GENERAL INSTRUCTIONS

1 Technical Details
This section explains the technical details to configure the following:
Page Layout

Font Styles

Equations/ Formulae Treatment

Paragraph Indentation and Alignment

Image Treatment
Table Treatment
Bullets Treatment
Header and Footer Treatment

DOUBTS CLEAR ONLY BY PHONE (11:00 A.M. TO 03:00

P.M.)
COMPANY IS NOT RESPONSIBLE FOR LOSS OF DATA IN
ANY CASE BEFORE SUBMISSION (E.G. TIMING LATE,
HARD DISK CRASH, ELECTRICITY PROBLEM, IN
COMPLETE WORK ANY OTHER PROBLEM ETC.)
NOTE:
REGISTRATION FEE (

* REFUNDABLE

Condition

Apply)
If accuracy level is below 75%, no payments will be made to SECOND
PARTY for that lot/months work and the FIRST PARTY will not give any
work in remaining months to SECOND PARTY.
(a) In any case client doesnt submit the work according to the
instruction (Given by Company)
OR
(b) The due date, time & incomplete then company will terminate the
client account without any notice and no issue work further.

1.1 Page Layout

The Page Layout settings are to be done using the Page Setup option in MS-Word.

To specify the page size:

Paper Size Settings:
Paper Size

: A4 (210 x 297 mm)

Width

: 8.27

Height

: 11.69

Orientation

: Portrait

To specify the margins:

IF CM (CENTIMETER)

Margin Settings:
Top

: 0.8

Bottom

: 0.8

Left

: 1.2

Right

: 1.2

Gutter

: 0

Header

:0

Footer

:0

Gutter position

: Left

Top

: 2.032 CM

Bottom

: 2.032 CM

Left

: 3.048 CM

Right

: 3.048 CM

1.2 Format Text Specifications

The following specifications must be followed for different types of textual paragraphs
appearing in the document.

Paragraph Text

Text Formatting Specifications

Normal Text

Font: Times New Roman

Font Size: 12 pts ,Put Bold , italic as per PDF File

Heading Text

Font: Times New RomanFont Size: 14 pts, Bold , italic,

as per PDF File and center alignment

Sub Heading Text

Font: Times New RomanFont Size: 13 pts. Bold , italic,

as per PDF File and left alignment

Header and Footer

Not allowed.

Image Caption Text

Font Style: Times New Roman

Font Size: 13 pts,

1.3 Paragraph Indentation and Alignment

This section details the paragraph indentation and alignment settings to be followed once
the text conversion is done and the text is flowed in MS-Word.
Note: Do not indent paragraphs using tabs. The indentation settings specified below must be used for
paragraph indentation.

Note : Single lines are not Paragraph Indentation / Alignment Settings

To specify the Paragraph Indentation and Alignment settings:

Paragraph Indentation/Alignment
Settings:
Alignment

: Justified

Outline Level

: Body text

Indentation
Left

:0

Right

:0

Special

: First line

By

: 0.15 (0.381) IF CM

Spacing
Before

:0

After

:0

Line Spacing

: Single

At

: Nil

1.4 Image Treatment

The following treatment must be followed for images appearing in the document.
Images must not be retained in the text document generated after conversion.

Insert Six Enter marks {Paragraph Marks ()} to create blank space as a
placeholder for the images removed.

Text appearing as image captions must be retained in the output.

The image caption text must be formatted as specified below:
Alignment
:
Justified
Font
:
Times New Roman
Font Size
:
13 pts
The image caption text line breaks must be maintained as per the input pdf or image file.
If the image caption includes more than one line, insert a paragraph break ( ) at the end
of each line. Look at the illustration below for better understanding:
Input File

Output File

Image Caption text line 1

Image Caption text line 1
Image Caption text line 1

Image Caption text line 1

Image Caption text line 1
Image Caption text line 1

1.5 Table Treatment

This section explains the specifications to be followed for text appearing in tables.
Tables must be captured on a single page.
Font size of the table text can be reduced to 9 pts, in case the table does not fit
on one page.
Table cell size can also be reduced, without breaking the words in a cell.
Table background colors and fills must not be retained in the output document.
Table text formatting specifications are as mentioned below:
Font
:
Times New Roman
Font Size
:
12 pts
Table Heading
:
13 pts
Paragraph Alignment :
Justified

1.5.1 Table Caption Specifications

Text appearing as table captions must be retained in the output file.
Alignment
:
Justified
Font
:
Times New Roman
Font Size
:
13 pts
The table caption text line breaks must be maintained as per the input pdf or image file. If
the table caption includes more than one line, insert a paragraph break ( ) at the end of
each line.

1.6 Bullet Treatment

Bullets /Numbers indentation and alignment formatting specifications are as mentioned
below:
Font
Font Size
Alignment
Indentation

:
:
:
:

Times New Roman

12 pts
Justified
0.15 IF CM (0.381 CM)

2 General Instructions
The following guidelines must be followed for this project:
1. Use Microsoft Office 2000 / 2003 for this conversion project.
2. Do not insert empty paragraph breaks between two paragraphs.
3. Mark the Symbol that are not search in the input file using <S> sign
4. Mark the Words that are not readable in the input file using <W> sign
5. Mark the Lines that are not readable in the input file using <L> sign
6. Mark the Paragraphs that are not readable in the input file using <P> sign
7. Ignore all objects (lines) appearing throughout the input pdf or image file having
no co-relation with the formatting or the free flowing text. These lines and boxes
are usually present to maintain the book design by the publisher. E.g. Pls. Refer
the line above present after the heading 3. General Instructions of this
document done for the styling of this document.
8. Insert one spaces after every period (i.e. full stop for indicating the end of a
complete grammatical sentence or paragraphs).
9. All spellings must be as per the input pdf or image file.
10. Every single line should be left alignment
11. No color, No background, No page break, No underline, No shadow
12. Ignore all the spelling and grammatical mistakes to remove the green and red
lines indicating errors before submission of the final output document.
13. Replicate text appearing as superscript, subscript, strike through, double strike
through, small caps and all caps as per the input pdf or image file.
14. In your word files, you have to type the matters of the pdf files continuously
without giving any blank line spaces even though there are any line spaces
between two different paragraphs/lines.
15. When you type the matters of the pdf files, you have to type continuously
irrespective of different pages of pdf files.

2.1 Symbols and Special Characters

Symbols and Special Characters appearing throughout the input pdf or image files
including bullets must be replicated as per the input pdf or image file.
To insert a symbol:
1. From the Insert menu, select Symbol. The Symbol dialog box appears.
2. Select Times New Roman as the Font.
3. Select the required Subset.
4. Locate the symbol you want to insert.
5. Click Insert.
Note: If any symbol is not available for Times New Roman font, you can use any of the available
fonts.

To insert a special character:

1. From the Insert menu, select Symbol. The Symbol dialog box appears.
2. Click the Special Characters tab.
3. Locate the special character you want to insert.
4. Click Insert.

Note: If any symbol/special character is not available in the symbol table you can use <w> in place
of that symbol of the pdf file.

2.2 File Saving Conventions

Each pdf file of the assignment must be saved as separated word file having the same
file name as that of pdf file.
Note: The output documents must be stored using the same folder structure as the input pdf or image
files.

ERROR PARAMETERS
Quality check will be done in either or all of three layers given below:
QC Layer - A: Full through checking will be done on all given instruction in
technical specification on files and folders submitted on time.
QC Layer B: Quality check will be done only on the folders picked up randomly
submitted by the Contractor.
Random QC; Files will be picked up randomly in each folder and Quality Check
will be done as mention below.
It is hereby instructed to follow each and every instruction given in technical
specification, any divergence in this will lead to error which in turn will result in
dropping of the accuracy level.
Make sure of each and every point below for your information

NO OCR IS ACCEPTED
Formatting
Heading 1
Sub-heading
Normal Font
Alignment

0.50%

Text
Margins

These calculation are made on

one mistake

Column
Images
File Name
Special characters

0.50%
0.50%

Font face & size

Numbers
Spacing
Line
Paragraph
Page breaks
Sentences

Grammar
Punctuations
Full stop
Comma
Hyphen

0.50%

0.50%

Quotes
Spelling

0.50%

Images
Copy & Paste
Text alignment below the images
Font face and size below the linage if any
Alignment; location
Flow chat, Graph, Tables
Borders formatting, Text alignment
Font face and size

0.50%