Site Visit Reflection Activity

School Year: 2016-17

Site Visit #1

District: Uintah School District

School: Vernal Middle School

INSTRUCTIONS:
1) Schedule 30 minutes at an upcoming STT meeting (ideally within the next two weeks) to
analyze the Site Visit Scorecard.
2) Before the meeting, each STT member should take 10 minutes to review the Scorecard
using the Site Visit Scorecard Reflection document (see p.2).
3) STT members bring their filled-out copies of the Site Visit Scorecard Reflection to the STT
meeting. This will be the implementation data for the meeting. Use the What Do You See?
What Do You Make of It? protocol (see pp.3-4) to discuss key takeaways from the
Summary and plan action items for STT and schoolwide improvement.
4) In the meeting, fill out the STT Site Visit Glows/Grows Form (a self-reflection on the Site
Visit). A note-taking template is included (see p.5) for your teams use during the
conversation.

STT Site Visit Meeting Agenda

1

School: Vernal Middle

School

Date: October 12, 2016

Attendees: Angie Hansen, Machelle Maxwell, Liesl

Leyba, Kristy Fulton, Kimberly Hawkes, John Hunt,
Marianne Shaheen

Time: 60 minutes

Location: Office
Conference Room

Facilitator: Mistalyn Leis

Recorder: Kristy Fulton
Timekeeper: Kimberly Hawkes

Meeting Objectives:
Reflect on most recent Site Visit and accompanying Scorecard
Identify strengths and opportunities for improvement
Action plan based on data analysis to determine next steps for STT and schoolwide improvement
Meeting preparation:

Resources:

Individually review Scorecard and complete Site Visit

Scorecard Reflection
Time

Topic

3 min

Getting
Started

Site Visit Scorecard

What do you see? What do you make of it? Protocol

Task

Review objectives, roles, and agenda

Share out celebrations
Take out Scorecard and Site Visit Scorecard Reflection
What Do You See? What Do You Make of It? Protocol
Review (2 min): Team members review the Scorecard individually.

12 min

Data

What do you see? (4 min): Each person takes 30 seconds to share their observations.
What do you make of it? (6 min): Each person shares a conclusion they have drawn from the
data.

10 min

Action

Identify the glows and grows the team would like to capture for Data Use, Collaboration, and
Instruction. Submit these with the STT Site Visit Glows/Grows Form.
What action steps do we need to commit to in order to capitalize on the feedback we received
2

from the Site Visit? Individuals reaffirm action steps they will take to support STT and schoolwide
improvement.
Action Item

Metacognition
Question Poster
Key questions
the school

Person Responsible

Open-Ended

Status

Team Leaders

placed around

Handing out

Admin

Pending Outcome of Oct 26

STT Planning Session

Objectives
Session:

of

the

Planning
Scheduled for Oct 26 11-3

1. Clarify the mental model of

EBIS Implementation

(lunch provided)

All STT Members and Admin

2. Clarify the Action Plan

3. Determine what the staf
needs next

5 min

Reflection

Individually, answer the questions on the next page and discuss individual responses as a group.
Then, commit to improvements for next meeting.
Reflection

Yes

Did we follow our team norms?

Did everyone participate equally?

Did we discover new information by analyzing data?

Did we commit to specific action steps that are clearly understood by all?

Was our collective time more efective than if we had worked as individuals?

What did we do exceptionally well?

Used data to guide decision making.
Time spent wisely.
3

Somewhat

No

How will we improve ratings of somewhat or no?

Celebrations: Pass the Mic

Cris: This is your life - 1960s - Where we celebrate a person who is awesome - that person is Dr. Leis
Don: Student last year - SAGE only 1s across the board - motivation to get a 3 was to grow hair until student
graduated
Marianne: My husband - picking up extras chores at home - children still alive because of him
Kristy: Celebrating herself - tough day!
Machelle: Once upon a time there was team with all of these diferent specialities. All the people came together in a
collaboration meeting. There was an evil trail of texts leading to the culprit which was CBEAR being used throughout
the state.
Angie: 6th grade science ipad - found in Ericas room.
Kimberly: Celebrate husband - taking care of house stuf before cruise.
John: Celebrate 8th grade class which is so excited to be in his room.
Liesl: Celebrating us (STT team) - impressed with A2a Score Card.
Mistalyn: preparing for data meeting with superintendent - always worried but this year easy to pull everything
together - highlight is the positive collaborative culture
What do you see? What do you make of it? Protocol
Observations:
Liesl: Data Use and Data Driven - consistent
EBIS Implementation lower but expected
John: basically the same as Liesl
Kimberly: Committed to Action was highest
Data was higher than all the other categories
Angie: Committed to Action - higher
Committed to Action higher than growth oriented
All of the observation data seemed to lower than the others
Machelle: 1st site visit Glows were compared to Collaboration on the graph Data Driven and Engaged & Efficient were at 3.2
Kristy: Agenda and Protocols were used efectively.
Our teachers are using sections of the EBIS.
Marianne: Solidify a mental model of the EBIS strategy.

Mistalyn: Instruction was our lowest area of both the Survey and Observation Results.
Clarification of data questions needs to happen
5

Conclusions:
Kristy: The teachers are working hard to implement some of the strategies from metacognition.
Marianne: Mental Model - What will it look like in diferent classrooms. Mental model needs to be clear, right now it is
not.
Liesl: Instruction - teachers were provided strategies. What are the strategies? What is the mental model for
implementation in question?
John: Concentrate on the instruction of the EBIS.
Kimberly: I dont know if teachers are really doing metacognition - believes there are low levels of understanding.
Angie: Instruction - short amount of time - not enough evidence displayed in our classrooms of what we are working on
for metacognition - snapshot of what is happening in our classrooms during observation.
Machelle: Whole board of Metacognition in classroom - Observation was only 15 minutes - observers wanted to see
what would happen in the class after they left - strong in data but need to be careful what the data shows or proves.

STT Site Visit Glows/Grows

Data

Collaboration

Instruction

Glow
Angie: amazing staying low on the
ladder of inference
Cris - we have the data

Mistalyn: struggled with action

Cris: protocol was common
throughout
Liesl: there was no intimidation able
to voice opinion
Mistalyn: STT mirrors what we want
for the CTT

Angie: barely above a 1

Grow
Mistalyn: clarifying the questions for
surveys

Mistalyn: planning meeting not an

agenda driven all the time
6

Angie: resources for metacognition

Cris: resources for modelling

Kimberly: make the survey as a group

Angie: protocols not to use all the

time
Kristy: sometimes not using protocols
allow others time to think

Action Plans:

Taking Implementation Rubric for Metacognition and pull down for each subject.
Chunk by teacher, students, and classroom.
Mental Model needs to be intrinsic - teachers need time to process
Make the Action Plan less confusing and complex.
Taking a half day to help start working on the Implementation Rubric for teachers on October 27, 2016.