Documente Academic
Documente Profesional
Documente Cultură
Customer
Customer order comprises
related product request
which the sales agent list
including but not limited to
estimation,
quotation,
measurement, due date
confirmation and prepare
provision contract and
other related docs before
sending to the OMG.
Online Management
Group
Admin 1
Subject for the approval of
the
admin
before
proceeding to the next
department.
Payment
would be in the form of
Down payment or P.O.
from the customer for
partial completion of Job
Order.
Operating
No.
Transaction Flowchart
Customer
Customer
Order
Contract and
other
document
Request for
completion of
attachment,
adjustment,
changes and
lacking of
payments
NO
YES
Forward to
Admin 1
for
approval
Check
payments,
estimation
and pricing.
NO
YES
Advice OMG
to proceed to
provision of
J.O
To
Pp.
Production Department
The PPM would verify J.O.
and check the details
(availability of resources,
lead time etc.) and other
attachment.
From
Pp.
4
Job Order and
other
attachment
Receive J.O
and verify
attachment
NO
YES
Communicate
with OMG/Sales
for adjustments
or completion
of attachments
Forward
to
Foreman
Request
for
materials
Start
fabrication
and report
completio
n
Ready for
Dispatch
S.O., C.I.
and S.O.A
Customer
S. O. and
other
Attachmen
ts
End
Collection Process
The collector will prepare
the documents before
sending the billing to the
customer. The customer
will
then
verify
and
approve the documents for
the preparation of the
payment. Payment would
be in the form of cash or
checks, then the collector
remit the collection to the
finance department.
Finance Department
The cashier is responsible
for
the
receiving
of
payment and informs the
accounting officer for the
transaction.
The
accounting Officer will then
update
the
Accounts
Receivable records.
From
Pp.
Collector
Sales Invoice,
Charge Invoice
and S.O.A.
Send
billings to
the
customer
for
Receive
cash/chec
k
Remit
collection to
Finance Dept
and secure
to the vault
Update the
account
receivable
records
End
End
The payroll process shows the transaction procedure in preparing the payroll.
Payroll accounting is the specific accounting discipline concerned with calculating and
disbursing compensation for company employees.
Narrative Description
Operatin
g No.
Transaction Flowchart
START
Employees
New Era employees used their
Identification when logging in
and out to the office by swiping
to the Asia United Bank Time
Management System
Log in/out
1
System files
Prepare
summary of
info from the
system
Computation and
encode related
info.
Payroll
Report
To
Pp.
Finance Department
Fro
m
the
payroll
report
Approval
from the
Council
Submitted to
finance for the
preparation of
transfer of fund
and budgeting Return the
Transfer
Bank E-mail Payroll
Employees
Slip Report to the
bank
Payroll
2 Pay
slip,
Payroll
Report
Payroll
To to
Summary
Human
Report
D
Resource
Pp.
to
the
bank
for
accounts
of
the
employees.
( The finance department record
salaries and wages in the ledger
after transferring of fund to the
bank )
payroll
payment
officer
form
prepares
for
the
also
the
releasing
of
payment
payroll
thru
checks.
officer
remits
The
all
will
be
filed
Fro
m
The Human
Resource
prepares the
payment form
for the
employees
for
SSS, Phil
Health,
HDMF
safekeeping.
End
Proceed for
payment to
respective
payment
office.
Contributio
n Report
The purchase and disbursements process shows the procedures taken by the entity
in its disbursement activities. It includes preparation of documents related to
disbursement and payment of such purchases.
Narrative Description
Operati
ng No.
Transaction Flowchart
Production Department
Request for materials need for the
Job Order which is not available to
the inventory.
START
Requisitio
n
Purchasing Department
Receive
Request
NO
YES
Materials
Requisition
NO
YES
Canvass
Admin 1
Receive and verify the forwarded
documents. The P.O #1 sends back
To
Pp.
Fro
m
P.O
Purchasing Department
The purchase personnel will then
send the P.O to respective supplier
Verificatio
n
purchase materials.
NO
YES
Signed
and send
back to
purchasin
g
waiting
for
pick-up
the
materials.
(recording of purchase is upon
approval of the finance department
Send P.O.
#2 to
FINANCE
for
budget.
Send P.O
#1 to
Supplier
request)
To
Pp.
Production Department
The
supplier
will
inform
P.O.
#1
the
From
Pp.
arrival
of
materials,
the
together
with
attached statement of
the
invoice.
They
Deliver
y
Endorse
and
advice
for pickup.
account,
PickUp
prepare
Sales
Receipt
Statement of
account, Charge
Invoice,, Sales
invoice, Delivery
Receipt.
Receive Materials
w/ attachments
Purchase Department
The
local
receive
report
purchase
the
with
personnel
Purchase
Dept.
acknowledgement
original
source
Send to Finance
for request
payment
for
therein
the
Payment
Acknowled
gement
Report
attached
duplicate
6
Process
Payment
source
To
Pp.
Finance Department
From
Pp.
Acknowledgem
ent Report
Request for
Payment
7
Council for
Approval
CEO for
signatory
Document
s
Finance for
collection
Chec
k
Supplier
Collector
END