS EVS EVS EVS

Education and Culture DG

Youth in Action Programme

Education and Culture DG

Youth in Action Programme

EVS EVS EVS EVS EVS EVS

Welcome home letter

Timetable of the NGO

Education and Culture DG

EVS EVS EVS EVS EVS EVS

Youth in Action Programme

Education and Culture DG

Youth in Action Programme

EVS EVS EVS EVS EVS EVS

Now its time to plan

How am I going to monitor and evaluate my project?

Education and Culture DG

Youth in Action Programme

What I can Share

EVS EVS EVS EVS EVS EVS

During your EVS you will meet many interesting people.

Now, lets take a look around

EVS EVS EVS EVS EVS EVS

Youth in Action Programme

Fill in the circles below. Your name is in the central

Year:________ Monh: ___________

Year: Monh: ___