Republic of the Philippines

DEPARTMENT OF EDUCATION
Region 02
SCHOOLS DIVISION OF NUEVA VIZCAYA

INDIVIDUAL PERFORMANCE COMMITMENT & REVIEW FORM

Name of Employee:
Position: Administrative Assistant III
Review Period:
School:

MFO

KRAs

IMPROVED
ARCA
FINANCIAL RECORDS
AND REPORTS

Name of Rater:
Position: E62
Date of Review

Objectives
1. Ascertained that transaction have been properly recorded in
books.
2. Prepared financial statement reports such as trial balances,
income and expenditure statement and balance sheet statement
with the supporting journals and vouchers.

3. Prepared adjusting entries needed for an accurate and timely

preparation of financial reports and to be submitted to COA and
other oversight agencies.

ACCOUNT TRACKING

Timeline

Wt per
KRA

Daily

5%

2nd Day of
the
Succeeding
Month

20%

Monthly

5%

Performance Indicators
Record Books of Accounts

SLCIC, Disb. Vouchers, Journal Entry Vouchers,

General Ledgers, Subsidiary Ledgers
General journals, Journal Entry Vouchers, Notes
to Financial Statements

1. Prepared schedules to support statements of accounts or other

financial statements for incorporation in the books of accounts or
progress reports.

Monthly

5%

2. Prepared reconciliation of books of accounts to make necessary

adjustments to maintain accuracy and updated records.

Monthly

5%

Bank Reconciliation Statement, Statement of

Cash Flow, General Journal

10%

Liquidation
Report,
Subsidiary
Ledger, Status of Cash Advance,
Aging of Cash Advance

3. Monitored release of cash advances to employees without

complete attached documents needed for liquidation.

5th Day of
the
Succeeding
Month

Remittance Lists/ Schedules , General Ledgers,

Journal Entry Vouchers

FINANCIAL
TRANSACTIONS
RECORDING
PROCEDURES

1. Recommended to management and drafts correspondence

pertaining to financial/bookkeeping matters based on issuances of
CO Finance and oversight agencies and monitored understanding
and application by SDO, schools and learning centers.
2. Ensured that Audit Observation Memorandum (AOM) and COA
Management Letter findings are complied with, addressed and
justified.
3. Provided inputs for improvement of accounting section.
4. Ensured that communications are acted upon within prescribed
period.

Compilation of COA/DBM/DepEd
Issuances
re:Internal
Control
Measures and Procedures

Year End

5%

Monthly

5%

Submitted Status of Implementation

Observation (AOM) and Management Letter

Daily

5%

Daily

5%

Using the Enhanced Financial Reporting System

(EFRS)
Transmittal Letters and Reports Submitted

of

OTHER TASKS
1. Prepared budget proposals, Special Budget Requests and
Accountability Reports as to Accuracy for submission to various
BUDGET PREPARATION agencies.

EXECUTION AND
REPORTS

2. Certified availability of Allotments, monitors and records

expenditures in appropriate registries.

Year Round

5%

Daily

5%

Processed documents on personnel actions such as

appointments, promotion, transfer, reclassification, separation,
resignation and retirement and submitted copies to SDO HR Year Round
personnel concerned
1.

PERSONNEL ACTIONS

1. Checked the accuracy of salaries and benefits given to

employees on a periodic basis and respond to queries pertaining Year Round
to salary /benefit claims.

SALARY ADMINISTRATION 2. Computed salary adjustment based on new salary schedule,

changes/adjustments in deductions and communicate such to
AND PERSONNEL
personnel concerned (Notice of Step Increase (NOSI) and/or Year Round
RECORDS
Notice of Salary Adjustment (NOSA)
3. Processed and released pertinent papers for leaves, travel,
transfers, reinstatements and non-compensatory time off of office
Year Round
personnel and teachers.
1. Checked and verified computed vacation service credits of
teachers and non-teaching personnel for accrual of leaves.
Year Round

2%

Online Submission of Budget Proposal (BP-201A

and 201B), FAR's 1-5, BAR 1, BED 1-3

Obligation Requests
Monitoring System

and

Using

Budget

Authority to Fill Form, Proposal Sheet, ERF

Form, Appointment Papers, Clearance

Salary Grade Table,

Computation Table

STEP

Increment

1%
NOSI / NOSA, Salary Grade Table

3%

1%
1%

Form 6, Clearance, Apllication Letter for Leaves

and Reinstatement, Vacation and Sick Leave
Ledgers
Individual Vacation and Sick Leave Ledger

2. Processed retirement/ separation papers including accrued

benefits and terminal leave pay of retiring/resigning employees for
Year Round
benefits payment purposes

BENEFITS
ADMINISTRATION

3. Processes application for monetization of leave credits

Year Round

1%

4. Processed on application on leaves (sick, vacation, study,

scholarships and training) for approval of the School Head.
Year Round

1%

5. Checked and Verified application for loans with GSIS, Pag-Ibig

Year Round
and private lending institutions
1. Maintained and updated the Personnel Services Itemization
Every Last
and Plantilla of Personnel (PSI-POP) to reflect current staffing
Week
of the
pattern of the organization.

Month

2. Maintained a complete and updated personnel records of the

PERSONNEL
Year Round
INFORMATION SYSTEM School office personnel and teachers in the 201 file
3. Prepared and submitted to the SDO HR the duly accomplished
SALN of all employees on the School.

PROCUREMENT AND
ACQUISITION

1%

1.Prepared the School Annual Procurement Plan, by collecting

and consolidating the procurement plans of the school for
approval of School Head and submission to DBM

Every First
Week of April
Every 15th
day of
November

1%

Clearances Forms and Other related forms for

the application of such

Apllication Letter, Form 6, Leave Ledger Card

Application of Leave, Form 6 and Clearance
Forms
Payroll, Individual Ledger Accounts, Certified
Payslip
Online Updating of PSIPOP

2%
1%

Summary List of Submitted Individual 201 Files

Compiled SALN of Individual Employees

1%
2%

Common Used Supplies Inventory Report,

Submitted APP

Inspection and Inventory Report on School

Buildings and Facilities

CUSTODIANSHIP

DISPOSAL

1. Prepared and conducted inventory and maintained an updated

inventory record of properties (e.g. furniture and fixtures, vehicles)
and equipment (computers, printers) by following the prescribed
process and pertinent laws, rules, and regulations to establish
accountability and inclusion of the property in the books of
accounts in coordination with the school's designated supply
officer.
1. Prepared and recommended disposal of waste materials and
unserviceable equipment after conducting inspections on an
annual basis to release accountability for unserviceable equipment
and materials and deletion from accounting record.

Year End

1%

Inventory Report of Unserviceable Equipments

and waste materials

Year End

1%

Ratee
Date:_____________________________

APPROVED:
SAMUEL R. SOLIVEN, Ph. D.
Officer In-Charge
Office of the Schools Division Superintendent

public of the Philippines

MENT OF EDUCATION
Region 02
VISION OF NUEVA VIZCAYA

NCE COMMITMENT & REVIEW FORM

_______________________________

Actual Results

RATING SCORE

OTHER TASKS

TOTAL RATING

PLUS FACTOR
FINAL RATING
ADJECTIVAL RATING

Rater
Date:___________________________