November 2016

Swamys Handbook 2017

UPDATE
(1)
Section 1 Advances
1. Interest-free and Interest-bearing advances

..

Page 1.
Substitute the existing citations with OM, dated 7-10-2016.
2. Personal Computer Advance

..

Page 2. Eligibility.

1. Substitute the existing Para. and its citation with the following:

All Government employees are eligible for grant of Personal Computer Advance of ` 50,000 or actual price of the PC,
whichever is lower.
OM, dated 7-10-2016.
(2)
Section 2 Central Government Health Scheme
3. Pensioners/Family Pensioners
Page 15.
Eligibility.
Add the following after the third para.
Retired employees of Central Social Welfare Board (CSWB) can avail CGHS facilities only in Delhi/NCR subject to certain
conditions.
OM, dated 20-9-2016.
Registration.
Add the following as a new Para.
Compassionate appointees holding family pensioner CGHS card can apply for serving CGHS Cards, as per their present
higher entitlement, subject to certain conditions.
OM, dated 19-9-2016.
(3)
Section 3 Childrens Education Allowance
1. General Conditions
Page 28.
Add the following as a new Para. 6 below Para. 5.
6. E-receipts produced as a proof of payment of fee, etc., may be treated as original and claim for reimbursement of CEA
allowed.
OM, dated 22-8-2016.
(4)
Section 6 Conduct Rules
11. Sexual Harassment of working women
Page 59.
Add the following as a new Para. below Composition of Complaints Committee.
It is clarified that there is no bar either in the CCS (CCA) Rules or under the Sexual Harassment of Women at Workplace
(Prevention, Prohibition and Redressal) Act, 2013 to the Chairperson of the Complaints Committee being junior to the suspect
officer or the charged officer.
OM, dated 9-9-2016.
Page 60.
Add the following below the citation OM, dated 16-7-2015.
Guidelines regarding prevention of Sexual Harassment of Women at the work place. In cases of allegations of Sexual
Harassment, the following procedure shall be adopted:
Where a Complaint Committee has not recommended any action against the employee against whom the allegations have been
made in a case involving allegations of sexual harassment, the Disciplinary Authority shall supply a copy of the Report of the
Complaint Committee to the complainant and shall consider her representation, if any submitted, before coming to a final conclusion. The representation shall be deemed to be an appeal under Section 18 (1) of the Harassment of Women at Workplace
(Prevention, Prohibition and Redressal) Act, 2013.
OM, dated 2-8-2016.
12. Assistance to Government servants in legal proceedings
Page 61.
Add the following as a new Para. 3-B below Para. 3-A.
3-B Clarifications on action on Anonymous / Pseudonymous Complaints.

(i) Where the action was initiated on anonymous / pseudonymous complaints prior to the issue of CVCs Circular, dated
29-6-1999 and was pending as on 29-6-1999, it can be pursued further to its logical end.

(ii) Where action was initiated between the period 11-10-2002 and 25-11-2014 with prior concurrence of CVC but is pending,
further action is permissible on such complaints.

(iii) Material / evidence gathered during the investigation / verification of anonymous complaints when the action was prohibited
on such complaints (i.e. between 29-6-1999 and 11-10-2002), or where such enquiry was initiated without the approval
of CVC, can be utilized for further initiation of disciplinary proceedings on misconduct noticed in such verification /
enquiry.
OM, dated 7-3-2016.
13. Annual Return of Assets and Liabilities

Page 62.

IV. Submission of first return under Lokpal Act.

(i) Substitute the words 31st day of July, 2016 with the words, 31st December, 2016.

(ii) In the citation add and 29-7-2016 after 12-4-2016.

(5)
Section 11 Government Quarters
2. Licence Fee

Page 119.

C. LADIES POOL OF ACCOMMODATION

Add the following as a new Para below the citation SR 317-B-8 GIO (2).
Lady Officers Pool introduced within Secretary Pool (SG) to enable Lady Officers to get accommodation on priority basis,
subject to conditions.
OM, dated 31-8-2016.
12. Subletting Quarters

Pages 129-131.

Substitute the existing Paras. (1), (2) and (3) and the table below with the following.
Charging of damages from unauthorized occupants of General Pool Accommodation. (1) Revised rates of damages for
unauthorized occupation of General Pool Residential Accommodation for various cities and other stations in the country with effect
from 1-7-2016.
Type of Accommodation and Rates of Damages
to be charged for the first month
Station

Delhi

Type I
to IV

Type IV
(Special) to
Type VI and
Hostel

Type VII and

Type VIII

40 times

50 times

Servant
Quarters

Garages

55 times

50 times

50 times

Mumbai
(a)

Hyderabad Estate,
Belvedere, Pedder Road, BD Road, Malabar Hill, Colaba
and Prabhadevi

120 times

120 times

--

50 times

50 times

(b)

Rest of Mumbai including Hostel at Antop Hill

50 times

50 times

--

50 times

50 times

Type of Accommodation and Rates of Damages to be charged for the first month
Station

Stations other than Delhi and Mumbai

Type I
to IV

Type V and
above and
Hostel

Servant
Quarters

Garages

40 times

50 times

50 times

50 times

(2) Damages for unauthorized Occupation: The damages will be charged from the date of cancellation of allotment to the date
the GPRA is vacated by the unauthorized allotee and the rate of damages for unauthorized occupation for each type of General Pool
Residential Accommodation shall increase in telescopic method from second month onwards i.e. for second month - damages + 10% of
rate of damages; for third month - damages + 20% of rate of damages; for fourth month - damages + 40% of rate of damages; and so on,
limiting to the maximum 5 times of rates of damages charged during the first month of unauthorized occupation.
(3) Damages for subletting: Telescopic method will be made applicable for unauthorized occupation in proved subletting cases
with effect from 1-7-2016 on all unauthorized occupants as on 1-7-2016 and who will be declared unauthorized henceforth. The rates
of damages will be calculated as two times of damages for first month; two times of damages + 10% two times of damages for second
month; two times of damages + 20% two times of damages for third month; two times of damages + 40% two times of damages for fourth
month and so on, limiting to the maximum 5 times of damages charged in such proved subletting cases during the first month.
(4) Water charges, Furniture charges, etc., if applicable, will be charged apart from the above-mentioned damages at the normal rates
only.
OM, dated 7-9-2016.
(6)
Section 14 Leave Rules
1. General Principles
Page 150.
Add the following as a new Para. 16 below Para. 15.
16. Special Leave connected with inquiry on Sexual Harassment.

(i) Leave up to maximum of 90 days shall be granted to an aggrieved female Government servant, during the period of pendency
of inquiry on the recommendations of the Internal Committee or Local Committee.

(ii) The leave so granted, shall not be debited against the leave account.
OM, dated 14-7-2016.
(7)
Section 15 Leave Travel Concession
3. Entitlements

Page 175.
Special relaxation to travel by air to visit NER, J&K and A&N.
Substitute the date 26-9-2014 in Para. (1) with 26-9-2016.
In the citation to the Para., add OM, dated 19-9-2016.
(8)
Section 19 Pay
2. Pay Matrix
Page 247.
5. Option to choose the date for fixation of pay.
Add the following below the citation OM, dated 25-2-2003.
In case of employees promoted between 1-1-2016 and 25-7-2016, if the option submitted by them turns out to be disadvantageous,
revised option shall be exercised within one month from 29-9-2016.
OM, dated 29-9-2016.
Page 254.

4. Increments

Add the following as a new Para. below Increment.

Employees appointed/promoted/granted financial upgradation between 2-1-2015 and 1-7-2015 will not be entitled to grant of
increment on 1-1-2016.
OM, dated 29-9-2016.
Page 255.
Add the following after the citation CCS (RP) Rules, 2008.
In case of persons who had been drawing maximum of the Pay Band and Grade Pay for more than two years as on 1-1-2016, one
increment in the applicable level in the Pay Matrix shall be granted for every two completed years of stagnation at the maximum of the
said Pay Band and Grade Pay. Grant of additional increment(s) shall be subject to condition that the pay arrived at after grant of such
increment does not exceed the maximum of the applicable level in the Pay Matrix.
After such fixation of pay on 1-1-2016, the date of increment shall be regulated as per Rule 10 of CCS (RP) Rules, 2016.
OM, dated 7-9-2016.
(9)
Section 20 Provident Funds
1. General Provident Fund
Page 264.
9. Interest.
Add the following below sub-para. (ii) under the above heading:
(iii) 1-10-2016 to 31-12-2016 @ 8%.
In citation add and 3-10-2016 after 30-6-2016.

(10)
Section 24 Retirement on Superannuation
9. Gratuity
Page 321.
In Para. 2.

(i) Substitute the citation Para. 10.1.37 of VII CPC Report with OM, dated 4-8-2016.

(ii) In Para. 3.

Substitute the citation Para. 10.1.41 of VII CPC Report with OM, dated 4-8-2016.

OM, dated 3-10-2016.

20. National Pension System

Page 346.
Add the following as a new para. below the citation. OM, dated 24-5-2011.
Benefits of Retirement Gratuity and Death Gratuity shall be extended to Government employees covered under National Pension
System, on the same terms and conditions as are applicable to employees covered by CCS (Pension) Rules, 1972.
OM, dated 26-8-2016.
(11)
Section 25 Seniority and Promotion
5. Modified Assured Career Progression Scheme (MACPS)
Conditions for grant of benefits.
Page 359.
Add the following below Para. (viii).
(viii-a) MACP benefit will be given in the hierarchy of next higher Grade Pay and not in Grade Pay of promotional hierarchy
which will be payable on actual promotion.
OM, dated 17-5-2016.
(12)
Section 26 Travelling Allowance
4. Journeys by Air
Page 375.
Air travel by Air India only.
Add the following as a new Para. below the citation. OM, dated 7-6-2016:
Powers are vested in the Financial Advisers of the Ministry/Department exercising administrative control over the Autonomous
Body/Statutory Organization only to accord exemption for air travel in airlines other than Air India in individual cases of Autonomous
Bodies, and these powers cannot be further delegated to Financial Advisers of the AB/Statutory Organization.
OM, dated 26-7-2016.

(13)
Section 27 Welfare Measures
5. Ex gratia lumpsum compensation to families of
Central Government Civilian employees who die in harness
Page 394.
(i) Substitute the existing citation, Para. 10.2.77 of VII CPC Report with OM, dated 4-8-2016.

December 2016
Swamys Handbook 2017
UPDATE
(1)
Section 2 Central Government Health Scheme
Page 15.
Add the following as a new heading below 2. Contributions.
2-A. Medical Advance
(a) For indoor treatment. 90% Medical advance of the approved CGHS package rates for all indoor treatments, irrespective of
major or minor diseases, on receipt of a certificate from the treating Physician of Government / recognized hospital.
(b) For outdoor treament.Advance is limited to 90% of the total estimated expenditure, if total estimate of expenditure including
tests / investigation is more than ` 10,000.
Advance to be released within 10 days of receipt of the request for advance by the Administrative Department / Ministry / Office.
OM, dated 17-10-2016.

(2)
Page 21.
Add the following below the citation OM, dated 10-12-2015

Powers delegated to the Additional Directors of CGHS Cities / Zones in respect of CGHS pensioner / ex-MPs/freedom fighters, etc.
beneficiaries, without involving relaxation of rules:
(i) Permission/ex post facto approval in non-empanelled hospitals/ diagnostic Labs / Imaging Centre: Requests for elective
treatment / investigations, subject to the reimbursement being restricted to CGHS package rates or actual expenditure, whichever is
less.
(ii) Permission / ex post facto approval in cases involving procedural lapse:
Requests for approval of elective treatment / investigations in empanelled hospitals / diagnostic centres without recommendation
of Government Specialist or CMO and without prior permission, subject to the reimbursement being restricted to CGHS rates or actual
expenditure, whichever is less.
(iii) Delegation of Powers for Settlement of Medical Reimbursement Claims (at approved rates) of Individual Pensioner
Beneficiary, etc.:
Settlement
of medical
reimbursement
claims

Settlement of
Hospital Bills (at
approved rates)

Claims / Hospital Bills in respect of Unlisted procedures

/ implants*

Additional Director, CGHS of City/Zone

7,00,000

7,00,000

1,00,000

Director, CGHS

15,00,000

15,00,000

1,50,000

Additional Secretary and DG, CGHS

25,00,000

25,00,000

1,50,000

*If there is no CGHS package rates for treatment / CGHS ceiling rate for implant, approval shall be granted as per AIIMS package
rate (if only procedural charge, it shall not be considered as package rates) / AIIMS rate for implant and if there is no CGHS / AIIMS
rate approval shall be granted as per actual rate.
OM, dated 5-10-2016

(3)

Page 63
2. Rates of Dearness Allowance.

Section 7 DA and HRA

1. Dearness Allowance

Substitute the existing table with the following:

Date from which payable

Rate (% of Basic Pay)

1-1-2016
1-7-2016

0%
2%

(4)
Section 8 Departmental Promotion Committee
1. Departmental Promotion Committee
Page 71.
Timely convening of DPC.
In the citation add and 27-10-2016 after 23-4-2015.

OM, dated 4-11-2016.

(5)
Section 16 Medical Attendance Rules
6. Medical Advance

Page 189.

Amount of advance.
Substitute the existing Paras. 1 (a) and 1 (b) with the following:
(a) For indoor treatment. 90% Medical advance of the approved CGHS package rates for all indoor treatments, irrespective of
major or minor diseases, on receipt of a certificate from the treating Physician of Government / recognized hospital.
(b) For outdoor treament.Advance is limited to 90% of the total estimated expenditure, if total estimate of expenditure including
tests / investigation is more than ` 10,000.
Advance to be released within 10 days of receipt of the request for advance by the Administrative Department / Ministry / Office.
OM, dated 17-10-2016.

(6)
Section 24 Retirement on Superannuation
7. Preparation of pension papers
Page 320.

Add the following as a new Para. below Forwarding of pension papers to the Accounts Officer as 4 (a).
4 (a) Indication of Aadhaar Numer in pension papers.In the latest revised Forms 5 and 7, Aadhaar Number should be indicated
while forwarding the pension papers to the PAO.
OM, dated 20-10-2016.
Page 332.
14. Dearness Relief to Pensioners / Family Pensioners
7. Rates of Dearness Relief :
Substitute the existing table with the following:
Date from which payable
1-1-2016
1-7-2016

Rate of Dearness Relief per month

No Dearness Relief
2% of Basic Pension / Family Pension

(7)

OM, dated 16-11-2016.

Section 25 Seniority and Promotion

5. Modified Assured Career Progression Scheme (MACPS)
Page 358.
Substitute the first Para. with the following:
The Modified Assured Career Progression Scheme, in the light of the recommendations of the Seventh CPC accepted by the
Government, will continue to be administered as before and applicable to all employees up to Higher Administrative Grade (HAG)
level. Changes according to Seventh CPC will be effective from 25th July, 2016.
I. The Scheme:
Substitute the existing Para. 1 with the following:
1. There shall be three financial upgradations under the MACPS as per Seventh CPC Recommendations, counted from the direct
entry grade on completion of 10, 20 and 30 years service respectively or 10 years of continuous service in the same level in Pay Matrix,
whichever is earlier.
OM, dated 27/28-9-2016.

Conditions for grant of benefits:

Substitute the existing Para. (i) with the following:

(i) The MACPS envisages merely placement in the immediate next higher level in the Pay Matrix as given in Part A of Schedule
of the CCS (Revised Pay) Rules, 2016. Thus the level in the Pay Matrix at the time of financial upgradation under the MACPS can, in
certain cases where regular promotion is not between two successive levels in the Pay Matrix, be different than what is available at the
time of regular promotion. In such cases, the higher level in the Pay Matrix attached to the next promotion post in the hierarchy of the
concerned cadre / organization will be given only at the time of regular promotion.
O.M., dated 27/28-9-2016.
Page 360.
Substitute Para. (xix) and its citation with the following:
(xix) For grant of financial upgradation under MACPS, the prescribed bench-mark would be Very Good for all the posts.
OM, dated 27/28-9-2016.

January 2017
Swamys Handbook 2017

UPDATE
(1)
Section 8 Departmental Promotion Committee
4. Methods of Promotion
Page 76.
Add the following as a new Para. below the citation:
OM, dated 28-4-2014.
An Officer found fit can be promoted during the currency of penalty of Censure also. If the DPC considers the Officer
fit for promotion notwithstanding the award of Censure, he/she can be promoted without referring to the currency of Penalty.
OM, dated 21-11-2016.
(2)
Section 10 Discipline Rules
1. Warning / Admonition / Reprimand
Page 94.
Add the following as a new Para. 7 below Para. 6.
7. Warning, Letter of Caution, Reprimands or advisories adminis-tered to Government servants do not amount to a penalty
and therefore, will not constitute a bar for consideration of such Government servants for promotion.
OM, dated 6-12-2016.
(3)
Section 11 Government Quarters
2. Licence Fee
Page 118.
A. Residential Accommodation.
Substitute the existing column Grade Pay / Basic Pay with Level in the Pay Matrix as given below:
Grade Pay /
Basic Pay

Level in the
Pay Matrix

` 1,300, ` 1,400, ` 1,600, ` 1,650 and ` 1,800

1
2, 3, 4, 5

` 1,900, ` 2,000, ` 2,400 and ` 2,800

6, 7, 8

` 4,200, ` 4,600 and ` 4,800

9, 10,11

` 5,400 to ` 6,600
` 6,600

11

` 7,600 and ` 8,000

12

` 8,700 and ` 8,900

13, 13-A

` 10,000

14

` 67,000 to ` 74,999

15

` 75,000 to ` 79,999

16

` 80,000 and above

17, 18
Notfn., dated 28-11-2016.

Page 119.
B. HOSTEl Accommodation.
Substitute the existing column Grade Pay with Level in the Pay Matrix as given below:
Grade Pay

Level in the Pay Matrix

` 4,200 and above

Level 6 and above

` 5,400 and above

Level 9 and above

Notfn., dated 28-11-2016.

(4)
Section 24 Retirement on Superannuation
7. Preparation of Pension Papers
Page 320.
Add the following as a new Para. 6 below Para. 5 :
6. Processing of Pension cases mandatorily through Bhavishya (online pension sanction and Payment Tracking
System) with effect from 1-1-2017. All Heads of Offices will mandatorily process all pension cases only through Bhavishya.
In this, where necessary, the retiring employee will be assisted to submit online application form. The Pay and Accounts offices
will process cases generated through Bhavishya through the Pension module in COMPACT till the Public Financial Management
System (PFMS) is made operational and integrated with Bhavishya. In any case, the pension should not be delayed on account
of electronic processing through Bhavishya.
OM, dated 29-11-2016.
(5)
Section 26 Travelling Allowance
11. T.A. to the family of a deceased employee
Page 385.
1. Entitlements
Add the following below the existing Para. 5.
Powers to extend the time-limit of one year will be exercised by the Administrative Ministries / Departments with the approval
of the FA concerned, in individual cases attendant with special circumstances.
OM, dated 21-12-2016.