Documente Academic
Documente Profesional
Documente Cultură
Chapters
Page Number
1)
Introduction
02
2)
02
3)
11
4)
5)
i. Menu Form
11
12
31
How to:
i. Print and Save reports
35
40
41
44
A Troubleshooting guide
45
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6)
Glossary
47
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Click Continue
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How do I use:
The program consists of 4 forms and one menu. Some of
the forms are connected to a database. Why is it
connected to a database you ask? Well, it stores all the
input from you and other calculative data so you can
verify them later in the future.
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Menu Form:
After the login credentials are valid, the program will first
take you to the Menu Form. This is a common place
where the user can select the desired forms or functions
by triggering them. This menu also contains the Account
Settings option where options to exit the program exist.
Main forms
where
operations for
generating a
receipt are
doneApartment
Information
and
Maintenance
Payment forms
are present
Security
related
settings
and
exiting
program.
Just a
version
number.
One-click
help guide.
The User
document
opens up.
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Login Form:
This is the first form to show up when the program is
opened. Only after successful entry here will you be able
to enter the program.
Space for
entering Login
credentials.
Close the
program
Fetched
Details at
startup
Display
s the
first
record
Displays
the
previous
record
Goes
back
to
main
menu
Moves
to the
next
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record
Moves
to the
last
record
Saves
any
edited
data
Shortcu
t to
Paymen
t form
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Click on
Flat ID to
input
details
Displays
Payment details
frame when
clicked
Enable
editing
Choose
Flat ID
here
contact details
for all flats
Sav
e
Dat
Go to
Main
Menu
payment
details for all
flats
Searches
data
correspondin
g to Flat ID
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receipt of
the flat
which is
opted
Filters
Paid
Members
only
OutlookCompos
e Mail
Resets
every
quarter
payments
data
Date_of_Collection: Date/Time
(e.g.02/02/2015)
SQR_FEET: Number
AMOUNT: Currency (e.g.Rs.45000)
STATUS: Short Text
BANK: Short Text
CHEQUENO: Short Text (e.g.A123456)
BRANCH: Short Text
AMTPAID: Currency
BALANCE: Currency
OTHERS: Currency
TOTAL: Currency
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After passphrase
is entered, Click
Submit
Navigate
to Main
Menu
Close the
form
The User should enter the data into the text boxes
provided. After you have entered the new passphrase,
then click submit to change it. If the old password is
wrong, an error message will pop up.
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Modifying Data:
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Searching:
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Payment Form:
This is the only form in the program where a lot of manual
input, i.e., a lot of data entry, is present. Here, You can
add the payment information for a particular flat, search
for a flats payment details, reset the payment details,
reset the whole table annually, filter the paid members,
generate invoices and reports for the owners as well as
for filing it for official use. This form also contains the
function of starting a compose mail which is used for
dispatching the invoice.
Alright, now how do I reset the payment details
annually?
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Generates a receipt
with the maintenance
payment details of a
flat which can be sent
via mail
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Contact Report:
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Moves to the
previous page
Moves to the
next page
Moves to the
last page
recover the lost data. In this way, you can save the time
of entering the details again. Backing up data is very
easy with the help of Microsoft Access.
Before starting this process, it is advised to close all other
applications. The steps below show how backing up the
data is possible:
1)Open the database, in this case Master
Database-Final.mdb
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Restoring data:
In the event of data loss, rename the backed up database
to Master Database-Final without quotes and move the
file to D:/La celeste/.
The program will now read from the backup and continue
to process the data.
An alternative way is to import the backed up database to
a new database. This can be done by following the steps
mentioned:
Open a new database.
1
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Troubleshooting Techniques:
My program is not displaying any data from the
database:
This means that either the program-database connection
is broken due to invalid path or the database has been
converted to a different format during saving.
Check if the location path is as specified in the
Installation column.
Check if the database is of the format Microsoft
Access 2003-2007 with extensions either *.mdb or
*.accdb
Close high-memory using applications.
My Program is not allowing me to enter the
program:
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Glossary:
Activate: To make something active or operative.
Application: Application software is a set of one or more
programs designed to allow the end user to perform a
group of functions, tasks or activities.
Authentication: This is a method by which a system
verifies the identity of a user who wishes to access it.
Authentication is essential to effective security.
Authorization: Giving official permission to some entity.
For ex: An OS authorizes a user to operate its functions.
Alphanumeric: data that consists of both letters and
numbers. For ex: Ah3lp4x9.
Backup: In Computing, It is a copy of a file or other item
of data made in case the original is lost or damaged.
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