Apex Learning Teacher Manual

Student Account Management

Teachers can enroll students in the courses they are teaching and reset passwords for those same
students once they are enrolled in a course the teacher is teaching. If you cannot locate a student in the
system, please email Carmen Jimenez with the full name and birthdate of the student, and if possible,
the student ID number from eSIS.

Reset Password
To reset a student password, begin by clicking the Students tab.

Search for the student by beginning to type their last name in the Search box.

This is a great time to watch out

for missing student email
addresses and missing coaches
for all the students.

Once the student is found, click Reset.

After clicking Reset, you can see a new temporary password that has been assigned to the student, in
this case decide1920.

Adding Coaches
In the example above, the students have had a coach assigned. You can tell by the check mark (
) under
the Coaches column. You can add more than one coachs email here, and can even add the students
email (sometimes a friendly reminder in their inbox that they havent been logging in much is good). To
add a coach, simple click the Edit link in the first column.

From the popup window, type (or better yet, copy from paste Ctrl+C for copy and Ctrl+V for paste) and
then click the Add button to save.
Add as many email
addresses as you want,
including the students, the
counselors

Wichita Standardized Courses

Wichita Public Schools aligns the Apex courses with Kansas Curriculum Standards and USD259 Pacing
Guides to better meet the needs of our mobile student population. Teachers are not to change the
course outlines as this may cause students to start courses over if they move and result in loss of
graduation credits. If you are a district teacher using Apex for your certified content area (including as a
supplemental position in a program), you may participate in the annual Apex curriculum alignment.

Additional Activities
Besides the course outline, some additional activities have been added to many of the courses. These
are always found in Appendix B and are a required part of the course for all students taking the course
for high school credit.

Many of the Additional Activities link out to a website where the actual lesson or resources is.
For the social studies courses, if your building uses school-wide DBQs for specific social studies courses,
you may exchange the ones listed in Apex for them. Do not simply disregard the DBQs however; they
are a large portion of the students course grade.

Reports
There is no reason to ever wonder how, when, and how much students are using their Apex courses and
assessments. There is a wealth of information about how students are or are not using Apex in the
reports section. To begin, choose the Reports tab.

So, little Johnny might not have

really spent 5 hours studying before
taking his test?

This part will give

course specific
information, by
student, as soon as
you select an
individual course to
view.
This part will give
student specific
information across all
courses a student is
taking.

Clicking Student Progress after selecting a classroom gives a nice Stop Light Report of all the students in
a class and can be an easy way to see who might be behind.

Clicking the students last name will open the Course Activity Scores Report. This is the report that can
be printed to create a syllabus.

Click the Print button for a

formatted printout.
Printing to PDF (CutePDF
is a free download) allows
you to email this report as
a PDF attachment.

Rather than printing, this report can be downloaded to Excel. You will need to answer yes to this dialog
box to do so. The Excel download has additional information, including time spent on each assessment.

Parent Report
If you have added parents email addresses as coaches, they have access to this information as well.
Parents can be a valuable resource to you as you work to increase a students positive academic
behavior. The next page of this tutorial can be printed and sent home. It shows parents how to drill
down in the Apex report they will be receiving via email.

Checking Student Progress in Apex

Student, Ima

You should recive the stoplight report

each Monday. If you are not receiving it,
please notify your childs teacher advisor
so that they can get your email address
added to the system.

imastudent

Ima Student

Quality of Work: The average grade on

work which has been completed. This is
the grade that will be reported on your
students gradecard.
Grade to Date: The average grade on work
which has been completed weighted for
on schedule or late. This grade will not
be reported, however, it might signal that
your student should be spending more
time working in this course to complete it
in a timely manner.

Student, Ima

From your email, click the Detail Report

link (it is circled above) to get this detailed
report of your students online work. The
calendar icon (circled) will allow you to
view different weeks of activity.
You can also use the dropdown menu to
view different coures your student is
enrolled in.
Remember, the chart is graphing page hits
divided between studying and taking tests.
Session times are displayed under the bar
graph and are particulary associated with
the graph itself.
Use the blue link numbers to scroll
though all activities that should be
completed for the week.

Student Progress
After logging in as a teacher, click the Reports tab.

Click the Student Summary button.

Choose the student from the dropdown list.

Ama Student

From this window, you can see students activity, progress, and list of overdue assignments as well as
students username.

Ama Student

Ama Student

Use the calendar icon to change which

week you are viewing in the student
activity window.

The Gradebook
By default Apexs gradebook opens to the course summary page, however, it always opens to the last
place/unit you were looking at and this can sometimes be a bit disorientating when you switch to
another course and were expecting to see the summary page. Most of the work you will do when logged
into Apex will be work within the gradebook, so it is important that you understand everything that can
be done here and what the Wichita expectations are for best practices in Apex.
From the summary page you can
quickly see how many overdue
activities each student has. You
can also see how many days it
has been since they last
accessed this course. In this
way, you can quickly see which
students are struggling and take
action before they become over
frustrated.
If you have made sure your
students have a valid email
address in the system, you can
quickly click the envelope
before their name and send
them a quick note addressing
any issues you see or to
congratulate them on their fine
work.
Clicking the student name will give you the same Course Activity Scores Report that is available via the
Reports.
To see individual activity scores, or to enter grades for practice and/or discussion items, use the
dropdown menu to choose a unit to view.
The small i next to the student name allow you to enter additional information. You could make notes
here about any conversations you have had with the student or parent regarding this class. You also
MUST make a note here if you find it necessary to override a grade for a computer scored assessment in
Apex. This is because the system will stamp the test score with your username, rather than the students
username and it will appear as though the student did not do the work. Reasons for hand entering a
score might include giving credit for a misspelled word in open ended responses, or giving the student
his or her high score as the final score on a test if it was not the last one taken.

From this screen, you can quickly see who reached mastery during their first assessment attempt, who
reached mastery after two or more attempts, and those who have not reached mastery yet, and are
locked out of the system.
The double arrow symbol resets an assessment.
The lock symbol locks for proctoring, or unlocks a test.
The calendar lets you set due dates.
The arrow lets you permit progress (opens the next lesson in the course) even though
mastery has not been met.
Double clicking the score opens up another window providing a wealth of information!
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Lets take a look at a student who is locked out by double slicking on the score in a red box.

Most students are

meeting mastery before
being locked out.

This student is
attempting to
look answers up
somewhere
while taking the
quiz.

Double clicking a text date

gives us specific information
about the single assessment,
including questions and
answers given.

Dont miss the Bloom Levels and Assessment Categories!

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As you can see, there are not many secrets

about students academic behaviors in Apex.
First, you must assess, is the student exposing
him or herself to the curriculum before
attempting assessment? If the answer is no,
this problem should be addressed before other
learning strategies are used.
PLC would be a great time to work with your
team regarding additional behavioral and
academic interventions.
Remember, Apex is like an electronic
textbookstudents still need you!

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