CB RESTAURANT

Minutes of the First Executive Meeting

held on Monday, 9 May 2016
at 1.30 p.m. in the Meeting Room

Present: Mr. Hafiz Bin Rahmat - Chairperson

Ms. Siti Najihah Binti Mohamed Yusof - Secretary
Ms. Kong Mei Fun Marketing Manager
Ms. Nurul Nabilah Binti Zakaria Purchasing Manager
Ms. Siti Najihah Binti Mohamed Yusof Human Resource Manager
Absent: None
1. Chairperson Welcome Address
The chairperson called the meeting to order at 1.40 p.m., and welcomed all the
members.
2. Apologies for Absence
There were no apologies for absence.
3. Minutes of the Previous Meeting
There is no previous meeting.
4. Special Business
4.1 Employee Behavior
Ms. Siti Najihah reported that frequency of workers come late to work is
increasing. This is due to no firm action taken by the superior such as
manager and supervisor to those who came late for work.
Ms. Siti Najihah proposed that the superior should advise their workers to
follow the working hour schedule and issue warning letter if they keep
coming late.
Ms. Kong Mei Fun proposed that salaries must be deducted for those who
come in late for works. Standard rate will be set to be deducted from their
salaries.
After thorough discussion, it was unanimously agreed that salaries will be
deducted at standard rate for the employees who come in late for work.

4.2 Careless in Selecting Suppliers and Raw Materials

Ms. Nurul Nabilah reported that an employee from purchasing department
has made some mistake in selecting supplier and raw material due to unclear
specifications made by the employee. Also, there is problem with Frozen
Sdn. Bhd. because they deliver goods very late and the delivery is
incomplete.
Ms. Nurul Nabilah proposed to have clear rules and guidelines with regard of
purchasing procedures to all employees in purchasing department. Also,
there will be authorize people to supervise orders made by the employee to
prevent from unnecessary purchase and mistake.
The motion was carried unanimously as everyone agree with the proposed
solutions.
5. Date, Time and Venue of the Next Meeting
It was decided that the next meeting will be held on Thursday, 19 May 2016 at
1.30 p.m. in the Meeting Room. The secretary would send out a notice closer to
the date of meeting.
6. Close
The chairperson thanked all the members for their participation during the
meeting and the meeting was adjourned at 3.00 p.m.

Hafiz

9 May

2016
.
..
Signed by
Mr. Hafiz Bin Rahmat
Chairperson

Siti Najihah
May 2016
..

Date

..
Recorded by
Ms. Siti Najihah Binti Mohamed Yusof

Date

CB RESTAURANT
NOTICE OF EXECUTIVE MEETING

The Second Executive Meeting of CB Restaurant will be held on Thursday 19 May

2016 at 1.30 p.m. in the Meeting Room.

Siti Najihah Binti Mohamed Yusof

Secretary
9 May 2016

CB RESTAURANT
AGENDA
Date
Time
Location

1.
2.
3.
4.
5.
6.
7.
8.

: 19 May 2016
: 1.30 p.m.
: Meeting Room

Order of Business
Welcoming speech by chairperson
Apologies
Confirmation of minutes of the previous meeting
Meeting arising from minutes of the previous meeting
Special business
Other meeting
Date, time and venue of the next meeting
Closing of meeting

CB RESTAURANT MEETING
Minutes of the Second Executive Meeting
held on Thursday, 19 May 2016
at 1.30 p.m. in the Meeting Room
Present

: Mr. Hafiz Bin Rahmat Chairperson

Ms. Siti Najihah Binti Mohamed Yusof Secretary
Ms. Kong Mei Fun Marketing Manager
Ms. Siti Najihah Binti Mohamed Yusof Human Resource Manager
Ms. Nurul Nabilah Binti Zakaria Purchasing Manager

2
3

Welcoming speech by Chairperson

The Chairperson thanked and welcomed to all the members for coming to the meeting. The
meeting was called to order at 1.40 p.m.
Apologies for absence
There were no apologies for absence.
Confirmation of minutes of the previous meeting
The minutes of the first meeting were read by the secretary. There were no amendments were
made. Kong Mei Fun moved. While, Nurul Nabilah seconded that the minutes of the

previous meeting be accepted.

Matters arising from minutes of the previous meeting
There were 2 problems have been identified during first executive meeting which are:
1 Careless of an employee in purchasing department on selecting suppliers and raw
materials.
2 Employees come late to work.
The proposed solution has been discussed during the previous meeting.
Discussion items
1 The high cost of raw materials bought from Shiffa Enterprise.
According to Nurul Nabilah, the Purchasing manager, she had analysed expenses from the
previous report, it shows that our company had expenses more to purchase raw materials
from Shiffa Enterprise. She had discovered that they provide an unreasonable price for raw
materials such as flour, sugar, and other basic raw materials. Therefore, she proposed to
change supplier that provide those raw materials. She had done a survey on finding our new

supplier. As a result, she found that Elway Sdn Bhd can provide those raw materials with
reasonable price. They also will give a discount if we keep continuing buying from them.
2 Lack of employee
Most of the employees are part-time workers that are consists students who finished their
SPM, Matriculation and also degree students who are on semester break. Usually, these parttimers would last for 3 months and after that, they need to recruit other workers to overcome
short of employees. Therefore, Siti Najihah, the Human resource manager had proposed to
increase the salaries rate for full-time workers, more advertising on job vacancy and also
offer more benefits to full-time workers such as transportation allowance, medical fees, and
others.
3 Difficulty in attracting and retaining the customer.
There are a lot of new opening restaurants which are substitutes and new entrants that exist
around our restaurant. Kong Mei Fun, Marketing Manager had proposed loyalty programs
pull together several of these elements to help a business identify, maintain contact with, and
reward frequent customers. For example, marketing department will providing customer
incentives which is inducing customers to frequent the business. They also will provide
special service options that offering enhanced services or extra offerings to loyal customers.
While, developing pricing strategies to encourage long-term use will offer repeat customer
special prices or rates. In order communicating with customers, they must reaching
individual customers through direct or specialized media, using non-mass media approaches.
6
7

Other business
NIL
Date of next meeting
It was decided that the next meeting will be conducted on 16 June 2016 at the same time and
venue. The secretary will be given out a notice of meeting before the meeting conducted.
Close
The chairperson wishing thanked all members for their participation and gives full support
during the meeting was conducted. Meeting was adjourned at 3.30 p.m.

Hafiz
19 May 2016
.
Signed by

Date

Mr. Hafiz Bin Rahmat

Chairperson

Siti
19 May 2016
..
Recorded by
Ms. Siti Najihah Binti Mohamed Yusof

Najihah

Date