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Standard
Version 1.0
Issued Date: 05 February 2015
Important Warning
This document is one of a set of standards developed solely and specifically for use on public transport assets which are vested in or
owned, managed, controlled, commissioned or funded by the NSW Government, a NSW Government agency or a Transport Agency
(as defined in the Asset Standards Authority Charter). It is not suitable for any other purpose.
You must not use or adapt it or rely upon it in any way unless you are authorised in writing to do so by a relevant NSW Government
agency. If this document forms part of a contract with, or is a condition of approval by, a NSW Government agency, use of the document
is subject to the terms of the contract or approval.
This document may not be current. Current standards are available for download from the Asset Standards Authority website at
www.asa.transport.nsw.gov.au.
T MU AM 01005 ST
Asset Handover Requirements
Version 1.0
Issued Date: 05 February 2015
Standard governance
Owner:
Authoriser:
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Document history
Version
Summary of change
1.0
First issue
T MU AM 01005 ST
Asset Handover Requirements
Version 1.0
Issued Date: 05 February 2015
Preface
The Asset Standards Authority (ASA) is an independent unit within Transport for NSW (TfNSW)
and is the network design and standards authority for defined NSW transport assets.
The ASA is responsible for developing engineering governance frameworks to support industry
delivery in the assurance of design, safety, integrity, construction, and commissioning of
transport assets for the whole asset life cycle. In order to achieve this, the ASA effectively
discharges obligations as the authority for various technical, process, and planning matters
across the asset life cycle.
The ASA collaborates with industry using stakeholder engagement activities to assist in
achieving its mission. These activities help align the ASA to broader government expectations of
making it clearer, simpler, and more attractive to do business within the NSW transport industry,
allowing the supply chain to deliver safe, efficient, and competent transport services.
The ASA develops, maintains, controls, and publishes a suite of standards and other
documentation for transport assets of TfNSW. Further, the ASA ensures that these standards
are performance based to create opportunities for innovation and improve access to a broader
competitive supply chain.
The Asset Standards Authority also sets standards on management of TfNSW assets. It
involves configuration control and asset stewardship of the assets to ensure the appropriate
processes are followed and handover of assets and associated information are carried out in an
efficient and integrated way.
Asset handover at any time but particularly from the construction or manufacturing stage to the
operation and maintenance stage is a critical and significant point in the asset life cycle that
requires careful planning by all parties concerned.
This standard provides basic requirements for asset handover and it is expected that
organisations involved in the asset handover process would have their own procedures that
provide detailed information specific to their situations.
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T MU AM 01005 ST
Asset Handover Requirements
Version 1.0
Issued Date: 05 February 2015
Table of contents
1.
Introduction ............................................................................................................................................5
2.
Purpose...................................................................................................................................................5
2.1.
2.2.
Scope ..................................................................................................................................................................... 5
Application............................................................................................................................................................. 5
3.
4.
5.
5.1.
6.
6.1.
6.2.
6.3.
6.4.
6.5.
7.
7.1.
7.2.
7.3.
7.4.
Relationship to asset information delivered under the TfNSW configuration management framework ..... 13
Asset information buildup.................................................................................................................................. 13
Configuration information delivery plan ........................................................................................................... 14
Asset information................................................................................................................................................ 14
8.
8.1.
9.
9.1.
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T MU AM 01005 ST
Asset Handover Requirements
Version 1.0
Issued Date: 05 February 2015
1.
Introduction
Under the functions of configuration control and asset stewardship, the Asset Standards
Authority is responsible for setting requirements for the handover of transport assets.
The detailed process and specifics of asset handover are likely to vary depending on the
organisations involved and the applicable contractual obligations. The requirements specified in
this document have been developed to provide a standard but flexible framework that facilitates
the development and transfer of project specific handover arrangements.
Some of this standard describes the asset handover that occurs at the end of the acquire stage,
that is, from the delivery stage of a project to the operate and maintain stage but the principles
and requirements apply to asset handover at any time in the asset life cycle.
2.
Purpose
The purpose of this document is to define the requirements for efficient handover of assets and
to prevent or minimise additional costs, delays and safety risks arising from the asset handover.
2.1.
Scope
This document establishes the standard technical requirements for the handover of transport
assets from one party to another. It includes works which have a staged handover.
The requirements in this document cover Transport Assets, as defined in the ASA Charter.
The requirements of this standard are expected to be further refined for specific circumstances
by organisations implementing the requirements of this document.
The scope of this document does not include transfer of ownership of an asset nor the asset
acceptance process carried out by a configuration control board or the TfNSW Configuration
Management and Asset Assurance Committee (CMAAC). Asset acceptance by the operator
and maintainer or other receiving party is outside the scope of this document.
2.2.
Application
The requirements of this document apply to TfNSW, its agencies and parties performing
engineering work for TfNSW. This includes authorised engineering organisations and operators
and maintainers. Parties applying asset handover are expected to have their own detailed
procedures tailored to their situation.
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Asset Handover Requirements
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Issued Date: 05 February 2015
3.
Reference documents
Transport for NSW standards
TS 10752 Railway Asset Product Configuration Information Requirements
T MU AM 01001 ST Life Cycle Costing
T MU AM 02001 ST Asset Information Management
T MU AM 04001 PL TfNSW Configuration Management Plan
T MU AM 02001 GU Developing Configuration Information Delivery Plans
Other references
ASA Charter
4.
5.
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Asset Handover Requirements
Version 1.0
Issued Date: 05 February 2015
Determining whether asset handover requirements have been met forms part of the asset
acceptance process.
Asset handover does not include transfer of legal ownership of assets nor the associated rights
and liabilities or accountabilities resulting from ownership of the assets.
5.1.
condition of the assets during handover, for example, description of any defects
safety and operational arrangements that are in place when receiving assets handed over
Technical handover requirements exclude business and contractual arrangements, although the
technical and non-technical handover requirements are generally managed in parallel by
affected parties.
6.
risk
cost
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T MU AM 01005 ST
Asset Handover Requirements
Version 1.0
Issued Date: 05 February 2015
Figure 1 shows a typical timeline for planning asset handover for a new or altered asset.
Figure 1 Typical timeline for asset handover planning for a new or altered asset
6.1.
6.1.1.
negotiating project specific handover arrangements with the receiving party or parties
addressing handover issues raised by the receiving party or parties where practical and
reasonable
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Asset Handover Requirements
Version 1.0
Issued Date: 05 February 2015
preparing a handover plan that describes the timing, scope and activities for asset
handover that supports one or multiple staged handovers
updating the handover plan throughout the course of the project when changes are
required
providing the receiving party or parties with relevant parts of the handover plan
obtaining agreement on the asset handover plan and on any updates, from the receiving
party or parties
6.1.2.
documenting the asset receiving arrangements that the receiving party will undertake in
preparing for and receiving the assets, refer Section 6.2.1
6.2.
scope of each asset handover including assets that will be handed over, existing, new or
altered or disposed as a result
asset information that will be handed over at each asset handover event, to whom it is
provided including but not limited to the physical asset register and the financial fixed asset
register
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Asset Handover Requirements
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Issued Date: 05 February 2015
agreed timeframes for delivery of notifications or any other material from the delivering
party to the receiving party
expectations of any notifications or other information from the receiving party to the
delivering party
The amount of detail in the asset handover plan should suit the complexity and risk of the
handover.
6.2.1.
6.3.
6.4.
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6.4.1.
6.4.2.
6.4.3.
6.4.4.
agreement on ownership
6.4.5.
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6.5.
6.5.1.
Requirements specifications
The asset handover plan shall take into account that assurances are required for fulfilment of
the specifications and requirements, including the following:
6.5.2.
pre-commissioning tests
Safety argument
For projects in which safety risks have been identified, the delivering party shall prepare a safety
argument or similar to describe risks and how they would be controlled SFAIRP. Agreement on
the risk controls shall be made with the receiving parties and this shall be included in
submission to CMAAC.
7.
Information
Requirements
and
T MU AM 02001 ST
Asset
Information
Management.
Information provided by the delivering party shall be current, accurate and in required formats.
At a minimum, asset information necessary for the immediate operation and maintenance of the
assets shall be provided prior to handover of the assets at agreed points in accordance with the
asset handover plan or the configuration information delivery plan. Refer to Section 7.3.
The following information shall be included in the handover:
available life cycle costing records, as described in T MU AM 01001 ST Life Cycle Costing,
shall be handed over to the operator and maintainer
information that may affect transport operations, such as information for the Train
Operating Conditions (TOC) Manual, shall be handed over to the ASA or as directed by the
ASA
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Asset Handover Requirements
Version 1.0
Issued Date: 05 February 2015
The asset information shall be delivered to the configuration information custodian and to
relevant receiving parties.
Where there is configuration information to be provided after commissioning, the asset
handover plan shall describe the details.
7.1.
7.2.
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Asset Handover Requirements
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Issued Date: 05 February 2015
Figure 2 - Example of asset data built-up across the life cycle including transition at
handover
7.3.
7.4.
Asset information
Asset information such as data and documents shall be provided in accordance with
T MU AM 02001 ST and as defined in the configuration information delivery plan or the asset
handover plan.
The delivering party shall ensure accuracy, completeness and correct formatting of the asset
information prior to handover.
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T MU AM 01005 ST
Asset Handover Requirements
Version 1.0
Issued Date: 05 February 2015
Each time asset information is handed over, the receiving party shall ensure the following:
provide feedback to the delivering party for issues related to the asset information as well
as for the opportunity to improve
The delivering party shall correct issues raised by the receiving party and advise the receiving
party on the action taken.
8.
8.1.
any conditions or outstanding matters that require agreement or action by the receiving
party
any events or conditions required before asset handover such as training of personnel
contact information of the person in the delivering organisation responsible for the asset
handover
The information for forthcoming asset handover notice is provided in Appendix A. The sequence
or numbering of the items in the notification shall be consistent.
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Asset Handover Requirements
Version 1.0
Issued Date: 05 February 2015
9.
9.1.
confirmation that the delivering party considers the assets are ready to be handed over
contact information of the person in the delivering organisation responsible for the asset
handover
data and documents including manuals, drawings, certificates and the like
any conditions of the asset handover agreed to by all parties including minor incomplete
items that may be provisionally accepted
The information for the handover certificate is shown in Appendix B. The sequence or
numbering of the items shall be consistent in certificates developed by delivering organisations.
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Version 1.0
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Asset Handover Requirements
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Do the Item 3 Assets contain Defects (under TfNSWs contracts) for which TfNSW will
remain responsible after the asset handover occurs?
If yes, Defects Liability Period ends on (date):
Are there construction related Conditions of Approval for the Item 3 Assets that TfNSW will
remain responsible for after the asset handover identified occurs?
Certification has been arranged for conformity to ASA Requirements and for safety to
operate and maintain and has been provided to receiving organisation.
Operations requirements
Maintenance requirements
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Asset Handover Requirements
Version 1.0
Issued Date: 05 February 2015
RAMS analysis
Test certificates
maintenance manuals
the risk profile, including residual risks and operational risk controls
Refer to the asset information requirements of T MU AM 01005 ST for further examples of asset
information to be included in the handover
Item 8: Information previously provided related to this stage of the handover
For example, list items previously provided under progressive asset information build-up
Item 9: Items to be provided at a later date
If applicable, provide date and list items to be provided by the date
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