Doc. Ref. No.

: UTP-ACA-CSIMAL-SIP-01
Issue Version: 5.0
Date: February 2016

GUIDELINES FOR
STUDENT INDUSTRIAL PROJECT
(SIP) ICB/IDB3047
CENTRE FOR STUDENT INTERNSHIP,
MOBILITY AND ADJUNCT
LECTURESHIP (CSIMAL)

Open

Doc. Ref. No.: UTP-ACA- CSIMAL SIP-01

Issue Version: 3.0
Date: Jan 2014

Electronic File
Name:
Prepared by
Release Date
Owned by:

UTP GUIDELINES FOR STUDENT INDUSTRIAL PROJECT-VER.1

CSIMAL

Programme

CSIMAL

Programme

Approved by:

AMENDMENT SHEET
Version

1.0

Date

June 2013

Author

Roslina Nordin Ali

M Izmafaimal Abdul
Manaf

Summary of Changes

This guideline has been revised and restructured

according to new SIIP course syllabus. Some of
the contents are referring to previous SIIP
Guidelines - Doc. Ref. No.: UTP-ACACSIMAL-01
Update additional information on Offences &
Penalties During Student Industrial Project at Table 1
point 3-Major offences

6 Jan 2014

Roslina Nordin Ali

20 Jan 2014

Roslina Nordin Ali

Ammended Form SIP-B-UTP SV Copy . Multiple

factor for Result & Discussion amended from 8 to 4
for each criteria

3.0

26 Jan 2015

M Izmafaimal Abdul
Manaf

Amended the General Writing Format: New Method

of Submission, via CD.

4.0

12 Feb 2016

M Izmafaimal Abdul
Manaf

Remove the Reassessment for SIT/SIP Form

Updates on Plagarism Submission
Minor Offence updates

5.0

1 June 2016

M Izmafaimal Abdul
Manaf

Updates Appendices

2.0

Open

This Guideline for Student Industrial Project (SIP) is only

available to UTP students and companies participating in
the practical training programme of UTP students.
The guidelines shall be kept in a secure place, where access
is available only to those authorized to see them.
Reproduction by any means, including storage on an
electronic system, is prohibited.

CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT

LECTURESHIP 2013

Open

CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIP

UNIVERSITI TEKNOLOGI PETRONAS

Bandar Seri Iskandar, 31750 Tronoh, Perak Darul Ridzuan
Tel : +6 (05) 3688380 /8381/8383/8385/8387/8389/8397 Fax : +6 (05) 368 8386

Table of Contents
GUIDELINES FOR STUDENT INDUSTRIAL PROJECT ( SIP )

1
2
3
4
5
6
7

AMENDMENT SHEET
INTRODUCTION
PURPOSE OF STUDENT INDUSTRIAL PROJECT
COURSE LEARNING OUTCOMES
TRAINING APPROACH
BENEFITS TO THE INDUSTRY
STUDENT ELIGIBILITY
STUDENT INDUSTRIAL PROJECT PROCESS

S
1
1
2
2
2
2
3

7.1 PRE-STUDENT INDUSTRIAL PROJECT

7.2 DURING INTERNSHIP
7.3 POST-INTERNSHIP
DETAILS OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME
8.1 HOST COMPANIES
8.2 DURATION AND PERIOD OF INTERNSHIP
8.3 TRANSFER OF INTERNSHIP PLACEMENT
8.4 LEAVE
8.5 INSURANCE

3
3
4
4
4
4
4-5
5
5

10
11
12
13

8.6 TRAINING ALLOWANCE

8.7 SAFETY TRAINING
8.8 VISITS BY THE UTP (ACADEMIC) SUPERVISOR
RESPONSIBILITIES
9.1 RESPONSIBILITIES OF THE HOST COMPANIES
9.2 RESPONSIBILITIES OF UTP
REPORT DUTY CONFIRMATION
OFFENCES AND PENALTIES DURING STUDENT INDUSTRIAL PROJECT
ASSESSMENT OF STUDENT INDUSTRIAL PROJECT
LOGBOOK

5
5-6
6
6
6-7
7-9
10
10
11
11

14
15
16
17
18

STUDENT INDUSTRIAL PROJECT (SIP) PRESENTATION

STUDENT INDUSTRIAL PROJECT (SIP) REPORT
GENERAL WRITING FORMAT
STUDENTS FINAL GRADING
APPENDICES

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ii

11
12-13
14-16
16
18-50

List Of Tables
Table 1
Table 2
Table 3
Table 4

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iii

Types of Offence and Penalty on Final Internship

Grade
Industrial Project Assessment
Hard Cover Color
Grading Scheme

1. INTRODUCTION
Universiti Teknologi PETRONAS (UTP) was established with the objective to produce
well-rounded graduates who are not only technically competent but also possess other
traits such as lifetime learning capacity, critical thinking, communication and behavioral
skills, business acumen, practical aptitude and solution synthesis ability.
In line with the vision to close the industry gap, UTP has made it compulsory for its
undergraduate students to undergo practical work in the form of a fourteen (14) - weeks
industrial attachment prior to their completion of studies at UTP. The Student Industrial
Project (SIP) carries seven (7) credit hours. SIP is coordinated by the Centre for Student
Internship, Mobility and Adjunct Lectureship (CSIMAL) who is responsible in ensuring
the success of SIP. With an average of 500 interns per semester, CSIMAL has successfully
secured the placements for all students with various host companies such as PETRONAS
subsidiaries, government-linked companies (GLC), multi-national companies (MNC), as
well as major overseas corporation i.e. in US, Germany, France, Austria, Singapore, UAE,
Japan, Sudan, South Africa, Italy ,UK, Thailand and Vietnam.
UTP has always placed great emphasis in having a close collaboration with the industries
in which its graduates will eventually gain recognition from industry players locally and
abroad. This internship programme is a prime example of the University-Industry
collaboration.
Currently, UTP offers five engineering programmes namely Chemical, Civil, Electrical &
Electronics, Mechanical and Petroleum Engineering, and three technological programmes
namely Information & Communication Technology, Business Information Systems and
Petroleum Geosciences at Bachelor degree level.
2. PURPOSE OF STUDENT INDUSTRIAL PROJECT (SIP)
The purpose of the SIP is to expose UTP students to the real working environment so that
they can relate theoretical knowledge with application in the industry. From the SIP, the
students will also develop skills in safety practices, work ethics, communication,
management, etc. Furthermore, SIP will establish close relationship between the industries
and UTP.
SIP will provide opportunity to UTPs students to build a solid understanding of the
fundamentals of business and organization performance such as economic models of
business, competitive positioning and strategy execution. With this real life environment,
students develop their ability to assess performance, interpret trends, explore the
consequences of change and make better decisions.

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3. COURSE LEARNING OUTCOMES

At the end of the industrial internship, student will be able to:
3.1. Investigate theoretical knowledge in the industry.
3.2. Analyse complex engineering/technical projects or problems.
3.3. Evaluate and propose solutions for given complex project or problems.
3.4. Communicate effectively on complex engineering/technical activities
4. TRAINING APPROACH
SIP should have the following features:
4.1. Hands-on training
4.2. Real project-based assignments
4.3. Research-based activities
4.4. Team-work activities
4.5. Leadership and management skills
4.6. Safety awareness
The suggested training areas (but not limited to) for the respective programmes can be
found in Appendix I.

5. BENEFITS TO THE INDUSTRY

5.1. Provides opportunity for the industry to assess the capabilities of potential employee.
5.2. Recognizes the industrys support to the education sector.
5.3. Facilitates and strengthens university-industry partnership and linkages.
5.4. Receives fresh, energetic, enthusiastic and productive employees.
5.5. Enhances the companys reputation amongst graduates.

6. STUDENT ELIGIBILITY
Student is eligible to register Student Industrial Project upon meeting the following
requirements:
6.1. Obtained a PASS for ICB/IDB3037

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7. STUDENT INDUSTRIAL PROJECT PROCESS

7.1. PRE-STUDENT INDUSTRIAL PROJECT
7.1.1. Students are to update Proposed Project Title, if any, to CSIMAL between
week ONE (1) and TWO (2) during Student Industrial Project (SIP).
7.1.2. Internship Coordinator from respective department will review and approve the
proposed Project Title.
7.1.3. The approved project title is not final and students can change the title upon
the companys request.
7.1.4. Students that have been approved to change Host Company must secure new
placement ONE (1) month before completing Student Industrial Training. If
students fail to secure placement within TWO (2) weeks before SIP start date,
student has to proceed registering for courses that does not require SIT & SIP
as pre-requisite for the following semester. CSIMAL will follow the official
academic add & drop deadline.
7.1.5. Students shall submit new offer letter to CSIMAL TWO (2) weeks before SIP
start date.
7.2. DURING INTERNSHIP
7.2.1. Students are to perform course registration for SIP in PRISM. CSIMAL will
follow the official academic add & drop deadline.
7.2.2. Students that have changed to new host company shall submit Report Duty
Confirmation during the first week of SIP.
7.2.3. Students are to submit the SIP report to UTP SV on week THIRTEEN (13).
7.2.4. UTP SV is to evaluate the SIP Report and complete the SIP-B form (Appendix
VIII).
7.2.5. UTP SV shall conduct assessment visit to the company between week
TWELVE (12) and FOURTEEN (14). The assessment are follow:
7.2.5.1. Oral Presentation by students and completion of SIP-A Form (Oral
Presentation Evaluation Form) (Appendix VII) by HC SV and UTP
SV.
7.2.6. HC SV is to submit all SIPs assessment form to UTP SV at the end of the
assessment visit.

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7.2.7. Students are to submit the Summary of the Logbook (Appendix VI) weekly
report scores from week 1 - 14 to UTP SV and CSIMAL on week FOURTEEN
(14).
7.2.8. UTP SV shall key in the assessment scores and submit all the SIP evaluation
forms to CSIMAL upon returning from assessment visit.
7.3. POST-INTERNSHIP
7.3.1. Students shall submit softcopy (CD) of Logbook, SIT and SIP Report to
CSIMAL upon returning to UTP (on Week ONE (1) and TWO (2) of the new
semester).
7.3.2. CSIMALs Course Evaluation Form is to be filled up and submitted by
students upon submission of softcopy Logbook, SIT and SIP Report.
7.3.3. Consolidation of marks for SIP-A, SIP-B and Logbook are tabulated at
department and faculty level upon the end of internship.
7.3.4. The final marks and grades are endorsed by University Examination
Committee.
7.3.5. The final marks and grades are approved during Senate meeting.
7.3.6. SIPs official result will be announced by the Registration and Examination
Unit.

8. DETAILS OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME

8.1. HOST COMPANIES
8.1.1

Students are only allowed to undergo SIP at companies which have been
recognized by CSIMAL.

8.1.2 New host companies shall apply for in-house evaluation by CSIMAL.
8.1.3 CSIMALs Guidelines will be given to the host Company Supervisors for
their reference.

8.2. DURATION AND PERIOD OF INTERNSHIP

The minimum duration of the SIP shall be for a period of 14 weeks.

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8.3. TRANSFER OF INTERNSHIP PLACEMENT

Students are not encouraged to transfer or change to another Host Company without
prior approval from CSIMAL and agreement from the Host Company. For any
application to transfer, the following procedures shall be followed:
8.3.1 Submit request to change host using Form SIIP-05: Change of Host Company
to CSIMAL.(Appendix II)
8.3.2 Evaluation of submission will be carried out after getting recommendation from
programme coordinator. Submission also shall include offer letter from new
host and obtain consent of leaving from current host.
8.3.3 Student can only change Host Company after getting approval from CSIMAL.
8.3.4. Upon approval, students must secure new placement ONE (1) month before
completing Student Industrial Training (SIT). If students fail to secure
placement within TWO (2) weeks before SIP start date, student has to register
for the following semester. CSIMAL will follow the official academic add &
drop deadline.
8.3.5. Students shall submit new offer letter to CSIMAL TWO (2) weeks before SIP
start date.
8.4. LEAVE
Entitlement of annual leave is based on the host company policy. In the event that
the student has to take leave due to emergency, student shall seek prior approval
from the Host Company. In the case of prolonged leave (exceeding 7 days) due to
hospitalization, student shall notify both CSIMAL and host company in writing and
provides necessary documents as evidence. Please note that the minimum duration
of SIP is as per 8.2.
8.5. INSURANCE
Students are covered by group personal insurance throughout SIP(Appendix III).
8.6. TRAINING ALLOWANCE
Training allowance entitlement is solely at the host companys discretion. Although
the training allowance is not a requirement, substantial numbers of host companies
provide training allowance in order to make its internship programme attractive and
competitive.
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8.7. SAFETY TRAINING

Student shall abide to safety as students are encouraged to attend safety training as
deem fit by the Host Company.
8.7.1

Basic Offshore Safety Induction & Emergency Training(BOSIET) AND

National Institute of Occupational Safety and Health (NIOSH) Safety
Passport. Procedure for BOSIET/NIOSH are as follows:
8.7.1.1 Submit the Requisition for BOSIET /NIOSH using Form SIIP-07
(Appendix V) TWO (2) weeks before the training to CSIMAL.
8.7.1.2 Upon approval student can attend the training.
8.7.1.3 Host Company shall use their own fund to pay for the total cost of
training and medical check-up.
8.7.1.4 CSIMAL will pay 50% of the training and medical checkup cost based
on the invoice sent to CSIMAL after completion of the training.
8.7.1.5 CSIMAL will not cover the cost for traveling, lodging and meals
throughout the training.

8.7.2 Green Card (special requirement for Civil Engineering Programme)

Green Card is an integrated program that involves the registration and
accreditation of Construction Personnel to enhance safety levels at
Construction Sites. Students who have been issued the Green Card by CIDB
are automatically covered by Insurance Scheme that insures the students
against death and accidents.
Green Card is mandatory for all Civil Engineering students before going for
internship. Training is organized by Civil Engineering Department every
semester.

8.8. VISITS BY THE UTP (ACADEMIC) SUPERVISORS

SIP assessment visit will be conducted at the Host Company tentatively between
week TWELVE (12) to FOURTEEN (14).

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9.

RESPONSIBILITIES
9.1. RESPONSIBILITIES OF THE HOST COMPANIES
9.1.1. HOST COMPANY SUPERVISOR (HCS)
Host Companies plays an important role in ensuring the success of the
industrial internship programme. They are expected to provide the following
support:
9.1.1.1 Plans and schedules the overall internship programme to ensure
that it provides maximum opportunity for students to obtain
useful experience related to their field of study (Section A of
Appendix V).
9.1.1.2 Selects and assigns qualified engineering/technology staff to be
students Host Company Supervisor.
9.1.1.3 Assists students to find accommodation and transportation (if
necessary).
9.1.1.4 Provides briefing on the background of the project.
9.1.1.5 Discusses with the students the details of their internship
programmes expected outcomes.
9.1.1.6 Supervises and guides students in their industrial project.
9.1.1.7 Provides the necessary facilities, equipment, tools and guidance to
students.
9.1.1.8 Provides necessary recommendations to improve the programme.
9.1.1.9 Assess logbook (Section B of Apendix V) fortnightly and checks
their detailed of logbook reports (Section C of Appendix V).
9.1.1.10 Provides weekly report scores using Summary of the Weekly
Report Scores (Logbook) Form (Appendix VI)
9.1.1.11 Evaluates students oral presentation during assessment visit using
Form SIP-A(Appendix VII)
9.2. RESPONSIBILITIES OF UTP
9.2.1. CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND
ADJUNCT LECTURESHIP (CSIMAL)
9.2.1.1 Facilitate the internship programme so that it can complement the
learning outcomes.

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9.2.1.2 Provides list of approved companies to students for selection.

9.2.1.3 Confirms

the

placement

of

students

with

the

Host

Companies.Sends students resume to the Host Companies (if

necessary).
9.2.1.4 Assists students on visa/work permit application for internship ( if
necessary)
9.2.1.5 Coordinates the following visits by UTP supervisors:
9.2.1.5.1

Pre-Visit

and briefing to

the Host

Companys

management (if necessary).

9.2.1.5.2

Organize and arrange the assessment visit for UTP

Supervisors to Host Companies.

9.2.1.6 Reviews the industrial internship matters and schedule with the
students before, during and after SIP.
9.2.1.7 Finalizes students grading in Internship Committee Meeting.
9.2.1.8 Organizes special assignments such as UTP Industry Dialogue,
Forum or Sharing Session.
9.2.2

DEPARTMENT INTERNSHIP COORDINATOR

9.2.2.1 Addresses internship matters/updates at respective departments.
9.2.2.2 Compiles students scores using Form SIP-A, SIP-B and Logbook.
9.2.2.3 Promotes and establishes UTP-Industry relationship via internship.
9.2.2.4 Assigning of UTP SVs from respective departments.
9.2.2.5 Review and endorse application for new host companys
registration.
9.2.2.6 Reviewproposed project title submitted by students.
9.2.2.7 Encourages contribution of industrial projects towards final year
project.

9.2.3

UTP SUPERVISORS
9.2.3.1 Establish and maintain communication with students and Host
Company Supervisor throughout the duration of the internship
period.
9.2.3.2 Develop and maintain good rapport with the Host Companies.

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9.2.3.3 Visit the Host Companies and review the industrial project
schedules with Host Company Supervisor.
9.2.3.4 Evaluate the students oral presentation at the Host Company using
Form SIP-A.
9.2.3.5 Evaluate IndustrialProject Report using Form SIP-B.
9.2.3.6 Complete and collect all the assessment forms from Host Company
SV at the end of the assessment visit.
9.2.3.7 Key in assessment scores and submit both Host Company and UTP
SVs assessment forms to CSIMAL.
9.2.3.8 Provide necessary recommendations to improve the programme.

9.2.4

UTP STUDENTS
9.2.4.1 To confirm Student Industrial Project title to CSIMAL between
week ONE (1) and TWO (2) after SIT starts.
9.2.4.2 Adhere to the UTP and Host Companys rules and regulation
(Appendix X : General Plant Rules and Regulations)
9.2.4.3 Follow the Host Companys safety procedures.
9.2.4.4 Maintain good discipline and personal conduct.
9.2.4.5 Listen to and follow supervisors instruction.
9.2.4.6 Meet work schedules (Appendix V: Section A:) on time.
9.2.4.7 Discuss with supervisor on the training schedule (if necessary)
9.2.4.8 Update logbook regularly and present it to the Host Company
Supervisor for weekly review and endorsement.
9.2.4.9 Be responsible and committed in acquiring as much knowledge
and skills as possible during the internship
9.2.4.10 Perform oral presentation to the Host Company and UTP
supervisors during the assessment visit.
9.2.4.11 Complete and submit the softcopy of logbook and industrial
project report to CSIMAL upon returning to UTP (on the first
week of the beginning semester)
9.2.4.12 Make

the

programme.

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necessary

recommendations

to

improve

the

10. REPORT DUTY CONFIRMATION

Students that have changed to new host are required to submit Report Duty Confirmation
to CSIMAL between week ONE (1) of industrial project.

11. OFFENCES & PENALTIES DURING STUDENT INDUSTRIAL PROJECT

Students undergoing Industrial Internship Programme must adhere to the rules and
regulations, as specified by the respective host company/industry and also comply with
the Students Disciplinary Rules & Regulations of Universiti Teknologi PETRONAS
and Academic Policies and Procedures.

Internship students committing inappropriate conduct during the course of soliciting

internship placement and during the period of undergoing industrial internship programme
will be subjected to the following penalties as per Table 1.
Table 1: Types of Offence and Penalty on Final Internship Grade (SIP)
Major offences Final Grade F

Minor Offence Lower one grade

for Final Grade
1. Termination of internship by host company Accepting more than 1 internship
due to students fault.
offer OR failure to decline internship
offer officially OR last minute
rejection of internship offer.
2. Any act of academic misconduct will Failure to report at host company on
subject a student to disciplinary action. official reporting day without a valid
Academic misconduct includes but not reason.
limited to:
a. Cheating
b. Plagiarism
c. False information and representation,
fabrication or alteration of information
d. Theft or damaged of intellectual
property
3. Non-submission of SIP Report within the Change of host company during the
duration of assessment period will be given course of internship program without
an F grade for Student Industrial Project prior approval by CSIMAL
(SIP)
4.

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10

Conduct of Ethics

12. ASSESSMENT OF STUDENT INDUSTRIAL PROJECT

The students will be evaluated on following aspects:
12.1. Investigate theoretical knowledge in the industry.
12.2. Analyse complex engineering/technical projects or problems.
12.3. Evaluate and propose solutions for given complex project or problems.
12.4. Communicate effectively on complex engineering/technical activities

No.
1.
2.
3.

Item
Log Book
Presentation
Industrial Project Report
Total

Percentage (%)
Host Company
UTP Examiner
Supervisor
20
10
20
50
30
70

13. LOGBOOK
The logbook contains weekly and detailed reports prepared by the students and endorsed
by the Host Company Supervisor (Appendix V: Section B and Section C). The students
should describe the tasks that they are undertaking, how these tasks contribute towards
achieving the Host Company's objectives, the problems and challenges they face, the
lessons learn from the experience, and provide any comments or recommendations they
wish to make. The logbook should also record any points discussed with the Host
Company Supervisor in relation to the industrialproject. Student must submit summary of
weekly scores of the logbook (in soft copy format) to UTP SV and CSIMAL in week 14.
14. STUDENT INDUSTRIAL PROJECT (SIP) PRESENTATION
Students are required to present an oral presentation describing the gist of their industrial
project, experience gained and any significant contribution that they have given to the
host company. The UTP and Host Company Supervisor will jointly evaluate the oral
presentation. The evaluation will be based on the following criteria in the SIP-A Form
(Appendix VII):
14.1. Visual and Non-Verbal Communication
14.2. Content
14.3. Clarity of presentation
14.4. Questions and Answers

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11

15. STUDENT INDUSTRIAL PROJECT (SIP) REPORT

The purpose of the report is to record all the relevant activities that contribute towards
developing the students' cognitive and practical skills. Students will have the opportunity
to exercise their writing skills and to clearly communicate their ideas and experience. It is
compulsory for students to prepare and submit the Industrial Project report. Student must
submit the soft copy report to UTP SV and cc to CSIMAL in week THIRTEEN (13).
Marks will be deducted as follows for late submission:
15.1. 20% will be deducted immediately upon late submission.
15.2 50% will be deducted a week after submission deadline.
15.3. 0 mark will be given after third week of submission deadline.
15.4. Non-submission will be given an F grade for Industrial Internship program.

15.5. Compulsory submission of SIP Report through plagiarism software

15.5.1 Students are required to submit SIP Report through plagiarism software
to check on the similarity percentage.
15.5.2 Students to consult with Course Coordinator and/or UTP SV on the
details of the submission process
15.6. STUDENT INDUSTRIAL PROJECT REPORT OUTLINE
The report consists of many parts arranged in a certain order. It is recommended
that the contents are in the following order:
15.5.1. Host Companys Verification Statement (Appendix XI)
15.5.2. Non-Confidentiality Statement (If any)
15.5.3. Endorsement by the Host Company Supervisor
15.5.4. Acknowledgements
15.5.5. Table of Contents
15.5.6. List of Figures
15.5.7. List of Tables
15.5.8. Industrial Project Report
15.5.8.1. Abstract & Introduction
15.5.8.1.1. Objectives
15.5.8.1.2. Scope of study
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12

15.5.8.1.3. Problem statement

15.5.8.1.4. The relevancy of the project
15.5.8.2. Background and Literature Review
15.5.8.2.1. Feasibility of the Project within the Scope and Time
frame
15.5.8.2.2. Critical analysis literature
15.5.8.2.3. Citation and cross referencing
15.5.8.2.4. Relevancy and recentness of the literature

15.5.8.3.

Methodology

15.5.8.3.1. Research Methodology

15.5.8.3.2. Key Milestone
15.5.8.3.3. Gantt Chart
15.5.8.3.4. Tools (eg. Equipment, hardware, etc) required
15.5.8.4.

Results and Discussion

15.5.8.4.1. Findings
15.5.8.4.2. Data Gathering / Data Analysis
15.5.8.4.3. Experimentation/ Modelling/ Prototype/ Project
Deliverables
15.5.8.5.

Conclusion and Recommendations

15.5.8.5.1. Impact
15.5.8.5.2. Relevancy to the Objectives
15.5.8.5.3. Suggested Future Work for Expansion and
Continuation
15.5.8.6.

Safety training and value of the practical experience

15.5.8.6.1. Lesson Learnt and Experience gained

15.5.8.6.2. Leadership, team work and individual activities
15.5.8.6.3. Business values, ethics and management skills
15.5.8.6.4. Problems or challenges faced and solutions to
overcome them

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13

15.5.9. References
15.5.10. Appendices

16.

GENERAL WRITING FORMAT

16.2.1.

Language
The Industrial project report must be written in acceptable and formal
English.

16.2.2.

Font and Spacing

All text should be 1.5 lines spacing between paragraphs (Times New Roman
regular font-style, size 12) written on white A4 paper on one side of each
sheet.

16.2.3.

Length
The minimum length of the report, excluding appendices is 50 pages.

16.2.4.

Pagination
All pages must be numbered in proper sequences from Introduction to the
end of the report including pages on figures, tables and appendices. All front
materials are numbered in small Roman Numerals (e.g. i, ii, iii). Page
numbers appear by themselves and are not to be enclosed in parenthesis,
hyphens or other decorative symbols. Page number must be positioned at
the bottom and centered.

16.2.5.

Mathematical Equations
Mathematical equations must be spaced out; superscript and subscript must be
clearly shown and numbered.

16.2.6.

Documenting Sources
Students are required to cite the sources from which ideas they are using. Please
refer The documentation system to be used is American Psychological
Association (APA).

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14

16.2.6. Margin

The top, bottom and right margin are 25 mm except the left margin which is
40 mm. All paragraphs should start from the left margin.

25mm

25mm

40mm
m

25mm

16.2.7. Number of Copies

Student must submit ONE (1) soft copy (in CD) of the Student Industrial
Internship Programme documents (as per below) after completion of both SIT
& SIP (on the first week of the beginning semester).

16.2.7.1. SIT Report Folder

a.
b.
c.
d.

Cover Page for SIT Report

Host Company Verification Statement
SIT Report
SIT Logbook Summary of Weekly Logbook Scores and
Logbook Weekly Evaluation (Scanned)
e. SIT Logbook Details Report (Soft copy if typed or scanned
for hand written)
f. SIT Training Schedule
16.2.7.2. SIP Report Folder
a.
b.
c.
d.

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15

Cover Page for SIP Report

Host Company Verification Statement
SIP Report
SIP Logbook Summary of Weekly Logbook Scores and
Logbook Weekly Evaluation (Scanned)

e. SIP Logbook Details Report (Soft copy if typed or scanned for

hand written)
f. SIP Training Schedule
16.2.8. Cover Page for SIT and SIP

SIT Front Cover Page

SIP Front Cover Page

STUDENT INDUSTRIAL

STUDENT INDUSTRIAL PROJECT

TRAINING REPORT

REPORT

DURATION OF INTERNSHIP

DURATION OF INTERNSHIP

(MONTH AND YEAR ONLY)

(MONTH AND YEAR ONLY)

HOST COMPANY NAME

HOST COMPANY NAME

STUDENTS NAME

STUDENTS NAME

STUDENT ID

STUDENT ID

PROGRAMME

PROGRAMME

16.2.9. CD Casing Format

The Student Industrial Internship Programme documents must be properly
burn in a CD encased in a hard case CD.

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16

16.2.10. Labels
The spine of the hard case should include students name and ID number and
duration of internship (month and year only). The color of the spine is as per
Table 3.
Table 3: Spine Color
Department
Chemical Engineering

Electrical Engineering

Color
Dark Green
(olive green, accent 3,darker 50%)
Dark Brown
(orange, accent 6, darker 50%)

Mechanical Engineering

Yellow

Civil Engineering

Black

Petroleum Engineering

Dark Red

Petroleum Geosciences

Purple

Computer Information Science

Dark Blue

16.2.11. Front Hard Case CD Cover Format

Format on front hard cover should include the phrase Student Industrial
Internship Programme Reports, duration of internship (month & year only),
Host Companys name SIT, Host Companys name SIP, students name, ID
number and programme.

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17

NAME
DURATION OF INTERNSHIP (MONTH AND YEAR
ONLY)

STUDENT INDUSTRIAL INTERNSHIP PROGRAMME

REPORTS

DURATION OF INTERNSHIP (MONTH AND YEAR ONLY)

HOST COMPANYS NAME (SIT)

HOST COMPANYS NAME (SIP)

STUDENTS NAME
ID NUMBER
PROGRAMME

STUDENTS FINAL GRADING

17.

CSIMAL and respective department Internship Coordinators will verify and certify the
status of the SIP undertaken by the students prior deliberating at department and/or Faculty
level. The final grades will be given as per Table 4 below:
Table 4: Grading Scheme

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18

Score
85.0 - 100

Grade
A

Point
4.0

80.0 84.9
75.0 79.9
65.0 74.9
55.0 64.9
50.0 54.9
45.0 49.9
40.0 44.9
00.0 39.9

AB+
B
C+
C
D+
D
F

3.75
3.5
3.0
2.5
2.0
1.5
1.0
0.0

APPENDICES

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19

Appendix I

: List of Training Areas

Appendix II

: Form SIIP-05:Change of Host Company

Appendix III

: Health Insurance

Appendix IV

: FORM SIIP-07: Requisition For Bosiet/NIOSH

Appendix V

: Logbook (Section A, Section B, Section C)

Appendix VI

: Summary of the Weekly Report Scores (Log Book) Form

Appendix VII

: Form SIP-A : Oral Presentation Evaluation

Appendix VIII

: Form SIP-B :Student Industrial Project Report

Appendix IX

: General Plant Rules And Regulations

Appendix X

: Host Companys Verification Statement

Appendix XI

: Student Industrial Project Process Flow

Appendix XII

: Student Industrial Project Process Flow

APPENDIX I
List Of Training Areas

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20

LIST OF TRAINING AREAS

B. Eng. (Hons) Chemical Engineering
Research and Development
Health, Safety and Environment
Statistical Process Control
Process Design & Unit Operation
Process & Instrumentation Control
Plant Process/Maintenance
Process Analysis
Thermal System Design
Management & Administration
Production Planning
Computer Application

B. Tech. (Hons) Petroleum Geosciences

Research and Development
Health, Safety and Environment
Oil & Gas Exploration
Geophysical Exploration
Reservoir Geosciences
Basin studies
Seismic Imaging
Hydrocarbon Prediction & Assessment
Rock Physics
Geomechanics in Earth Science
Reservoir characterization

B. Eng. (Hons) Civil Engineering

Research and Development
Health, Safety and Environment
Transportation
Design & Construction of Infrastructures
Geotechnical Engineering
Structure Integrity
Waste Water Treatment & Operation
Toxic & Hazardous Waste Management
Environmental Impact Assessment
Hydrology
Project Management
Marine Pollution & Control
Computer Application

B. Eng. (Hons) Mechanical Engineering

Research and Development
Health, Safety and Environment
Design & Construction Drawing
Assembly & Fabrication Tasks
Thermal System Design
Structural Engineering
Condition Monitoring
Installation, Testing, Repair &
Maintenance of Machine/Devices
Quality Control/Assurance
Petroleum Production, Transportation and
Processing
Management & Administration
Production Planning
Computer Application

B. Eng. (Hons) Electrical & Electronics

Engineering
Research And Development
Health, Safety And Environment
Devices &Instrument Manufacturing
Repair & Maintenance Of Machine
Installation Of Devices/Equipment
Testing & Troubleshooting
Calibration & Interconnection Of
Instrument
Electronic & Control
Electromechanical Systems
Cathodic Protection
Power Generation
Electrical Distribution Equipment &
Systems
Management & Administration
Computer Application
B. Eng. (Hons) Petroleum Engineering
Research and Development
Health, Safety and Environment
Oil & Gas Exploration
Drilling & Well Construction
Production Operation & Maintenance
Well Completion
Field Abandonment
Project Management
Reservoir Engineering
Management & Administration
Computer Application

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B. Tech. (Hons) Business Information

System
a. Database Development
b. Web & E-Commerce
c. Information Systems Analysis
d. Knowledge Management
e. Investment & Portfolio Management
f. Information System Administration &
Maintenance
g. Business Analysis
h. Corporate Management
i. Business & Cyber Law
B. Tech. (Hons) Information &
Communication Technology
j. ICT Solution Development
k. Web Development
l. Systems Analysis& Design
m. Network Management
n. Software Development & Maintenance
o. System Security & Management
p. Video Production & Media Streaming
q. Database Management
r. Strategic Management
s. Multimedia & Virtual Reality

APPENDIX II
FORM SIIP-05
Change of Host Company

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22

SIIP-05

REQUISITION TO CHANGE HOST COMPANY

Students Name: __________________________ Students ID no: _________________
Programme: _____________________ _______

Period of Training: ________________

Part A : TO BE COMPLETED BY STUDENT

Current Host
Company

New Host Company

If yes please state HC name &
enclose offer letter:

Reason/s

Recommendation
by UTP Supervisor

Signature

Signature & Official

Stamp

Date

Date

Yes / No.

Part B : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE FROM HOST

COMPANY
Request
approve/ Not
approve
(please justify)

Name
Signature &
Stamp

Date
Part B : TO BE COMPLETED BY CSIMAL

Request
approve / Not
approve
Name
Signature &
stamp
Date
Note : -

1. Request shall be made four weeks after report duty at HC

2. The form must be completed and submitted to Coordinator for endorsement.
3. Upon endorsement, the form is to be submmited to CSIMAL for approval two weeks before transfer of internship
placement
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APPENDIX III
Health Insurance

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24

SCOPE OF COVERAGE

BENEFIT

Natural Death
RM 10,000.00
Accidental Death
RM 20,000.00
Permanent Total Disability
RM 10,000.00
Permanent Total Disability due to
RM 20,000.00
Accident
Funeral Expenses
RM 1,000.00
Hospital Benefit due to Accident
RM 30/day max 25 days
LOCAL STUDENTS INSURANCE SCHEDULE OF BENEFITS.
GROUP FAMILY TAKAFUL (TKG 1151) RM 14.00/student
GROUP HOSPITALIZATION AND SURGERY TAKAFUL (TKH 0398)
RM 22.00/student

SCOPE OF COVERAGE

BENEFIT

Hospitalization
(room and board)
Miscellaneous
(maximum per disability)
ICU /
Daily Cash Allowance
Surgical Fees
(maximum per disability)
Outpatient Accidental Treatment
(maximum per injury)
Hospital Cash Benefit

*As charged of overall annual limit

- Ward 1st class of government hospitals only
*As charged of overall annual limit
*As charged of overall annual limit
RM 20/day max 30 days
*As charged of overall annual limit
*As charged of overall annual limit
RM 20/day max 120 days

NOTE:
*as charged of overall annual limit is every student is subject to max. claim yearly RM
5,000.00
* this policy is subject to the terms and conditions governed by Etiqa Takaful and
Insurance
* the policy is inclusive the offshore activities.

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25

APPENDIX IV
FORM SIIP-07
Requisition For BOSIET/NIOSH

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26

FORM SIIP-07

REQUISITION FOR BOSIET/NIOSH TRAINING

Students Name: ____________________________________ Students ID no: _______
Programme: _____
Place of Training : ______________________ Period of Training: ________________

Details of Training
Date:

Venue:
Details of Medical Check-up
Date:
Clinic:
Part A : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE

JUSTIFICATION
(please attach training
schedule)

STUDENTS
SIGNATURE:

HOST COMPANY SUPERVISOR

SIGNATURE & STAMP:

NAME &
IC NUMBER:
DATE:

NAME:

APPROVE:
(please justify)

DATE:
Part B : APPROVAL BY CSIMAL
NOT APPROVE :
(please justify)

SIGNATURE & STAMP:

NAME :

DATE:

Note : 1. Request shall be made upon recommendation from host company supervisor.
2. This form must be completed and approved 2 weeks before training.
3. Please return the completed form to CSIMAL (email izmafaimal.manaf@petronas.com.my or fatahn@petronas.com.my or fax: 60536883860

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27

REQUISITION FOR BOSIET TRAINING: PROCESS FLOW

Responsibility
/ Action

Process

Document

START

Application
&Recommendation
from HC SV

Students

SIIP-03

Internship
Coordinators
&CSIMAL

SIIP-03

CSIMAL

Letter of
Undertaking

NO
Approval by
CSIMAL

YES
Letter of
Undertaking to
HC

Medical Check
up& Training

Payment by HC
to clinic &
training provider

Host Company

Issue invoice to
CSIMAL

Host Company

Payment to HC

CSIMAL

END
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28

Student

Medical
Report &
certificate

Invoice

APPENDIX V
LOGBOOK
SECTION A :
SIP TRAINING SCHEDULE
SECTION B :
SIP WEEKLY REPORT
SECTION C :
DETAILED REPORT

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29

SECTION A : SIP TRAINING SCHEDULE

Department

Students Name: __________________________

Student no: _______

Place of Training : _________________________

Period of Training: ______________________________________

Training
activities

Week No/ Date

1

Host Company Supervisor Signature &stamp:

Name:

Designation:
Date:

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30

Programme: _____

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

LOG BOOK

WEEK NO

WEEK NO: 1 2

DATE

BRIEF DESCRIPTION OF DAILY ACTIVITIES

Logbook Weekly Evaluation by HOST COMPANY SUPERVISOR

Instruction to Host Company Supervisor
Please refer to the students detailed report for that particular week before assessing his/her performance.
Please mark in the appropriate box based on the following score : [5] Excellent [4] Good [3] Average [2] Below Average [1] Unsatisfactory
Students Score

Initiative

Independence

Reflection

Curiosity

Completes required work,

identifies and pursues
opportunities to expand
knowledge, skills, and
abilities.

Completes
required
work,
but requires
minimum supervision to
pursues opportunities to
expand
knowledge,
skills, and abilities

Completes required
work as requested.

Partially
completed work
as requested

Incomplete work

Very independent and

pursues
substantial,
additional knowledge

Independent and
pursues substantial,
additional knowledge

Independent in
pursuing knowledge

Fairly
independent in
pursuing
knowledge

Too dependent on
others

Always reviews prior

learning (past experiences
inside and outside of the
work environment) and
indicating broader
perspective.

Moderately review
prior learning ( past
experiences inside and
outside of the work
environment)

Occasionally review
prior learning ( past
experiences inside and
outside of the work
environment)

Minimum review
prior learning

No review of
prior learning

Explores a topic yielding a

rich awareness.

Explores a topic in
depth

Explores a topic
superficially

Minimum
curiosity

No curiosity

Score:

/ 20

Comments:
Host Company Supervisors Signature & stamp:

Name & Designation:

Date:
(make copies if necessary)

SECTION C : DETAIL REPORT

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31

DETAIL REPORT

WEEK NO. 1

Objective(s) of the activities :

Contents :

(Make copies if necessary)

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32

APPENDIX VI
Summary Of The Weekly
Report Scores (Log Book)
Form

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33

SIP SUMMARY OF THE WEEKLY REPORT SCORES (LOG BOOK) FORM

Students Name: ________________________ Student no: _______
Programme: _____
Place of Training : _______________________ Period of Training: ___________

WEEK

SCORE

1-2
3-4
5-6
7-8
9 10
11 - 12
13 - 14
TOTAL SCORE
KINDLY SUBMIT A COPY OF THIS COMPLETED FORM WITH SCORES TO UTP
SUPERVISOR DURING THE ASSESSMENT VISIT

Host Company Supervisors Signature & stamp:

Name:
Designation:
Host Companys name:
Date:
*Note :COPY of Summary of the Weekly Report Scores Form to be submitted to UTP SV and cc to CSIMAL by
week 14 .

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APPENDIX VII
FORM SIP-A
Oral Presentation Evaluation
(UTP SV and HC SV Copy)

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35

FORM SIP-A

ORAL PRESENTATION EVALUATION

(To be completed by HC and UTPSupervisor)
Students Name:

Student ID:

Programme:

Visual
(Non-Verbal
Communication)
(10 %)

Content
(40%)

3
[Average]

2
[Below Average]

1
[Unsatisfactory]

Excellent eye contact, very

confident throughout the
presentation and well
groomed

Good eye contact, confident

with the speech throughout
the presentation and
pleasantly groomed

Some eye contact, fairly

confident throughout the
presentation and adequately
groomed

Little eye contact, lack

confidence with the speech
throughout the presentation
and fairly groomed

No eye contact, no confidence

with the speech throughout
the presentation and poorly
groomed

Unclear background and

objectives but showed some
organization

Failed to explain the

background or objectives and
unorganized

Clear and concise background,

objectives, continuity of content

The background and

objectives are well prepared
and extremely organized

The background and

objectives are well prepared
and well organized

The background and

objectives are implied and
organized fairly well

Analysis and Evaluationof which is at

the forefront of the professional
discipline and based on engineering
fundamentals

In depth analysis and

evaluation of industrial based
problems on various possible
solution

Good analysis and evaluation

of industrial based problems
on various possible solution

Superficial analysis and

evaluation of industrial based
problems on various possible
solution

Minimal analysis and

evaluation of industrial based
problems on various possible
solution

Poor analysis and evaluation

of industrial based problems
on various possible solution

Conclusions and recommendations

Adequacy of key ideas pertinent to
objectives
Acceptable recommendations

Conclusion effectively
summarizes the presentation
with extensive
recommendations

Conclusion adequately
summarizes the presentation
with reasonable
recommendations

Conclusion mostly summarizes

the presentation with
acceptable recommendations

Conclusion minimally
summarizes the presentation
with the least
recommendations

Conclusion are either absent

or fails to summarize the
presentation with no
recommendations

Fluency and choice of words

Tone of voice (monotonous,
intonation)

Articulation is well, uses

appropriate word choice and
speaks with great enthusiasm

Articulation is good, uses

appropriate word choice and
speaks with high enthusiasm

Articulation is moderate, uses

appropriate word choices and
speaks with enthusiasm

Articulation is fair, uses

inappropriate word choice and
speaks with lack enthusiasm

Articulation is poor, uses

inappropriate word choices
and speaks with no
enthusiasm

Pace and continuity

Use of aids

Rate of speech is appropriate

and uses impressive selection
of audio and/or visual aids

Rate of speech is good and

uses suitable selection of
audio and/or visual aids

Rate of speech is fairly

appropriate and uses some
selection of audio and/or
visual aids

Rate of speech is
inappropriate and uses
minimum selection of audio
and/or visual aids

Rate of speech is
inappropriate and uses the
least audio and/or visual aids

Ability to listen, attitude towards

person asking the question
(defensive, respect)

Fully understand the questions

given and respect the
evaluators

Understand the questions

given and respect the
evaluators

Fairly understand the

questions given and respect
the evaluators

Fairly understand the

questions given and defensive
towards the evaluators

Unable to understand the

questions given and disrespect
towards the evaluators

Technical and factual accuracy; Grasp

of subject
Creativity and ability to handle
question use of example

Impressive understanding of
the subject matter and
answered all questions fluently
and confidently

Well understanding of the

subject matter and answered
all questions fluently and
confidently

Average understanding of the

subject matter and answered
most questions fairly confident

Fairly understanding of the

subject matter and answered
some questions unconfidently

Poor understanding of the

subject matter and unable to
answer some questions and
unprepared.

Questions and
Answers (30%)

4
[Good]

Clarity of
presentation
(20%)

Appearance; Facial expression;

Confidence
Gestures; Eye contact

5
[Excellent]

/100

TOTAL SCORE

Comments : Please justify your reasons for assigning the overall grade in the highest (5) or lowest (1) category

HC/UTP SupervisorSignature& stamp

Name

Open

36

Total Marks
(%)

Criteria for Judging Quality

Grade
Awarded

Please tick or circle the appropriate grade for each category

CATEGORY

Multiplication
Factor

Place of Training: _______________________ Period of Training: ___________

Date

APPENDIX VIII
FORM SIP-B
Student Industrial Project Report

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37

FORM SIP-B

STUDENT INDUSTRIAL PROJECT REPORT EVALUATION

Instruction:To be completed by UTP Supervisor. Please make copies if necessary.
Students Name:

Student ID:

Programme:

Abstract and
Introduction (10)
(CO1)

Criteria for Judging Quality

5
[Excellent]

4
[Good]

3
[Average]

2
[Below Average]

1
[Unsatisfactory]

Very clear and detailed

objective(s), scope of study,
problem statement which
relates to the project

Clear and detailed objective(s),

scope of study, problem
statement which relates to the
project

Moderately clear and detailed

objective(s), scope of study,
problem statement which
relates to the project

Fairly and not detailed

objective(s), scope of study,
problem statement which
relates to the project

Failed to provide suitable

objective(s), scope of study,
problem statement which
relates to the project

Feasibility of the Project within the Scope

and Time frame
Critical analysis literature
Citation and cross referencing
Relevancy and recentness of the literature

In depth and up to date critical

analysis of literature review.
Made precise citation and cross
referencing according to the
format

Up-to-date critical analysis of

literature review.Madeproper
citation and cross referencing
according to the format.

Superficial analysis of literature

review.Madesome citation and
cross referencing.

Minimal analysis of literature

review.Madea few citations and
cross referencing.

Poor analysis of literature

review. Hardly made noticeable
citation and cross referencing.

Has scheduled project activities

that are highly achievable with
appropriate methods and high
relevancy to the objectives

Has scheduled project activities

that are achievable with
appropriate methods and
relevant to the objectives

Objective(s)
Scope of Study
Problem Statement
o Problem Identification
o Significance of the Project
The Relevancy of the Project

Background and
Literature review
(20)
(CO2)

Methodology (20)
(CO2)

Key Milestone
Gantt Chart
Tools (eg. Equipment, hardware, etc)
required

Findings
Data Gathering / Data Analysis

Experimentation/ Modelling/ Prototype/

project Deliverables

Result and
Discussion (40)
(CO3)

Conclusion and
Recommendations
(10)
(CO3)

Impact
Relevancy to the Objectives
Suggested Future Work for Expansion and
Continuation

Has scheduled project activities

that are moderately achievable
with appropriate methods and
average relevancy to the
objectives

Has scheduled project activities

that are fairly achievable with
appropriate methods and low
relevancy to the objectives

Has scheduled project activities

that are unachievable with
inappropriate methods and low
relevancy to the objectives

Results are critically analyzed,

thoroughly discussed and
extremely relevant to findings
and study objectives.

Results are analyzed, discussed

and relevant to findings and
study objectives.

Results are moderately

analyzed, discussed and
relevant to findings and study
objectives.

Results are fairly analyzed,

discussed and relevant to
findings and study objectives.

Results are poorly analyzed,

discussed and relevant to
findings and study objectives.

Experimentation done with

accurate data modelling.

Experimentation done with

substantial data modelling.

Experimentation done with

sufficient data modelling.

Experimentation done with

insufficient data modelling.

Experimentation done with few

or no data modelling.

Conclusion effectively reflects

the objectives and present
highly credible project to the
company. Provide highly
relevant recommendations

Conclusion reflects the

objectives and present credible
project to the company.
Provide relevant
recommendations

Conclusion moderately reflects

the objectives and present
reasonably credible project to
the company. Provide relevant
recommendations

Conclusion fairly reflects the

objectives and present less
credible project to the
company. Provide somewhat
relevant recommendations

Conclusion poorly reflects the

objectives and present project
that is not credible to the
company. Provide weak
recommendations

2
/100

TOTAL SCORE

Comments : Please justify your reasons for assigning the overall grade in the highest (A) or lowest (F) category

UTP Supervisor Signature & stamp

Name

Open

38

Total Marks
(%)

CATEGORY

Grade
Awarded

Please tick or circle the appropriate grade for each category

Multiplicatio
n Factor

Place of Training: _______________________ Period of Training: ___________

Date

APPENDIX IX
General Plant Rules and Regulations

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39

GENERAL PLANT RULES AND REGULATIONS FOR STUDENTS

INTRODUCTION
These rules and regulations form part of the conditions of studentsinternship. Students should
read them carefully and make sure they understand them.
1

Any student who contravenes the Plant Rules will be reported immediately by his immediate
Supervisor to the respective Manager or other Authorized Executive.

Where a serious offence is alleged, the student may be suspended from internship without
allowance pending investigation. Where the offence is found to be not proven, the student
will be reinstated and the period of suspension will be counted with the allowance (wherever
applicable).

The Human Resource (HR) Training Executive together with the Industrial Relation Executive
will investigate the circumstances of the offence and relevant witnesses will be called up to
give evidence. The student concerned will have the right to give his/her version of the
incident.

Where the HR Training Executive, in conjunction with the Industrial Relation Executive
confers that the offence is proven,disciplinary action will be taken as follows, either :

Verbal warning
Written warning
Suspension without allowance
Dismissal with or without notice

On a case to case basis, the gravity of the offence and the previous record of the students
will determine the measure of the disciplinary action to be taken but as a guide for student,
the offences liable for immediate dismissal with or without notice are pointed out in the text.
However, it is not possible to cover all circumstances but there will be other serious offences
which similarly may lead to immediate dismissal with or without notice. Such dismissal will
not in any way prejudice the possibility of subsequent legal proceedings.

Apart from disciplinary offence, inefficiency and negligence will lead to a verbal warning,
written warning or dismissal depending on the seriousness of the offence and the record of
the student.

The management reserves the right to amend the existing rules or introduce new rules to
meet the changing circumstances.

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40

GENERAL RULES AND REGULATIONS

RULE 1:

GENERAL CONDUCT ON PLANT PREMISES

YOU MUST NOT :

Smoke in any place where signs prohibits you from doing so.
Sleep whilst on training/duty.
Commit any immoral act on the premises.
Commit any criminal offence.
Fight with or strike any other employee.
Adopt an insubordinate attitude to any Supervisor or Executive.
Fail to obey any order given by the trainer or any Authorized Executive.
Incite or aid another student to commit any of the above offences.

PENALTY - If you commit any of the above offences, you are liable to dismissal with or without
notice.
RULE 2:

HOUR OF TRAINING WORK

Training/working hours will be in accordance to the times of office hours/shift duty as determined
by the OPU/subsidiary from time to time for specified jobs.
YOU MUST:

Observe the office working hours which specified for your training.
Work shift as required.
Be ready to start training/work at your appointed place and time in your work dress.
Be prepared to work overtime when the job requires it.
Report immediately to your Line Trainer/Supervisor if you are late for work.

YOU MUST NOT:(i)

(ii)
(iii)

Arrive late for training/work.

Stop training/work before the normal finishing time.
Leave your assigned training/work until relieved where you are undergoing continuous or
semi-continuous shift.

PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or
without notice.

RULE 3:

TIME RECORDING

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41

YOU MUST:(i)
(ii)

Clock IN at the beginning and OUT at the end of each training day or shift.
Report immediately to your Line Trainer/Supervisor if you accidentally clock the wrong
card or if you find that someone has clocked yours.

YOU MUST NOT:

Clock other persons card.

Allow anybody else to clock your card.
Make any entry on or deletion in your or any others students time card.
Tamper with the time clocks in any way.

PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or
without notice.
RULE 4:

ENTERING AND LEAVING THE PLANT AND SECURITY CHECK

YOU MUST:

Only enter or leave the Office or Plant through an authorized gate.

Produce your entry pass when required to do so to anyone appointed by the Management.
Accept the right of the Security Guards to search you when entering or leaving the Plant
or during working hours in the presence of a responsible person authorized by the
OPU/subsidiary.
Be only in the specified places as indicated in your security pass card.
Accept the right of access of an authorized official of the OPU/subsidiary to inspect any
locker provided.

YOU MUST NOT:

Leave the plant other than at the normal stopping time without a leave slip or permission
from your trainer/supervisor or a Medical card from Medical Officer authorizing the Security
to pass you out.
Take any material out of the Plant unless you have an official note giving you permission
to do so.
Bring any vehicle, bag, basket, tin, parcel or other container into the premises, if deemed
against the OPUs/subsidiarys rules and regulations.

PENALTY - You are liable to immediate dismissal with or without notice if you commit an offence.

RULE 5:

LEAVE, ABSENCE AND HOLIDAYS

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YOU MUST:(i)

Observe the gazetted holidays of the OPU/subsidiary or host company.

YOU MUST NOT:(i)

Take any leave. However, in the case of emergency, obtain prior permission from your
Line Trainer/Supervisor and if this is not possible you must telephone your Line
Trainer/Supervisor immediately to give your reason.

PENALTY - If you are absent without prior permission or valid reason or proof, you are liable to
immediate dismissal with or without notice.
RULE 6:

MEDICAL LEAVE

YOU MUST:

Inform you the Line Trainer/Supervisor immediately if you are sick and unable to work.
Inform the Line Trainer/Supervisor before 5.00 p.m. if you are on night shift and cannot
attend.
Notify the Line Trainer/Supervisor 24 hours before returning to training/work if you are on
shift.
Report immediately to your Line Trainer/Supervisor on returning to training/work after
absence by reason of sickness or other cause.
A certificate must be obtained from any registered medical practitioner to cover the period
of sickness. The certificate has to be submitted to the Head of Training through your Line
Trainer/Supervisor.

PENALTY - If you are absent without leave, you are liable to immediate dismissal.
RULE 7:

PANTRY AND AMENITIES

YOU MUST:

Take your meals only during the recognised meal breaks and in the OPUs/subsidiarys
premises either in the canteen, pantry or mess rooms provided, unless otherwise
authorised.
Take care of the pantry or mess room furniture and facilities and dispose of rubbish in the
trays or bins provided.

YOU MUST NOT:i.

Eat your meals in any part of the Plant premises other than the canteen, pantry or mess
room or otherwise without prior permission of the management.
Leave your training/job to take a meal where you are in charge of a continuous or semicontinuous process without the permission of your Supervisor.

ii.

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PENALTY - If you commit any of the above offences, you are liable to suspension without
allowance.
RULE 8:

USE OF PLANT AND EQUIPMENT

YOU MUST:

Use or operate any OPUs/subsidiarys property, buildings, fittings, plant, goods,

machinery, tools, stores, materials in any stage of their use or manufacture unless it is in
the course of your training/duty.
Do private work either for yourself or other people on the OPUs/subsidiarys premises.

PENALTY - If you cause deliberate damage to the OPUs/subsidiarys property or guilty of a gross
negligence resulting in damage to the OPUs/subsidiarys property or financial loss, you are liable
to immediate dismissal with or without notice.

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APPENDIX X
Host Companys Verification
Statement

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VERIFICATON STATEMENT

I hereby verify that this report was written by

___________________________________________________________ (Students Name)
and all information regarding this company and the projects involved are NOT
confidential.

Host Company Supervisors Signature &

Stamp
Name:
Designation:
Host Companys:
Date:

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APPENDIX XI
FORM SIIP-05
Requisition to Extend Internship
Period

1. Request shall be made two weeks before end of SIP

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SIIP-06

CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND

ADJUNCT LECTURESHIP (CSIMAL)
UNIVERSITI TEKNOLOGI PETRONAS
REQUISITION TO EXTEND INTERNSHIP PERIOD
Part A : TO BE COMPLETED BY STUDENT
Name

ID Number

Program

Email Address

Internship Batch /
Semester

New End Date

(eg : SIT Jan 2015 / SIP Jan

2015)

Company Name
Contact
Number
Reason
Signature

Date

Note : Please attach proof of reason and letter of indemnity & Undertaking

Part B : TO BE COMPLETED BY CSIMAL

Decision

Approve

Not approve

Remarks

Head of Department &

Official Stamp
Signature

Date

2. The form must be completed and submitted to CSIMAL for approval

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APPENDIX XII
Student Industrial Project Process
Flow

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