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Appointment of Persons

Issue Date

APPOINTMENT OF PERSONS

CONTENTS
1.

OBJECTIVE

2.

SCOPE

3.

DEFINITIONS

4.

GENERAL

5.

SITE MANAGERS NOMINEE

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Project No.
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P-OkiPL1
P-OkiPL1-100-01-FRM-XXX

Revision
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Appointment of Persons

Issue Date

6.

APPOINTMENT OF SAFETY CONTROLLERS,

ORDINATORS AND DESIGNATED PERSONS

7.

WITHDRAWAL OF AUTHORISATION

8.

LEVELS OF AUTHORISATION

9.

APPOINTMENT OF ACCEPTORS

10.

APPOINTMENT OF SELECTED PERSONS

APPENDIX
1.

00

REGISTER OF DEFINED PERSONS

ISSUERS,

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SAFETY

CO-

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Appointment of Persons
1.

00

Issue Date

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OBJECTIVE
To set out the procedure to be followed before any person, as defined in the
Company Safety Rules, is appointed to carry out specified tasks under the
Rules.

2.

SCOPE
This Management Instruction lays down requirements for the appointment
of persons concerned with ensuring Safety from the System under the
Company Safety Rules. The categories of Authorisation are as follows:
i)
ii)
iii)
iv)
v)
vi)

3.

Safety Controllers;
Safety Co-ordinators;
Designated Person;
Issuers;
Acceptors;
Selected Person (Specialist Advice);

DEFINITIONS
Definitions printed in bold type are defined in the Company Safety Rules.

4.

GENERAL
The appointment of persons is published in the form of a Register of Defined
Persons, (Appendix 1) held by the Site Managers. Copies of the Register are
maintained in the designated Permit Office(s).

5.

SITE MANAGER'S NOMINEE

A person is to be nominated by the Site Manager to manage the Company
Safety Rules.
This person is responsible for:

Ensuring that all Safety Rules, Safety Rule Management Instructions,

Codes of Practice, Local Safety Instructions and other associated
documents are available at the site.

Producing and updating Local Safety Instructions as required.

Arranging for copies of Safety Rules and supporting documents to be

issued to defined copy holders as appropriate.

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Ensuring that candidates receive appropriate local familiarisation and

training on plant and safety rules and practical testing to reach a
suitable level of competency to enable them to satisfactorily
discharge their responsibilities under the Safety Rules.

Maintaining up to date records of all Safety Rule authorisation

appointments.

Ensuring that in each level of authorisation that the nomination states

the Plant, Apparatus and scope of responsibilities which apply to
the person concerned.

For ensuring that the appointment of any person is subject to periodic

review.

Organising the practical tests required and keeping the records of

them.

Responsibility
Each Manager is responsible for compiling lists of persons under his control
who he wishes to appoint as a Safety Controller, Issuer, Safety Coordinator or Designated Person. In making this first stage of nomination,
the Manager must be satisfied that each of the persons selected is suitably
qualified and experienced for the responsibilities envisaged.
APPOINTMENT OF SAFETY CONTROLLERS, ISSUERS, SAFETY
CO-ORDINATORS AND DESIGNATED PERSONS

General
The appointment of any Person as a Safety Controller, Issuer, Safety
Co-ordinator or Designated Person is subject to the candidate being
examined formally by an Authorised Panel.
Duties which require that a person be a Safety Controller, Issuer,
Safety Co-ordinator or Designated Person are specified in the
Company Safety Rules, Codes of Practice, Management Instructions and
Local Safety Instructions.
Panel Members
The Authorisation Panel shall include the following persons:
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The Site Manager (or his nominee) as Chairman of the panel;

A senior member of the site team having substantial practical

experience of authorisation requirements and responsibilities and a
good knowledge of the plant and local procedures at the location;
Specialist member if required.

Authorisation Form
Upon satisfactory completion of the authorisation interview, the panel
Chairman shall ensure that the Authorisation Form is fully completed and
that it specifies the agreed limits of authorisation. (Appendix 2)
NOTE:

Staff authorised as Safety Controllers also includes

nomination as Designated Persons and Issuer for the
specified Plant/Apparatus.

Practical Examination (Safety Controller, Designated Person)

Practical examination is required for authorisations which cover the duties
of a Safety Controller and/or Designated Person.
The tests will be carried out under the Personal Supervision of an
experienced Safety Controller and will include the following
requirements as appropriate:
-

Receipt of a Switching instruction from a Safety Controller;

Preparation/Issue/Cancellation of a Safety Document with the

Consent of a Safety Controller.

Safety Controllers
Panel Assessment
The Authorisation Panel must determine that each candidate has the
required knowledge of the local plant, safety procedures and the Safety
Rules to discharge his/her duties as a Safety Controller in a safe and
satisfactory manner.
Issuers
Panel Assessment

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The Authorisation Panel must determine that each candidate has the
required knowledge of the local plant, safety procedures and the Safety
Rules to discharge his/her duties as an Issuer in a safe and satisfactory
manner.
Safety Co-ordinators
Safety Co-ordinators will normally be nominated by the Site Manager (or
his nominee), additional training on the duties and responsibilities of a
Safety Co-ordinator shall be given where necessary.
Designated Persons
Panel Assessment
The Authorisation Panel must determine that each candidate has the
required knowledge of the local plant, safety procedures and the Safety
Rules to discharge his/her duties as a Designated Person in a safe and
satisfactory manner.
WITHDRAWAL OF AUTHORISATION
When a Persons Authorisation is withdrawn for any reason, the Site
Manager should notify all persons holding copies of the certificate. If the
Person is to be subsequently re-authorised, he/she should be re-trained,
tested and re-examined by an Authorisation Panel, in accordance with
paragraphs 6.1 - 6.5.
LEVELS OF AUTHORISATION
a)

Safety Co-ordinator

b)

To Co-ordinate safety precautions at Company interconnections with

other Companies' Plant and Apparatus or with other safety coordinators.
Safety Controller
Responsible for ensuring that adequate precautions are taken to
provide "Safety from the System" whilst work is carried out.

c)

Issuer
Issue and transfer specified Safety Documents.

d)

Designated Person

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Carry out duties specified in writing relating to Safety from the

System.
APPOINTMENT OF ACCEPTORS
Each Participants Manager shall nominate personnel to accept and clear
Safety Documents after candidates have received appropriate training
and have reached a suitable level of knowledge of the Company Safety
Rules.
Acceptors must be capable of supervising other staff to work as a
Working
Party.
Each
Participants
Manager
is
responsible
for
ensuring
that
training/examination is carried out prior to any person being nominated.
APPOINTMENT OF SELECTED PERSONS
The appointment of staff as Selected Persons is consequent upon a
recognition that expertise is required in fields where hazards exist and
precautions have to be identified which are to be incorporated in the issue
of Safety Documents. The Site Manager or his nominee will define
Selected Persons by virtue of their job descriptions as accepted
specialists.

CATEGORIES OF AUTHORISATION

Safety Controller
Responsible for ensuring that adequate precautions are take to provide
Safety from the System whilst work is carried out. Capability to prepare,
issue, transfer, suspend and cancel Safety Documents.

Safety Co-ordinator
To Co-ordinate safety precautions at Company interconnections with other
Companies Plant and Apparatus or with other safety co-ordinators.
Capability to Prepare, Issue, Transfer, suspend and Cancel Safety
Documents.

Issuers
Responsible for the issue and transfer of specified Safety Documents.

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Designated Persons
Responsible for carrying out the isolation of plant and apparatus and other
duties as directed by a Safety Controller.