Smart Selangor Briefing and Invitation to Express Interest

18th August 2016

Objectives Today
Present Smart Selangor strategic direction &
framework;
Explore opportunities for collaboration and cocreation with industry for innovative &
practical Smart City Solution; and
Briefing on the Expression of Interest
documents for 4 Smart Selangor domains
Smart Governance, Smart Waste Management,
Smart Transport & Mobility and Smart Digital
Infrastructure.

Agenda For Today

1. Welcoming Remarks by Chief Executive Officer of Menteri Besar Selangor Incorporated

2. Briefing from Head of Program Management Office, Smart Selangor Delivery Unit (SSDU) on:
Smart Selangor Agenda
Governance and Organisation Structure of SSDU

Strategic Planning and Development of Smart Selangor Initiatives

3. Expression of Interest General Briefing
4. Breakout Sessions of Individual Initiative in Respective Domain and Respond to EOI:
Smart Governance (Room 9, 2nd Floor)
Smart Waste Management (Room 8, 2nd Floor)

Smart Transport & Mobility (Plenary Hall, 1st Floor)

Smart Digital Infrastructure (Rotunda, 2nd Floor)

Agenda For Today

1. Welcoming Remarks by Chief Executive Officer of Menteri Besar Selangor Incorporated

2. Briefing from Head of Program Management Office, Smart Selangor Delivery Unit (SSDU) on:
Smart Selangor Agenda
Governance and Organisation Structure of SSDU

Strategic Planning and Development of Smart Selangor Initiatives

3. Expression of Interest General Briefing
4. Breakout Sessions of Individual Initiative in Respective Domain and Respond to EOI:
Smart Governance (Room 9, 2nd Floor)
Smart Waste Management (Room 8, 2nd Floor)

Smart Transport & Mobility (Plenary Hall, 1st Floor)

Smart Digital Infrastructure (Rotunda, 2nd Floor)

Agenda For Today

1. Welcoming Remarks by Chief Executive Officer of Menteri Besar Selangor Incorporated
2. Briefing from the Head of Program Management Office, Smart Selangor Delivery Unit (SSDU):
Smart Selangor Agenda
Governance and Organisation Structure of SSDU

Strategic Planning and Development of Smart Selangor Initiatives

3. Expression of Interest General Briefing
4. Breakout Sessions of Individual Initiative in Respective Domain and Respond to EOI:

Smart Governance (Room 9, 2nd Floor)

Smart Waste Management (Room 8, 2nd Floor)
Smart Transport & Mobility (Plenary Hall, 1st Floor)
Smart Digital Infrastructure (Rotunda, 2nd Floor)

Smart Selangor was conceived during Budget 2016 : Membangun

Smart Selangor Yang Peduli
Negeri Selangor sudah bertaraf negeri maju. Maka, kita perlu

lonjakan menuju ke arah Smart

State... (dan) Pada masa sama, program
berpaksikan rakyat tidak akan dikesampingkan
Negeri Selangor harus melakukan anjakan paradigma
untuk menggalakkan knowledge
economy dengan smart infrastructure,
membangun smart people dan
mewujudkan smart government..
membuat

Selangor
State Budget 2016

Smart State akan hanya tercapai matlamatnya apabila

semua perkakasan boleh berinteraksi secara holistik dengan
manusia untuk meningkatkan kualiti hidup sesebuah
komuniti.
Extract from Selangor Budget 2016 speech by Selangor Chief Minister YAB Dato Seri Menteri Besar, October 2015

Smart Selangor Framework

Vision: Selangor as the premier state in ASEAN
Smart
Education

Smart Selangor Goals:

1.
2.
3.
4.
5.

Increased Economic Growth

Ensured Environmental Preservation
Improved Quality of Life
Job Creation
Strong fiscal position of the State

A Smart Selangor will need to have all its

constituents Smart and working together in a
smarter way to deliver sustainable growth and
higher quality of life for all stakeholders

Smart Governance

Smart Energy
Smart Water
Management

Smart
Healthcare
Better
Quality of Life

(Integrated Water Resource

Management)

Smart Waste
Management

Smart Agro

Smart Disaster
Management

Smart Building

Smart Safety &

Security

Smart Digital
Infrastructure (ICT)
Smart Transport &
Mobility

Smart Selangor Organisation Structure

On 6th April 2016, Majlis Mesyuarat Kerajaan Negeri
(MMKN) approved the following implementation
mechanism for the Smart Selangor agenda :
Smart Selangor Consultative Council
Smart Selangor Steering Committee
Smart Selangor Delivery Unit

Smart Selangor Consultative Council

Chairman: YAB Dato Seri MB
Members: EXCO, International Panel, Dato SS,
Private Sector Leaders

Smart Selangor Steering Committee

Chairman: Dato SUK
Members: PWN, UPEN, JPBD, MBI

MBI was appointed to

spearhead the
establishment of SSDU

Smart Selangor Delivery Unit

(SSDU)

Working Group
Smart Safety & Security
(LA: SMART, BOMBA)
Smart Digital Infra
(LA: BTM, SUK) CCTV
Smart Development
Auxiliary policemen
Selangor NET
(LA: PBT, JPBD)
Smart street light
Smart Governance
Wi-Fi SelangorKu

e-PlanCheck
(LA: BTM, SUK)
JV-Telco Tower

Program Management & Secretariat

Working Group requires active participation from

various state agencies including SUK, UPEN, JPBD
and State Local Authorities etc.

BIM Services
Data Centre & DRC
e-Land
e-Construction
e-Procurement
New materials, technology
OSC

Strategy Towards Smart State

Stakeholder Engagement & Communication
Institutionalizing delivery

Capability building
Project delivery unit
We are here

Roadmap/Blueprint

Budget
Public & Industry feedback
Lab
Priorities & outcome
Stakeholder
feedback
Performance Management & Monitoring
10

Smart Selangor Roadmap To-Date

We are here 18 Aug 2016
Open Day
(State Assembly)

Open Day
(State Assembly)
1 3 Aug

2017

2016
APR

MAY

JUN

Mobilisation &
Planning

JUL

AUG

Smart Selangor
Phase 1 Lab

SEP

OKT

NOV

DEC

JAN

Smart Selangor Blueprint

Development & Launch

Phase 1 Pilot Project, Engagement & Communication with Stakeholders

FEB

Smart
Selangor
Phase 2
Lab

MAC

Phase 2
Pilot

Key Milestones

MMKN
Approval
Pilot & Engagement Events
01 Jun
Stakeholder
Engagement Forum

Smart Selangor
2017 Budget Review

Complete & Launch Smart

Selangor Blueprint v1.0

19 20 Aug Smart Selangor Briefing for EXCO & ADUN

Pilots:
Citizen Engagement Apps
SITEC Smart City Living
Smart Waste Mgt in MPK
Conference
Collaboration with WAZE
10 Nov
Sungai Klang Rehab
TOD Conceptualization

International
Consultative Council
(Smart Cities) Review
10

Lab Engagement Approach

Key Activities

15 Apr, Academia
Feedback
01 Jun, State
Government
Stakeholder
awareness forum &
feedback / inputs
05 Jun, Public
Survey from 1100
Citizen by Merdeka
Centre

Key Outcomes

JUN

27 Jun 01 Jul, Phase

1 Lab Session 1 with
State Government
Stakeholders
26 28 Jul, Phase 1
Lab Session 2 with
State Government
Stakeholders (include
management)

JUL

01 03 Aug DUN Road

show at SUK
05 07 Aug, Book Fair by
PPAS with Smart Selangor
booth.
15 17 Aug, Smart
Selangor Road show at
SACC Convec
17 30 Aug, Phase 1 Lab
Session 3 with
Stakeholders and Invited
Industries

AUG

01 15 Sep, 8 NonDeep Dive Domains

Session 4 / 5

19 29 Oct, DUN
Road show at SUK
20 29 Oct, Smart
Selangor Blueprint
1.0 Review &
Approval

SEP

OCT

2016

Smart Selangor
Clarification and
Domain Briefing.

Identify pain points, and Smart Selangor updates &

challenges.
survey for public (families &
Seek stakeholder buy-in. students)

Smart Selangor Blueprint

Development for 2017
Budget Submission.

Smart Selangor road

show at SUK from
DUN Assembly.

Identify the Priority

Domains from
public and
stakeholders
feedback / survey

Align problems with

solutions.

Disseminate Smart Selangor

info to State Gov Mgmt

Mega Trends: Identify

Global best practices.

Identify best solution

providers.

Smart Selangor updates

for Government Agencies
and Industries

Smart Selangor
Blueprint 1.0 to be
Approved

Detailing of initiatives with

Budget and Implementation
plan with quick-wins.

Progress updates to EXCO,

SUK and ADUN
Detail syndication with
State Stakeholders

12

Outcome from Lab and Engagement Sessions

Survey by Merdeka Centre

Majlis Penerangan &

Perancangan Smart
Selangor 1 Jun 2016

3 Main Issues to be
Addressed
i.

Governance

ii.

Transport and
Mobility

iii.

Waste
Management

Majlis Syarahan Umum Smart

Selangor in UNISEL 15 Apr 2016
13

Engagement & Communication Framework

How: Engagement and communication activities
will be carried out in phases on continuous basis.
Why: This is to ensure relevant information
dissemination and buy-in from the stakeholders.
Understanding
Who: Key stakeholders of Smart Selangor can be
grouped into 4 categories
Government Agencies
Awareness
Government Linked Companies
Increase
stakeholders
State Assemblymen
understanding on
Create awareness
Businesses and Public
OBJECTIVES

ACTIVITIES

Stakeholder Engagement & Communication

on agenda Smart
Selangor

the objectives and

impact of Smart
Selangor

Briefing
Dialogue
Bulletin board
Website / e-mail
Newsletters
Launch citizen
engagement apps

Exhibitions during
State Assembly
Retreat SS
Marketing of
citizen engagement
apps
TV News Coverage
Montage/ Videoclip

Adoption

Collaboration

Increase
stakeholders
participation through
structured
collaborative
program / activities

Smart Selangor Lab

Sessions
Roll out citizen
engagement apps
Additional
capabilities of
citizen engagement
apps

Get stakeholders buy

in or agreement to
champion,
implement or use
projects/applications
under the Smart
Selangor

Implement and roll

out Smart Selangor
inititaives/projects
under the 4
domains
Training

14

5 Main Pilot Projects

3

1. Wi-Fi Smart
Selangor

5. Transit
Oriented
Development
2. Klang River
Rehabilitation

3. Waste
Management
System

4. Citizen
Engagement
App

15

Agenda For Today

1. Welcoming Remarks by Chief Executive Officer of Menteri Besar Selangor Incorporated

2. Briefing from Head of Program Management Office, Smart Selangor Delivery Unit (SSDU) on:
Smart Selangor Agenda
Governance and Organisation Structure of SSDU

Strategic Planning and Development of Smart Selangor Initiatives

3. Expression of Interest General Briefing
4. Breakout Sessions of Individual Initiative in Respective Domain and Respond to EOI Smart Governance (Room 9, 2nd Floor)
Smart Waste Management (Room 8, 2nd Floor)

Smart Transport & Mobility (Plenary Hall, 1st Floor)

Smart Digital Infrastructure (Rotunda, 2nd Floor)

SMART SELANGOR
EXPRESSION OF INTEREST
GENERAL BRIEFING

PREPARED BY
SMART SELANGOR DELIVERY UNIT

AUGUST 18, 2016

SHAH ALAM CONVENTION CENTRE

OBJECTIVE OF THIS GENERAL BRIEFING

To provide information and brief explanation for the following items:
1

Introduction

Background

Minimum Expectation Scope of Work

Expression of Interest (EOI) Process

Confidentiality of Information

Disclaimers

Format to Response EOI

18

INTRODUCTION
Purpose

For technical discovery and information gathering together with an indicative

budget;
For planning purposes only; and
Should not be construed as a means to pre-qualify vendors.

Briefing Date

Dated 18 August 2016

Smart Governance 10 initiatives

Focus Domains

Smart Waste Management 7 initiatives

Smart Transport & Mobility 3 initiatives

Smart Digital Infrastructure 4 initiatives
19

BACKGROUND
Vision
The State of Selangor aspires to achieve Smart City status a dynamic development
approach enabled by Smart Infrastructure, Services, Systems and People.
Smart Governance
Smart
Education
Smart
Healthcare

Goals / Objectives
Smart Energy
Smart Water
Management

Better
Quality of Life

(Integrated Water
Resource Management)

Smart Waste
Management

Smart Agro

Smart Disaster
Management

Smart Building

Smart Safety &

Security

Smart Digital
Infrastructure (ICT)
Smart Transport &
Mobility

Increase Economic Growth

Ensure Environmental
Preservation
Enhance Quality of Life

Create Quality Employment

Strengthen Fiscal Position of
the State
20

BACKGROUND

UNDERSTAND
OVERALL
INITIATIVES

Description
&
Objectives

UNDERSTAND
INDIVIDUAL
INITIATIVE

EOI document describing the

following:
# Description
# Business case / pain points
# Objectives

EOI document describing the

following:

Benefits

# Potential benefits

EOI document describing the

following:
Key
Features /
Functions

# Example of feature / functions to

be used as a guidance only
# Welcome creativity to propose
any innovative and/or practical
solution
21

MINIMUM EXPECTATION SCOPE OF WORK

THE EXAMPLE WILL BE SHOWN LATER

22

EOI PROCESS
Softcopy in pdf format not more
than 20MB

Invite

Briefing

16.08.16

18.08.16

08.30am-09.00am:
09.00am-10.15am:
10.15am-10.45am:
10.45am-01.00pm:

ssdu@mbiselangor.com.my

Enquiries
End Date

End Date
Respond

23.08.16

24.08.16

Registration
General briefing
Tea-break
Breakout Sessions

ssdu@mbiselangor.com.my

Submission
12.00noon
25.08.16

Reply via email to all

relevant participants

23

CONFIDENTIALITY OF INFORMATION

KINDLY REFER TO THE DETAIL DOCUMENT

24

DISCLAIMERS

KINDLY REFER TO THE DETAIL DOCUMENT

25

EOIS RESPONSE FORMAT

Items

Page(s)

Important Info

Proposal Cover

1 page

Domain Name

Proposal Cover Letter

1 page

Company name with full address incl. website, principal contact & authorized
personnel, initiative(s) submitted

Table of Content

1-2 pages

Up-to Heading 2 only

Executive Summary

Not more than 2 pages

Executive summary of overall content in this EOI

Proposed Solution

Not more than 8 pages

Conceptual model with brief explanation of each main components, how it works.
Provide key features / functions, benefits that can be realized, key success factors
and important assumptions incl. scope coverage for the proposed solution(s).

Approach

1-2 pages

High level approach with brief explanation

Scope of Work

Not more than 2 pages

Can be in a table format. List of main scope of work & deliverables accordingly.
(Example as per the next slide)

Timeline

1-2 pages

High level timeline with major milestones only

Implementation Team

1-2 pages

Project team structure with brief explanation of roles & responsibilities

Appendix 1

1-2 pages

Scan-copy of relevant form (i.e. Form 9, Form 24)

Appendix 2

1-2 pages

Initiative estimated cost by main components for Y2017 & Y2018 (if any)

Appendix 3

Not more than 10 pages

Any relevant information i.e. product brochure, etc.

Deliverables

26

MINIMUM EXPECTATION FOR THE SCOPE OF WORK

Example: Scope of Work

Example: Deliverables

User requirement study

User Requirement Specifications (URS) Document

Application development (newly develop or

off-the-shelf or hybrid model)

System Design Document (SDD)

Application testing

The following testing scripts are required i.e. integration and / or

interface; user acceptance; performance; and user authorization

Application training

Presentation slides
Printed user manual for administrator and super users

System cutover and deployment

System has been deployed from non-production environment to a

production environment

Roll-out services

Roll-out services

Warranty for six (6) months

Six (6) months warranty according to the scope of work and service
time defined

Software, Hardware and Network Equipment

Installation & Commissioning

Development and production environment have been established,

commissioned and properly operationalized respectively

Project management services

Bi-weekly project progress report

Detailed project plan which includes work plan and schedule
Quality assurance plan
27

FREQUENTLY ASKED QUESTIONS

Q1

Can we participate in more than one initiative of respective domain(s)?

A1

Yes, you can. However, do specify those initiatives in the proposal cover letter and those initiatives must be within
the same domain.

Q2

Can we participate as a consortium or joint-venture?

A2

Yes, you can. However, do specify who is the main principal of the consortium and indicates the percentage.

Q3

Can we participate in more than one domain?

A3

Yes, you can. However, please submit according to respective domains and comply according to the format to
respond for each domain submitted.

Q4

Can we just participate in one initiative and one domain?

A4

Yes, you can. However, do put your consideration of the overall possible dependencies of other initiatives in that
particular domain. You are encourage to specify the possible dependencies.
28

FREQUENTLY ASKED QUESTIONS

Q5

Can we change the EOIs response format according to our own format?

A5

No, you cant. We want to have a standard format across all participants.

Q6

Is it allowable for us to define the minimum expectation for the scope of work ourselves?

A6

Yes, you can. You know your solution better than us. The most important thing is that you should specify all main
scope of work and deliverables. The example given is just to express our minimum expectation and thinking.

Q7

To what extent that MBI is expecting us to detailed out the write-up?

A7

The EOIs response format shall be your guide. We do not expect responders to provide a very detail information. It
is sufficient if the information up-to level 3 or even level 2, as-long-as the write-up enable us to understand the
solution(s) proposed and supported with important information.

Q8

Ultimately, will MBI issue out RFQ or RFP?

A8

Yes, we may but subject to the approval. However, kindly take note that MBI has a governance process which we
need to comply with prior to any issuance of RFQ or RFP.
29

Agenda For Today

1. Welcoming Remarks by Chief Executive Officer of Menteri Besar Selangor Incorporated

2. Briefing from Head of Program Management Office, Smart Selangor Delivery Unit (SSDU) on:
Smart Selangor Agenda
Governance and Organisation Structure of SSDU

Strategic Planning and Development of Smart Selangor Initiatives

3. Expression of Interest General Briefing
4. Breakout Sessions of Individual Initiative in Respective Domain and Respond to EOI
Smart Governance (Room 9, 2nd Floor)
Smart Waste Management (Room 8, 2nd Floor)

Smart Transport & Mobility (Plenary Hall, 1st Floor)

Smart Digital Infrastructure (Rotunda, 2nd Floor)