NATIONAL FERTILIZERS LIMITED

( A Govt. of India Undertaking )

A-11, Sector-24, NOIDA (U.P.) - 201 301
Phone No : 0120-2412294, 2412445 Fax No : 0120-2411524

No. NFL/CMO/ABD/Mycorrhiza/ 13-14/01

Dated: 16th Jul 2013

Notice inviting Tender for purchase of Mycorrhiza

Sealed Tenders are invited for purchase of about 150 MT+ 10 % of Mycorrhiza from
manufacturers with single or multi units production facilities in India. The intended quantity
shall be purchased during financial year 2013-14 are to be sold in the states of Punjab,
Haryana, Rajasthan, Madhya Pradesh, Uttar Pradesh, Maharashtra, Uttaranchal, Bihar,
Jharkhand and Chattishgarh
Tender document can be obtained from the office of the undersigned on written request along
with DD of Rs. 500/- in favour of 'National Fertilizers Limited', payable at New Delhi/ Noida
latest by 05.00 PM on 05.08.2013 or also be downloaded from our website in which case
tender fee must be paid along with tender. EMD is Rs.100,000/-. Tenders will be in two-bid
form, (i) Techno Commercial Bid and (ii) Price Bid both through e-tendering and followed
by e-reverse auction.
Last date of submission of Tender electronically in the site of NFLs service provider is till
06.08.2013 up to 3.00 PM. The details of various events and their schedules are indicated in
the tender documents. Only the Technically suitable parties shall be allowed for participation
in Price Bid to be conducted through e-auction. For more details, please refer our website
www.nationalfertilizers.com.
NFL reserves the right to reject any or all tenders either in part or in full without assigning
any reason thereof.

General Manager (Mktg.)

Registered office : National Fertilizers Limited, Scope Complex Core-III, 7 Institutional
Area, , Lodhi Road, New Delhi-110003

NATIONAL FERTILIZERS LIMITED

A-11, SECTOR 24, NOIDA 201301
GAUTAM BUDH
NAGAR [U. P.]

TENDER FOR MYCORRHIZA

16.07.2013

NATIONAL FERTILIZERS LIMITED

CENTRAL MARKETING OFFICE: NOIDA

No. NFL/CMO/ABD/Mycorrhiza/ 13-14/01

DATE: 16.07.2013

SPECIAL INSTRUCTIONS TO TENDERERS

1.

Mode of Tendering:
National Fertilizers Ltd. has decided to do procurement of Mycorrhiza- FCO Grade
against this tender through e-tendering. Open e-tenders are invited for purchase of
about 150 MT +/- 10 % of Mycorrhiza for the period of one year from reputed
parties. The intended quantity purchased is to be sold in the states of Punjab,
Haryana, Rajasthan, U.P.,Uttranchal, Bihar, Jharkhand, Chhatisgarh, M P &
Maharashtra. The NIT is also available on website https://nfltenders.abcprocure.com
from where the vendors will be able to download the tender documents for
participation in the tender and submit their bids online. An amount of Rs 500/- is to
be deposited through DD with NFL towards cost of Tender document. The tender
submission, tender closing and opening will be done electronically and online.
NFL has appointed M/s e Procurement Technologies Ltd. (abc Procure) as their
service provider for carrying out e-Procurement. Also, as per IT ACT 2000, use of
digital signature certificate shall be mandatory for participating in e-tendering
process.

2.

For downloading of tender documents, Submission of EMD, preparation of technocommercial as well as price bids, uploading of techno commercial as well as price
bids, and submitting through online only, opening of bids, and other related
activities
a
separate
bidder
manual
is
available
on
https://nfltenders.abcprocure.com. Kindly note that Operational requirement
before you start for e-tendering process are:
a)
b)
c)
d)

Computer/PC with Internet Connection.

Operating System Windows XP Service Pack 3/ Vista /Windows
Browser Internet explorer 6.0 or above.
Digital Certificate
a. Issued by any Certifying authority, India
b. Signing certificate & Encryption certificate.
c. Class II or III

Browser Configuration:
Please add https://nfltenders.abcprocure.com in to Trusted Zone. (Internet
Explorer) -> Tools->Internet Options->Security->Trusted Sites -> Sites -> Add
the URL)

Tenderers can submit their bid participate as per the procedure and system provided
above. However, in case of any help / clarification, you may contact any one of the
following:
a)
National Fertilizers Limited-

Name-Shri A K Tyagi, Sr Mgr (Mktg)

Name-Dr AK Singh,Manager(Mktg)

Contact No.- 9310243004

Contact No.- 9311137340

E-mail- aktyagi@nfl.co.in

E-mail- draksingh@nfl.co.in

b)

e Procurement Technologies Ltd.Name Satya Narayan Behera

Mobile - +91 95581 67782
Email - satyanarayan@abcprocure.com
Name - Pradip Parmar
Mobile - +91 93286 57215
Email - pradip@abcprocure.com
Phone Nos. : +91 79 40016 880/ 886 / 881 / 883 / 885 / 867 / 879 / 837/ 800
For Digital certificate:Mr. Gopi Padhar - +91 079 40005492
Ms. Kishan Patel +91 079 40005430

3. All the vendors participating in the online e-procurement have to abide by the
process involved in the entire workflow of the e-procurement. NFL shall not be
responsible for any mistake made by the vendor at the time of bid process. In case
any vendor submits an invalid bid due to any reason including typing mistake /
human error, such invalid bid will be disqualified / rejected with forfeiture of EMD and
such vendor shall not be allowed to further participate in the tender. The remaining
process shall be completed considering the other valid bids. This shall however, be
without any prejudice to NFLs right to debar / de-list (vendors who submit invalid
bids) from future tenders at the sole discretion of NFL.
4. It is mandatory for the vendors to use the digital certificate in all their bidding
Process.
5. It is also advised that to participate in e tendering of NFL, please refer Bidders
Manual on the homepage for System requirement, Browser configuration,
procedures etc.
6. It is in the own interest of bidders / Tenderers to protect their own login Id and
Password and keep their digital certificate safe so that is not misused by any other
person. NFL at no stage shall be liable in case ID or password is misused by others.
7. Tender Schedule:
The notice of issue of enquiry and detailed schedule for downloading the NIT
documents, submission of bids, tender closing, tender opening, reverse auction and
subsequent clarification/amendment in schedule etc. shall be communicated to
vendors whose contact details are available with us separately by emails/fax
message . Notice for issuance of this tender shall also be published in The Financial
Express & Jansatta Newspaper on dated 16.07.2013 and interested parties can
download
the
Tender
from
above
mentioned
website
i.e,
https://nfltenders.abcprocure.com .

Tender Schedule for Mycorrhiza Item is

Sr. No.

Tender Stage

Date & Time

Start Tender Document Download

16.07.2013, 10.00 AM

End Tender document Download

05.08.2013, 05.00 PM

Submission of Tender Document, Sealed

Upto 06.08.2013, 03.00 PM

Price Bid and other required documents

Tender Bid Opening

06.08.2013, 03.30 PM

Sealed Price Bid Opening

To be intimated separately

e-Reverse Auction

To be intimated separately

Note: After expiry of date & time for a particular activity as mentioned above, that
particular activity cannot be done unless the schedule for the same is extended
/amended. Similarly no activity can be done before start date & time specified for that
particular activity unless the schedule for the same is preponed / amended.
8.

The activity defined for vendors are Download of Tender document, Bids Preparation
and Encryption, Re-encryption of Online bid, Uploading of bids.

9.

Tender Opening:
The tenders will be opened electronically by NFL from Noida office in the presence of
representatives of Vendors who wish to attend the price bid opening. The submission
of bids may however be done by vendors from their office or from place of their
choice. However bids cannot be submitted after the bid submission due date & time
as per the schedule.
Price bid of all the vendors who are techno-commercially acceptable shall be opened
electronically and such vendors shall be allowed to participate in the Reverse
Auctioning.

10.

Place for conducting Reverse Auction:

The eligible vendors can participate in the online Reverse Auction from any place of
their choice and need not to visit NFL's office for this purpose. Price bid of all the
vendors who are techno-commercially acceptable shall be opened electronically and
such vendors shall be allowed to participate in the Reverse Auctioning.
Though a vendor need not visit NFL's office for participating in this tender but in case
NFL opts to have negotiations with the lowest bidder (Lowest bidder after conclusion
of Reverse Auction) as per clause no.15 given below, such negotiations shall be held
at NFL's Noida office only. Prior intimation shall be given for the same.

11. Starting/ Base Price for Reverse Auctioning:

The opening Price/ base price for Reverse Auction will be informed after the opening
of Price bid. This shall be the lowest landed (FOR Destination) rate received against
the initial price bids submitted by participating vendors.
The Duration for the event would be 45 minutes. The Bid Decrement would be
Rs.250/ MT for first 30 minutes and Rs.100/ MT for the last 15 minutes. If any
supplier tries to bid in the last 3 minutes then the Bid Duration will increase by 5
minutes. There will be infinite extension if any supplier tries to bid in the last 3
minutes. NFL would be given one Buyer Login Id to view the event.

12.

The quantity indicated herein is our estimated requirement during one year for various
states under Zonal Offices Chandigarh, Lucknow and Bhopal, which may vary as
mentioned at Sl. no. 18 below.

13.

NFL takes NO responsibility for delay, loss or non-receipt of EMD sent by post/courier.

14.

NFL reserves the right to reject or accept any tender without giving any reason.

15.

NFL reserves the right to negotiate with lowest bidder after conclusion of reverse
auction at its sole option. In such case, the negotiations shall be held with lowest
bidder only at NFL's Noida office and NFL shall give prior intimation to such bidder.

16.

SYSTEM FAILURES AND REMEDIAL MEASURES THEREOF/COURSE OF

ACTION TO BE FOLLOWED
NFL shall make all out efforts to rectify the problem(s) leading to system failure
during the live tendering. However in case the system could not be restored within
the reasonable time period as deemed fit by NFL, the following remedial measures
shall be taken under such an eventuality:
1 Tender is prepared and
released but vendors are not
able to submit their bids.
2 Bids have been submitted but
the same cannot be opened by
NFL.
3 Bids including price bids have
been opened and reverse
auctioning could not start.

17.

Reverse Auctioning (RA) started

but failure occured before
completion.

The due date of closing/opening shall be

extended suitably.
The due date of opening shall be extended
suitably.
Under such eventuality, the reverse auction
event shall be rescheduled and the new
schedule shall be informed to all the bidders
who have participated in the tender &
submitted their bids online.
The reverse auction event shall be suitable
extended/ shall be restarted again after
rectification by giving a new schedule for the
same, which shall cover the left over time
period as per the original schedule. On restart
of reverse auction the last R1 price received
during reverse auction at which the reverse
auction event got terminated, shall be the
starting price.

Payment Mode:
1) Payment shall be released by ECS (Electronic Clearing System) or EFT (Electronic
Fund Transfer) if desired by supplier, provided facility for such payment system is
available at NFL Zonal Offices. Successful vendors shall provide the requisite details
of their Account No., Name & Branch code of Bank, Acceptance/request for release
of payment by ECS/EFT, to the Finance and Accounts deptt. of concerned Zonal
Office of NFL.
2) If any supplier wants payment by way of A/c payee cheque or by way of transfer of
funds to their account, the supplier should indicate the localbank account number
accordingly to avail the facility. Such A/c No. will be incorporated in all A/c Payee
cheques.

18.

Estimated Quantity:

The approximate required quantity of Mycorrhiza is 150 MTs combined requirement

for various states under our Zonal Offices Chandigarh, Lucknow and Bhopal for a
period of one year from the date of issue of LOI. The State wise breakup of
quantity has been given at cl. no. 7 of GTC. NFL however does not guarantee for
placement of order for any minimum quantity. Further, in event of order, the actual
quantity may increase /decrease by 10% at the sole option of NFL during the validity
of Purchase Orders.
19 (a) Bids received after closing date and time will not be considered.
(b) Incomplete tenders or tender not accompanied with the required documents or
received late shall be summarily rejected without further reference whatsoever. The
decision of the NFL in this regard shall be final and binding.
(c) Tenderers shall not be allowed to withdraw their bid, once it is received. However,
bidders have the option to revise their bid by submitting addendum before the last
date and time for submission of bids.
20 (a) The prospective tenderers having any common Partners/Directors/Managing
partners etc. or having any other common criteria shall be considered as Sister /
Group / Associates Company. In such cases, only one of them will be eligible for
participating in the tender. The Tenderer has to submit a declaration along with the
technical Bid, in the form of an affidavit duly notarized, stating:
(b)That no other Firm/Sister concern/Associate belonging to the same group is
participating/submitting this tender.
(c) That the Bidders, their associates, Sister concerns etc. have not been black-listed/delisted or are put on holiday by any Institutional agency/Govt. deptt./Public sector
undertaking in the last two years.
(d) That any licenses/ statutory obligations that expire during the contract period shall be
duly renewed by the SELLER without any lapses.
In case of concealment of any fact, if detected later on, such tenderer will be
debarred from all future dealings with NFL including other suitable action by NFL.
21.

The lowest bidder (L-1), shall be considered based purely on offered price on FOR
basis for the designated state (inclusive of all charges like duties, levies, sales
tax/CST/VAT and all other statutory levies as imposed by state/ central government
and local authorities from time to time, levies) in consideration of credit extended.
The evaluation criteria sheet is enclosed at Annexure- C for detailed reference.
However the quantity quoted corresponding to the price offered must not be less
than the minimum total quantity as indicated in clause no 7.00 (e) of general terms
and conditions of tender documents.

22.

In case the person signing the tender documents is other than Proprietor/ Partner/
Director then an authorization on companys letter head in the enclosed proforma
from Proprietor/ Partner/ Director of the Organization must be attached with tender
documents.

23.

NFL reserves the right to purchase quantities from more than one Tenderer.

24.

Only successful /qualified parties shall be informed by NFL. Un-successful parties

shall not be given any intimation and reasons for not considering their bids.

25.

Price Bids of successful Techno-commercially suitable parties shall be opened.

26.

Except as otherwise stated above NFL shall reserve the right to terminate the
contract of any parties if the manufacturing unit stop production or is sealed by any
state/ central enforcement agency, or party is found involved / engaged in any un-fair
practices etc. or if dealing with the said party is prejudicial to the interest of NFL,
which NFL may verify through its own sources.

27.

Techno-Commercial evaluation will depend on the competence of the party to

manufacture and supply Mycorrhiza based on the documents/information submitted
by party and as assessed by NFL at their sole discretion.

28.

Techno-Commercial evaluation does not guarantee placement of purchase orders.

Letter of Intent (LOI) shall be placed based on successful completion of TechnoCommercial bid followed by the price bid.

29.

The qualified parties have to open and maintain a bank account in a Nationalized
Schedule Bank having core-banking facility so that the payment may be released by
way of e-payment method.

30.

Parties having facilities of automatic operation shall be given preference.

Documents to be uploaded in Techno Commercial Bid participation:

1.
Scanned copy of duly signed complete set of NIT document
2.
Scanned copy of EMD and Cost of Tender Document.
3.
Scanned copy of documents indicated under 1.02 in GTC.
4.
Sealed Price Bid for each state intended to participate.

GENERAL TERMS & CONDITIONS

TECHNO-COMMERCIAL BID DOCUMENT FOR PURCHASE OF MYCORRHIZA

1.0 Submission of Tenders:

1.01 No oral, telephonic or telegraphic tenders will be entertained.
1.02 Tenders will be in two-bid form, (i) Un-priced Techno-commercial Bid and (ii) Price
Bid. Both to be submitted electronically in the website of NFLs service provider.
The Un-priced Techno-Commercial Bid for supply of Mycorrhiza should contain the
following:
(i)
Name of the Tenderer.
(ii)
Bank Draft of Rs. 500/- ( Five Hundred only) as Tender cost, if Downloaded
from the web-site.
(iii)
The Bank draft of Rs.1,00,000/- (Rupees one lakh only) as earnest money deposit.
(iv)
One set of this tender document duly signed on each page as token of acceptance
of all terms and conditions.
(v)
Non-commercial Price bid in Annexure-A. indicating the offered Qty. only.
The following documents/information are also required to be submitted in the Un-priced
Techno-Commercial Bid for supply of Mycorrhiza: (a) Status of Firm Proprietorship/ Partnership/ Public/ Private Limited. Notarized Copy of
Memorandum & Articles of Association/ Partnership deed/ Original affidavit for
Proprietorship duly attested by Notary, as the case may be.
(b) Bankers Certificate (Not older than six months) - Tenderers have to submit an original
certificate from their banker on bankers letter head indicating (i) Name and address of
the branch (ii) Type of account, (iii) Name of the company/ person in whose name the
account is opened, (iv) Duration for which account is operated, (v) The persons
authorized to operate the account, (vi) MICR & RTGS number and Account number,
(vii) Credit worthiness of the party for an amount equivalent to 5% of the contract value.
(c) An affidavit as mentioned at s. no 20(a to d) in Special instructions to the
Tenderers.
(d) Tenderers should submit copy of their PAN card, in the name of Company/ Firm.
Tenderers mentioning PAN applied for will be rejected.
(e) Tenderer should submit copies of Sales Tax &/or Excise Registration certificates. No bid
will be accepted on Applied for basis.
(f) Copy of valid Pollution clearance certificate for manufacturing Mycorrhiza from
concerned pollution control board.
(g) Details of sample failure report, if any, during the last 3 financial years.
(h) Details of name of the organization who have black listed/ de-listed the tenderers, during
last 2 financial years.
(i) Duly filled in Annexure- B.
(j) Supplier should be duly registered with the State Agriculture Authority, having valid
F.R.C. of the state, in which party intends to apply ( copies of FRC for each state applied
for, are to be enclosed )
The above mentioned documents are mandatory for qualifying in Un-priced Technocommercial bid.

1.03

The tenderers shall acquaint themselves fully and thoroughly with NFL marketing
territory terms and conditions and limitations including the scope requirement and
official/statutory regulations conforming to which and subject to which the services

1.04
1.05
1.06
1.07

1.08

1.09

are to be performed. Failure to comply with the above mentioned requirements will
not absolve the tenderers of their obligations and duties under the contract in the
event of their tenders are accepted. Nor any claim whatsoever shall be entertained on
the plea of ignorance/overlooking.
No amendments to the tenders will be allowed under any circumstances after receipt
of tenders.
BUYER : Buyer means and include National Fertilizers Limited (NFL), its
marketing division and any officer nominated on its behalf.
SELLER: Seller means and includes the Firm/Company/Society/Proprietary firm in
whose favour Letter of Intent(LOI) issued by the authorized officer of the buyer.
CONTRACT : Contract means and includes Notice inviting tender & TCC, general
and special instructions issued from time to time by seller, tender documents, letter of
acceptance of bid, accepted schedule of rates, formal agreement, LOI and all these
documents taken together and as modified from time to time in writing, shall be
deemed to form part of the contract and shall be complimentary to each other.
If the tenderer has any relation whether by blood or otherwise with any of the
officers/employees of National Fertilizers Limited, the tenderer must disclose the
relations at the time of submission of offer, failing which National Fertilizers Limited
shall reserve the right to reject the tender or rescind the contract.
If any information submitted by a tenderer at the time of submission of the tender is
found to be false after the award of the contract or it is discovered that some
information having a material bearing on the contract is suppressed, National
Fertilizers Limited reserves the right to terminate the contract forthwith without any
prejudice to any right, remedies, claims, etc. that may be available to National
Fertilizers Limited.

2.0 Compensation for submission of tenders:

National Fertilizers Limited (hereinafter referred to as BUYER) shall be under no
obligation to entertain/accept any claim/demand of the tenderers for the cost, charges
or incidentals for, or in connection with the preparation of and submission of tenders.
2.01

BUYER shall have the sole & unfettered discretion to withdraw the invitation to
tenders or reject any or all tenders without assigning any reason thereof. No
correspondence/communication in this behalf from tenderers shall be entertained.

3.0 Postponement of tender opening date:

The BUYER shall have rights to postpone the tender opening date and/or time and
place. If any change with regard to opening of tenders is effected, the same shall be
intimated to all the tenderers well in time along with intimation of revised tender
opening date & time.
3.01 The Techno commercial bids shall be opened in the presence of the tenderers who
may wish to be present. The tenderers may appoint their authorized representatives by
due authorization, which shall be required to be produced on demand.
4.0 Acceptance/rejection of bids/tenders:
To accept or reject any bid in whole or in part shall be a sole discretion of BUYER.
The BUYER shall not be liable to specify reasons of such acceptance/rejection. No
further communication in this regard from the tenderers shall be entertained. BUYER
has discretion to allocate the quantity of Mycorrhiza to one or more tenderers in the
manner deemed fit in the commercial interest of the company. The BUYER shall
reserve the right to accept the lowest and/or other than the lowest tender.
4.01

BUYER shall not be liable to inform/convey the reasons for rejection of their bids to
unsuccessful bidders.

5.0 VALADITY OF BIDS

The tender offers shall be valid for a period of 90 (Ninety) days from the date of
opening of Techno Commercial bid.
6.0 Earnest Money Deposit (EMD)
The tenders shall be accompanied by earnest money deposit of Rs.100,000/- (Rupees
one lac only) by way of DD in favour of National Fertilizers Limited drawn on any
scheduled/Nationalized bank payable at New Delhi / NOIDA. Tenders without EMD
shall be summarily rejected.
6.01

6.02

6.03
6.04

Forfeiture of EMD:
The EMD shall be forfeited in case tenderer after having submitted the tender
withdraws the same or changes the quoted price within the period of validity or
refuses to accept the Letter of Intent (LOI) after acceptance of offer by NFL.
EMD of the successful tenderer (hereinafter referred to as SELLER) shall be
refunded on submission of Performance Bank Guarantee as per the terms and
conditions of the contract or the same may be got adjusted against the PBG.
EMD of the unsuccessful tenderer shall be refunded as early as possible.
The EMD will not carry any interest.

7.0 QUANTITY:
Mycorrhiza is one of the important bio-fertilizers required during a limited period in
the Rabi and Kharif seasons. Therefore, timely supply of Mycorrhiza is the essence
of the contract.
The approximate state wise requirement of Mycorrhiza for one year period shall be as
under:
State
Punjab
Madhya Pradesh
Haryana
Uttar Pradesh
Uttaranchal
Maharashtra
Rajasthan
Bihar
Jharkhand
Chattishgarh
Total =

Quantity requirement
24 MT
30 MT
16 MT
25 MT
2 MT
7.5 MT
10 MT
18 MT
5 MT
12.5 MT
150 MT

The above figures are indicative against each state and the total off take may increase/
decrease depending upon the market conditions, season, crops, climatic conditions
and economics of Mycorrhiza purchased from SELLER at the sole discretion of
BUYER.
NFL reserves the right to Award the Contract to the multiple suppliers for quantities
which will be distributed among the tenderers in consideration Zone at their sole and
unfettered discretion.
The tenderers are required to quote a minimum quantity of 50 MT. In the event the
quantity quoted is less than 50 MT, NFL has the discretion to reject such tender.

The supply of Mycorrhiza shall be made in Poly packs. The bags shall be arranged by
the SELLER. The design/print details shall be provided by the BUYER to the
SELLER.
8.01

Tenderers are required to supply total quantity allocated by the BUYER in each
purchase order within the period stipulated. However, it may be clearly understood
that after expiry of validity of the contract no supply will be permitted to the SELLER
even if the total allocated quantity is not supplied by the SELLER for any reason.
The SELLER will not have any claim whatsoever in this regard after expiry of the
contract.

8.02

Timely delivery shall be considered as the essence of the purchase order. The actual
date of receipt of the supply at the consigners term of the purchase order are on FOR
basis. The supply has to be made on against NFLs specific indent on periodic basis
as per demand during the contract period. A period of 15 days will be allowed for
completion of supply against purchase order which will commence from the date of
issue of respective purchase order.
If the delivery of material is delayed by the successful tenderer beyond five days from
stipulated date, NFL shall have the right to exercise the following option :
(a)
To treat the default as breach of contract and to terminate the contract
forthwith forfeiting security deposit and taking other action against the
SELLER within the provisions of contract.
(b)
If the material is not supplied as per the specified schedule/date as mentioned
above, NFL reserves the right to accept the material after imposing the penalty
@1% of the Invoice/Purchase Order value for every week and part thereof the
period of delay from the delivery period subject to maximum of 10% of the
total value of material delayed.

8.03

The BUYER shall have the right to purchase the material at the risk and cost of the
SELLER in case SELLER fails to supply the allocated or indented quantity within the
specified time.

8.04

Notification of Dispatch : In regard to each and every consignment shall be made to

the consignee immediately on dispatch indicating full details of quantity of material
that the consignees Area Manager may plan for storing and distribution of material.

8.05

The Buyer shall have the sole and unfettered discretion to decrease/increase the
purchase from the SELLER depending upon market condition and climatic conditions
within the validity of the contract.

8.0 Quality:
Mycorrhiza so supplied shall have the following specification as per FCO as under:
(The Gazette Notification on dated 08 November 2010)
1) Form/base
: Fine Powder mixed with growing substrate.
2) Particle size
: 90% Pass through 250 micron IS sieve
Powder Formulations (60 BSS).
3) Moisture content % maximum
: 8-12
4) pH
: 6.0 to 7.5
5) Total viable propagules/gm of
: 100/ gm of finished product.
Minimum.
6) Infectivity potential
: 80 infection points in test roots/gm of
Mycorrhizal inoculum used.

SELLER shall be solely responsible for the quality of Mycorrhiza. The product so
supplied shall be inspected in order to adhere to the desired norms. Official /
Representative of It will be within right of BUYER to inspect and check the quality
specifications of the material so received by getting it analyzed / tested at any
Government recognized laboratory. BUYER shall have full right to reject the entire
consignment/ lot so received in the field for any deviations in quality as detected by
BUYER. In the event of such rejection, the penalty, damages and loses as suffered by
the BUYER shall be on account of SELLER. The cost of such material / damages
accrue to BUYER due to failure of product not meeting quality standards shall be
recoverable from SELLER. It will be sole responsibility of SELLER to remove the
rejected material from the premises of BUYER or from its dealers at their own cost.
The SLLER have to furnish certificate of quality for each lot for ensuring the quality.
10.00 Price :
10.01 The price to be quoted by the SELLER shall be the rate charged by the SELLER for
supply of Mycorrhiza filled in 5Kg and 1Kg Poly bags, on FOR basis for each state.
Price quoted shall be inclusive of all charges like duties, levies, sales tax/ VAT and
all other statutory levies as imposed by state/ central government from time to time.
10.02 Tenderers are required to submit Un-priced Sealed Price Bid as per annexure-A, duly
signed and stamped by authorized signatory and up-load the same.
10.03 SELLER shall ensure that supply of product by them in BUYERs market territories
at competitive terms so that BUYERs sale are not adversely affected and a healthy
competition is maintained.
11.00 PAYMENT TERMS:
Payment of Mycorrhiza by the BUYER to SELLER shall be made after 60 days from date of
receipt of Mycorrhiza at BUYERs designated destination and submission of bills. The

computing shall be made for the purpose of making tenders in the same platform by
application of current interest rates which at present is 12% per annum or any other
expanses chargeable owing to terms quoted to equate the parties to establish L-1
(Lowest) bid.
11.01 No loading of expenditures shall be permitted in the invoice except of effect of any
change in taxes or levies as imposed by either State Govt or Central Govt or by local
body/ authority. The BUYER shall make payment of the difference of charges due to
change in taxes and duties.
12.00 SECURITY DEPOSIT :
12.01 Security Deposit for faithful performance of contract:
The successful tenderer (SELLER) would be required to make security deposit as per
the following scale, which will be for faithful performance of the contract.
For the contract value upto Rs.5 lakh
:
NIL
For the contract value above Rs.5lakh and upto Rs.25 lakh :
10%
For the contract value above Rs.25lakh and upto Rs.50 lakh:
7.5%
For the contract value above Rs.50 lakh
:
5%
The security deposit will be calculated on above basis for the estimated contract value
per annum.
12.02 The Security Deposit may be made by way of Bank Guarantee, Demand Draft from
Nationalized Bank / Scheduled Bank (excluding rural/ co-operative banks) in favour
of National Fertilizers Limited, payable at NOIDA/ New Delhi. The security deposit
will be required to be submitted within 20 days from the date of issuance of Letter of
Intent.
12.03 If the SELLER fails to perform the contract within its terms and conditions or
commits breach or deviates from any of the terms of the contract the BUYER shall

have the right to forfeit Security Deposit / to encash the Bank Guarantee along with
recovery of advance deposited by the BUYER with interest.
12.04 The Security Deposit shall be encashed either in full or to the extent of the losses
suffered by the BUYER due to the breach of the contract and / or non fulfillment of
the obligations by the SELLER under the contract. The SELLER has to make good
the value of Security Deposit to the extent of amount so drawn / encashed within 15
days of intimation from the BUYER.
The Security Deposit submitted by the SELLER shall be valid for the contract period
as finalized with the BUYER with a claim period of six (06) months from the date of
the expiry of validity of the contract.
12.05 The security deposit deposited in any form shall not carry interest.
12.06 The above deposit shall be deemed to the security for this faithful performance of the
contract or for the purpose of Section 74 of Indian Contract Act 1872 and for the
extension of that Section. The contract shall be deemed to the Bond given by the
Tenderer for the performance of an essential duty.
12.07 The security deposit shall be released by the BUYER to the SELLER on successful
completion of the contract and settlement of dues whether payable or recoverable. In
the event some amount is due from SELLER and the same is not paid by SELLER for
any reason, the amount shall be recovered from security deposits as indicated above.
The Bank Guarantee shall be in such form and manner as may be approved by the
BUYER(proforma enclosed).
13.00 LIQUIDATED DAMAGE AND ENFORCEMENT OF BANK GUARANTEE/
SECURITY DEPOSIT:
13.01 In case of failure of the SELLER to supply the contract / allocated quantity of
Mycorrhiza for whatsoever reasons, the BUYER shall have full discretion to purchase
Mycorrhiza from any other party at the SELLERs risk and cost. The SELLER
defaulting in supplying the material shall be levied liquidated damages equivalent to
the value of the un-supplied quantity based on the prevailing market price.
13.02 SELLER shall have to supply Mycorrhiza as per order placed by the BUYER from
time to time for states finalized under the contract and communicated in the Letter of
Intent.
14.00 STATUTORY CLEARENCE :
The supply of Mycorrhiza by the SELLER to the BUYER shall comply all statutory
requirements from concerned authorities/statutory bodies including Pollution
Department, and provisions laid down in FCO if any.
15.00 WEIGHMENT/ BILLING:
Weighment of the material to be supplied to the BUYER shall be made on the basis
of number of carton containing 20 numbers of bags (each 5 Kg and/ or 1 Kg) received
at the BUYERs destination/s and/or by net weight of Trucks received a destination (
net of Gross weight and Tare weight). The seller shall be fully responsible for
shortages observed upon receipt of material intact bags if any. The buyer shall be
with in its rights to reject such consignments not conforming to weight specifications
as laid out in FCO or may decide to get the consignment standardized at the cost and
expense of seller. The SELLER shall, however, have the right to depute their
authorized representative to supervise the receipt of bags at destination. Bills shall be

prepared based on the net numbers of carton/bags/ net weight of goods in trucks so
received. Supply of material shall be based on GTR to BUYERs destination
16.00 The SELLER shall be singularly responsible to secure strict compliance with all
Central and State laws as well as rules, regulations, bye-laws and orders of the local
authorities as may be in force from time to time.
17.00 SECRECY : Any information derived or otherwise communicated by the BUYER to
the SELLER in connection with the contract shall be regarded as secret and shall not
without written consent of the BUYER be published or disclosed to any third party or
made use of by the SELLER except for the purpose of execution of the contract.
18.00 The SELLER shall not sublet or assign the contract or any part of it to the third party
without obtaining the written consent/permission from the BUYER in advance.
19.00 All correspondence shall be in triplicate and invariably bear reference to the contract
number and date. All notices, complaints, communications and references under this
contract shall be served/delivered by registered post or by hand at the address given
hereunder:Address of the BUYER
Address of the SELLER
General Manager ( Mktg.)
National Fertilizers Ltd.,
A-11, Sector-24, Noida
Ph:- 0120-2412294 Extn: 3310
Fax:- 0120-2411524
In case, the communications are exchanged by any means other than registered post, a
confirmation copy by post will be sent.
20.00 Force Majeure:
Neither party shall be liable for any claim on account of any loss, damage or
compensation, whatsoever, arising out any failure to carry out the terms of this
contract where such failure is caused due to war rebellion, mutiny, civil commotion,
fire, riot, earthquake, drought, floods, crop failure or act of God or due to any restraint
or regulation of the state or Central Govt. or a local authority/authorities. The Party
so affected shall give a notice of such occurrence to the other party in writing within
10 days from the date of occurrence the force majeure condition, furnishing there
with documentary evidence supporting the invoking of the force majeure. On
cessation of the force majeure, the party invoking force majeure shall inform the other
party of the period for which force majeure condition continued and shall also give
documentary evidence thereof to this effect. Should one or both the parties be
prevented from fulfilling their contractual obligations by a state of force majeure
lasting continuously for a period of 3 months, both the parties shall meet and decide
about the future course of action for implementation of the contract.
21.00 Arbitration:
Any disputes or differences whatsoever arising between the parties and or relating to
the construction, interpretation, application, meaning, scope, operation or effect of
this contract or the validity or the breach thereof, shall be settled by arbitration of
Director (Marketing) of NFL or his nominee not below the rank of Deputy General
Manager and the award shall be final and binding on both the parties. Arbitration
proceedings shall be carried out in accordance with provisions of Arbitration and
Conciliation Act 1996 or any amendment thereof.

It is agreed by and between the parties that in case a reference is made to the
arbitrator or the arbitration tribunal, the arbitrator or the arbitral tribunal shall not
award interest on the awarded amount more than the rate of SBI PLR or actual
interest paid by NFL, whichever is lower, prevailing on the date of signing of the
contract.
22.00 Jurisdiction :
All the disputes relating to the contract shall be subject to the jurisdiction of the
Courts situated at Delhi/New Delhi.
23.00 Validity of the Contract
23.01 This contract shall be valid for a period of one year from the date of issuance of
Letter of Intent .
23.02 The contract can be extended for one year from the date of expiry of contract as
indicated above based on mutual agreement between BUYER and SELLER.
23.03 The effect of force majeure clause mentioned in clause no 20.00 above shall also be
considered for further extension. The party claiming force majeure event shall
provide authenticated proof under force majeure for submitting their request for
extension of contract. The duration of such extension shall be determined by NFL
which shall be conclusive and final.
24.00 No Waiver :
Failure of either party hereto to exercise any right hereunder or to claim for
fulfillment of any terms hereof will not relieve, exempt or affect in any manner, the
rights of the other party including the right to demand at any time strict and complete
fulfillment of any or all provisions of this agreement.
25.00 Indemnity :
The SELLER undertake to indemnify the BUYER for all claims for injury caused to
any person whether a workman or not, while in or upon the site of the same and the
said BUYER shall not be bound to defend any claim brought under the Workmans
Compensation Act
26.00 GENERAL : Submission of tender document shall not create any contractual right in
favour of either party unless a LOI is issued by the Buyer. The terms contained herein
are indicative.
27.00 Termination of contract:
The contract is liable to be terminated if the SELLER:
i)
Becomes bankrupt or insolvent or goes into liquidation(other than a voluntary
liquidation for the purpose of amalgamation or reconstruction, in case of a
company) or is ordered to be wound up or has a receiver appointed on its
assets or execution or distress is levied upon all or substantially all of his/their
acids or property on the works; or
ii)
Makes an arrangement with or assignments in favour of
his/their
creditors/agrees to carry out the contract under a committee or inspection of
his/their creditors; or
iii)
Abandons the work; or
iv)
If the buyer makes default in supply of material as per terms of the contract.
No claim or compensation shall be payable by NFL as a result of such
termination; or
v)
Assigns or sublets the work in whole or in part thereof; or
vi)
Performance is not satisfactory; or
vii)
If the SELLER obtains the contract with NFL with illegal measures;
viii) Information submitted/furnished by the contract are found to be incorrect.

ix)

x)

xi)

If during any period of contract, penalty amount exceeds 5 % of the contracted

value which is the maximum penalty leviable for short/delayed supply or any
other reasons, NFL would be within its rights to terminate the contract and no
claim / compensation shall be payable by NFL as a result of such termination.
In the event the pollution clearance certificate and any other licenses are
cancelled by the pollution control board and is not renewed within one month,
the contract shall be terminated.
The above shall be without prejudice to NFLs other rights under the law.

Upon termination of contract for reasons detailed under clause no. 27.00:
1.
The BUYER shall reserve the right to purchase the balance un-supplied
quantity of said contract from any other party other than the SELLER as per
the terms decided by the BUYER and the loss damages suffered by the
BUYER if any, due to such purchase recovered from the contractor.
2.
The earlier SELLER will have no claim / share of profit if any against
purchase of such un supplied quantity.
3.
Performance guarantee bond / security in any form submitted by the SELLER
shall stand forfeited.
ALL TERMS AND CONDITIONS STIPULATED IN TENDER DOCUMENTS ARE
ACCEPTABLE TO ME / US.
FOR AND ON BEHALF OF THE FIRM/COMPANY
Signature

____________________

Name of Authorized Person ____________________

____________________
Company Name

____________________

Firm/ Company Seal

____________________

Annexure- A
Non-Commercial Bid for Mycorrhiza
1. All the prices are to be quoted both in figurers and words.
2. Only one price is to be quoted against each space. Multiple rates are not acceptable and shall
be rejected without any references.
3. Conditional offer shall be rejected without any references.
4. All the quotations have to be indicated on FOR for the concerned state(s). Price quoted shall
be inclusive of all charges like duties, levies, sales tax/ CST/ VAT and all other statutory
levies as imposed by state/ central government and local authorities from time to time.
S.No.

State
Quantity
Offered (in
MTs)

1.
2
3
4
5
6
7.
7.
8.
9.

Mycorrhiza
FOR Price ( Rs./
Rates in words
MT ) inclusive of
all taxes, charges,
levies etc.
xxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxx

U.P.
Bihar
Uttrakhand
Jharkhand
M.P.
Chhatisgarh
Maharashtra
Punjab
Haryana
Rajasthan
TOTAL:
Please indicate the offered quantity state wise which shall be taken as final.

Standard Credit period as per NIT cl no 11 of GTC is 60 days.

Additional Credit Period Offered (in Number of days):

____________ beyond 60 days.

Name of the Tenderer / Company

:________________________
Status
: Company/Firm/Proprietorships/Co-operative/Others
Address of tenderer
:________________________
Name of the person signing
:________________________
( On behalf of the tenderer)
Designation of the person
:__________________________

(Signature with full name

and seal of the tenderer)

ANNEXURE-B
NATIONAL FERTILIZERS LIMITED,
CENTRAL MARKETING OFFICE,
NOIDA
FORMAT FOR PRE-QUALIFICATION OF MANUFACTURERS
FOR SUPPLY OF MYCORRHIZA.
1.
2.
3.
4.
5

7.

8.
9.
10.

11.
12.

13.
14.
15.
16.
17.

18.

19

Name of the Firm/ Company

Address of Regd. Office with Phone No., Fax, E-mail & Name of
contact person:
Address of Works with Phone No., Fax, E-mail & Name of
contact person:
History and Organizational Structure of Organization of Firm/
Company. (To be attached)
Type of Company (Partnership, Proprietorship, Public Limited
Co. In case of partnership notarized copy of partnership deed,
Affidavit for proprietorship duly notarized and for Public Limited
company memorandum and article of association to be enclosed
duly attested)
Authorization letter for the person if he/she is other than Director,
Proprietor or Partner is participating/ corresponding/ handling
day to day matter
COMMERCIAL DETAILS
Registration with statutory authorities (In case of partnership
firms, copy of Partnership Deed) Registrar of Companies, State,
SSI/NSIC, ESI, Sale Tax Authority/DGS&D etc.
Labour License No.
Licensed capacity in Metric Tones
Actual production of Mycorrhiza for last 03 (three) years
Year
(Figures in MT)
2010-11
2011-12
2012-13
Capital Investment in Rupees Lakhs.
Provident Fund Account No. (Attested photocopy of allotment
letter from Regional Provident Fund Commissioner to be
enclosed).
Sale Tax/VAT/TIN/PAN No. Photocopies to be enclosed, duly
attested.
Excise Registration No.
Audited Balance Sheets for last 3 years.
(Certified by Chartered Accountant)
Income Tax Return for last three years
Banker's certificate in original mentioning A/C no, Type of
account, Name of persons authorized for A/C operation, Average
monthly transaction. Bank Solvency certificate issued by
Nationalized/ Scheduled Bank (To be enclosed)
Name of associate firm or names of any Unit in which any of the
Directors/Partners of the applicant firm has any interest. (Confirm
that no associate firm/sister concern/Unit under same
management is participating in the tender. The confirmation has
to be made in an affidavit duly notarized .
A certificate from an independent Chartered Accountants
furnishing the names of any associated units of applicant or
names of any unit in which any of the directors / partners of the
applicant has any interest

20.
21.
22.
23.

24.
25.
26.

TECHNICAL DETAILS
Plant & Machinery details (To be enclosed)
Types of Mycorrhiza being manufactured along with the licensed
capacity in Metric Tones of each grade.
Product testing facilities details.
Previous experience for similar jobs (Work order/Purchase order
copies executed for the reputed companies like Public Sectors/
Private Sector/ Co-operatives/ Govt. departments etc for the last 3
years to be enclosed)
Enlistment/
Registration
with
Govt./PSU/Large
Fertilizers/Chemical Plants/Inspection agency.
Performance certificate from reputed companies.
Details of Plant operation:
a) Raw material section:
b) Reaction section:
-Method of controlling reaction to ensure quality of
Mycorrhiza

27.
28.
29.
30.

31.
32.

-Technological support (name of the company)

c) Testing Methods:
-Methods of testing quality
-Equipments used for testing
d) Bagging Operations:
-Methods of measurement (Automatic/ manual)
e) Storage facilities for Mycorrhiza:
- Covered storage area
-Open storage area
f) Power back-up
Generator set with company
OTHER DETAILS
Relation with NFL employee or ex-employee, if any (If yes, give
details)
ISO Certification if obtained (Photocopy to be enclosed)
Any other certification/ Accreditations, give details along with
photocopies.
Have your firm been ever delisted by any P.S.U / Co-operative /
Private Sector Fertilizer Company / Govt. Departments during
last 2 years or ever black listed by any of above organization
Details of event of sample failure/sample seized by State/ Central
or Statutory Authority with reasons (last five years)
Any other relevant information/ documents

Photo copy of the documents that are to be submitted at Sl. no 5, 7, 8, 9, 14, 15, 16, 22, 23,
24, 25 and 29 are required to be Notarized
Certified that the particulars furnished above are true to the best of my/ our knowledge and
belief.
Authorized Signatory
Name
Seal of the company.

Annexure- C
Evaluation Criteria
The evaluation of the tender shall be based on the following after successful completion of ereverse auction:
1. State wise L-1 party shall be determined.
2. L-1 party shall be determined by considering the quoted FOR price for the state (inclusive
of all charges like duties, levies, sales tax, CST/VAT and all other statutory levies as imposed
by state/ central government and local authorities from time to time) and credit days extended
which shall be computed at rate of interest @ 12% per annum on quoted FOR price.
Example for Mycorrhiza in the state `X`
SNo

Party Name

1
2

ABCD
EFGH

FOR Price (Rs/MT)

Credit Days (From receipt)

45000
47000

60
90

Evaluation calculation
Particular
FOR price
Credit days
Less Credit effect
Evaluated Price
Status

Party ABCD
45000
60
887
44113
L-1

Party EFGH
47000
90
1390
45610
L-2

Evaluated price shall be used to determine the status of the party in the tender separately for
Mycorrhiza for each state.

Annexure - II

PROFORMA FOR PERFORMANCE BANK GUARANTEE

Whereas National Fertilizers Limited (hereinafter referred to as the Buyer which
expression shall unless repugnant to the context or meaning thereof include their legal
representatives, successors and permitted assigns of the one part) having their Regd Office at
Core-III, SCOPE Complex, Lodhi Road, New Delhi and Central Marketing Office at A-11,
Sector-24, NOIDA, Distt. Gautam Budh Nagar(U.P.) have entered into an agreement dated.
__________ with ____________________(hereinafter referred to as Seller which
expression shall unless repugnant to the context or meaning thereof include their legal
representative, successors and permitted assigns of the other part) having their Reg. Office
at__________________.
AND whereas one of the conditions of the said agreement is that the Seller shall furnish to
the Buyer a Bank Guarantee from Nationalized / Scheduled Bank for Rs.100,000/(Rupees one Lac only) for the contract period allocated quantity of Mycorrhiza as
specified in Clause ____ of the said agreement against due and faithful performance by the
Seller of his obligations to be fulfilled under the said agreement.
1.

AND whereas the seller has approached ________________________(name of the

Bank with complete address), and at the request of the buyer and in consideration of
the said contract, we ______________(Name of the Bank) do hereby agree to give
such guarantee as hereunder and undertake to pay to the buyer an amount not
exceeding rupees _________________ against any loss or damage caused to or
suffered or would be caused to or suffered by the seller by reason of any breach by
the said buyer of any of the terms and conditions and the specific guarantees
contained in the said agreement.

2.

We--------------------------(name of the Bank) hereby guarantee to the buyer due

observance and fulfillment by the buyer of the terms and conditions of the said
contract and of the performance and other guarantees which are a part of the said
agreement and agree and undertake that if the buyer fails to observe and fulfill the
terms of the said agreement and/or above mentioned guarantees, then the Bank shall
immediately pay to the owner on demand such sum or sums of money to the extent of
Rs.100,000/- (Rupees one Lac only) being the value of the quantity of the
Mycorrhiza by the seller on account of losses and damages as may be claimed by the
buyer by reason of such non observance and non fulfillment by the seller as aforesaid
and shall also indemnify the buyer against all losses and damages which may be
suffered by as aforesaid and against all costs, charges, expenses which may be
incurred by the buyer in connection herewith not exceeding Rs.50,000/- (Rupees Fifty
thousand only).

3.

We------------------------(Name of the Bank with complete address) do hereby

undertake to pay the amounts due and payable under this guarantee without any
demur, merely on a demand from the buyer stating that the amount claimed is due by
way of loss or damage caused or would to be caused to or suffered by the buyer by
reason of breach by the said seller of any of the terms or conditions and the specific
guarantees contained in the said Agreement or by reason of the seller failure to
perform the said Agreement. Any such demand made on the Bank shall be
conclusive as regards the amount due and payable by the Bank under this guarantee.

However, our liability under this guarantee shall be restricted to an amount not
exceeding Rs.100,000/4.

We-------------------------(name of the Bank) undertake to pay to the buyer money so

demanded notwithstanding any dispute or disputes raised by the said seller in any suit
or proceeding pending before any court or Tribunal relating thereto our liability under
this present being absolute and unequivocal.
The payment so made by us under this bond shall be a valid discharge of our liability
for payment there under and the seller shall have no claim against us for making such
payment.

5.

This guarantee shall be in addition to and not in substitution of any other guarantee or
security to be furnished to the buyer by the seller in respect of the said agreement.

6.

We---------------------(name of the Bank) further agree that the guarantee herein

contained shall remain in full force and effect during the period that would be taken
for the performance of the said Agreement and that it shall continue to be enforceable
till all the dues of the owner under or by virtue of the said Agreement have been fully
paid and its claims satisfied or discharged or till Chairman and Managing Director, of
the buyer certifies that the terms and conditions and the specific guarantees of the said
Agreement have been fully and properly carried out by the said seller and accordingly
discharges this guarantee. Unless a demand or claim under this guarantee is made on
us in writing or on before the ---------------------------we shall be discharged from all
liability under this guarantee thereafter.

7.

We,--------------------------(name of the Bank) further agree with the buyer that the
buyer shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time of performance by the said seller from time to time or to
postpone for any time or from time to time any of the powers exercisable by the buyer
against the said seller and to forbear or enforce any of the terms and conditions
relating to the said Agreement and we shall not be relieved from our liability by
reason of any such variation or extension being granted to the said buyer or for any
forbearance, act or omission on the part of the buyer or any indulgence by the seller
to the said buyer or by any such matter or thing whatsoever which under the law
relating to sureties would, but for this provision have effect of so relieving us.

8.

This guarantee will not be discharged due to the change in the constitution of the
Bank or the buyer or the said buyer.

9.

We-----------------------------(name of the Bank) lastly undertake not to revoke this

guarantee during its currency except with the previous consent of the buyer in
writing.

10.

Bank hereby declares that it has the power to issue guarantee and the undersigned
have full power to do so.
Notwithstanding anything stated above, our liability under this guarantee is restricted
to Rs.100,000/-(Rupees one lac only) and this
guarantee shall expire on---------------------.

Unless a written demand or claim under this guarantee is filed against us within three
months from the date of expiry of this guarantee, all the rights of the seller under this
guarantee shall forfeited and we shall be relieved and discharged from all the liabilities
hereunder.
Dated the------------------------day of ---------------------

----------------------------------------------------(signature of a person duly authorized

to sign on behalf of the Bank

-----------------------------------------

Annexure-III
PROFORMA FOR AUTHORISATION

LETTER HEAD

TO WHOM SO EVER IT MAY CONCERN

To,
National Fertilizers Limited,
A-11, Sector 24,
NOIDA (UP)

Date :___________

I ________________________ S/O _____________________ aged_________years, am

Proprietor/ Partner/ Director of the above company do hereby authorize
Sh. _________________________ S/O ____________________________ aged ________
years to represent the company for the purpose of signing tender documents/ discussions /
negotiation for Tender No_______.

(Full name & Signature)

With Stamp

(Signature of Sh.___________)

The above signature of Sh.____________________ is hereby attested.

(Full name & Signature)