CHAPTER 1

Introduction

The evolution of technology is excessively developing

and making life much easy to deal with. A study shows that
it will have a direct bearing on the initial efforts of new
media

technologies

contribute

in

towards

the

finding

present

world.

solutions

to

It

the

will
new

help

social

phenomenon that is new media technologies (McGrath, 2012).

During the historical time, systems are not capable and
efficient

enough

to

hold

and

keep

record

in

their

database due to the insufficient capacity. There are two

factors to consider in a specific system and these are the
Local Area Network (LAN) Based System and the Online Based
System. The electronic medical record (EMR) exists on a
central system that is tied to all of the ancillary systems
and data sources. The PC-based Medical Gopher order-entry
system runs on a local area network (LAN) connected to, yet
distinct

from,

the

central

repository

(Mamlin,

Overhage,

Tierney, Dexter, & Mcdonald, 1995). Well, there is no doubt

that the online information has been widely introduced for
there are these studies that were made in connection with a
certain company and whether it is a LAN which is PC to PC

only system and the online which is in connection with the

Internet environment.
This

section

focuses

on

how

the

online

affect

the

countries continentally, some of the businesses were done

online nowadays, the management of institutions was made
through

network

information

technology,

management

and

have

all

been

the

systems

figured.

All

of

these

advancements have the aim to simplify life by making a lot

of things easy and in a short time. In developing countries
such as Kenya, Peru, Haiti, Uganda, Malawi, and Brazil,
healthcare information systems have been driven mainly by
the need to report aggregate statistics for government or
funding
with

agencies.

simple

electronic

Such

paper

data

data

forms

entry

collection

at

done

the

can

clinic

centrally,

be

level,

but

performed
with

that

all

approach

tends to be difficult and time-consuming and may provide

little or no feedback to the staff collecting data (Fraser
et al., 2005). By this matter of advancement in technology,
there is a possibility that when a person tries to view a
previous or old record, it will be easier for that person
to find that record directly with the help of the automated
system. Another study which is related to the concept of
promoting records was found in Oklahoma City, states that
typical

contents

may

include
2

family

information,

courses

taken

and

grades,

information,

special

immunization

program

records,

participation

assessment

scores,

extracurricular activities, and other information that was

used by the education system to promote student success and
provide appropriate services (Agencies, 2000). Instead of
scanning

the

old

papers

and

folders,

the

system

advancements will only ask the name of the applicant and it

will show you its job history or its previous records.
As

the

technology

and

network

matter

continues

to

widen its progress to a high-tech generation of equipment

and systems, the effort of businesses, reports, work and
any toil that in connection with the technology makes it
easier

for

the

company

to

succeed

and

present

an

outstanding output. Internet-based projects or works that

in connection with World Wide Web is in demand nowadays for
it has been considered to make a person do its task easily.
Promoting the Internet to staff at a UK University explains
the need to promote the use of Internet-based information
services

among

university
their

teaching

(Hollands,

so-called

Information
information

IIO

Office
services,

and

research

1997).The
which

and

stands

these

training

plans

were

at

the

said

prepared

by

for

the

the

promotion

of

elevate

awareness,

and

were
to

staff

Internet

permitting training for the Information Gateway. This is

3

where

made

to

use

the

background

of

The

Internet

for

information access of the continental countries. Also, the

research

found

in

South

Africa

that,

records

and

the

information they contain were valuable asset that must be

managed

and

protected.

Records

provide

the

essential

evidence that a particular action or transaction took place

or that a particular decision was made (Age, 2002).
Talking about how the Association of Southeast Asian
Nations

(ASEAN)

member

states

cope

up

with

the

said

advancement, the purpose of this advance online technology

was to make the toil easier to deal with as what have
mentioned in a previous pages. User can also rely or depend
on

the

system

for

it

is

automated,

practically

saying,

whenever a user is in a rush of something, or maybe in a

hurry

to

finish

certain

task,

by

just

inputting

everything or reviewing the records via system is faster

and efficient rather than scanning the papers manually. A
study

found

in

Malaysia

that

conducted

step

by

step

system, the first stage was Automated Medical Record (AMR),

this is the initial stage of using computers, however in
this stage users are still relying on paper record as well
as

preparing

documentation.

The

second

stage

was

Computerized Medical Record (CMR), at this stage, the need

for paper was totally eliminated. Data is scanned into the
4

system

which

preserved

data

integrity

(Mohd,

Mastura,

&

Mohamad, 2005). Well, we never know how fast the progress

of technology expands, but obviously in the history of this
field,

papers

were

used

to

keep

files

and

records,

nowadays, it has been almost eliminated because online is

taking care of the privacy regarding the identification of
and

information

itself
keeps,

that

of

must

hold,

a
be

and

person.

Its

considered,

manage

not

just

focusing

regarding

the

the

into

system
whoever

records

and

information, but security of the system does matter too.

For

without

possibility

this,
to

be

persons

exposed

identification

publicly.

The

study

has
shows

the
in

Singapore states that their model was based on the ProjectBased Learning Model and was revised for use on the Web.
The model can also encourage the participation of parents
as well as students and be applied to any subject (Jung,
Jun, & Gruenwald, n.d.).
Regardless of how other countries advance too much in
technology matters, just so the Philippines wont be left
behind. Problems while implementing a system for a specific
company or organization always occurs. Petron Gas Service
Station

from

Puerto

article

states

that

Branch,
the

Metro

system

Manila,

generated

Philippines
an

accurate

report. It is user-friendly and networked locally, operated

5

by one server that updates and records all transactions. In

a system, whenever a user detects a glitch, bugs or any
some kind of defects, the user should report it directly so
it

would

be

fixed

as

soon

as

possible.

Philippine

government system explains, whether simple or complex, a

record

keeping

adequate
This

storage

kind

matter

system

of

of

and

issue

time

must

easy

retrieval
is

and

be

of

on

use

records

unpredictable

depending

to

how

and

and

provide

(Bott,
do

the

2014).

occur

user

in

uses

the

system, but this kind of problem should not be set aside

for it may only be a small defect, but, we never know it
might cause the system to malfunction.
Developments are unpredictable, no matter how far the
advancements have gone, blunders or some kind of errors are
irresistible.

It

is

plain

that

school-based

management

could endow with an alternative tool for managing schools

in

able

to

responsive

attain

and

the

effectiveness,

accountability

to

gain

flexibility,
satisfaction

(Agustinus Bandur, 2008). In sequence of this management it

requires a support for School Management Information System
(SMIS) to increase the efficiency of saving time (Vissher &
Wild,
school

1997;
to

Pegler,

access,

1992)

manage

and
and

to
to

help
report

the
the

managers

of

information

easily as possible, present informationand conduct reports

6

in connection with the control of facilities to accomplish

the

purpose

Christopher,
developments

(Telem

&

2003).

In

in

Buvitski,
spite

school-based

1995;

of

Telem,

these

management

1991;

advantageous

and

SMIS,

many

researchers testify that poor resources of schools, lack of

development of leadership for school leaders, confusion and
lack

of

coordination

in

relation

to

new

roles

and

responsibilities, and lesser financial support of education

by

the

government

developments

seems

to

(Grauwe,2005;

be

the

Mulyasa,

barriers
2004;

to

these

Gamage

&

Sooksomchitra, 2004; Munn, 2000; Schlegel, 2000; Maksymjuk,

2000; Belk, 1998; Hancock, 1998; Oswald, 1995; Herman &
Herman, 1993).
Apparently,

the

easiest

way

to

summarize

student

performance is by creating a report card. Parents cannot

review or examine the student's entire work and come up
with

all

specific

information

regarding

the

student

performance, so grades, numbers, and symbols are the most

efficient way to do this, by making a form which represents
the work and present facts, prescription and judgments all
in a user-friendly form. Public schools are known to be one
of the sources who provides good education and helps the
students to build a better future. No matter what kind of
quality of education a specific school gives, these schools
7

are obviously still in need of support regarding automated

processing. Providing reports for the students in Bankas
Heights is having difficulties regarding the processing of
some school reports, for it takes so much time for the
teachers to release a precise report due to manual process.
So

aside

of

issuing

grades

and

summarizing

students

information all in a form, the group planned and tried to

conceive some ideas to make things easier for the school
and

getting

things

be

done

immediately,

then

all

those

things work out for the group so well, which is where the
system

improves

some

of

the

teachers'

tasks

to

be

done

automated, including the school reports and even the forms

which were already improved.

Project Framework
Figure 1
Theoretical Framework

The

field

in

information

systems

nowadays,

recognized as a distinct discipline and we should devote

some effort to seeing the nature and form of theory in
our own field of study. Some thought on what delineates
information
definition
effective
information

systems
is

that

design,

is

needed

information
delivery,

technology

in

(Gregor,
systems

use

and

institutions

2002).

One

concerns

the

influence
and

of

society

(Avison and Fitzgerald, 1995). The framework presented

above is for the proposed system of the group. Using the
Input

Process

Output

framework,

it

illustrated

the

pattern of every action, process, change, the project and

the

system.

characteristic

that

distinguishes

information systems from these areas is that it relates

the

use

of

artifacts

in

human-machine

systems.

Thus,

there is a discipline that the intersection of knowledge

of

the

properties

of

physical

objects

(machines)

and

knowledge of human behavior (Gregor, 2002). From this

definition of information system it connected to the word
theory which altered the information system. According
to the dictionary, the word theory could lead to more
than one meaning such as,
propositions

used

as

a coherent group of generic

principles

of

explanation

for

class of phenomena; a proposed explanation whose status

is

still

conjectural,

in

contrast

to

well-established

propositions that are regarded as reporting matters of

fact; that department of a science or art which deals
with its principles or methods, as distinguished from the
practice of it, a system of rules or principles; or
conjecture or opinion (Macquarie Dictionary, 1981).
The Figure 1 is a designed theory for the project
using the IPO framework. The starting point of it is the
input or what is known? The relevant of what goes into
the process and this is the student's data. Next, is the
process

which

accepts

inputs,
10

consist

of

steps

and

produce output. From the word process, it is where the

input should be manifested or established to produce a
desirable output. Process includes the registration where
in the school management system registration is the first
key to access the system. Adding, editing, and deleting
of inputs were the basic functions of the information
system. Using the search engine plug-in to the system it
could be easier to search certain data, the basis of the
design is the school year. Calculating student's average
grade and a number of students in the category of Reading
Performance is also one of the features of the system.
Lastly, the output where it is often the focus and the
expected outcome of the input and process. The generated
output includes the print-out forms, list of students
under a certain advisory, list of sections, system user,
and the processed inputs.

11

Project Paradigm

A diagram that illustrates the relationships between

the variables of the study.

Figure 2
Activity Diagram of the Current System

12

The current systems activity diagram shows that there

were four entities involved in the working process upon
alluring student data and these are the parent, teacher
admin, teacher adviser and the principal. Parents were the
main source of the data needed to be stored in the system
for

it

includes

the

personal

student

form

which

was

necessary for the student profiling. Teacher admin was the

one who will prepare or produce the personal student form
that the parent should fill up. On the other hand, teacher
advisor was the one who will file the student form and
assign

the

students

to

their

specific

and

designated

section. The principal, basically have the access to view

the students reports so that the parent will be asked for
the student profile using the form provided by the teacher
administrator. After completing the required information,
he/she will submit the form directly back to the teacher
admin. Then, the teacher admin will review the form whether
it

has

teacher

been
admin

filled

up

will

file

correctly
the

or

not.

If

yes,

student

form

which

then,

will

be

ready for sectioning. If the required information is not

completely filled, it will be returned to the parent to
fill the necessary information needed.

13

On the other hand, those Personal Student Form (PSF)

that

had

been

automatically

filled
be

out

ready

completely

for

draw

and

lots

correctly

right

after

will
the

compilation of all student files. Draw lots can only be

done if there are two or more sections at a certain grade
level. Teacher adviser will receive all the sorted students
and immediately post it together with the required school
supplies

needed

for

the

incoming

class.

The

posted

requirements given by the teacher advisor will be received

by the parent. It is also the teacher adviser who will be
providing the student report and should be passed to the
teacher admin. Recording and encoding will be done by the
teacher admin and secure those student reports to be viewed
by the principal.

14

Figure 3
Context Level Data Flow Diagram of the Current System

The context level data flow diagram describes the flow

of

data

within

the

operating

system.

There

were

four

entities which serve as a source of data. These entities

play a vital role in the school management. In connection
with the activity diagram of the current system, the parent
is the main source of the student information, the only
difference was the operating system is the one who manage
or

bring

up

together

the

necessary

information to be stored in the system.

15

and

important

The School Management System process will require or

ask

the

parent

or

guardian

to

fill

the

student

profile

form, and only the parent or guardian of the student could

provide that necessary information. The parent will submit
the student profile form which was completely filled up.
Those

student

profiles

will

be

forwarded

to

the

system

encoded and filed by the teacher admin (2nd entity), he or

she is the one who receive the information from the parent.
SMS

(School

Management

System)

will

supervise

the

designation of the student according to their respective

grade and section level. The teacher adviser (3rd entity)
will now receive the list of his/her students with their
information and forms or reports (data) in compliance or
evaluation of the student for the school year(e.g. form
137, nutritional status, reading performance and NAT result
) provided by the system.
Those
(School

reports

should

Management

System)

be

stored

and

the

within

teacher

the

system

adviser

will

provide all of those and then it will be encoded and filed

by

the

teacher

admin

(2nd

entity).

The

role

and

the

connection between the principal and the system is that the

principal has a full access to those student reports and
information and could view what the system contained.

16

Figure 4
Level 0 Data Flow Diagram of the Current System

The level 0 data flow diagram still in the connection

of the activity diagram of the current system describes the
specific processes and roles of the entities. There were
17

still four entities with five processes. The first process

is

the

registration

which

will

be

participated

by

the

parent. The parent will fill up the student profile form

then

the

registered

student

will

be

assigned

to

their

respective section which is the second process or flow of

the system. The third process provides or supplies all the
report forms (e.g. form 137, nutritional status, reading
performance
teacher

and

NAT

result).

This

task

adviser

who

will

the

one

be

falls
to

under

provide

the

those

reports and it will be received by teacher admin. Those

reports will be encoded and filed by him/her. Encoding and
filing the report now is the fourth process of the data
flow. The last (fifth) process of the data flow is viewing;
two entities have the access to view that information and
reports of the student. The teacher admin could also verify
that information from these entities who are the teacher
admin and the principal.

18

Figure 5
Use Case Diagram

19

Figure 6
Activity Diagram of the Proposed System

20

The proposed system is designed to be operated only by

two entities; these are the teacher admin and the teacher
user. The activity diagram above shows what the action of
those

two

entities

will

be

by

means

of

the

web-based

system.
The responsibility of the teacher admin (account) is
to register the sections, verify the registered user before
he/she could use the system.

Using the account of the

admin, the consolidated NAT result can also be encoded.

She/he can view all the reports that the user encoded and
stored
teacher
level

in

the

user
he/she

system

are

to

while

register

handling

in.

the

responsibility

the

student

Next

is

to

of

of

what

provide

the
grade

student

reports and lastly endorsing students to next grade level.

21

Figure 7
Context Level Data Flow Diagram of the Proposed System

The context level data flow diagram describes the flow

of data within the operating system. In the proposed system
there are two entities which serve as a source of data.
These entities play a vital role in the school management.
In connection with the activity diagram of the proposed
system, the processes had been specified in this diagram.

22

The teacher admin will register the section then the

teacher

user

could

register

his/her

account.

Then,

the

admin will verify his/her registration so that he/she could

access the system. After the account had been verified, the
teacher

user

students.
reading

could

He/She

start

could

performance

adding

input

using

the

or

the

registering
students

forms

that

his/her

data
the

like
system

provides. She/He will endorse the student to the next grade

level using the update button of the system. Teacher admin
could view those school reports of the teacher user she or
he submitted to the system. She or he could input and store
the consolidated NAT result.

23

Figure 8
Level 0 Data Flow Diagram of the Proposed System

The level 0 data flow diagram describes the flow of

data within the operating system. In the proposed system
there are two entities which serve as a source of data.
These entities play a vital role in the school management.
In connection with the context data flow diagram of the
proposed system, the processes had been specified in this
diagram.
24

There are 5 processes: first is the registration, in

this process users and section should register which falls
under the entity of teacher admin and teacher user. Second,
the verification of the registered user under the entity of
admin. The admin will verify first before the user could
use the system. Third, encode student reports under the
entity of teacher user and admin. Admin will encode only
the

consolidated

NAT

result.

After

the

registration

of

students, teacher user will have his/her list of students.

So, each of those students should be recorded and given a
class

report

students
where

still

the

or

updates.

under

student

the

should

Fourth,

entity
be

of

the

endorsement

teacher

proceeding

user.

into

next

It

of
is

grade

level. Those students will be forwarded to the next grade

level

teacher

adviser.

Lastly,

the

viewing

of

school

reports, teacher admin, and the user can both view those
data.

25

Figure 9
Entity Relationship Diagram of the Proposed System

26

Statement of the Problem

From the identified problems and opportunities, most

problems
processing

encountered
and

by

keeping

the
of

company

student

came

records.

from
The

the
major

problem was that when they need to retrieve these students

reports, it takes time for them to do the task. They need
to scan in a long file of the folder in order to view those
results.

General Problem

Slow

process

in

the

manual

recording

of

evaluating

the

student

grades.

Specific Problem

Longer

time

consumption

in

school

reports.

Information mistakenly encoded or contains clerical

error.

Bankas Heights is unable to receive a fast Internet

connectivity.

27

Difficulty

in

categorizing

and

identifying

the

accurate student data.

Weak security for the student's files and backup

files.

Objective of the Study

The

objective

of

the

study

was

created

with

the

support of the identified problems and opportunities of the

institution.

It

is

to

give

solution

on

the

existing

problems and to give direction on how the proposed system

should be designed and utilized.

General Objective

Increase the speed in recording the student grades.

Specific Objectives

Lessen the time consumed in evaluating the school

reports.

The

information

encoded

correction.

28

can

be

modified

for

The platform of the system can adapt either online

or LAN set-up.

Able

to

sort

students

data

using

search

engine

plug-in to the system.

Design security for the systems database.

Scope and Limitation

The

range

of

the

project

for

this

system:

mainly

covers the school where the group will be implementing the

system and its operation. These are the operations that
have been automated:

Student registration.

Storing

student

data(e.g.

Student

Profile

and

Reading Performance)

Statistical

presentation

of

consolidated

NAT

result.

User registration mainly the teachers

Section registration

Update student data

Sorting

of

student

school year.

29

reports

according

to

the

Sorting of student lists according to the school

year.

Input and output of students reports form.

Average grade calculation is automated.

These are the common issue why project tends to be

hindered by time:

Statistical

presentation

of

Nutritional

Status

report.

Automated Nutritional Status result.

Statistical presentation of the students reading

performance reports.

Sectioning of students is not automated.

The proposed system is the web-based system which is

the

automated

BHES:

School

Monitoring

System.

It

is

possible to implement within the organization. It could be

useful

to

the

company

because

modified into its simplest form.

30

the

features

had

been

CHAPTER 2
Review of Literature

Slow process in the manual recording of student grades.

Information

systems

as

we

can

scrutinize,

it

has

changed the roles of school managers (Pegler, 1992) and the

methods of their working had been modified (Christopher,
2003), also, the manner implied was not literally changed
its

just

dissimilar

relay

means.

and
School

gave

remedy

management

to

the

issue

information

in

systems

provide information and variety of reports from the database

in order to make the results in line with the aims of the
school and to facilitate the control of the activities in
the direction of the objectives (Telem & Buvitski, 1995;
Telem, 1991; Christopher, 2003) however, it is also made to
amplify the speed in recording the student grades. The study
of School Management Information Systems in primary schools
have the aim to explore the principals perceptions about
management information systems and how the school management
information systems are used in primary schools. When the
results were shown it has been said that even though the
technological

infrastructures

of

elementary

schools

are

insufficient; school management information systems had an

31

important

role

Information

to

the

technology

school

makes

management(R,

easier

for

the

2006).

manager

to

access, manage and report the information in a simplified

way.
Manual recording of students grades with experience and
skills

of

inexperienced

teacher
one.

has

There

different
was

accuracy

study

that

than

the

targets

to

investigate the effect of work practice in accuracy and

difference of observers recording the time of the process of
a

harvester.

affect

Observers

measurement

derived,

skills

accuracy

especially

in

and

and

intensive

experience

thus,
time

when

seems

the

studies

to

outcome

(Nuutinen,

Vtinen, Heinonen, Asikainen, &Rser, 2008). It signifies

that a certain task can be quickly done if the person is
capable of doing it as promptly as he/she can or with the
help of a certain machine or tool for recording.

Longer time consumption in evaluating the school reports.

Developments

in

information

technologies

have

been

forced upon educational organizations. Principals have been

using

management

efficiency

of

information

administrative

systems
services(R,

to

enhance

2006).

In

the
the

organization that the researcher chose to have the study,

32

the principal was one of the beneficiaries of the project

that

the

group

proposed.

With

the

use

of

this

proposed

project of the member which is the School Management System,

it might be beneficial for the principal to eliminate the
time and error in evaluating the school reports. The content
of

The

National

specifically
students

proposed

are

educational

Survey
to

engaged

practices

of

Student

appraise

the

empirically
and

what

Engagement
extent

derived

they

gain

(NSSE)

to

which

from

good

from

their

experience. To emphasize a suitable educational preparedness

it supports faculty, staff, students, and additional on the
tasks and activities that are joined with higher output in
rapports of desired student results (Kuh, 2001). In relation
to this literature, the student reports are highly important
for students when they were going to proceed another year in
education

thus

accurate

and

precise

evaluation

must

be

presented.
Like any other schools fulfilling of reports has its
due time in submitting it, from the basis of USF Student
Records Management Manual the purpose of this is to inform
university faculty and staff of the responsibilities in the
access, use, release, security, retention, and discarding of
student records information (Records & Manual, n.d.). Since
it has its due time the proposed system should address the
33

problem

it

should

evaluating

the

then

school

lessen

the

reports.

time

consumed

Earlier

studies

in
have

suggested that higher education institutions should exploit

the predictive power of Learning Management System (LMS), it
is

by

allowing

development
consumed

and

of

the

(Macfadyen

support

not

only

identifying
reporting

&

the

tool

Dawson,

to

2010).

information

students
lessen

for
the

Information

process

but

as

the
time

systems
well

as

innovations (Haag, Cummings & Dawkings, 1998; Bellum, 2003).

As being adaptable to changes, these systems are alleviating
to

cope

with

the

demands

for

change.

Therefore,

school

management information systems improve the alteration of the

school

to

their

environment.

They

permit

the

school

to

comprehend and marked out the inner and outer information

transfer.

Thereby,

school

management

mutually

meets

the

demands and expectations of its inner (teacher, student) and

the outer members; and guarantees that school activities are
well organized accurately and on time (Pegler, 1992).

Information mistakenly encoded or contains clerical error.

The process of checking, confirming, making sure, and

being
Olson,

certain
&

is

Spiers,

verification
2002)

when
34

(Morse,
an

Barrett,

information

has

Mayan,
been

mistakenly
authorize
change

it

proposed

encoded
personnel
to

the

system

errors.

The

or

contains

should
accurate

should

basis

of

verify
and

was

the

error,

encoded

correct

design
it

clerical

the

data

and

information.

The

method

to

update

of
or

correcting
modify

the

information which was mistakenly encoded.

Bankas

Heights

is

unable

to

receive

fast

Internet

connectivity.

The Internet was established in the early 1960s by the

U.S. Department of Defense (Schneider, Evans, & Pinard,
2006), primarily for military purposes. The Internet is a
macro

linking

of

computers

that

consent

to

information

transfer, it depends on the kind of platform will be using

whether it is LAN or WEB-based model(Mamlin et al., 1995).
Since

then,

the

continual

improvement

of

the

Internet

technology has supplied an extraordinary level of public

accessibility to a wide range of forms of communication,
e.g. intra-organizational and inter-organizational email
space

of

data

storage,

management

and

transfer;

social

websites like Facebook; text messaging such as Twitter and

so on (Internet Use and Its Impact on Secondary School
Students, 2011). The Internet indeed can be very useful in
35

information transfer for it reduce the cost of expenses

compare to manual processes. There are ways to connect the
Internet it include traditional dial-up access through the
analog modems and broadband options such as ISDN, xDSL.
Cable,

leased

lines

and

wireless

(MacLean,

2000).

The

Internet in the Philippines has been undergoing development

seeing

as

it

was

first

made

available

in

1994.

As

of

September 30, 2011, more than 30,000,000 people used the

Internet in the country numbered for about 33% of the total
population (Labucay, 2011). The Philippines has the slowest
Internet connectivity rate in the southeast region and is
among the slowest in the world (Why is our Internet so
slow? | Opinion, News, The Philippine Star | philstar.com,
n.d.) So theres a tendency that some of the places in the
Philippines are not capable enough to utilize the Internet
connectivity.
A survey of New Zealand businesses using the Internet
was carry out, seeing at the current and expected uses,
perceived benefits and problem areas. Interesting results
includes

the

small

companies

issuing

more

use

of

the

Internet and experiencing more benefits; only a quarter of

the businesses by means of the net for marketing; and some
indications

of

dissatisfaction

with

Internet

Service

Providers (ISP). The results indicate several directions

36

for future research (Abell & Lim, 1996). Broadband can help
connect

teachers

with

students,

parents

and

free

educational resources. Broadband also helps schools share

classes, curricula, and other resources. The nation has
made

great

strides

toward

connecting

its

educational

infrastructure to high-speed Internet, but recent research

shows that rural schools and communities have insufficient
broadband

coverage

when

compared

to

their

non-rural

counterparts. Inadequate connections for rural schools will

become a growing problem for America if steps are not taken
now

one

fourth

of

all

the

US

students

attend

rural

schools and in recent year rural enrollment growth has

outpaced

growth

in

all

other

school

locales.

Without

adequate high-speed Internet infrastructure, rural schools,

and the students they serve will be left behind (Education,
2012).

Difficulty

in

categorizing

and

identifying

the

accurate

student data.

Well-managed
governance.

They

records
serve

are

both

the
to

foundation

document

the

for

good

policies,

transactions and activities of governments and to provide a

trusted

source

of

information
37

to

support

decision-making

and accountability(I r m ict s, n.d.) Not just only for

the government but also for school establishments. Record
management

is

more

and

more

reliant

on

technology.

Therefore, it is important to have an objective means of

assessing the strengths and weaknesses of record systems
and

determining

maintaining
Managing

of

and

whether

providing

records

categorizing

they

and

are

access

well

can

identifying

capable
to

reduce
the

of

capturing,

record
the

accurate

over

time.

difficulty
student

in

data.

Technology can be designed to provide adaptive learning and

assessment

experiences

for

students.

Most

important

to

student-centered learning, technology can enable outcomes

that

vary

based

on

student

strengths,

interest,

and

previous performance (Mae & Foundation, 2011). Information

processing depends on the type of what kind of text or data
a search engine could respond (Search, 2003).

Weak security for the student's files and backup files.

File

sharing

activities.

U.S.

files

month,

each

is

now

one

households
a

figure

of

the

most

common

swap

more

than

300

that

has

grown

by

online
million

over

50

percent in the last two years (Karagiannis et al. 2004;

Billboard

2006).

So,

how

these
38

file

sharing

does

help

backing up files? File sharing relies on computers forming

networks that allow the transfer of data. Each computer may
agree to share some files and has the ability to search for
and

download

files

from

other

(OberholzerGee & Strumpf, 2007).

39

computers

in

the

network

CHAPTER 3
Methodology

Discussed in this chapter were the planning, analyses,

design,

coding,

factors

are

Lifecycle.

testing

under

the

Population

and

the

SDLC
and

or

maintenance
the

locale

of

System

and

these

Development

the

study,

data

instrumentation, and the data analysis were also included

and tackled in this chapter.

Project Design

Planning

Reflected in this chapter were the plans made by the

group

on

automated

how
way

did
of

the

PROGPA

processing

Company

came

evaluations

up
and

with

an

how

to

calculate a students grades in the easiest way as possible

and how did the group tend to arrive in a method that they
lessen

the

accuracy

between

manual

means

of

calculating

grades in a manual process and automated way, confer also

in this part is the forecast on what did the PROGPA has
done to arrive in a setting that they manage the timeframe
in making their documentary.
40

The

PROGPA

group

decided

to

have

meeting

every

Saturday and Sunday, wherein Sunday is only optional. The

group depends on the availability of each of the places.
Talking about the meeting, the team wisely allocated each
of the members, in order to diminish the said tasks. The
first

member

focuses

on

the

system,

the

second

member

should concentrate on the documents, the third assist the

programmer,

the

fourth

ponder

on

designs

while

member

perform the entire task that is undistributed and undone.

This

is

how

the

group

organized

the

making

of

the

documentary, also, utter in this part is a plan on how did

PROGPA implemented and introduced the system to the users.
Conducting a survey is the best way to collect the
information needed and will guide the planning phases of
the project (Sleutel, 1999). Thus, the group planned with
regards to this issue that, in order to accomplish this
problem, a survey must be conducted to the user of the
system.

So,

the

group

ought

to

have

bearing

on

when

should the survey be conducted and how to approach the user

that

there

will

be

an

appraise

happening.

On

the

other

hand, the company also promotes a strategy so as to every

end of weekdays, specifically on Fridays, that the group
will meet the client and will be having a system test and
check concerning the systems vigor. For this instance, the
41

group could give the clients the assurance of stability of

the system.

Analysis

The proponents conducted several interviews including

the
were

I.T.

Experts

two

factors

interview,

the

evaluation
that

regarding

should

interviewer

be

was

the

system.

considered

Mr.

Rolito

There

during
Gujelde

an
the

representative of the PROGPA Company and the interviewee

was Mr. Jhan Kent Harold Timbal. The conversation was run
through Skype application because of the distant location
of the interviewer and the interviewee. Mr. Timbal was a
Computer Technician in RASI Computer way back in 2010-2011.
He also has 2 year experience as a senior or Web developer
assistant in 2012-2014 and a year experience as home base
front-end Web developer and Web designer in 2014-2015. The
experts also evaluated the system if it is marketable and
the

estimated

market.

price

Below,

on

shows

how

much

the

would

it

conversation

cost

in

between

representative of the PROGPA Company and the I.T. Expert.

42

the
the

Rolito Gujelde:

Good afternoon sir, by the way

we

are

the

group

of

Junard

Rasucay.
Jhan Kent Harold Timbal:

Dont call me sir, it sounds

very old,(Laugh) Okay you send
it here.

Rolito Gujelde:

We will be calling you as Jhan

(smile emoticons).
We would just like to ask for
our system evaluation through
video
our

presentation,

system

wont

because

run

through

Skype.
Jhan Kent Harold Timbal:

Why dose Skype wont run? Do

you use Xampp?

Rolito Gujelde:

We use Xampp, and then if we

run Xampp while Skype is also
running,

there

is

conflict

and our system wont run.

(Screen shots of our system)
Jhan Kent Harold Timbal:

You

should

change

it,

but

forgot, just search for it.

Rolito Gujelde:

(Screen shots of our system)

43

Jhan Kent Harold Timbal:

Is it mobile ready?

Rolito Gujelde:

We just sent a screen shots of

the image and the flow of the
system.

That

is

all

the

contents of our system.

Jhan Kent Harold Timbal:

The UI of your system is Okay,

it

was

clean.

It

should

be

mobile ready, I mean it should

be mobile responsive.
Rolito Gujelde:

It is one of our limitation.

It is not possible to be on
mobile base because our system
only

support

LAN

deployment,

because

does

support

not

base

upon

the

area

Internet

connectivity.
Jhan Kent Harold Timbal:

So,

you

should

use

computer

for this?
Rolito Gujelde:

We

will

regarding

just

send

video

the

flow

and

the

process of our system.

Jhan Kent Harold Timbal:

If

the

grades,

44

teacher
would

it

will
be

create
possible

in your system?
Rolito Gujelde:

Yes,

but

the

computation

is

automated

and

not automated.
Jhan Kent Harold Timbal:

It

should

be

computerized

in

enrollment

system, because it will always

be a question in your system
defense.
Rolito Gujelde:

We

will

take

that

suggestion

if we can make it with in our

time frame.
Jhan Kent Harold Timbal:

Okay,

it

is

just

my

suggestion, dont be angry of

it. (laugh)
Rolito Gujelde:

Its okay, it is also what we

want,

to

learn

on

what

to

improve.
Did you see the video, Jhan?
Jhan Kent Harold Timbal:

Watching.
Your system is Okay.

Rolito Gujelde:

Did you fill up the document

form for I.T. expert Jhan?

Jhan Kent Harold Timbal:

Yup, Ill send it after.

45

cannot

give

comment

on

marketability. Is it okay?
Rolito Gujelde:

All

should

be

fill-in.

(sad

emoticons).
Jhan Kent Harold Timbal:

Okay.

Rolito Gujelde:

Marketability

means,

that

if

the system is possible to be

sold or is it on trend?
Jhan Kent Harold Timbal:

(Like emoticon)
I

hope

there

all

of

what

is

correct.

wrote
(smile

emoticons)
Rolito Gujelde:

Can

get

your

curriculum

vitae?
Jhan Kent Harold Timbal:

What is that?

Rolito Gujelde:

(Send curriculum vitae form)

Jhan Kent Harold Timbal:

Okay.

Rolito Gujelde:

Just

put

picture

on

it.

(Smile emoticon)
Jhan Kent Harold Timbal:

Aw, As in?

Rolito Gujelde:

Yes

Jhan,

emoticon)

46

Thank

you.

(Smile

Experts

suggested

system

price, you forget to answer it

Jhan. (Smile emoticon)
Jhan Kent Harold Timbal:

Okay, Ill just send it back.

Rolito Gujelde:

Just

also

put

your

professional background in the

curriculum

vitae

Jhan.

Thank

you. (Smile emoticon)

Jhan Kent Harold Timbal:

(send

curriculum

vitae

and

for

your

evaluation form)
Rolito Gujelde:

Thank

you

so

time

Jhan.

much
Sorry

disturbed

if

you.

we

(Smile

emoticon)
Jhan Kent Harold Timbal:

It is okay, I will go back to

my work.

Rolito Gujelde:

Take

care

Jhan,

until

next

time. (smile emoticon)

Jhan Kent Harold Timbal:

(Like emoticon)

Design

Part

of

the

development

of

the

system

is

the

consideration of making the interface, the templates, and

47

the

logical

diagrams

of

both

proposed

and

the

current

model. Pointing out the tangible interface of the system,

the

only

resource

that

has

been

used

was

the

Adobe

Software. The colors, the photo background, and the layout

were made according to the clients proposition and the
project advisers. About the templates, it was made with the
contemplation of being a user-friendly environment. Then,
the logical diagrams of proposed and the current model were
formed by using the Microsoft Visio 2013. By means of using
this tool, it helps the group to create the diagrams easily
for all the shapes are specified for use.

Coding

In building the proposed project, the group also mull

over the tools or the applications to be used in creating
the automated system. Since the proposed project will be
implemented

in

computerized

form,

the

programming

language to be used is the most important tool that should

be taken focused of. The group decided to use the most
flexible programming language that can be use through LANbased

form

programming

and

Web-based

language.

This

form

which

language

is

is
one

the
of

PHP
the

web
most

powerful programs that are usually used nowadays, for it

48

supports more on functionality combined with HTML, CSS, and

JavaScript to enhance the design and the structure of the
program. Hypertext Markup Language or HTML is one of most
popular tool that is used in building a web base system. On
the

other

hand,

CSS

and

JavaScript

are

also

used

for

enhancing the system interface which creates attraction to

the user and by using a Bootstrap tool, the programmers of
the group was able to create a stunning interface that was
responsive to any kind of device.
By the use of MySQL Database tool, the programmers
were able to store the data or the record of the system in
an

automated

way.

MySQL

is

full-featured

database

management tool that also provides the connection between

the

system

and

the

database.

The

programmers

also

used

XAMPP application to test the program without the access to

Internet and to build a connection to the MySQL database.
XAMPP is also capable of running the Apache which is to
create a connection within the code of the program. It also
allows the system to run in administrator mode and create a
security to access the system parent directory. Internet
browsers like Google Chrome, Mozilla Firefox, Maxthon Cloud
browser and many others are the applications to be used in
running and testing the system for it creates a faster and
easier access to the system.
49

Testing

In order to put an upshot of the making of the system,

testing is entailed for the user and the clients, it will
give

them

created.

appraise
February

regarding
11,

the

2016,

system

at

that

exactly

the

2:30

group

in

the

afternoon, the company ensue to the place where the clients

are located and where the system should be implemented. As
the group arrived at the location, Mr. Gujelde, Mr. Rasucay
and Mr. Oberez of the PROGPA Company initially installed
the

software

that

the

system

will

need

to

operate,

specifically, the XAMPP and the Google browser. While Ms.

Alcazar

act

as

the

voice

of

the

group.

Ms.

Alcazar

introduced the system explicitly on how to use it and who

are the allowed person can use the system. Mr. Saramosing
is the one who took the pictures and videos during the
testing for it is important in the documentation.
Respondents are important because they will be the one
who will assess the system. During the testing, there were
only

five

users

that

were

available

during

that

period

namely: Mrs. Lyneth Alemania a Grade 5 teacher, Mrs. Mary

Emm

Esparciaa a

Grade

teacher,

Grade
Mr.

teacher,

Francis

Mrs.

Daryl

Shiela

Chatto

Kienmin

Grade

teacher, and Mr. Noel Real the principal. In the middle of

50

the

testing,

questions,

recommendations,

suggestions

and

some feedbacks were thrown to the group which is expected

before the testing was through, but the group accepted all
the response from the user enthusiastically. At the end of
the moment, the group still received the positive results
from the clients in which is all the system objectives were
completely attained.

Maintenance

Concurrence
implementation

is

of

also
the

needed

system.

to
A

be

considered

contract

of

during

the

pact

between the client and the company is required, so that the

clients

should

have

the

assurance

of

getting

the

rally

round of the group with regards of maintaining the scheme

that was given by the PROGPA Company. The widespread of the
agreement of the system implementation is accurately upper
limit around five months. The client and the PROGPA Company
concur that the group will lend their hand to the clients
in a specific period of time. Rider, the users will ask for
the help of the group in exceeding with five months, the
users

itself

is

requisite

to

company.

51

pay

the

service

of

the

Population and Locale of the Study

Population/Participants

The respondents of this study were the teachers and

the principal in Bankas Heights Elementary School. The 12
teachers were from six (6) grade levels of Grade 1 to Grade
6. These teachers were responsible of teaching around 500+
estimated reckon of students. They were also the authorized
users who were called as the teacher user who manipulates
the

system

students
students

and

they

were

information
grades

in

under

charged

their

including

the

in

list

inputting

and

encode

students

NAT

their
their

result.

Another respondent who is called the principal who is the

teacher

admin.

This

user

is

in-charge

of

every

single

function of the system starting from the approval of the

registered

user,

viewing

of

summarized

summarized NAT results.

52

grade

result

and

Locale of the Study

Figure 10
Bankas Heights Elementary School Floor Plan

The

set-up

specifically
implement

the

know

of

the
what

system.

school
kind

of

Regarding

is

also

place
the

considered

the

physical

group

to
will

set-up

of

their infrastructure, the building was built from wood and

concrete. Base on the floor plan (refer to Figure 10), it
has 13 classrooms, 1 library, 1 room for the principals
office, 1 for the canteen, and 1 storage room. The school
is really conducive for learning because of the cool breeze
53

of

the

air,

high

trees,

can

give

to

teachers

and

their

the

quality

students.

Their

teaching

the

canteen

and

storage area is quite small, but the comfort rooms is quite

impressive because it is well maintained by the students.
The school is adding new building site to accommodate more
students.

Data Instrumentation

The

group

used

two

data

instrumentations

in

implementing the system and these are conversation between

the

group

and

the

client

or

the

interviews

and

the

distribution of the survey form to the clients to allow

them to rate the system design and performance accordingly.
Prior to the distribution of the survey form, the group
initially

conducted

connection

with

output.

The

their

an

interview

feedbacks

questionnaires

were

to

the

client

regarding

the

prepared

prior

in

systems
to

the

actual interview. The group assigned a member to list down

every detail and comment that the client has said in order
to identify needs to improve, develop and enhance in the

54

system. Cross-examination went well and the group proceeded

to the survey forms.
Conferring about the form that is to be distributed to
the clients, the company employed two sets of survey form,
one

for

the

principal

and

the

other

for

the

teacher

respondents. The survey form was formulated based on the

system performance, system interface, the security and how
it

will

lessen

the

users

task

compared

to

the

manual

means. The drafts of the form was submitted to the teachers

and

the

principal

to

examine

the

system

in

the

given

timeframe and giving the respondents an authorization to

give comments, suggestions and recommendations regarding on
what

they

have

perceived.

The

group

has

given

the

respondents a couple of week to finish and finalize the

form that was given to them in order for them to have the
opportunity to adjust with the newly implemented system in
their school. The group also favored the users to use the
manual process and prepared a form to write down the time
used during the exploit of the manual means, and also asked
the users once again to utilize the implemented system,
which is the automated one and recorded the time consumed
using the system and compared the timeframe on both scheme.

55

Data Analysis

First and foremost, as the PROGPA Company executed the

initial
hoards

instrument
a

regarding
accordance

couple
to
to

the

which
of

was

positive

questions

the

the

system.

interview,

comments

that

the

and

group

Specifically,

the

group

feedbacks

prepared

when

the

in

group

raised a question like Is the system performance good?,

and the client didnt hesitate to answer, Definitely, for
it helps all the teachers to lessen their task. On the
other hand, as the group amasses all the survey form, it
seems that the group has reached the objective of earning
the best level of performance which is excellently done and
almost perfect. The clients mean about the almost perfect
feedback was that the group still has spaces to enhance a
bit of the system in order for the clients to conclude that
the system is good to go. Based on the accumulated forms,
specifically
about

the

the

survey

security,

the

about
team

the

interface

received

and

high

rating

level

of

accommodation for a reason that the members of the group

accomplished the said objective and completely implemented
the

system.

56

CHAPTER 4
Results and Discussion

This chapter presents the discussion of the problems

and objectives of the study. It was discussed thoroughly,
analyzed and interpreted under the following sequence and
tables. Evidently, the tables shown in this chapter were
the

results

of

the

differences

regarding

the

average

calculation. By using these tables, the group objectives

will be easier to be answered using the average results
that the group needed to identify the differences of time
consumed by the current system and the proposed one. The
group discussed on how the group found the solutions and
solved the objectives thoroughly.
Table 1 presented the data on the systems comparison
survey form on both the current system and proposed system
to

determine

calculating

the

the

distinction

average

grade.

of
In

time

consumed

condense,

the

in

group

sorted the 13 respondents according to their positions, and

as result: the Teacher 1 (T1) has five (5) respondents,
Teacher 2 (T2) has four (4), Teacher 3 (T3) has 2, Master
Teacher 1 (MT1) has one (1) and HTIII also has one (1)
respondent.

57

Specific Objective: Lessen the time consumed in evaluating

the school reports.

Table 1
Systems Comparison Survey Form
(Current and Proposed System)
Teacher Positions
T-1
T-2
T-3
MT-1
HT-III
Average:

Perceptibly,

the

Current System
3:00:12
3:07:45
3:36:00
2:35:00
3:40:00
3:11:47

time

consumed

Proposed System
0:29:00
0:55:15
0:45:00
0:35:00
0:30:00
0:38:51

using

current

system

and time consumed using proposed system clearly makes a

difference. Table 1 showed that Teacher 1 consumed 3 hours
and 12 seconds when using the current and expended exactly
29 minutes when using the proposed means and so on. In
concern with this reckoning, it was clearly understood that
the group achieved the first specific objective which was
to lessen the guzzling of the time when recording student
grades. Refer to Table 1 to distinguish the alteration of
the average of time guzzles and the time format used in the
table is H: MM: SS (hours: minutes: seconds).

58

Specific Objective: The information encoded can be modified

for correction.

The information encoded was addressed in the system by

a manner of specifying a button for modification wherein
the information recently encoded will be displayed and it
will automatically be evaluated and edited for correction.
On the other hand, it will be easier for the clients to use
the aid of a search engine which was one of the features of
the

system.

Compared

to

the

manual

process,

instead

of

reviewing and modifying it by hand and by making used of

the print-out papers before encoding the final result using
the

system

Microsoft

applications

Word.

The

such

system

as

Microsoft

provided

the

Excel

necessary

or

forms

like what had been produced in the manual process without

printing.

It

eliminated

the

use

of

too

much

paper

and

evaluated the information in a systematic way and wellarranged

manner.

Refer

to

justification of this matter.

59

the

Table

to

have

Specific Objective: The platform of the system can adapt

either online or LAN set-up.

As the group perceived the place of the organization

where

it

was

located,

the

school

cannot

receive

the

required speed of Internet connection, for this glitch, the

system design then can be deployed either web-based or LANbased

set-up

(Local

Area

Network).

The

system

can

be

accessed without the aid of Internet using the LAN set-up.

In the future, if the organization will be upgraded and
released

budget

in

subscribing

Internet

service,

the

proposed system can adapt the implementation via online. By

this matter, when a system is implemented via LAN-based,
there

is

possibility

that

the

system

is

only

usable

throughout the organization, moreover, if the clients want

the system to be innovated and implement it through online,
the system will be accessible anywhere as long as a certain
user has access to the Internet. Basically, the advantage
of

automation

online.

This

is

that

is

the

the

clients

reason

why

can

view

the

13

the

system

respondents

unanimously checked the YES option and scaled 5 (Refer to

Table

and

Table

3)

during

the

survey

for

achieved the security on what the client wants.

60

the

group

Specific

Objective:

Able

to

sort

students

data

using

search engine plug-in to the system.

The purpose of this search engine tool was to sort the

student data in accordance with the specified school year.
In this condition, it will be easy for the users to review
the certain reports. During the current means, when the
users were using the manual type of arrangements regarding
their

papers,

the

users

kept

the

data

and

reports

in

folders and envelopes. While in the proposed means, the

users used the search engine to make things easier when
viewing and seeking out the papers whoever and whatever the
users wanted to. In addition, when the users were filling
up a form or some identification of a certain student, the
users were having a hard time to fill up long forms due to
the

manual

process.

Besides,

when

the

users

used

the

proposed system, it will be easier for them in filling out

using

the

computer

application.

It

is

obvious

that

it

lessens the time of the users when using the proposed one
rather than their current means, refer to Table 1.

61

Specific

Objective:

Designed

security

for

the

systems

database

Databases typically require higher security features to

avoid

system

conflicts.

During

the

old

days

of

Bankas

Heights Elementary School, the clients were using a manual

process to keep the students records and made the users
consumed so much time. When the group presented the system,
the

clients

accordance

to

agreed
their

and

rated

the

satisfaction

groups

system

specifically

when

in
the

system helps a lot in lessening the time used than the

manual

mean.

In

addition,

when

the

clients

were

making

their report with regards to the students data like the

grades and performance, the clients used a flash drive or
external

hard

drive

when

saving

certain

file.

The

proposed system will automatically let the client saved the

changes they made in the students data and automatically
be updated in the database.
In this section, another table will be presented and
this is the presentation of the data in the second survey
labeled as the System Functionalities and Objectives or the
User-Satisfaction Survey Form. All the objectives of the
group

were

particularly

deliberated
the

general

and

validated

objective
62

and

by

the

the

users

specific

objectives. The items were logically presented by choosing

YES which means that the group achieved the objective and
NO if the group failed to do so. Refer to Table 3 to
comprehend the results of this survey answered by the 13
respondents which happen to be the teachers that will use
the system.
Table 2
User-Satisfaction Survey Result (System Objectives)
Objectives
Increase the speed in recording the
student grades.
Lessen the time consumed in
evaluating the school reports.
The information encoded can be
modified for correction.
The platform of the system can adapt
either online or LAN set-up.
Able to sort students data using
search engine plug-in to the system.
Designed security for the systems
database

As

presented

in

Table

2,

the

YES

NO

13

13

13

13

13

13

group

has

six

(6)

objectives which has one (1) general objective and five (5)
specific objectives. The first row was identified to be the
general

objective

recording

the

calculating

which

students
student

was

to

grade
grades

increase

(refer
from

to

the

speed

Table

1)

current

to

in
that

proposed

literally makes a difference. And in connection with Table

2,

all

the

13

respondents

basically

63

checked

the

YES

option

which

means

that

the

group

achieved

the

general

objective. The second row was to lessen the time consumed

in evaluating the school reports, as the group conducted
the

survey

in

Bankas

Heights

Elementary

School

it

was

evident that the 13 respondents were satisfied with the

reduction of the guzzled time in evaluating reports when
using the proposed rather than the current means. The third
row was identified to be as the second specific objective
which was the information encoded can be modified for the
correction and according to the 13 respondents, all the
teachers checked the YES preference. The fourth row which
was

which

the

third

specific

objective

says

that

the

platform of the system can adapt either online or LAN setup

and

depend

respondents

on

checked

the

user

the

satisfaction,

YES

option.

The

still
13

the

13

respondents

agreed to choose the YES selection for the fourth and fifth
objectives.
The

second

part

of

the

survey

regarding

the

system

functionalities happens to be the last survey of the study.

This table were scaled from 5-1 which were; five (5) refers
to excellent, four (4) is very satisfactory, three (3) for
satisfactory, two (2) for fairly satisfactory and one (1)
for

the

objective

expectation.

that

Essentially,

did
the
64

not
system

meet

the

clients

functionalities

are

classified into three and these are Speed, Performance, and

Security. The 13 respondents are still required to give
proportion

to

the

classification

of

the

systems

functionality based on the legend given. Refer to the Table

3 for the results.

Table 3
User-Satisfaction Survey Result (System Functionalities)
Systems
Functionality
Speed
Performance
Security

13
13
13

0
0
0

0
0
0

0
0
0

0
0
0

Total Number of
Respondents
13
13
13

This table has an equally significant aspect of Table

2 for it both focuses on systems functionalities, but, the
difference of the two subsist in Table 2 matters all about
the objectives and Table 3 was for the system functions
itself.

Observably

participated

in

seen

the

above,

survey

the

13

obviously

respondents
have

the

who
same

satisfactory rating, for all the respondents checked the

number 5 identified as excellent. Survey was a factor to be
considered to know and isolated the steps to be measured
and

distinguished

the

satisfaction

of

the

users

of

the

system. Without the partaking on the respondents, the group

will not be able to grasp the negativity of the system. And

65

with the respondents, the group granted the pleasure to

give gratitude on whatever the users will recommend and ask
for any advancement to the group.
The
gave

tables

the

were

highest

proposed

system,

discernibly

rating

showed

when

concurring

it

the

that

comes

the

to

clients

the

clients
groups

feedbacks.

Mr.

Noel F. Real which was the school principal said that, the
current

system

monitoring,

really

evaluating,

lessens
and

the

time

recording

consumed
the

in

students

outcomes. Another user named Mr. Francis Daryl M. Chatto, a

Teacher
system

1
was

in

the

very

school
useful

imparted
and

it

that,

Good

addresses

the

Job! the
needs

and

concerns of the teachers which were presented to the team

during the consultation phase, conferring the clients who
have

given

their

feedbacks,

it

is

palpable

that

the

systems survey forms deserves the highest rating but, the

group still welcome in accepting any future advancement.

General

Objective:

Increase

the

speed

in

recording

the

student grades.

The Bankas Heights Elementary School was one of the

public schools in Toril, it was expected that there were
lots of students in a single room or section. The general
66

objective of the study states that the proposed system can

increase the speed in recording the grades of the students
which were stated in Table 1, that the average time guzzled
using the current system was 3:11:47 while in the proposed
system

consumed

perceptibly

up

seen,

to

that

0:38:51.

The

when

clients

the

time

disparity
were

using

was
the

current system, they consumed 3 hours 11 minutes and 47

seconds

while

system,

they

when
only

the

clients

guzzled

38

operated

minutes

and

the

proposed

51

seconds.

Understandably, it did make a difference that the general

objective of the group was achieved which was to increase
the speed in recording the grades. The system provided a
form which was likely designed to the report card of the
school.

It

was

where

the

teacher

(user)

will

input

the

grade of the student in a certain subject by grading then

eventually it will calculate the average and automatically
provide a remark either the student get passed or failed.
Unlike the manual process, it will be very time-consuming
and

prone

to

typographical

error

upon

calculating

the

average that would lead to the unauthenticated result of

the information. To further justify this objective it could
be referred to the Table 1 of this chapter.

67

CHAPTER 5
Summary, Conclusions, and Recommendations

This section discourse about the precipitate of the

study the introduction, statement of the problem which
are the general objective and the specific objectives, the
review of the literature and the methodology.

Summary

The

evolution

of

the

technology

is

exceptionally

developing and making life easy to deal with. Regardless of

how the other countries advanced too much in technology,
just so the Philippines wont be left behind. A group in
the Philippines named PROGPA which was consist of six (6)
members

implemented

System

in

Bankas

Toril,

Davao

implementation

Heights

City.
in

system

As

the

called

Elementary
the

school,

group
they

Academic
School
was

Monitoring
located

performing

encountered

in
the

several

objectives but the group decided to focus on the general

one which was the main problem of the school and that is to
increase the speed of the teacher (user) in recording the
student grades. As the tint passed by, the group achieved
the main objectives, the group performed a survey in the
68

school

and

made

the

teacher

(user)

as

the

respondents,

reckoning of around 13 persons composed of 12 teachers and

the

principal.

When

the

survey

distribution

and

system

execution were done, the group then calculated the gathered

time consumed when the users were using the current system
and

the

proposed

system.

PROGPA

concluded

based

on

the

findings that the system made by the group helped a lot in

the organization. Instead of recording the students grades
within a timeframe of 3 hours and 11 minutes, the group
abets the organization and the clients to make it within
38 minutes.

Conclusion

This Academic Monitoring System was able to achieve

the

desired

outcome

on

all

the

six

(6)

objectives.

The

specific objectives such as to lessen the time consumed in

evaluating the school reports, the information encoded can
be modified for correction, the platform of the system can
adapt either online or LAN set-up, able to sort students
data

using

designed

search

security

justification
system.

engine
for

through

Therefore,

the

plug-in

to

the

the

systems

the

performance

general
69

system

database
of

objective

and

were

the
which

the

given

proposed
was

to

increase the speed in recording the student grades was also

achieved for the reason that the PROGPA group finished and
accomplished all the suggestions and recommendations of the
clients. Furthermore, a study in Turkey and Indonesia were
unearthed, thus, it was in connection with the groups gap,
specifically the scarcity of resources in school, lack of
development

of

leadership

and

lack

of

coordination

in

relation to new roles and responsibilities. These problems

were not resolved by the above mentioned countries, but, by
the aid of the PROGPAs system and study, the group were
able to achieved and worked out this hue of quandary.

Recommendations

According

to

the

clients

satisfactory

rating,

the

users filled up the form with the highest rating but that
does not mean that the group should enjoy for what has been
done

in

mindset

the

survey.

that

The

accepts

PROGPA
future

group

has

this

kind

recommendations

of
and

innovations. According to the clients suggestions, case in

point

like

never

add

data

directly,

age

should

auto

compute, grade filed in the report card should only accept

numbers,

must

have

functionality

for

retention

and

grading promotion, teacher must not edit the grade after

70

the submission, statistical graph for transferees and drop

students

the

ID

system,

moreover,

the

IT

Expert

also

suggested that the system should be responsive in mobile

application. These recommendations stated were given to the
group by the clients. The PROGPA is definitely capable of
concluding

these

recommendations

for

the

members

group were responsible of doing such jobs and tasks.

71

of

the

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79

USERS MANUAL

The

BHES:

Academic

Monitoring

System

has

been

constructed according to the manner of utilizing it. There

are two types of users: The teacher admin and the teacher
advisor.

I. Teacher Admin log-in

1. Type the username of the admin (already given).

2. Enter the password of the account (already given).
3. Click the button login or simply press the enter
on the keyboard upon logging-in.

II. Section Registration

Section registration is available for admin account only.

80

1. Go to navigation for Registration Section, click then

2. Choose Section Registration.

3. Fill in the field for the grade level by choosing a

certain grade level to address the section. Then,
4. Fill in the name of the section according to its grade
level.
5. Click

the

button

Register

so

that

the

registered

section will be saved into the database.

III. Teacher Advisor Registration

For

the

Teacher

Advisor

Registration,

the

teacher

(user) should register first to have an account, to access

the system.

81

1. Click the Register button to sign-up.

2. Fill

in

filling

the
up

basic

the

information

select

grade

of

and

the

user.

section,

In

please

refer to part II-section registration of the user

manual.
3. After accomplishing the instruction #2, press the
register button to finish the registration process
and saved through the database.
82

IV. Teacher Advisor Login

As stated, Teacher Advisor could only login to the
system

if

he/she

already

has

an

account

and

has

been

registered.
Note:

registered

account

can

already

access

the

system if and only if the admin verifies it.

1. Type the username which was used to register,

2. Enter the password as registered on part III #2.
Click the Login button or simply press Enter
in the keyboard to access the system.

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V. Student Registration
To register the student, teacher advisor account is to
be used. It would up for the advisor if he/she wanted to
get involved during the enrolment operation.
In

teacher

navigations

namely

advisor
the

account,

Home,

Student

there
and

are

three

Registration

Student.

1. Choose the navigation for Registration Student.

2. Click the Button student registration.
3. Fill in the student enrolment form which is the basic
information of the student.

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4. Click the register button to save and register the

student in the database.

VI. Complying students Reading Performance

In
teacher

complying
advisor

is

students
the

Reading

in-charge

under

Performance,
his/her

the

account.

1. The search engine as shown above to the school year.

It will sort the students according to the school
year.

In

complying

students

Reading

Performance

choose a particular school year to show the list of

students.

85

2. In each student list there are 5 red buttons, simply

click the button Reading Performance and it shows:

86

3. Choose a category in each field.

4. After filling in those fields click Submit to Admin
button. It is an action wherein the admin fetches the
submitted data of the teacher advisor.
5. Review

Results

button

is

an

output

of

the

data.

Sample out is shown below;

VII. Viewing Complying students Report Card.

In

complying

students

Report

Card,

the

teacher

advisor is the in-charge under his/her account.

1. Choose the button for report card, then it shows:

87

2. Fill in the necessary fields.

3. Click button Submit to Admin.

VII. Viewing Reports through Admin account.

All these features could only be seen under the admin
account.

To

view

the

reports,

88

click

the

navigation

for

teachers

section

and

it

will

show

the

list

of

teachers

registered in the system. In each teachers list, there are

4 buttons.

1. To

view

reports

click

the

button

view

reports

chosen to a particular teacher. Sample out is shown

below;

2. Choose a particular report to view then it will

show the search engine; specify the school year.

3. Click the button Search Class Report then it will

show:

89

VIII. Printing of Reports.

This includes the class lists, Report Card, and the
consolidated

Reading

performance

of

the

students.

printing of reports is only under the account of admin.

1. Choose the School reports navigation.

It will show the specified chosen report.

90

The

91

IX. Keeping the consolidated NAT result into the system.

In keeping and viewing the NAT result, it is under the
account of an admin. He/she is the authorized person to
store within the system the NAT result.

1. Go to School Reports Navigation.

2. Choose NAT Comparative Result.
It will show:
3. For Grade 3 result :

92

4. For Grade 6 result:

5. For Comparative Result.

6. Fill in the fields.

7. Click the Save Result button.
8. After accomplishing #7, comparative NAT result of
the two Grade level according to the school year
will appear.

93

X. Endorsement of the student to the next grade level.

It is under the supervision of the teacher advisor to
endorse

the

student.

Only

when

he/she

could

distinguish

students status if, passed or failed.

Go to student navigation first.

1. Using the search engine, choose a particular school

year.
2. In the students list choose the update profile
button. It will show:

Upon endorsing a student to next grade level. These will be

needed to modify:
3. The new grade level of the student

94

4. It will address to what particular grade level entered

in # 3.
5. The new school year or the next school year.
6. The new age of the student as of June.
7. To modify and endorse the student, click endorse to
the

next

level

button

to

save

go

to

the

data

into

the

database.

X. Log-out for the user.

To

log-out

the

account

the

first

navigation

where the logo of the school located. Anyone who is signed

in echoes the name of the user.

1. Click the drop-down icon.

2. Choose to log-out.

95