Inspection References Caterpillar

Inspection Guide
Global Used Equipment Division
INDEX:
1.
Introduction to Used Equipment Inspection
p. 3
2.
Beginning the Inspection
p. 4 7
3.
Safety Procedures
p. 8
4.
CatUsed.com Inspection Forms
p. 9 11
5.
Definitions of Good, Fair, and Poor
p. 12
6.
Inspection Pictures
p. 13 16
7.
SOS Samples
p. 17 19
8.
Common Components
p. 20 21
9.
ISO Symbols (International Standards Organization)
p. 22 23
10. Backhoe Loader
p. 24
11. Hydraulic Excavator
p. 25
12. Track-Type Tractor
p. 26
13. CTS Measurements
p. 27 33
14. Wheel Loader
p. 34
15. Motor Grader
p. 35
16. Good Inspection Form
p. 36 46
17. Bad Inspection Form
p. 47 57
18. Resources
p. 58

2
Introduction to the Inspection Process:

The Used Equipment business is very risky. No two pieces of Used Equipment are the
same, and these differences must be clearly identified and documented as machines are
inspected. You play a critical role in reducing the risks and positively impacting your
dealership profits by conducting thorough Used Equipment inspections.
The Inspection Process helps you to:
Understand the machine condition before pricing it
Effectively assess the condition of Used Equipment
Develop and implement a Used Equipment inspection policy at dealer level
Improve dealer Used Equipment efficiency & performance
The inspection process is a key step in buying and selling used equipment. The valuable
information in this guide will assist you in learning to accurately and efficiently inspect used
equipment at your dealership.

3
Beginning the Inspection:

Top Ten Mistakes:
1. Incorrect form used for inspection
2. Inaccurate measurements taken during the inspection
3. Not enough supporting data provided (pictures remarks)
4. Operational tests not performed
5. Overstating the condition of the component
6. Inconsistency in machine inspection rating
7. Too much lag time from inspection to posting
8. Inspector is unfamiliar with machine or component
9. Improper/not enough tools used/prepped for inspection
10. Incomplete or inaccurate inspections submitted to UE Manager
Before the Inspection:

Check Original Configuration on the Service Information Management System (SIMS):
This system contains information, by serial number, related to sales and services of each
piece of Caterpillar equipment.
Once you introduce the machine serial number you are able to obtain:
Original configuration
Service and repair history
PIP (product improvement program)/PSP (product support program) pending and
completed.
Web link: https://sims.cat.com

4
Technical Marketing Information (TMI):

This system is the one safe source for Engine Division technical data. The TMI
system provides engine data for pre-production product and production
configurations.
Once you introduce the engine serial number you are able to obtain:

Engine certification (Environmental Protection Agency, California Air Regulation Board, UE)
Tier level
Certified
Stage level (for EU emissions regulations)
FEL / Family Emissions Limit
Nox / Oxides of Nitrogen
CO / Carbon Monoxide
PM / Particulate Matter
Web link: http://tmiweb.cat.com
Time for the Inspection:

Schedule enough time to complete inspection:

Allow 15-20 minutes for Compact Construction Equipment (CCE)

Allow 30-90 minutes for Building Construction Product (BCP) equipment
Allow 2-3 hours for Core, Mining, and Industrial (CMI) equipment
Machine location and cleanliness will effect time
Know how to operate the machine:

Understand machine configuration
How to start, stop, maneuver, and operate applicable attachments
Consult Machine Pro software for operating instructions and machine information
Choose correct CAT Used Certified inspection form
Take the necessary tools for the inspection

5
Inspection Tools:
Digital camera with sufficient memory for the jobs required
Hardhat and steel-toed shoes, safety glasses and safety vest (required)
Flashlight
Magnet (to identify areas of metal damage and repair)
Multi-functional clipboard to store paperwork
Ratchet / Break Over Bar
Additional Tools:
Track-Type Tractor & Excavator:
Caterpillar Custom Track Service (CTS) Handbook
Caterpillar Track Measuring Toolkit
Spade Nose shovel for cleaning out undercarriage
Machine with Tires:
Tire Reference Handbook (available at most large tire dealers)
Tread depth measuring tool (from tire dealer)
During the Inspection:

1. Begin with an initial walk around to ascertain the overall condition of the machine.
2. Document the following required information at the top of the inspection form.

Date
Geographic location of the machine
Inspector name
Manufacturer/Model/Year
Machine serial number (located on the identification plate)
Engine serial number
SMU Hours
Other information as noted on the individual form
3. Document the machines configuration in the appropriate section of the form.

6
4. Document any unusual conditions under which the inspection is being completed (i.e., bad
weather, poor lighting, lack of access or space around the machine, etc.) on the inspection
form.
5. Begin your inspection of the machine and complete the remainder of the inspection form,
working your way through the form from top to bottom to ensure that you do not miss any
important items or sections.
6. If an item is not applicable to the machine being inspected, mark the item as NO on the form,
instead of Not Applicable.
7. Ensure that you check the oil and antifreeze levels prior to starting a machine.
8. Ensure the machine is started during the inspection. If you are unable to start the machine for
any reason, document this information on the inspection form.
9. Ensure the machine is maneuvered/walked during the inspection. If you are unable to
maneuver or walk the machine for any reason, document this information on the inspection
form.
10. If you observe any oil or fluid leaks on the machine, document a description of the leakage
(i.e., steady drip, minor seepage) on the inspection form.
11. If an attachment or work tool is not a Caterpillar item, document the brand of the attachment or
Work tool in the appropriate section of the form.
12. Ensure photographs are taken.
After the Inspection:

1. Upon completion of the inspection, review all of the information on your completed inspection
form and determine one overall rating for the machine (N, G, F, or P).
2. Document this rating in the Recommendation section located at the beginning of the
inspection form.
3. Download all photographs of the machine from your digital camera and submit to the Used
Equipment Manager.
4. ALWAYS keep a back up of all of your inspection reports and supplementary machine pictures
for future reference.

7
Safety Procedures:
Safety Items:
Hard Hat
Safety Glasses
Safety Jacket
Steel Toed Boots
Mounting and dismounting equipment:

Safe access when mounting and dismounting various pieces of equipment is an essential part of
workplace safety.
Three Points of Contact:
Use either two hands and one foot, or one hand and two feet when mounting and
dismounting equipment. Failure to use this method has resulted in numerous serious
injuries.
Keep hands free when making three points of contact.
Maintain traction by ensuring footwear is free of potential hazards such as dirt, oil, and
grease.
Use hoisting materials to transport tools and other objects that may keep hands from
being free.

8
CatUsed.com Inspection Forms:

1. Go to www.catused.com, and scroll down the screen and click on members area
on the right side of the screen as marked below.
2. Make sure that you are in the My CatUsed screen as show below.
3. Select inspection forms or inspection mobile (PDA format) on the left side of the
screen as marked below.

9
4. For paper inspections forms, select the type of inspection as well as the product
family, as shown below.
5. Inspection types:
1. Customer Owned Salesman and Customer Owned Certified:
These inspections are performed on Customer Trades, Consignment Units,
and Dealer Purchases
2. Dealer Owned Rental Return and Dealer Owned Certified:
These inspections are performed to assess the condition, and perform
service work to:
1.
2.
3.
4.
5.
Existing inventory
Rental returned units
Rental roll-out units
Required for Cat Certified branding and program participation
Required for inventory listing on CatUsed.com
NOTE: Units must be in My CatUsed inventory, and the inspection may be performed
ONLINE or by PDA.
6. Once you have made you selection, click on Inspection Form.

10
7. For PDA and laptop inspection form, follow the steps on the screen as show
below:
8. You can now print your form, and you are ready to complete your inspection.

11
Definitions of Good, Fair and Poor:
NEW
A rating of New indicates a component is brand new
(less than 50 hours).
GOOD
A rating of Good indicates a component does not need
to be replaced or repaired and is operating condition.
FAIR
A rating of Fair indicates the component is in working
condition, does not need to be replaced, but should be
repaired.
POOR
A rating of Poor suggest that the component needs
to be replaced.

12
Inspection Pictures:
Overall appearance:
The 4 key pictures:
One picture from each angle (front right, front left, back right, back left)
Make sure that the entire machine is in the picture

13
Machine number and other plates:

Product Identification Number Plate
ROPS Plate (if available)
CE Plate (if available)
Engine Serial Number
Hour Meter

14
Operator Station
Safety Decals
Bucket/Teeth
Attachments (if applicable)
Area of Damaged Component and/or leaks
Undercarriage/Tires

15
Bad Inspection Pictures:

Incomplete picture of the entire machine:
Incomplete or blurry pictures of Plates:
Incomplete Detailed Pictures (too close, too much dirt around):

16
SOS Sampling:
Oil Valve Probe General Guidelines:
Use sampling valves whenever possible. Samples taken from sampling valves are more reliable
because they come from a consistent, known location where the oil is well mixed and circulated.
The oil valve probe sampling method requires a 169-8373 Fluid Bottle Group, which includes the
sample bottle and the 177-9343 Cap and Probe Group. The Cap and Probe Group includes a
cap, probe, and 12 in (30 cm) of plastic tube. The 162-8873 Probe Holder is not included in the
Fluid Bottle Group, but is required when obtaining a sample. The Probe Holder guides the probe
into the valve when drawing a fluid sample and may be reused.
If you are sampling several compartments, you must use a new Fluid Bottle Group for each
system sampled. Always discard the Cap and Probe Group after each sample. This is especially
important after sampling engine oil because soot and oil additives will remain in the tubing and
contaminate other samples.
Fluid samples are generally taken with the engine at low idle. If the flow is slow at low idle, it
may be necessary to accelerate the engine to high idle while extracting the sample.
Do not take your sample from the drain stream; dirty fluid from the bottom of the compartment
will contaminate the sample. Likewise, never dip a fluid sample from a container or pour a
sample from a used filter.
Fill out as much information as possible on the SOS label before you begin taking samples.
Record the SMU on the oil since the last oil change.
Keep your sampling supplies clean. Dirty supplies will contaminate your samples and cause
inaccurate test results. Keep new sample bottles capped. Rubber dust caps should be kept on
all sampling valves. Be sure your vacuum pump, tubing, and valve probes are protected from
dust during storage.
Label two sampling bottles as waste bottles; one for oil and one for coolant.
Vacuum Extraction General Guidelines:

The vacuum extraction sampling method requires a Vacuum Pump (1U5718 or equivalent).
Use this method only for non-pressurized systems that are not equipped with sampling valves.
Do not use the same vacuum pump to take oil samples and engine coolant samples. Although
the fluid does not enter the barrel of the pump, glycol residue from a coolant sample can cause a
false positive in oil samples taken later with the same pump. Designate a separate pump for
coolant samples.

17
Taking a Sample with Oil Valve Probe:

Remove the dust boot and wipe the sampling valve off with a lint-free towel before inserting the
probe into the valve.
Insert the probe into the valve and collect about 100 ml (4 fl oz) of oil into a waste container;
mark a sampling bottle for this purpose. This process cleans the valve and helps ensure a
representative sample. Dispose of the waste oil properly.
Using a new probe and bottle, insert the probe into the valve again and fill the sample bottle
three-quarters full do not fill to the top. Do not allow any dirt to enter the bottle or bottle cap.
Withdraw the probe from the valve. Replace the two-hole cap on the sampling bottle with the
solid cap. Dispose of the used probe. Place the bottle with the completed label into the shipping
container.

18
Taking a Sample with a Vacuum Pump:

Measure and cut a piece of bulk tubing so that it reaches about halfway into the oil/coolant
depth. It is important to use a new piece of tubing after each sample.
If taking an oil sample through a dipstick, use the dipstick as a measuring device to determine
the length of tubing necessary to take the sample.
Remember to leave enough excess tubing in order for you to comfortably pump the fluid out of
the system.
Insert the tubing through the head of the vacuum pump and tighten the retaining nut. The tubing
should extend about 2.5 cm
(1 in) beyond the base of the vacuum pump head.
Install a new sampling bottle onto the vacuum pump and insert the end of the tubing into the
oil/coolant. Do not allow the tubing to touch the bottom of the compartment.
Hold the pump upright and pump the vacuum pump handle to create a vacuum. Fill the bottle
three-quarters full do not fill to the top
Note: If oil enters the pump mechanism, disassemble and clean the pump before taking the next
sample.
Withdraw the tubing from the compartment. Remove the bottle from the vacuum pump and
secure the cap on the bottle. Place the bottle with the completed SOS label into the shipping
cylinder.
After obtaining the sample, loosen the nut and push the tubing far enough through the pump
head so that clean tubing is showing. Using tubing cutters, cut the tubing below the base of the
vacuum pump head at a point where the tubing is oil-free. Pull the tubing back through the top of
the vacuum pump to remove the tubing. If this step is not done, oil residue will be left in the
pump head as the oily tubing is removed and will contaminate future samples.

19
5. Frame
6. Tires
7. Undercarriage
8. Engine

21
ISO Symbols:
Engine
Transmission
Fuel
FilterHydraulic
Brake
Level Indicator
Oil
Pressure
Temperature
Filter
Water/Coolant
Intake Air
Exhaust Gas

22
Engine Coolant
Engine Oil
Hydraulic Oil
Brake Oil / Fluid
Engine Coolant
Level
Engine Oil
Temperature
Hydraulic Oil
Filter
Transmission Oil
Grease Lubrication Point
Engine Start & Engine Stop
Read Operators Manual
Service Indicator / Read Technical Manual

23
Backhoe Loader:
Main Wear Parts:
Boom
Hood
T-Bar
Boom Release
Stick
Engine Compartment
Radiator Grill
Linkage
STD/IT
Buckets
Outriggers
Hitch pin
Tires
Operator Cab

24
4WD/2WD
Hydraulic Excavator:
Main Wear Parts:
Stick
Boom
Operator Cab
Swing motors
Engine Compartment
Bucket Linkage
Counterweight
Shims
Compartment
Swing Table
Overall Structure
Roller Frames
Planetaries
Undercarriage

25
Drive motors
Track-Type Tractor:
Main Wear Parts:
Operator cab
Ripper/ Winch
Lift Cylinder
Engine Compartment
Hard nose
AccuGrade
U/C arrangements
Radiator Grill
Planetary
Idler
Blade
Trunnion
GET
Links
Tilt Cylinder
Knuckels

26
CTS Measurement:
General Guidelines:

Do not brake; coast machine to stop

Record hour meter reading
Clean surface to be measured
Use adequate couplant on probe
Calibrate the ultrasonic tool
Slide probe slightly back and forth across faces
Start on the left side
Work from front to back
Track Sag: (recommended tool: ruler and string)

Run a string from front to back over the top of the undercarriage and one-third way in from
the grouser. Be sure the tension is tight by wrapping the string around the front and back
of the track.
With carrier rollers, measure lowest point on both sides of roller and average the 2
measurements
Without carrier rollers, record the lowest point
Track Sag =
(Front + Rear)
2
Dry Joints: (recommended tool: tape measure)

Indicators of dry joints: Warm, squeaky, and/or kinking joints; pitch extension
For sealed & lubricated track, measure the next joint away from the suspected dry joint, in both
directions

27
Measure over the bushing bore, above the centerline of the bushing
For SystemOne links measure over either cartridge bore
For Sealed Track, measure across four sections
Bushings: (recommended tool: ultrasonic)

Measure forward drive side, vertical and reverse drive sides
Measure 30 to 60 from vertical
Record smallest reading
SystemOne:
Using the depth gauge:

29
Bushings (continued): (recommended tool: ultrasonic)
SystemOne:
Track Shoes: (recommended tool: ultrasonic)

Measure 1/3 of the way in from the side edge
For regrousered shoes, use depth gauge

30
Using Depth Gauge:
Conventional Idlers: (recommended tool: depth gauge)

On fabricated idlers only, use the ultrasonic tool to measure center flange wear and add the
center flange wear to the depth gauge measurement
Do not use ultrasonic tool on cast idlers
Center Tread Idlers:

Can be measured using either caliper tool or ultrasonic tool
Center tread Idlers must be measured on the side of the idler with the part number

31
Carrier Rollers: (recommended tool: caliper)

On SystemOne carrier rollers, if ultrasonic tool is used, measure on inside of wear tread
surface
On conventional carrier rollers, if ultrasonic tool is used, measure on outside of wear tread
surface
Track Rollers: (recommended tool: ultrasonic)

Measure both inside and outside tread areas

On rollers with noticeable cusp, slide the probe across the cusp to get the smallest reading
Observe the location of retainer bolts and place the probe between them
Do not measure inaccessible (guarded) rollers

32
Sprocket Segments (recommended tool: ruler)

Measure across 3 teeth on the same segment, near top of the tooth tips, outside edge to
outside edge
Track Tension:
If too tight, put excessive stress on undercarriage and drive train components while wasting
horsepower
If too loose, track slaps during directional changes and may cause wear on top of the roller
frame
Track Shoes:
Use the narrowest shoe possible to provide adequate machine floatation
Operator Practices:
High speed accelerates wear
Reverse operation accelerates bushing and sprocket wear (not true for SystemOne
undercarriage)
Turning in one direction causes unbalanced wear
Slipping track increases wear rates for all components and decreases machine productivity

33
Wheel Loader:
Main Wear Parts:
Overall Structure
Operator Cab
Front frame
Loader Arms
Engine Compartment
Z Bar Linkage
Counterweight
Bucket
Articulated Pins
Bucket Pins
Dog Bone
Rear frame
Steering Cylinder

34
Motor Grader:
Main Wear Parts:
Tilt Lock
Operator Cab
Lift Cylinders Accumulators

Frame
Engine Compartment
Push Block
Ripper
Ball
VHP
Tandems
Articulated pins
Drawbar/ A frame
Turn table
Blade / Scarifier

35
Good Inspection Forms:

36

37

38

39

40

41

34
42

43

44

45

46
Bad Inspection Forms:

47

48

49

50

51

52

53

54

55

56

57
Resources:
Cat Used Equipment
http://file:///D:/www.catused.com
Caterpillar and Perkins

Acronyms
https://ediscovery.cat.com/cda/layout?m=24321&x=7
Caterpillar BIG (Business

Intelligence Group (various
resources: competitive
analysis, dealer codes...)
https://big.cat.com/
Custom Track Service

Handbook (download, 15th
edition)
https://lacd.cat.com/cda/components/securedFile/
displaySecuredFileServletJSP?fileId=252459&languageId=7
Engines Infocast
https://engines.cat.com/infocast/frames/home/
Engines Parts and Service
https://engines.cat.com/infocast/frames/partserv/
Engines Price List
https://cds.cat.com/multimedia.nsf/$$engines
EPA Engine Verification

website:
http://tmiweb.cat.com/tmi/servlet/cat.edis.tmiweb.gui.TMIDirector?
Action=openwindow&type=RNTMIRefNum&refno=&selection=
&unitType=E&system=tmiweb
Performance Handbook
(Edition 35)
https://catminer.cat.com/cda/components/
securedFile/displaySecuredFileServletJSP?
fileId=287530&languageId=7
Tire manufacturer sites, such

as:
Michelin: http://www.michelin.com
Bridgestone: http://file:///D:/www.bfor.com
Goodyear: http://file:///D:/www.goodyear.com
Continental: http://file:///D:/www.continentaltire.com

58

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Inspection Guide

Global Used Equipment Division

Introduction to Used Equipment Inspection

Beginning the Inspection

CatUsed.com Inspection Forms

Definitions of Good, Fair, and Poor

ISO Symbols (International Standards Organization)

10. Backhoe Loader

11. Hydraulic Excavator

12. Track-Type Tractor

13. CTS Measurements

14. Wheel Loader

15. Motor Grader

16. Good Inspection Form

17. Bad Inspection Form

Global Used Equipment Division

Introduction to the Inspection Process:

Global Used Equipment Division

Beginning the Inspection:

Before the Inspection:

Global Used Equipment Division

Technical Marketing Information (TMI):

Web link: http://tmiweb.cat.com

Time for the Inspection:

Allow 15-20 minutes for Compact Construction Equipment (CCE)

Know how to operate the machine:

Choose correct CAT Used Certified inspection form

Take the necessary tools for the inspection

Global Used Equipment Division

During the Inspection:

3. Document the machines configuration in the appropriate section of the form.

Global Used Equipment Division

After the Inspection:

Global Used Equipment Division

Mounting and dismounting equipment:

Global Used Equipment Division

CatUsed.com Inspection Forms:

Global Used Equipment Division

6. Once you have made you selection, click on Inspection Form.

Global Used Equipment Division

Global Used Equipment Division

Definitions of Good, Fair and Poor:

Global Used Equipment Division

Global Used Equipment Division

Machine number and other plates:

ROPS Plate (if available)

CE Plate (if available)

Engine Serial Number

Global Used Equipment Division

Attachments (if applicable)

Area of Damaged Component and/or leaks

Global Used Equipment Division

Bad Inspection Pictures:

Incomplete or blurry pictures of Plates:

Incomplete Detailed Pictures (too close, too much dirt around):

Global Used Equipment Division

Vacuum Extraction General Guidelines:

Global Used Equipment Division

Taking a Sample with Oil Valve Probe:

Global Used Equipment Division

Taking a Sample with a Vacuum Pump:

Global Used Equipment Division

Global Used Equipment Division