Save time with computer shortcuts in

Microsoft Office programs

If youre like most people, youre always looking for ways to save time, even when
using Microsoft Office software. Keyboard shortcuts could be your new best friend
when it comes to time management.

Ready-made Microsoft Office tools

If the thought of memorizing key combinations makes you wince, you can
still save time and effort while working in all Office programs by using these
built-in tools.

General keyboard shortcuts

To...

Use this shortcut

Open Help

Press F1.

Select all content in a document,

window, or text box

Press Ctrl+A.

Search for a file or folder

Press F3. In Windows 7, you can also press the

Windows logo key to open theStart menu and then
type in the Searchbox.

Rename a file or folder

Select the file or folder, press F2, and then retype the
name.

Find out when the file or folder was

created, by whom, and how big it is

Select the file, and then press Alt+Enter.

Display the Start menu

Press Ctrl+Esc. In Windows 7, you can also press

the Windows logo key.

Scroll between open windows

Press Alt+Tab, and then hold down Alt while

pressing Tab to reach the desired file or program.

Undo an action

Press Ctrl+Z.

Redo an action

Press Ctrl+Y.

Check the spelling of titles or words in

any Office application with the Spelling
& Grammar checker

Press F7.

Create a shortcut on your desktop to your In Windows 7: Right-click the file or folder. On the
favorite file or folder
shortcut menu, clickSend to, and then
click Desktop (Create shortcut).
In Windows Vista: Right-click the file or folder. On
the shortcut menu, clickCreate Shortcut. Drag the
new shortcut to your desktop.
Capture a screen shot

Press Alt+Print Screen, and then press Ctrl+C to

copy and Ctrl+V to paste.

Lock the computer, switch users, log off

the computer, change a password, start
Task Manager

In Windows 7, press Ctrl+Alt+Delete.

Lock the computer

Press the Windows logo key+L.

Quit program

Press Alt+F4.

Working with Microsoft Word

To...

Use this shortcut

Select text

Press Shift+Right Arrow, Left Arrow, Up Arrow, or Down Arrow to

highlight text. To select one word at a time, press Shift+Ctrl+Arrow.
To select to the end of the line, press Shift+End.

Copy selected text

Press Ctrl+C.

Cut selected text

Press Ctrl+X.

Paste selected text

Press Ctrl+V.

Bold text

Press Ctrl+B.

Search for text in a

document

Press Ctrl+F.

Find and replace text in Press Ctrl+H.

a document
Got to a page, line, or
bookmark in a
document

Press Ctrl+G.

Italicize text

Press Ctrl+I.

Underline text

Press Ctrl+U.

Subscriptt text

Press Ctrl+equal sign (=).

Superscriptt text

Press Ctrl+plus sign (+).

Center text

Press Ctrl+E.

Align text left

Press Ctrl+L.

Align text right

Press Ctrl+R.

Justify text

Press Ctrl+J.

Decrease the font size

Press Ctrl+Shift+less than sign (<). If your mouse has a scroll wheel,
you can also press Ctrl and scroll down.

Increase the font size

Press Ctrl+Shift+greater than sign (>). If your mouse has a scroll

wheel, you can also press Ctrl and scroll up.

Change the font

Press CTRL+SHIFT+F, and then use the arrow keys to reach the new
font.

Change font size

Press Ctrl+Shift+P, and then use the arrow keys to reach the new font
size. If your mouse has a scroll wheel, you can also press Ctrl and
scroll up or down.

Create a page break

Press Ctrl+Enter.

Create a new document Press Ctrl+N.

Open the My

Press Ctrl+O.

Documents window
Close a document

Press Ctrl+W.

Save a document

Press Ctrl+S.

Print a document

Press CTRL+P.

Preview what you're

about to print

Press ALT+Ctrl+I. In Windows 7, this keyboard shortcut opens the

integrated Print and Preview window, which you can also access by
pressing Ctrl+P.

Resize a shape (Office

2010)

Select the shape, and then press Shift+Arrow.

Rotate a shape (Office

2010)

Select the shape, and then hold the Alt key while you press the Left
Arrow key or the Right Arrow key.

Accelerating Microsoft Excel

To...

Use this shortcut

Open a new workbook

Press Ctrl+N.

Move left to right, cell by cell

Press Tab, or press the Right Arrow key.

Move right to left, cell by cell

Press Shift+Tab, or press the Left Arrow

key.

Move down, cell by cell

Press Enter, or press the Down Arrow key.

Move up, cell by cell

Press Shift+Enter, or press the Up Arrow

key.

Move down or up to the last empty or non-empty

cell

Press Ctrl+Shift+Down Arrow or Up

Arrow.

Move to the last empty or non-empty cell to the

right or left

Press Ctrl+Shift+Right Arrow or Left

Arrow.

Erase data in the current cell

Press Backspace.

Insert a return within a cell

Press Alt+Enter.

Return to the beginning of the row

Press HOME.

Advance to the next worksheet

Ctrl+Page Down

Go to the previous worksheet

Ctrl+Page Up

Enter the date

Press Ctrl+Semicolon (;).

Enter the time

Press Ctrl+Shift+Colon (:).

Find out about the style within the cell

Press Alt+Apostrophe ().

Display the Format Cells dialog box

Press Ctrl+1.

Apply the general number format

Press Ctrl+Shift+Tilde (~).

Apply the currency number format

Press Ctrl+Shift+Dollar Sign ($).

Apply the percentage number format

Press Ctrl+Shift+Percent (%).

Apply a border

Press Ctrl+Shift+Ampersand (&).

Remove a border

Press Ctrl+Shift+ underscore (_).

Hide the selected columns

Press Ctrl+0 (zero).

Hide the selected rows

Press Ctrl+9.

Unhide hidden rows within a selection

Press Ctrl+Shift+opening parenthesis.

Expediting Internet Explorer

To...

Use this shortcut

Add sites to your Favorites

1.

Go to the site.

2.

Press Ctrl+D to add to your Favorites.

Select a home page

3.

Click Favorites, and then, to create a separate

folder for the site or to add it to an already-formed
list, click Add to Favorites.

1.

Go to the webpage that you would like to make

your home page.

2.

Open the Tools menu, and selectInternet

Options.

3.

Under Home page, on theGeneral tab, click Use

Current.

Use the History function if you

visit a few select sites constantly

1.

Customize your toolbar to the tools

you use most frequently

1.

Right-click the command bar.

2.

Point to Customize.

3.

Click Add or Remove Commands.

2.

Press Ctrl+H to open the History pane.

Select the site that you would like, right-click the
site, and then selectAdd to Favorites.

Go to your home page

Press Alt+Home.

Switch between tabs

Press Ctrl+Tab.

Move forward through the items on Press Tab.

a webpage or the Address bar
Move back through the items on a
webpage or the Address bar

Press Shift+Tab.

Find on this page

Press Ctrl+F.

Stop downloading a page

Press Esc.

Use zoom on a webpage

Increase zoom (+ 10%): Press Ctrl+plus sign (+).

Decrease zoom (- 10%): Press Ctrl+minus sign (-).
Increase to 100%: Press Ctrl+0.