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Petroleum Development Oman L.L.C.

Plant Lifecycle Information Plan


(Handover and As-Built Documentation)
Document ID SP-1131
Document Type Specification
Security Unrestricted
Discipline Project Engineering
Owner Julian Masters UEP
Issue Date August 2015
Revision 5.0

This document is the property of Petroleum Development Oman, LLC. Neither the whole nor any part of this document
may be disclosed to others or reproduced, stored in a retrieval system, or transmitted in any form by any means
(electronic, mechanical, reprographic recording or otherwise) without prior written consent of the owner.

Petroleum Development Oman LLC

Revision: 5.0
Effective: Aug15

I Authorized For Issue August 2015

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SP-1131: Plant Lifecycle Information Plan (Handover and As-Built


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Petroleum Development Oman LLC

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II

Revision History

The following are brief revision summary of this document. Details of all revisions prior to
these are held on file by the issuing department.
Revision
No.
Revision 5.0

Revision
No.
Revision
4.0

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Date

Originator

Checker

Reviewers

Scope /
Remarks

Aug-15

Kingsley Chime
UEOI41

Spence, Jaqueline
UEOI51
Maulana, Andre CTP34
Chukwuma, Chinonso
UEOI12
Morowei, Ebikpogba
UEOI23
Shahaibi, Farid UEOI22
Khusaibi, Abdullah
UEOI21
Singh, Vinay UEOI431
Parthasarathy,
Veeraraghavan UEOI14
Vezhaparamban, Rappai
UEOI411
Mistry, Daxesh UEOI13
Paramasivan, Suresh
Kumar UEOI15
Patel, Amitkumar UEOI46;
Bhayani, Kaushikkumar
UEOI43; Lawatia, Ali
UEOI11

Julian Masters
UEP (Project
Delivery)
Harthy,
Mohammed
UEOI2; Bulushi,
Yousuf UEOI1;
Lawati, Sadiq
UEOI4; Kharousi,
Fadya UEOI5;
Elharras,
Mohamed CTPI;
Mullappally,
Joseph UEQ11;
Harding, David
UOP4

Updated to:
incorporate rev 4
feedback;
manage PCAP
overlap;
harmonize doc.
classes; Critical
Documentation
and field hardcopy
requirements

Date

Originator

Checker

Oct-13

Kingsley Chime
UEOI/12A

Yousuf Bulushi
UEOI/1
Mohamed Elharras
CTPS3
Zykov, Aleksandr
CTPS34
Raule, Ramoncito
CTPS32
Thane Dewalker,
Umashankar CTPS33;

Reviewers
Julian Masters UEP
(Project Delivery)
Sultan Owaisi
(Pipelines CFDH)

Scope /
Remarks
Revised
deliverables
requirement to
introduce PLIP
concept

Mohammed Aghbari
(Electrical CFDH)
Gary Briston
(QA/QC CFDH)
Salim Hinai (C&A)
Nasser Behlany
(MCI CFDH)

SP-1131: Plant Lifecycle Information Plan (Handover and As-Built


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Petroleum Development Oman LLC

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Panayotova, Veronika
UEOI12X

Version
3.0
Version
2.0
Version
1.0

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May-06

UEV11

Aug-99

Ohi Aikhoje
OTE/4
ETH/11

July
-88

Anthony Sipkema
(Tech Safety CFDH)
Hilal Aghbari (Civil
Lead CFDH)
Harrasy Saaid
(Mechanical CFDH)
Tor Bjerkestrand
(UOM CFDH)
Ali Harrasi (UOP
CFDH)
Revised and
reformatted
Revised
Initial issue

SP-1131: Plant Lifecycle Information Plan (Handover and As-Built


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TABLE OF CONTENT

I Authorized For Issue August 2015.........................................................2


II
Revision History...............................................................................3
INTRODUCTION.....................................................................................6
1.1 Purpose..........................................................................................6
1.2 Changes to this Specification.............................................................6
1.3 Step-out Approval.............................................................................6
1.4 Scope.............................................................................................6
PROCESS DESCRIPTION........................................................................7
2.1 General Description..........................................................................7
2.2 Information Deliverables Management.................................................7
2.3 Definitions.......................................................................................8
2.4 Abbreviations...................................................................................8
2.5 Related CMF Business Control Documents..........................................9
PROJECT HANDOVER DELIVERABLES REQUIREMENT.........................10
3.1 General Requirements....................................................................10
3.2 Master Information Deliverables.......................................................10
3.3 Critical Documents & Data...............................................................10
3.4 Manufacturers (Vendor) Record Book (MRB)......................................10
3.5 Plant Operating Manual...................................................................11
3.6 Commissioning Work Packs.............................................................11
3.7 Project Change Control...................................................................12
3.8 Document Classification..................................................................12
3.9 Storage of Information.....................................................................12
3.10 Master Information Retrieval and Control...........................................12
3.11 Pre-Start-up Audit (PSUA) Documentation.........................................12
3.12 As-Building and TA Approval............................................................13
3.13 Quality Assurance..........................................................................13
3.14 IM Kick-off Form.............................................................................13
ROLES AND RESPONSIBILITIES............................................................14
4.1 Project Engineer/Manager...............................................................14
4.2 Project Discipline Engineer..............................................................14
4.3 Design Integrity (Project) IM Lead.....................................................14
4.4 Contractor.....................................................................................14

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4.5 PLIP Template Description of Fields and Review Guidelines.................16


4.6 Names of Discipline Engineer...........................................................19
Appendix 1: Plant Lifecycle Information Plan (Template)..............................21
Appendix 2 MRB Content Structure..........................................................21
Appendix 3 IM Kick-off Form....................................................................21
Appendix 4 User Feedback Form.............................................................21

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SP-1131: Plant Lifecycle Information Plan (Handover and As-Built


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Petroleum Development Oman LLC

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1 INTRODUCTION
Project records, documents, drawings and business process data are critical to safe Operations and
Maintenance of PDOs Assets. This document brings the deliverable requirements and Lifecycle
Information Management into one place. It is applicable for all PDO assets and projects no matter
which contracting strategy is pursued.
The Plant Lifecycle Information Plan (PLIP) is a Discipline Control and Assurance Framework
(DCAF) Control deliverable (control number 253). It describes What information shall be developed
from the beginning of a project. It contains generic listing of Information deliverables requirements
(drawing, data, records and documents) to be developed during project, and what is to be handed
over to support Operations, ensuring complete delivery of all Critical Documentation that are
essential for Asset lifecycle Operations.

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1.1

Purpose

Every new or modified Asset will either produce new information deliverables or modify existing
ones. The purpose of this specification is to specify information requirements (records, drawings,
business process data and documents), that may be developed or modified and delivered at the end
of a project.
It will be used to set project deliverable expectation in SELECT (Basis for Design), DEFINE (FEED),
EXECUTE (Detailed Design and Execute) and OPERATE (modifications) phases.
The PCAP (DCAF) deliverables requirement is mapped in the PLIP so that it serves as the primary
source of information deliverables that shall be scaled by the project delivery team to produce a
project specific PLIP.

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1.2

Changes to this Specification

The Owner of this document is the CFDH, Engineering Project Delivery and the custodian is the
manager Engineering and Operations Information Management (UEOI). Users of this Document who
identify inaccuracy or ambiguity should utilize the User Feedback Page provided in the Appendix 4
to notify the Custodian or his/her delegate, and request changes be initiated.

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1.3

Step-out Approval

Should compliance be considered inappropriate, then step out approval must be obtained from the
Document Custodian in accordance with approved Change Control system prior to any changes or
activities associated with the specification being carried out.

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1.4

Scope

The Information set contained in appendix 1 is a generic list of Information requirements from which
a project specific PLIP shall be developed. The PLIP template readily filters into: project review
requirement, final handover deliverables, and Critical Documentation requirement (required for
Operating Integrity).
All Operations activities that change the plant shall also modify corresponding Information to reflect
the change. The "default values" in the template came originally from 3 sources:

Reference tables in DEP 82.00.10.30-Gen Engineering Information Specifications,

Data from previous projects

Existing discipline documents

These have been validated by the respective discipline CFDHs.

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PROCESS DESCRIPTION

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1.5

General Description

I. Projects shall follow this sequence of activities to produce project specific PLIP:
1. Select information deliverable that will be generated or modified by the project, as part of
project initiation and kick-off, utilizing appendix1 of this document.
2. For modification work, confirm dependency of each data type selected on other data sets:
e.g. change in PEFS might affect POM, HAZOP, Operation HSSE Case, SAP, Variable Table,
etc.
3. For those deliverables that require PDO review or approval, confirm which PDO focal point
will provide the review/approval
4. Populate REQUIRE_PDO_REVIEW/APPROVAL with focal point information received to
produce project specific PLIP, and obtain TA approval in line with DCAF.
5.

Utilize project specific PLIP and produce project master deliverables register (MDR) with
tentative information deliverable milestone dates (Issued for Review, Approved for Design,
Approved for Construction and As-Built).

6. Develop/modify deliverables in line with PR-1666 - Engineering and Operations Document,


Drawing and Data Control Procedure, and on completion of project, handover IM deliverables
electronically to the project IM Lead.
II. IM deliverables handover assurance review shall be undertaken by Operating Integrity IM team,
to confirm readiness to deliver specified information deliverables.
III. Project IM Lead or delegate shall check attributes of information being delivered, and confirm
completeness before handover to Asset Information Center (AIC). He will notify the contractor to
proceed and deliver hardcopy of Tier 1 Critical Documentation to the field as identified in PLIP.
IV. AIC IM Lead or delegate will receive IM deliverables (documents and drawings), publish and
notify all stakeholders, and sign the Project Completion Certificate (PCC).
V. Business process data shall be delivered to application system owners for publishing as required
by SP-2142: Engineering Project Data Specification.
VI. Refer to PR-1150: Project Close-out Procedure for the project activities required for the formal
transfer of ownership of a constructed and commissioned facility from the project delivery team to
the Asset owner.

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1.6

Information Deliverables Management

Follow PR-1666: Engineering and Operations Document, Drawing and Data Control procedure
during Information development, modification or field hardcopy management.
When a project modifies existing asset documentation like PEFS, etc, the impact on the following
information deliverables: HAZOP Report, Operation HSSE Case, Safeguarding Memorandum, MRB,
POM, Variable Table, etc, shall be evaluated and confirmed on the IM Kick-off form. The master
revision of these deliverables shall be retrieved and updated as part of the project delivery activities,
rather than creating addendum.

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1.7

Definitions
Deliverable(s)
DCAF
Electronic
Image
Document

Manuals, drawing, reports, datasheet, etc

Information
deliverables
IM Kickoff Form

Livelink
Compound
Document
Contractor

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Product(s) of an activity (ies) or undertaking(s). The product can be a


document, data, drawing, record or just an activity.
Discipline Control and Assurance Framework: specifies the TA level
required to review and approve discipline control deliverables.
Electronic file created by scanning or direct rendition through software.

Documents, 3D Model, Engineering Data and Business process data


(E-SPIR; SAP-PM, CIMS, EDW, etc)
Template populated to request existing data to be issued for a project
work. It contains concurrent modification and dependency declaration
by the PE.
PDO corporate EDMS.
Multiple files (maybe containing independent files), which are delivered
as a single document, e.g. MRBs
A party to a Contract with PDO.

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1.8

Abbreviations
AFC
AFD
AIC
AI-PSM
CCMS
CMMS
EDS
EDMS
EIS
EOIM
FCP
IFR
IM
IOM
ITT
MRB
PCAP
PCC
PE
PLIP
SoF
PIN
POM
PDMS
PSUA
RLMU
TA
VDRL

WP

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Approved for Construction


Approved for Design
Asset Information Center
Asset Integrity Process Safety Management
Certification and Completion Management System
Computerized Maintenance Management System
Engineering Design System
Electronic Document Management System
Engineering Information Specification
Engineering and Operations Information Management
Facility Change Proposal
Issued for Review
Information Management
Installation, Operation and Maintenance Manual
Invitation To Tender
Manufacturers Record Book
Project Control and Assurance Plan
Project Close-out Certificate
Project Engineer
Plant Lifecycle Information Plan
Statement of Fitness
Project Initiation Note
Plant Operating Manual
Plant Design Management System
Pre-Start-up Audit
Redline Mark-up Drawings
Technical Authority
Vendor Document Requirements Listing: listing showing specific
Document requirement relating to the equipment being supplied or
manufactured.
Work Package; a group of activities that are considered as one unit from
the planning perspective.

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1.9

Related CMF Business Control Documents


The related CMF Documents can be retrieved from the CMF Business Control Portal.
1
2
3
4
5
6
7
8
9
1
0
11
1
2
1
3
1
4
1
5
1
6
1
7
1
8
1
9
2
0
2
1
2
2

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CP-102: Data and Document Management Code of Practice


CP-115: Operation of Surface Product Flow Assets
CP-117: Project Engineering Code of Practice
SP-1074: Preparation of Plant Operation Manuals
SP-1122: Specification for Project Quality Plan
SP-1131: Handover & As-Built Documentation (Plant Lifecycle Information Plan)
SP-1134: General Specification for Detailed Engineering of Oil & Gas Facilities
SP-2065: Document Management In Engineering Projects and Operations
SP-2113: Specification for Commissioning and Start-Up
SP-2142: Engineering Project Data Specification
SP-2144: Engineering Project IM SoW
PR-1052: Preparation and Updating of Station Plant Operating Manuals
PR-1150: Project Close-out Procedure
PR-1159: Commissioning Procedure
PR-1169: Initial Start-Up Procedure

PR-1247: Project Management of Change Procedure


PR-1666: E & O Document, Drawing and Data Management Procedure
PR-1692: PDO Document Retention Procedure
PR-2066: Deviation from Standard and Procedure
PR-2117: Engineering Project Data Control Procedure
PR-2160: Pre Start-up Audit Procedure
DEP 82.00.10.30-GEN (Engineering Information Specification) February 2012

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3 PROJECT HANDOVER DELIVERABLES REQUIREMENT

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1.10 General Requirements


When a project is completed, it is the responsibility of the Project delivery team to ensure delivery of
both completed Physical Asset as well as the Information Asset to Operations in line with PR-1150:
Project Close-Out Procedure.
Master Information shall be delivered to PDO as specified in the project specific PLIP:

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The Contractor shall deliver to PDO, complete final handover package electronically as
specified
Contractor shall receive notification from project IM Lead to produce Tier 1 Critical
Documentation hardcopy and deliver the documentation to the field
The Master Hardcopy delivered to the field shall be received by the OI Coordinator
(OXO16x) who will sign the transmittal, stamp/sign the deliverables received and deliver
them to the station
Information retention shall be in line with CP-102: Corporate Document Management
CoP and PR-1692: PDO Document Retention Procedure

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1.11 Master Information Deliverables


Master information comprises of: As-Built drawings like PEFS, Certified Final Document like POM,
3D model files and Business Process data for systems (SAP-PM, CCMS, CIMS, EDW, etc). They
shall be delivered to data system custodian in line with SP-2142 and SP-1131.
These information deliverables are developed or modified during projects or operations as a result of
new Asset development or modification of existing Assets (no matter how small the modification work
may be).

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SP-1131: Plant Lifecycle Information Plan (Handover and As-Built


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1.12 Critical Documents & Data


Tier 1 and 2 Critical Documentation: As-Built drawing, Certified Final document, and Data (business
process data like SAP-PM, etc), are as defined in CP-115 - Operation of Surface Product Flow
Assets - CoP, as the minimum Information deliverable that shall be delivered to Operations at the
end of an Engineering project.
Only Tier 1 Critical Documentation shall be produced in hardcopy format, and delivered to the station
to support Asset operation, refer to PR-1666 for detailed lifecycle management procedure.

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SP-1131: Plant Lifecycle Information Plan (Handover and As-Built


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1.13 Manufacturers (Vendor) Record Book (MRB)


The MRB is compound document containing distinct document types and identification number. As
shown in the table below, the electronic version of these document types shall be delivered as
individual files to the parent MRB, while general assembly and presentation of electronic and
hardcopy shall follow the structure shown in appendix 2.

The procurer (PDO or Contractor) shall customize the VDRL template in SP-2065 - Document
Management in Engineering Projects - Appendix 3 for relevant documentation required to support
operations and maintenance of the equipment. The MRB shall be supplied in electronic format with
only one clean copy produced in hardcopy and delivered to the field.

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1.14 Plant Operating Manual


The Plant Operating Manual (POM) contains or refers to document types like PEFS (a distinct
document with identification number). These document types shall not be added or inserted (as
picture or object) directly on the POM but shall be referenced, indexed and hyperlinked from POM to
the original location of the master drawing. This will maintain single master location of information,
and allow modification to take place independently on the referenced information.
For each project, an assessment of the impact on the existing POM shall be undertaken, and
updates (when required), shall be made directly to the master POM held by AIC, rather than creating
an addendum file, refer to section 2.2. The Contractor shall update the POM in accordance with the
following Specifications and Procedures:

SP-1074: Preparation of Plant Operation Manuals Specification

PR-1052: Preparation and Updating of Station Plant Operating Manuals.

PR-1666: Engineering and Operations Document, Drawing and Data Control Procedure.

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1.15 Commissioning Work Packs


On completion of the construction, pre-commissioning / commissioning and handover of the project,
all Construction, Fabrication and Commissioning deliverables (CCMS punch lists, check sheets, test
sheets, quality dossier, handover certificates, etc), associated with works on the facilities shall be
assembled, delivered, retained and archived electronically in AIC in the appropriate work parks. The
work packs shall be signed off by all parties as detailed on the individual sheets and certificates. For
more details refer to:

SP-2113: Specification for Commissioning and Start-Up (Key Principles)

GU-623: Project Completion Management System CMS Guideline

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1.16 Project Change Control


Notification and approval documents relating to: changes / variances in Basis for Design, Front End
Design Deliverables, Project Specification, Budget Proposals / RFAs, Detailed Design (AFC
drawings and documentation) and selected Standards shall be held in the project workspace and
form part of the handover to AIC.
Reference should be made to PR-1247: Project Management of Change Procedure and PR-1153:
Field Trouble Reporting Procedure for more information.

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1.17 Document Classification


This standard defines document types and assigns numeric codes (refer appendix 1) to each type, to
aid their reference and retrieval from IM system.

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1.18 Storage of Information


Electronic version of Information delivered at the end of a project shall be stored and maintained in
AIC while hardcopies of Tier 1 Critical Documentation and MRBs shall be delivered to the respective
field. Project hardcopy information required shall be delivered to AIC (central archive). Similarly, the
EDMS workspace shall be handed over to Design Integrity IM Team in UEOI; refer to PR-1666.

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SP-1131: Plant Lifecycle Information Plan (Handover and As-Built


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1.19 Master Information Retrieval and Control


Master Information required for Operating, Maintenance and Design Integrity is controlled
electronically, and becomes uncontrolled when printed unless stamped with Controlled Hardcopy
and wet signed, or printed with watermark, etc.
During a project, construction deliverables in hardcopy shall be printed from the project IM system
and signed by the IM focal point of the party that made the print to confirm the source of printing. Any
other printed hardcopy or electronic version residing elsewhere is uncontrolled.
Information required for reference or to support activities (PIN, Integrity and FCP of existing asset)
shall be retrieved from AIC master IM system.

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1.20 Pre-Start-up Audit (PSUA) Documentation


Documents identified in the project PLIP as REQUIRED_FOR_FINAL_HANDOVER shall be
available in their final form prior to the PSUA. This requirement recognizes that certain drawings may
still be in RLMU state; As-Built drawings may still be outstanding.
The project IM Lead shall demonstrate that an information handover assurance review has been
undertaken on a project before progressing with PSUA activities.
Refer to PR-2160: Pre Start-up Audit Procedure for general requirement and guidance for PSUA.

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1.21 As-Building and TA Approval


TA review/approvals are required during detailed design and engineering leading to AFC
deliverables. Any change to the AFC package requires appropriate TA approval before being
implemented.
At the end of commissioning, the RLMU drawings shall be signed by both the contractor and the
PDO commissioning engineer (or representative at site), to confirm consistency of RLMU with the
actual constructed work, refer to PR-1666.

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SP-1131: Plant Lifecycle Information Plan (Handover and As-Built


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1.22 Quality Assurance


The contractor shall have an approved checking and approval process in place (as a part of its
ISO9000 system), which is implemented and supported by regular assurance /quality checks.
This will ensure that the information deliverables are reviewed and checked internally before they are
delivered to PDO.

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1.23 IM Kick-off Form


The project shall utilize the IM Kick-off Form (appendix 3):

To request for existing information required for project execution

To confirm the impact of project on concurrent project or FCP

To request for allocation of Tags

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4 ROLES AND RESPONSIBILITIES

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1.24 Project Engineer/Manager


The overall Accountability of ensuring that PLIP activity is completed at the beginning of the project
(FEED/Detail Design/Execution). He shall:

Identify IM resource to cover the project scope.

Confirm impact of a data type (e.g PEFS) modification on other data system like SAP & POM

Convene an integrated session to customize PLIP for the project scope when required.

Endorse the project specific PLIP for implementation

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1.25 Project Discipline Engineer

Utilize the generic PLIP (appendix 1) and filter into discipline deliverables scope.

Work with project IM Lead to customize and validate existing data entries as it affect work
scope, ensuring that all PCAP deliverables are incorporated.
Endorse the project specific PLIP (as required by DCAF).

When required, participate in joint discipline customization of PLIP

Review and approve discipline Information generated in project as required in PLIP

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1.26 Design Integrity (Project) IM Lead

Ensure contractor understands the information requirement in order to generate the project
PLIP.
Provides electronic copy of the master information, including identification of any other
project using the same master.
As part of project initiation, ensure PE confirms the impact of modification of PEFS for
example, on other data system like SAP, POM, etc
Ensure compliance with IM procedures and specifications.
Work with PDO partners developing or modifying information to ensure adequate internal
review and approval.
Ensure that information specified in a project PLIP is effectively developed and delivered
ensuring that it meets this specification for handover AIC.
Conduct contractor information handover assurance review in line with functional assurance
plan.
At the end of project, archive the EDMS workspace of project information deliverables.

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1.27 Contractor

Propose an IM resource for project and agree resource capability with Design Integrity IM
Lead before assigning responsibility for all or part of information management activities.
Produce a project PLIP as part of project initiation and kick-off, (see section 2.1).
Develop the MDR and associated plan showing key information development milestone
dates (Issued for Review, Approved for Design and Approved for Construction, etc). These
milestones shall be measured and reported as agreed with the Design Integrity IM Lead as
one of the project KPIs.
Ensure adequate internal review, checking and approval of information before delivering to
PDO.
Handover electronic information to Design Integrity IM Lead as contained in MDR.
Receive notification from project IM Lead and produce master hardcopy of Tier 1 Critical
Documentation.

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1.28 PLIP Template Description of Fields and Review Guidelines


COLUMN NAME
ORIGINATOR

SOURCE

Discipline Lead to specify

The name of the PDO team member who is responsible for the
document (prepares or reviews or approves).

Discipline Lead to specify

DISCIPLINE_CODE

Standard "Discipline Code - Discipline name" as defined in


DEP82.00.10.30-Gen Engineering Information Specifications.

Discipline Lead to verify what


is selected by IM team and to
consult with IM team if it
should be changed.

INFORMATION REQUIRED
(DOCUMENT & DATA)

A typical titles, type or category of documents and data to be


delivered at various stages through the project lifecycle.

Discipline Lead to verify the


default value (listed by IM
team).

Standard "Discipline-Document Type Code + Name" and


"Descriptions" defined in DEP82.00.10.30-Gen Engineering
Information Specifications. Standard classification on document
types facilitates document repository in EDMS (standard folder
structure in Livelink) and to make cross reference to the Record
Management requirements (e.g. retention).

Discipline Lead to verify the


default value (specified by IM
team).

Additional description of document types

No action

DOCUMENT_TYPE_
CODE
POSSIBLE TITLES_
AND_TYPE_DESCRIPTION

REFERENCES

PROJECT SPECIFIC NOTES


BASIC
DOCUMENT
PROPERTIES

ACTIONS REQUIRED

PROJECT FOCAL POINT

DOCUMENT_TYPE_NAME

INFORMATION
DESCRIPTION

DESCRIPTION / CLARIFICATION
The party who will produce the document --- either a PDO entity
or 3rd party or Contractor or Supplier.

SECURITY_CLASSIFICATION
RELATED_OBJECTS

Reference to DEP or other samples/examples which define


minimum requirements or level of details regarding the technical
contents of the Document.

Notes to describe specific project requirements or clarifications


on the information (document or data) listed.
Document Security Classification per PDO guidelines
(Unrestricted, Restricted, Confidential, Most Confidential) --various handling procedures are required
Related objects of the Document to facilitate navigation from the
object to the documents. An object can be an Asset type (in Plant
Asset Hierarchy --- Site, Plant, Process_Unit, Equipment, Tag,

Discipline Lead to specify or


verify the default values.
Preferably to refer to a DEP or
a Project Specification. As the
minimum, the Discipline Lead
should be able of providing a
sample/example from previous
projects.
Discipline Lead to add specific
special notes
Discipline Lead to verify the
default value (specified by IM
team).
Discipline Lead to verify the
default value (specified by IM
team).

DURING_PROJECT_FORMAT
AFTER_PROJECT_FORMAT
REQUIRE_FIELD_CONTROLLE
D_HARDCOPY

DOCUMENT
DELIVERY
REQUIRED
PER PROJECT
PHASE

Discipline Lead to verify the


default value (specified by IM
team).
Discipline Lead to verify the
default value (specified by IM
team).
PE verifies from Operations,
default values (Yes or No).

AFTER_PROJECT_CATEGORY

Categorization/value of the Information (Document or Data) for


PDO after handover from project to operation (Essential, Legal,
Desirable) --- different requirements on repository and retention

Discipline Lead to verify the


default value (specified by IM
team).

RETENTION_PERIOD

Based on PDO document group retention guidelines (asset life, 2


yrs, etc).

Discipline Lead to verify the


default value (specified by IM
team).

CRITICAL_ DOCUMENTATION

Critical Information (document and data) deliverables as defined


in CP-115: Operation of Surface Product Flow Asset. This is
the minimum deliverables that is required for Operating Integrity.

Discipline Lead to verify the


default value (specified by IM
Team).

DCAF Control (Identification


Number)

Document is a deliverable of PCAP (Project Control and


Assurance Plan). Those "Yes" deliverables subject to PCAP
requirement.

(SELECT) REQ_FOR_
CONCEPT SELECTION

Will the Information (documents & data) be delivered as part of


the concept selection?

Discipline Lead to verify the


default value (specified by IM
team) against the latest signed
PCAP-discipline list.
Discipline Lead to verify the
default values (Yes or No).

(DEFINE)REQ_FOR_PROJECT
SPECIFICATION/FEED

Will the Information (documents & data) be delivered as part of


the project specification package (FEED)?

Discipline Lead to verify the


default values (Yes or No).

(DEFINE) REQ_FOR_
DETAILED_ DESIGN
(EXECUTE) REQ_FOR_ PSUA
AND PRE- COMMISSIONING
/ COMMISIONING
REQUIRED_FOR_FINAL_HAND
OVER

Will the Information (documents & data) be delivered as part of


the detailed design package?
Will the Information (documents & data) be required to support
PSUA, Pre-commissioning and Commissioning/Start-up
(Flawless start-up initiative)?
Will the Information (documents & data) be required as part of the
handover package to PDO?
Will the Information (documents & data) deliver as As-built (ASB)
or Certified FINAL (revision of information not requiring AsBuilding)? If value is no, then information not required.
This field was left blank to allow project customization in line with
project strategy. It should be populated as part of MDR
development, to capture PDO's review requirements on
documents produced by others (contractor / suppliers) per the

Discipline Lead to verify the


default values (Yes or No).

REQUIRED_HANDOVER_
STATUS (ASB or FINAL)
OTHERS

Model_Parts) or other Document such as a Purchase Order.


Format of the Information (Document or Data) to be delivered
during the project for eview/approval/information (Paper, MS
Word, MS Excel, MS Access, Adobe Acrobat, AutoCAD, etc.)
Format of the Information (Document or Data) to be delivered
during handover to Operation (Paper, MS Word, MS Excel, MS
Access, Adobe Acrobat, AutoCAD, etc.)
With respect to project scope, identify from the Critical
Documentation list of CP-115, which Information is required to be
physically available in the field for Operations of the facility.

REQUIRE_PDO_REVIEW/APPR
OVAL

Discipline Lead to verify the


default values (Yes or No).
Discipline Lead to verify the
default values (Yes or No).
Discipline Lead to verify the
default values (ASB, FINAL or
No).
Discipline Lead to specify or
verify the default values.

Document Type: IFR=Issue For Review; IFA=Issue For Approval;


IFI=Issue For Information; No=No review required.

FINAL RED-LINE CHECKING

Highlights document types in which RLMUs may be generated. At


the end of project, PDO focal point shall check As-Built produced
against RLMU, to confirm that As-Built produced is a true
reflection of constructed works.

Resource typically a
commissioning Engineer but
the Project Engineer to agree
resource with Operations if
different

FINAL OWNER/STATUS

Who is the final owner/status of the deliverable after handover?


Typically, ownership of Critical Documentations is with the Asset
Manager, while other deliverables are stored electronically in a
secured EDMS location for future reference.

Discipline Lead to specify or


verify the default values.

COMMENT

General comments from IM team or Discipline Lead

1.29 Names of Discipline Engineer


The names of respective discipline engineer assigned to support the project scope (full time or part time) are as follows:

DISCIPLI
NE
_CODE

DISCIPLINE

DESCRIPTION

AA

Management and
Project Engineering

BA

Construction

CB
CG
CI
CS

Architectural
Geotechnical /
Foundation
Infrastructure
Structures

EA

Electrical

FA
HE
HH
HP

Cost and Planning


Environmental
Health
Security

HS
HX

Safety
HSE&S General

Project execution plan, basis of design, organization, authorities.


Integrated plans such as those for Pre-Commissioning.
Construction- and fabrication-related information. Also, installation and
transportation specifications.
All buildings: including interior design and structure.
Soil properties, shallow hazards, piles, suction piles, anchors, mud
mats.
Onshore: Roads, drainage, sewering, fences, etc.
All major structures (steel and concrete) also vessels, ships, jackets,
topside modules, floating production systems.
Design and application of circuitry and equipment for power generation
and distribution, machine control.
Integrated project cost, schedule, budget estimating and tracking.
Environment-related topics.
Human and animal health.
Prevention of espionage, sabotage, intellectual property leakage, attack
or unauthorized handling.
Technical Safety-related topics.
To use if Health, Safety, Environment and Security document cannot be
assigned to one of the other HSE&S document types (i.e. not
Environmental, Health, Safety, Security. Also for Hazard Management).

IC

IC Process control
& Optimization.
Instrumentation
Information
Management

IN
JA

For Process Control and Optimization discipline related deliverables.


Distributed control systems, PLCs, process control logic
Instruments and instrument systems
Content management, Data, Document and Knowledge management,
Procedures, Specifications, Standards.

DISCIPLINE LEAD
(Focal Point in PDO
Project Team)
Detail
Defin
ed
Execu
eDesig
te
FEED
n

Rema
rk

KA
LA
MP
MH
MR
MS
MX
NA
OA
PF

Information
Technology
Pipelines
Piping
HVAC
Rotating Equipment
Mechanical - Static
Mechanical Other
Engineering
Maintenance
Operations

PX

Fluid Flow
Assurance
Process Other

QA

Quality Assurance

RA

Materials and
Corrosion
Telecommunication
Production
Technology
Petrophysics.
Reservoir
Engineering
Vendor
Well Engineering

TA
ZT
ZP
ZR
ZV
ZW

IT Infrastructure, hardware, software, applications


Line pipe, stability, hydraulics, installation, commissioning.
Pipe, flanges, fittings, valves, pipe supports, stress analysis.
Heating, Ventilation and Air-conditioning.
Compressors, pumps turbines, etc.
Vessels, furnaces, boilers, tanks, etc.
Use only when the other Mechanical disciplines cannot be used (i.e. not
HVAC, Mechanical - Static, Piping, Rotating Equipment)
The branch of engineering that deals with equipment reliability.
Readiness for production, marine, subsea, logistics, supply base,
shutdown, etc.
Includes all issues important to maintaining the flow of oil and gas from
reservoir to receiving facilities.
Use only when the other Process disciplines cannot be used (i.e. not
Fluid Flow and Assurance, Process Operational Turnaround Support,
Process Technology)
Includes formal review of designs, problem identification, corrective
actions to remedy any deficiencies and evaluation of actions taken.
Materials, corrosion and coating issues across multiple disciplines.
Radio communication, satellite and Cable communication, etc.
Everything related to Production Technology
Everything related to Petrophysics
Everything related to Reservoir Engineering
All equipment deliverables
Everything related to oil and gas wells.

Appendix 1: Plant Lifecycle Information Plan (Template)

Project Lifecycle
Information Plan (PLIP) Template v5.1.xlsx

Appendix 2 MRB Content Structure


Compound Document
Structure.xlsx

Appendix 3 IM Kick-off Form

IM Kick off
Form_Final Version.xls

Appendix 4 User Feedback Form

Feedback Form.docx